How To Guide: Using A Learning Management System To Onboard New Employees

Gone are the days when employees are expected to start and end their careers in a particular company. With the increasing trend of freelancing and lifestyle business options gaining ground among most millennials, statistics reveal that new employees base their decision about staying in a company for the long-term on the first six months, with about one-third leaving for a better opportunity within that timeframe.

As a result, companies no longer have the luxury (or leisure) of offering on-the-job training for new employees. Companies want their employees to hit the ground running and be as productive as possible from the get-go. This is even more important in industries that hire seasonally such as hospitality, manufacturing, and sales.

The best way, therefore, to help new hires hit the ground running is to offer a systemized onboarding process that indoctrinates them into the company culture while familiarising them with the procedures needed to carry out their job duties with utmost efficiency. This can be done by using a learning management system or LMS to create an induction training that will arm new employees with everything they need to be fully functional after their first week on the job.

Benefits of Using a Learning Management System for Employee Onboarding

Before the explosion of online courses and learning management systems, either the Human Resource manager or some other senior ranking executive in the company usually did onboarding for new hires. This was essential because factors like company culture, compliance and safety protocols and organisational procedures could not be left to any junior staff.

These days, however, new employees can get up to speed in less than a week with the help of a learning management system. Implementing one of these systems into your organisation opens your company up to a myriad of benefits, including:

  • Reducing Training Costs: One of the key benefits of an LMS is the fact that it cuts down the costs (and time) of training new employees significantly. So, instead of investing time and resources to train new employees, they can log in to your LMS system on any device and start their onboarding process.
  • Boosting Employee Performance: Another key benefit of implementing an LMS in your company, as mentioned in the previous section, is the ability to enable employees to become more efficient without the need for face-to-face training.
  • Ensures And Accelerates Compliance Training: Onboarding new employees more often than not has to do with ensuring that compliance with the organisation’s goals, mission and vision are imparted as quickly as possible. An LMS accelerates this process for recruits.
  • Cuts Down The Need For Direct Training From Senior Staff: While spending time with your organisation’s top-level executives are a morale-booster for new employees, it dramatically reduces the productivity of said executive and could directly impact the company’s bottom line. Leveraging a learning management system to automate this process provides a win-win situation that leaves everyone happy.

It is essential for your company to indoctrinate new employees into your organisation as quickly as possible. The most effective and scalable way to do that is by implementing a learning management system that will walk new hires through your company’s most important values and processes. This not only increases your employee retention rate but also ensures that your new hires can hit the ground running and be more productive.

 

Audit Software: The Inevitable Future Your Company Cannot Afford To Ignore

Auditing is an integral part of any company that operates under tight regulations and standards, regardless of its size or the industry it serves. It is a means of evaluating the effectiveness of the company and its business operations to achieve its business objectives while preventing fraud or misappropriation of assets.

However, for corporations or companies with several branches across the country (or overseas), auditing is never an easy task. This is especially true for those who are still using a manual auditing process, which is traditionally done with papers and calculators.

With technology disrupting every sector of today’s modern business activities, it is no surprise that even companies are adopting a better way of conducting their auditing process. Auditing software is a revolutionary way of auditing companies in a faster and more effective way to achieve the same results.

Benefits of Audit Software for Businesses

The introduction of Software-as-a-Service or SaaS has improved the efficiency of companies all around the world. This holds true even for companies looking to increase compliance. Adopting software for your company’s auditing process presents many benefits. We discuss some of the most obvious ones in this section.

Audit Software Enables Businesses to Improve Its Performance

At the core of all auditing processes lie the company’s productivity and performance indicators. The auditing process is designed to help auditors look more deeply into the operations of a business and pinpoint non-performing departments and inefficient procedures. Audit software enables auditors to do this more efficiently, thereby improving the company’s performance quickly and efficiently.

Audit Software Saves Time and Reduces Stress

One of the significant drawbacks of auditing is the time and effort it takes – both for the auditors and for the company’s employees. Auditors are known to be enveloped in several papers trying to make sense of data to draw out any meaningful conclusions. Also, the larger the company they are auditing, the more stressful the whole process becomes – which in turn increases the chance of human error. Audit software reduces the time it takes to conduct an audit from weeks to just hours. Additionally, audit software reduces paperwork and provides a comprehensive data trail thus decreasing the overall stress needed to complete the audit process.

Audit Software Improves the Accuracy of the Data Captured During the Auditing Process

Another major drawback with manual, paper audits is that it restricts auditors to writing notes and completing checklists without any additional evidence. This leaves room for both human error and bias because an audit report could be as detailed or as vague as possible. An audit management software enables an auditor to capture evidence in real-time and include multimedia files such as audio, video, and photo. This reduces the need for interpretation by anybody, thus eliminating human error and the need to take additional notes.

Conclusion

Audit software is the future of auditing, and if your company performs regular audits, then you should deploy one in your organisation. It does not matter whether you are auditing for safety management or financial management, audit software is guaranteed to help your company save time and increase both compliance and productivity.

