4 Strategic Ways to Justify Switching to a new QHSE Software

For how long will you continue to use irrelevant and outdated software in regards to managing your organization’s environment, health and safety demands? Or is there any justification for sticking to old methods in the ever fast moving world whereas there are better ways of doing things like through the use of QHSE software? We believe that you’re beginning to have a positive change in mind in the right direction.

In order to achieve greater heights using the QHSE software, there’s a huge need to know what solutions it proffers in comparison to a tool like a spreadsheet. Unlike spreadsheets and similar software, the QHSE software is well designed, frequently updated and most importantly allows the sharing and collaboration of information. Furthermore, asides the financial implication that comes with getting this software, the main aim is to ensure that it caters for the organizational needs.

However, before investing in QHS software, it’s important to know the factors that justify switching to utilizing it.

What are the 4 key strategic ways to justify switching to new QHSE software?

#1: Make a comprehensive analysis of the problems your company is experiencing.

It’s necessary that you list out your company’s challenges into reasonable work and risk elements. This will ensure that there’s a direct focus on activities that will add value to their operation for a long time to come.

EHS experts can be involved in implementing this aspect because of their in-depth knowledge and experience. Most times, companies pay significant attention to the completion of repetitive tasks like incident recordings and maintenance checklists.

At the end of it all, there’s little or nothing to show for it because a lot of time has been wasted on data reports because of lateness in the recording. However, adopting a new QHSE software means that your company gets to experience the following:

  • Reduced risks,
  • Simplified reporting,
  • Increased management visibility which leads to a decrease in incident occurrences, and
  • Data accuracy.

#2: Identifying costs leads to better productivity

The next thing to consider after listing out the company’s problems is to outline the period that the employees who are affected by this problem spend on those areas. The employees can, therefore, be placed in two classes based on how affected they are to the problems.

The first sets of employees are those who are affected on a small scale while the second class is those who are heavily affected. This categorization will enable proper care towards adequately improving the conditions.

Thereafter, you have to make a concrete calculation of the time that could have been saved if an efficient means of collating data was used. Are you bothered on how to go about it? Do not fret, it’s simple to achieve. You can adopt an activity-based costing model which will help in identifying the costs of the activities of your company. The key areas to focus on are improvements in:

  • Legal fees,
  • Labor costs, and
  • Risk Reduction.

Paying attention to the above will certainly bring about an increase in productivity.

#3: Increase in productivity by reduction of costs

It’s mostly common among organizations to cut costs in regard to EHS staffing. Rather than bringing about employee safety or risk reduction risk, this decision of theirs creates more risks.

However, using an efficient QHSE software system will increase their productivity which thereby leads to optimization of their daily operations. Furthermore, when you adopt this system, decreased expenses add up to your company’s revenue and likewise, their long term goals will be easily achievable.

#4: Employee interaction and engagement

Whenever it’s discovered that the interactivity level among the employees is at a record low, then it’s high time the management adopts well designed QHSE software. How will they be able to ascertain the decreased level of engagement? It’s simple, all they need to do is to tread a proper channel for consultation. The overall engagement thus leads to higher participation rates. The other results of the improved workforce engagements are:

  • Higher productivity
  • Cleaner workplaces and
  • Decreased sick leave.


We’ve highlighted four major points that we believe your company can adopt provided it has a laid down plan to investing in a QHSE software system. However, since companies are bound to be different with varying strengths and weaknesses meaning that; one size does not fit all, it’s important to know that the effective implementation of the software may be required immediately for some than others. This may be as a result of the cost implication of getting one for those who can’t afford it.

Finally, Beakon believes that adopting a new QHSE software will certainly save you time and as well increase your productivity. Start a free trial today to see how our software can positively impact your business operations.


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