Online Induction Training: 5 Topics Safety Managers Must Cover 

It feels great to have a new set of employees to join your company. It is a symbol of progress and better things to come. This is where online induction software thrives because you need a way to quickly get your new staff onboarded.

However, If not handled rightly this prospective progress can turn out to be a disappointment. It is important that you give them a head start to working for you and do it rightly.in view of this, here are five topics you should touch in your online induction training.

 1. Pre-induction orientation

It is expected of newbies to be anxious and nervous at the start of a new place of employment. To get the best of your induction exercise, it is important to get new staffs relaxed. It’s best you forward them a simple material to tackle this apprehension. It should contain basic info such as,

  • A brief guide to the establishment
  • Dress codes.
  • What to expect at the start of work

 2. Culture

Dos and don’ts that doesn’t relate directly to work are usually excluded during the online induction process. This is not right because what is traditional to your company and mode of operation is alien to your new staff. This leads to your new hire taking steps that single him/her out, thereby reminding him that he is a newbie.

Every organization has unique onboarding rules and guidelines. Introducing them to your new recruits at an early stage is very important. This won’t happen in the blink of an eye, it takes time for them to get used to the organizational culture.

Pay detailed attention to briefing your new staffs on all important aspects of your organizational dynamics and activities. The retreats, workshops, shift arrangements, e.t.c. The more newbies get acquainted with unique organizational practices the more the sense of belonging they will feel as a staff.

 3. Policies and processes

This is too important to be excluded from your online training induction. In most cases, Organizational policies are bulky, making it a hard task for newbies to grasp at once. In view of this, it’s always best that the most important ones are handpicked and forwarded to new recruits for a start.

It is important not to rush your new staffs with policies and procedure. See them as students and let them learn step by step. Ensure that they are clear and can practice with a set of procedures and policy before introducing them to another batch.

 4. Compliance

This aspect of your online induction training seals your policies and processes. It links your policies with the legal implication of likely situations. In view of this, compliance should be directed towards the company’s zero-tolerance policies and dedication to the safety of staffs. Examples are;

  • workspace violence
  • overriding interest
  • bribery
  • workspace hazards

Format your online induction training material to be personal, job-specific, and highlight the seriousness of your staffs’ safety.

 5. Connecting staffs

A core aspect of your online induction training should include introducing newbies to other staffs. This will help them see the prospects available to them as they go about their duties as your staffs and this can be a motivating factor for them.

Note that valuable information and skills are available to longtime staffs via experience and time on the job. Linking newbies to them will not only enhance their development but will also boost their confidence on the job.

Make Your Workspace Safer Today

Effective workspace management is key to a functioning organization. Contact us today for a FREE TRIAL to see how your workspace can be better managed using our induction software.

 

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5 Amazing Facts Employers Should Know About Online Induction System

5 Amazing Facts Employers Should Know About Online Induction System 

Are you an employer that doesn’t know it is possible to conduct induction for your newly employed workers online, to save you enough time and resources?

You need to read this.

Induction is the first step of introducing new employees or contractors to the work environment.

This introductory program is meant to acquaint the workers or new employees to the ethics of the workplace, making sure they observe the health and safety procedures so that workplace accident will be reduced to the barest minimum. Doing this using the online medium is best for you

We will be going through 5 amazing facts you should know about the online induction systems

Amazing Fact #1 – Create induction courses with ease

This is one of the benefits you as an employer tend to get when you do your inductions online. Using an online contractor induction system, you can create online courses with ease by providing important information regarding guidelines, procedures to be followed, and even workplace hazards for your inductees.

Amazing Fact #2 – Personalize your induction exercise

Personalizing your induction exercise to your taste is a huge plus for your organization. Employees would partake in the induction process on their own from various locations without been strict monitoring. Everything they need to know is well spelled out online. Changes can be made in the online induction process whenever you want. Like changing the induction exercise pattern to fit locations of the inductees and their job roles

Amazing Fact #3 – Inductee records can be managed without any hitches

The ability to store inductees record in a secure database that can be easily tracked is one of the advantages of online induction systems you would not want to take for granted. This is essential as it helps to monitor the training of the newly employed. Conducting online induction would ensure that the inductees are properly trained on their jobs roles, also having in mind the safety precaution that needs to be taking.

This would definitely increase efficiency and productivity in your organization.