Contractor Management Software: What It Is And Why You Need To Invest In One Today

Managing contractors is an essential aspect for any company that works with several independent contractors. There are several reasons and benefits why a company might decide to bring in contractors to supplement their current staff.

One of the main advantages of bringing on contractors is that it allows specialist skill sets to be deployed into an organisation without any long-term commitments. This allows a company to be more efficient without the overhead costs of hiring someone new – especially when the services needed are not recurrent.

Common Drawbacks of Manually Managing Contractors

Regardless of company size, when you have several contractors on your payroll, there has to be a management process in place to help you keep track of all the projects going on. A common occurrence, especially in larger organisations, is for contractors to employ sub-contractors to handle different aspects of the projects they were commissioned to do. This means you will regularly need to issue a new permit to work systems and conduct inductions for these new faces every time. This is not only time-consuming and stressful but also redundant when a contractor management software can do all these with just the click of a button.

What Is Contractor Management Software?

Just as the name implies, a contractor management software enables you to manage all the contractors currently under your company’s payroll. If you continuously outsource projects to contractors, then investing in this one piece is crucial to the overall effectiveness of your company.

This software not only enables you to collate all commercial contractor information into a single database, but also to automate processes across national, regional, and local contractors. Standard features you can expect in a premium contractor management software includes:

  • Managing insurance, licenses, SWMS, JSA’s and other documents.
  • Online Induction and training.
  • E-learning audio and video content
  • Automating tasks and alerts, SMS or email.
  • Remotely audit contractors online instantly.

Our management software for contractors allows you to track all your inductions, audits, and documents in one place, and on one platform, thus eliminating the need for paperwork.

Top Benefits of Contractor Management Software

Organizing and managing work orders, while also monitoring performance and ensuring contract workers are productive are some of the most compelling reasons to invest in a contractor management software.

Other examples include:

  • Onsite check-in and check-out
  • Work verification through photo and video upload
  • Centralized data, thus eliminating the need for paperwork
  • Simplifies the exchange of documentation and forms essential to the completion of tasks
  • Real-time and automated reports and alerts based on project completion or other notifications
  • Reduces stress and saves time for both contractors and employers for repeatable tasks such as training and inductions.

Any contractor management solution worth your investment should have an easy-to-use, intelligent, and intuitive design for both you and your contractors. This, in turn, increases productivity, reduces costs, and minimises overall risk – all critical factors when working with contractors.

Conclusion

The benefits and importance of contractor management software cannot be overemphasised. It allows you to manage several contractors without the hassle of being overwhelmed with paperwork. If this sounds like what you would like to experience in your company without making any financial commitment, then you can take advantage of our free trial.

8 Benefits of Using a Permit to Work Software

For site managers and supervisors working in high-risk environments such as construction and manufacturing, workplace safety is one of the most critical aspects of their jobs.

While on-site health and safety requirements have increased exponentially over the past few years, the challenge in managing contractors (and sub-contractors) is continuously growing. This is why it is important to have a Permit to Work (PTW) system available to ensure everyone on-site is safe and knows what they should be doing and where.

PTW systems play an essential role in ensuring the safe execution of hazardous work activities at operational facilities, thus reducing risk and the chances of accidents occurring, which in turn keeps frontline workers both safe and efficient.

Disadvantages of Traditional Permit to Work Systems

Traditional PTW systems are paper/spreadsheet -based and have some significant drawbacks that limit its overall efficiency. This includes:

  • Loss of Productivity: The process requires many hours of filling forms, writing tags and transporting papers from one location to another. This process is time-consuming and reduces productivity.
  • Accessibility: Site verification is usually very difficult and sometimes impossible. Another often overlooked issue is lousy handwriting which limits increases back and forth.
  • Lack of Security: Due to the nature of traditional PTW systems, loss and damage of paper, traceability and safety risks due to different work activities are a usual occurrence.

Despite these disadvantages, it is unfortunate that many companies still use these traditional systems to handle their PTWs.

Benefits of Switching to Electronic Permit to Work Systems

Even though the use paper-based PTW system to handle hazardous work activities used to be the standard procedure years ago, it has become outdated and as a result, more likely to fail in today’s world of technological advancements, global competition, tight deadlines and megaprojects.

Switching to an Electronic Permit to Work System (ePTW) is a great way to overcome the problems caused by the traditional paper-based system. Some key benefits of making this switch are:

  1. They are simple to use and easily customizable to any business or industry
  2. They are able to incorporate all permit types, depending on usage
  3. Permits can easily be requested by contractors and employees through the push of a button
  4. Managers can quickly identify and rectify conflicting work activities
  5. It provides a paper trail for all permits that have been requested, approved or rejected
  6. Users can easily be guided through the system automatically from start to finish
  7. Expired staff training, Risk and Method Statements, and overdue permits to work are automatically flagged
  8. An ePTW system takes away the need for re-writing duplicate permits whenever a new one needs to be re-issued or extended

The ROI of using software to manage your entire Permit to Work systems cannot be overstated. The dollar value assigned to making this switch will undoubtedly vary from company to company and from industry to industry.

The best way to see how this can work for your company is to take it for a spin by taking advantage of our risk-free, no-strings-attached, free trial.