 Amazing Fact #4 – A well-coordinated communication process

With an online induction system, passing information across is done in a seamless fashion. This system can let you know how well the inductee is coping with the training and you as the employer will be well informed when a giving task is completed by the inductee. You can also be able to pass a message to your inductees about more training if the need arises.

Amazing Fact #5 – Online induction is the best

Delivering training for employees using the online medium seems to be the most efficient and most effective way to get your employees to know the pros and cons of their job roles. You save time, money and their productivity level would increase

Conclusion

As you have already learned from this article, the use of an online induction system is an idea that you need to incorporate in your organization. The benefits are so enormous. Saving time, money, personalizing your training to your own taste, the ability for the inductees to attend the induction from various places, etc.

To get started, click here for a no-strings-attached FREE trial of our software.

 

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Online Induction Training: 5 Topics Safety Managers Must Cover

Top 5 Benefits of Using Online Induction Software 

Face to face induction was the way to go for quite a long time. However, that era came to an end with the advent of online induction, no thanks to a tech-oriented generation that gave preference to seeking information from the internet.

Just when we thought we had seen it all, and some managers were still trying to part ways with the traditional face to face induction and embrace online induction and benefit from its accompanying advantages.then, the innovation came at us in a new dimension in the name of online induction software.

What Is Online Induction Software?

an online induction is the starting point to engagement of new staffs or even business partners in an organization. A Software designed to achieve this aim is called online induction software. Standard ones come with features that allow you to personalize your induction software.

Time and again, managers have been reluctant to embrace the use of software for online induction, claiming that they are okay with their traditional mode of induction for new staffs. Some have been dynamic enough to embrace online induction but feel paying for an online induction system would be a waste of precious funds.

Here are the reasons you will be wrong not to embrace online induction software in your company’s induction phase.

1. Easy Avenue to Test Inductee Competency

The ability of your inductee should be examined just before the start of the induction phase. While related exercise must have been carried out before they qualify to be a part of your organization, it won’t hurt to be double sure of their competency.

While this aspect of the induction process would amount to additional stress if you decide to adopt face to face induction, it would be much easier when using an online induction training software. All you will have to do is to make use of the multi-choice assessment questions through an online system.

That way, you will be sure to engage inductees in a conversational style and get to assess their level of preparedness for the task ahead.

2. No language barrier

While most companies run on an official language, language flexibility can be an exciting feature to explore fore inductees. This is not likely to happen when you stick to the traditional face to face induction system as it is likely to restrict you to communicate in your official language. On the other hand, using an online induction system affords you a language flexibility option.

This feature is best enjoyed with the use of online inducting software. By using online induction software, you can format your induction to any language of your choice. This will definitely give all inductees a sense of familiarity thereby helping you achieve one of your major induction goals.

3. Save Time and Money  

How much is your company willing to spend on an induction exercise? Well, most companies obviously don’t want to break the bank for an induction exercise and they think the way to go is a face to face induction exercise.

While this may save your company some costs, in the long run, your company might incur some loss as a result of this choice. A traditional face to face induction will require that inductees who are at a distance bear the cost of transportation and even risk their lives in the process of traveling.

This has a way of dropping the excitement level of inductees and it is very likely it subsequently affects their performance on the job. This is not good for your company as it won’t only defeat the aim of the induction but will also reduce the return on the investment you made by recruiting new staffs.

Obviously, it is best you opt for online induction training software if you really want to cut down on time and money without hidden consequences.

4. Effective Documentation of Activities    

One distressing aspect of face to face induction is the tons of hard copy documents to be considered in the induction process. The space they occupy in a bid to keep records even after the induction can be enormous. This is a major cause for concern when engaging in the traditional induction process.

Putting an end to paperwork in your induction process only points you to one direction and it is no other than adopting the option of an online induction software. It is even safer to document when you use online induction software.

You can be certain to be able to track and document all induction information in a manner that will make the information acquired useful for making crucial decisions which will subsequently drive your organization’s growth and development.

This will also result in a more edifying workspace. This is because space that would have housed bulky paperwork derived from traditional induction would be free to be used for more productive purposes.

5. Allows You Synchronize With Access Control

If you choose to go the analog way, Accessing and evaluating materials from inductees can be a very stressful exercise. This stress is avoidable. Opting for online induction software would fetch you a digital dataset that can be assessed and analyzed only by authorized individuals.

This is possible because of the flexibility of its privacy settings. This does not only beef up the security of the dataset acquired during the induction, but it also makes complex analysis possible as datasets can be easily exported to other appropriate software suitable for such analysis.

Achieve Your Induction Goals with Our Software Today

Your best bet to a successful induction is to contact us and see how we can help you make a success of your online induction with our unique software.

At Beacon, we understand that managers want their induction software to be peculiar to their organisation as much as possible and therefore, we treat this as a major objective.

Contact us today to develop online induction software and your organization can be sure to attain all induction goals you can start with a free trial. 

Risk Assessment Management System: How to Create a Plan That Works 

Sometimes, it stares right at you, sometimes you have to pay closer attention to spot it. Whichever way it comes, the existence of potential risks to your business or organizational setting cannot be denied.  One of the ways safety managers have adopted in tackling this issue is risk assessment software.

However, managing risks in the workplace can be a tasking and challenging exercise. It’s even more frustrating when efforts to attain a safe working environment does not yield the desired result. Getting it right requires that you follow a well-structured plan as outlined below.

Step 1. Recognize Risk 

The starting point to creating an effective risk assessment management system is to gather as many related information as available. Data within this category includes that of your employees, clients and even yourself.

From the acquired data, you are sure to get a chunk of potential pitfalls at each execution of your business or organizational activities.

Step 2. Create a Risk Register

Beyond identifying risks, it is important that you document them in a risk register. This will include not just the identified risk, but also the likely phases of occurrence.

Documentation of your findings makes risk management easy as you will always have a record to fall back on when previous records are needed.

Step 3. Perform risk analysis

Risk comes with a degree of seriousness. Also, there are cases where there are just too many associated risks that attending to all immediately is just not feasible. Hence, the need to analyze all recognized and registered risks.

This requires that you perform a risk analysis matrix which will indicate the likelihood of occurrence of identified risks. Knowing the level of seriousness of each identified risk will help you in designing a scale of preference in order of urgency or severity of the risk should it be realized.

Step 4. Recognize Inducing Factors

Like they always say, there is no smoke without fire. Usually, there are underlying factors leading to risk. These are known as risk triggers. Creating a list of them and attaching them to respectively identified risk will help you spot the risk from afar even before they occur.

Step 5. Suggest Solution to Identified Risks

Not all recognized risks can be flagged off from afar. Some still happen even though you see them coming. However, the good news is that you can water down the effect. So they don’t become so devastating.

Having suggested risk solutions before the actual occurrence of the risk helps you and your team swing to action immediately it occurs.

Step 6. Create an action plan

Make a documented plan of what to do when risks become a reality. When preparing for potential risks and you take a critical look at suggested solutions, there are high chances of a variation in their level of effectiveness.

There is a need to slim down the suggestions to narrow down the list of solutions. An action plan should contain the best of the suggested solution.

Furthermore, an outline of execution plans should be served to all parties involved in the execution stage. This will make them aware of their responsibilities and will spur them to be prepared and rise to action at the point of emergency.

Step 7. Delegate Risk Monitoring to Staffs as Appropriate

You can’t be everywhere all the time. This makes you the wrong person to directly monitor potential risks in your workplace, especially if your business or organization is extensive. It’s best you assign monitoring to staffs as appropriate.

Ensure staffs with the monitoring responsibility are those in the right position to quickly notify you or the right quarters of danger and the documented action plan is subsequently implemented.

Conclusion – Managing Risks with a Far Better Organized System

Designing a risk assessment management system involving a lot of time and energy that could be channeled towards other aspects of productivity. An Improved risk assessment management system is possible with Beakon.

You will have access to a management system built around topnotch software designed to assess and manage work-related risks more effectively. Look up other interesting features and start with a free trial today.

 

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Risk Assessment System: 5 Steps to Getting Started

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Risk Assessment System: 5 Steps to Getting Started 

Life itself is one big risk. At one time or the other, you must have come across this statement before now. This being a verified truth, increasing the chances of success in your businesses and organizational activities, therefore, requires that you pay attention to associated risks – and one of the best ways of doing that is through a risk assessment software.

This involves paying attention to negative potentials related to the health and safety of your staffs and the organization at large. Furthermore, it also involves looking out for ways in which we can strike them out of the equation, or at least, manage their presence.

Risk Assessment System: What It Means

To understand risk assessment system perfectly, let’s see what risk assessment is all about.

According to HSE, risk assessment is a detailed examination of what is capable of causing harm to people in the workspace so as to see if enough precaution has been taken or more preventive measures can be applied.

Having this in mind, the risk assessment system simply means a step by step guide to eliminating and managing risks within the workspace. A person or department from your organization should be responsible for this task. A safe working environment is next to impossible without a risk assessment system.

5 steps Kick-Starting a Risk Assessment System

Risk assessment system requires a well-planned structure. There are steps to getting it right, let’s consider these steps.

Step 1: Recognize Potential Hazards

Identifying possible hazards is the first step in your risk assessment journey. To do this effectively, it is important that you spot the delineation mark between “hazards and risks.”  Hazard refers to something capable of causing harm while risk is the degree of possibility of the harm coming to reality.

Potential hazards may be physical, mental, biological, or even chemical in nature.

Here are a couple of tips for identifying potential hazards;

  • Take an inspection walk around the workplace.
  • Ask employees for possible hazard source(s)

Step 2: Identify Potential Subjects of Recognized Hazards

Who is likely to be harmed? How can they be harmed? After recognizing potential hazards, it is important that you note who is likely to be on the receiving end.

These are likely to be your workers, clients, people in the neighbourhood, or interestingly, even you. Furthermore, get foresight on ways in which these dangers might come to reality.

Step 3: Access The Risks and Apply Control Measures.

Identifying potential hazards won’t be enough. It is even more important to examine to what extent these risks are capable of causing damage.

This will inform important decisions when deciding what control measure you are going to adopt as mentioned earlier, control measures involve managing the risks or completely eliminating them when possible.

Step 4: Document Results of Your Findings. 

Doing all the aforementioned shows you want a safe workspace. furthermore, recording your findings is another important step, especially when your workforce consists of 5 or more employees.

Recording your findings shows that you have identified potential hazards, the potential subjects at risk, and most importantly, designed plans to eliminate or manage them as the case may require.

Step 5: Review Your Assessment Occasionally and Make Necessary Adjustments.

The development comes with changes. A workplace with the same configuration over the years is likely not to be developing. As you progress with work, you make vital changes, these are likely to breed a new set of work hazards. Hence, the need for risk assessment to be reviewed and updated occasionally.

Make Your Workspace Safer Today

Ensuring a safe working environment can be tasking, especially if you run a complex organization. Get in touch with Beakon today and you will surely be on track to securing a safe workspace. They take workplace safety to the next level by utilizing topnotch software in getting the job done. sign up today and get started with a free trial.

 

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6 Steps to Adopting an Online Risk Assessment Software

Do you have issues in quickly identifying potential hazards across your organization through the use of a poor risk assessment software? If yes, then there’s a serious need for you to adopt an effective online assessment system across boards.

However, if your response is negative, good but are you able to create standard analytical reports after its identification? Not sure, right? These and many other factors cause huge losses to organizations. That’s why we want you to be proactive in adopting effective online assessment software.

Over the years in the business world, there’s no greater asset in risk management than analytics. This is as a result of the extent to which it can make or mar the progress of an organization. Successful, or let’s say, fortunate are those who adopt the use of sophisticated technological tools to manage risks and data. Over the course of events, potential hazards that could affect your company’s stability are easily detected and quickly managed.

Experience gives business owners insights to understand that an effective online risk assessment is mainly about quickly identifying, analyzing and responding to risks in the shortest time possible. These processes and mechanisms lead to better organizational management by enabling documents on the go and also through email notifications but this question, “How can one effectively adopt this system?” remains unanswered. Be rest assured that we have provided steps to achieving it.

What steps can an organization take to adopt an online risk assessment software?

We have 6 in-depth steps that every company that is enthusiastic for progress and success can adopt. They are the following:

  1. Identifying Risks: There is a high possibility that you will have come across this saying, ‘Precaution is better than cure’. The reality of this statement applies to virtually all walks of life. This can give an organization a head-start to making progress as well as avoiding mishaps and avoidable hazards. Since you can’t resolve a risk if you are unable to identify it, one important way to go about this is by brainstorming. Discuss with your colleagues, teams, and even stakeholders in order to pinpoint risks that might not be evident to everybody.
  2. Create awareness: It’s known from the nature of man that he finds it difficult to adapt to changes. Based on this fact, it’s paramount to educate and nurture the staffs on the importance of shifting to new technology. At the onset, it may not yield any results because of the new culture and trying to spread the benefits across through training programs. However, things are expected to scale higher when they have finally developed a bigger-picture of how it’s certain to make lives easy.
  3. Make the interface a friendly one: The rate at which people will adopt a platform with an aesthetic view is high. This is because a positive user experience will breed adoption. The only required thing to it is that the assessment software should be channeled and fine-tuned to what is relevant as regards the requirement of the particular organization.
  4. Ensure all-inclusiveness: What do we mean by this? It’s simply the act of notifying everyone in all levels to show a high commitment to using this software. As the saying goes, ‘United we stand, Divided we fall’, it shows that there can’t be any form of success in this process up until everyone realizes the importance of their outputs. Hopefully, in later times, it will be easy to get back their feedbacks when the assessment software goes live.
  5. Adequate measurement and communication: It’s important that you track the progress of the project. How is this possible? This is by using the metrics gotten or through the use of KPIs (Key Performance Indicators) to ensure that the employees are complying with the project. Creating analytical reports and reviewing their outcomes will surely give one insight into what to expect when an online risk assessment software is adopted. More so, communication is brought closer which is an important pivot to success.
  6. Be a source of guidance: It’s expected that you are convinced about adopting new forms of managing risks than anyone else. How do you expect that your subordinates will have conviction in your suggestion when there are elements of uncertainty in your speech and actions? You have to lead by example. All you have to do is to give them abundant responses to the “why” of the new assessment software. By so doing, they are fully convinced and excited about the value that the new technology will bring to them.

Conclusion

Obviously, adopting an online risk assessment software makes managing risks effectively a child’s play.

In actual fact, this system is a great tool that empowers your company in all ramifications and likewise prevents it from experiencing irreparable losses. To successfully adopt an efficient online risk assessment software in your company, you have all our above-mentioned steps to stick to.

Why procrastinate when you can make this possible. For a free trial of our online risk assessment software, click here now and you’ll be glad you made such a wise decision.

 

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How Risk Assessment Tools Make Safety Managers Conduct Better Assessments 

Technology is changing the way we live our everyday lives. From how we shop for food, clothes, cars and even how we choose and go on dates – technology has made everything easier. Safety managers and the way they conduct risk assessment is not left out of this technological advancement thanks to the rise of risk assessment software.

If we informed you that there are tools that give employees insights about knowledge of risks and hazards, what will your response be like? Perhaps you may call it a bluff as some misinformed people in the past did, however, the reality of things shows otherwise.

How long will you continue to manage risks manually? Is it really worth it? Or are you expecting to lose lots of revenue and customers because of this ill-decision? Well, the good news is that there is enough room and opportunity to salvage your situation by taking the bull by its horns. The moment of decision is now.

In recent years, the world has become a redefined society. The way and manner of doing things have significantly changed to such an extent that things that usually take weeks and months to accomplish can now be fulfilled in a few minutes or hours. In respect to the fulfillment of tasks in the business world, no group of individual enjoys the benefit of risk management and assessment save the safety managers. This is because of the availability of sophisticated risk assessment tools that not only identifies hazards but also make work easier and faster.

Risk assessment tools: How important are they?

From the nature of businesses and how operations take place within and without, some mishaps are bound to happen.  However, despite this fact, one factor that must never be lost is trust. To achieve this, we need to place a high value on corporate transparency and that’s a more reason why a thought process is expected to occur in addressing and assessing enterprise risk. Building upon this premise, it’s pertinent to identify the risk whenever a new project commences before it gets to the stage of deployment. This will ensure that all project issues are properly handled.

When you take a critical look at the pressure, challenges, and responsibilities given to safety managers, it isn’t obscured that it’s quite tasking and intensifying. They are required to maintain a safe workplace by assessing the risks and hazards, developing measures to help tackle future occurrences based on the available report. To make things easy for safety managers, you need a near-automated system software that will simplify identification of hazards, recordings, investigation, and management of safety incidents. Furthermore, these assessment tools aid analyzing data and generation of reports that will act as fulcrum towards future business decision-making.

How Software Tools assist Safety Managers in conducting better assessment

The following are the ways that risk assessment tools aid the assessment of workplace risks:

  • The safety management and risk assessment tool helps to reduce cost and save valuable time unlike in paper-based assessment where money and time are easily wasted. Consulting with analysts, formulating strategies and requesting for compliance where the old ways of going about things although they sound simple. Since they involve manual efforts, they’re bound to be really time-consuming and tiresome.
  • This powerful and intuitive software is a customized system that can be programmed to identify different types of hazards in each workplace and industry. Asides being programmed for hazard identification, there are some customized applications that perform project risk simulations, store analytic data, and generate statistics and data analytics reports. Most of the times, this standard methodology is sufficient to impress any client, especially in the first trial. Conclusively, it provides accuracy, unlike manual solutions that are prone to human errors.
  • This flexible risk assessment and management tool use statistical methods such as bar charts, heat maps and pie-charts to store analytical data. Safety managers have not come across a better way of statistics generation and reports analysis save this method. More so, they are able to efficiently manage risks better and thus aid them in critical business decision-making. Since every business has its own area of concentration as regards risks and hazards, therefore the flexibility in assessment ensures that the customized solutions are accurate.
  •  This state-of-the-art risk assessment workplace safety tool helps in tracking issues and preventing recurring problems. How compounded can a problem be when its reoccurrence can only be delayed but not prevented! It defeats all forms of precaution. The best form of rectification can only be a type that has the ability to prevent future impact. That’s exactly the purpose of a risk assessment tool which makes the tasks of safety managers become a child’s play.

This risk assessment tool helps in identifying, analyzing and managing risks regardless of whether they are operational, man-made or natural hazards. Likewise, it aids safety managers in strengthening security in order to provide good reliable business results. A business model that lacks security in its operations is not worthy to be in operation. This is because of the greater harm it’s going to have on other modalities. In essence, the risk assessment tool will help to grow and improve health and safety programs in the workplace by ensuring that workers are safer from risks and less prone to hazards. More so, there’s an additional feature that within it that can assess vulnerabilities in the systems.

Conclusion

We’ve mentioned some points concerning how risk assessment tools will assist safety managers in their daily routine of identifying, evaluating and reviewing hazards. These risk assessment tools are manufactured to make the workflow of organizations to be effective regardless of the challenges that are peculiar to each one of them.

We believe that with what has been highlighted, your disposition towards risk assessment tools should be in line with our presumptions. In order to manage your workplace risks and increase your performance, Beakon has a plethora of management software that will certainly save you time and as well increase your productivity.

Request a free trial of beakon risk assessment tool today if you want a reliable way that will aid your numerous tasks against hazards.

 

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Risk Assessment Software: How Safety Managers Can Use It To Make Their Job 10x Easier

Safety software is all the rage now. Companies of all levels are beginning to understand the importance of using some sort of technology to manage their safety needs.  This was not the case about a decade ago. Paper filing was the order of the day. Fast forward to 2019 and beyond, risk assessment software is taking center stage with safety managers from several high-risk industries switching to digital safety management solutions.

Can we ask you some questions? Have you ever implemented risk control measures in your company? If yes, how successful have you been in that regards? Or let’s say, based on the saying “A stitch in time saves nine”, has it made you get your daily tasks done on time without glitches? These and many other questions require the attention of risk managers to answer in order for the effectiveness of the workflow.

Every determined and focused business owner knows how important it is to keep the entire workplace free from hazards. The absence of this attitude in an organization could be detrimental. To ensure proper management of tasks at all levels, the employees are expected to be educated on the various risk assessment tools the company wants to adopt. This is because the way risks and hazards are interpreted is an individual thing. Hence, every person’s perception of risk is required to be considered in order to determine levels of risk assessment.

What is Risk assessment all about?

Risk assessment is defined as a systematic examination of safety in your workplace. The stages involved in it are basically four which follows a logical sequence. They are:

  1. Identification of hazards
  2. Identification of those who may be harmed and how
  3. Evaluating the impact and implementation of control measures
  4. Prompt monitoring and review of the situation

From what has been highlighted above, it shows that risk assessment is a subject that requires excellent guidance in implementation provided it’s being handled by competent personnel. This is what makes a real difference between top organizations and others.

In what ways can Risk assessment software make work 10x Easier?

The need and value to be productive at work cannot be overemphasized. Safety managers have their hands full everyday work due to the possibility of hazards that could occur. Back in the days, the best practice was to push paper to every department, manually calculate the possibility of risks in high-risk departments, and analyze the results from past safety checks – which is paper-based by the way.

These days, however, risk assessment software has streamlined the entire process. Automation and software have changed the OHS landscape significantly. So, in order for companies to be more productive and reduce their risks of hazards, here are the features and benefits of a risk assessment software:

  1. Solid risk reporting: One of the most important benefits of using software to asses the potential risks in your company is the ability to get full risk reports digitally. This gives you the opportunity to list out different types of risks. In essence, each highlighted risk is designated to a specified risk owner that is meant to resolve and monitor the progress. This could be likened to a risk assessment system. The monitoring is made easy with flexible dashboards. They can also formulate reports and can be exported to others using email, spreadsheets, and PDF
  2. Ascertaining impact of risks: The second most important benefit that a risk assessment software offers is the ability to help you ascertain the impact of the risks that could happen. As we know that risks are unpredictable, the software provides several options to select how severe each potential risk could be. This enables you to measure the impact and also to ensure urgency in tackling the risk posed. By so doing, presaging the likelihood of risk will help to keep the project stability.
  3. Easy Visibility: The third most important benefit you can expect when you adopt an online risk assessment software is the visibility you can expect. We know that risk identification is important as it has been stated previously, however, it’s not sufficient. In addition to it, every risk owner should have access to a list of an entire set of risks. It’s arranged in a systematic manner where each hazard is given a risk level likewise the one in charge. More so, they will be able to check if the risk has been investigated and resolved.
  4. Utilizing a risk matrix: Finally, the ability to easily and quickly deploy a risk matrix is unparalleled to any manual method a safety manager could have envisaged. A risk matrix is mostly used for measuring the level of risk through a tabular format. It’s a summary of the consequence of each risk and the likelihood of the occurrence of injury if exposed to risks. This matrix can be accessed in a single click rather than sifting through each risk individually.

As you can see, using a risk assessment management system gives you a different vantage point of your company’s safety needs and requirements. This God-like look view of your company’s organisational health and safety will not only make you effective in your role, but it also makes your employees feel safe knowing that you have everything covered.

Conclusion

We’ve enumerated some salient points on the features and benefits of risk assessment software and how adopting it will aid easier and faster delivery and productivity. That’s why we believe every organization like yours should adopt it. Investment in this aspect of management is expected to take in lots of money, however, despite that, the time, effort and spending, in the long run, is worth it.

This is obvious when a comparison is made between investing and not investing. The major feature of the software that makes it a high demand system is about the real-time notification. It gets sent across boards whenever cases of hazards are detected and those who are reliable are notified for effective evacuation and rectification.

How long will you continue to prolong adopting this system? We know that finding effective risk assessment software can be challenging. However, you can start with us. Click here for a free trial of Beakon’s risk assessment software. Our software will not only manage hazards effectively for you but also make your job easier and faster.

 

 

 

5 Benefits of an Enterprise Risk Management Solution

In most cases, companies only think of using an Enterprise Risk Management (ERM) software for managing their organisation’s Health and Safety whenever an audit is coming up and they want a fast way to get on track and ensure they are still compliant with international standards.

However, this shouldn’t be so. Enterprise Risk Management (ERM) simply means measures taken by key stakeholders to make sure the conditions and procedures of operation of an establishment are ultimately and strategically protected to the highest degree possible.

Risk protection tradition has evolved greatly over the years. Taking data-reliant organisations as a case study, various solutions have been proffered to the menace of hacking. Latest solutions involve the use of configured software in ensuring the safety of acquired data.

Benefits of Risk Management Solutions

ERM solutions have redefined the way risks are managed in organisations around the world, bringing along unique benefits. It has noticeable effects in terms of quality and quantity. Let’s check out five unique benefits that come with the usage of ERM solutions.

1. Increase Urgency assigned to Risk Management Culture: most of the times, the majority of staffs within the organisation are aware of the basic risks involved but no serious measure is taken to beef up security. Adopting the ERM solution gets them talking about risks and how they can move further above the awareness level to the mitigation level.

This automatically promotes safety and risk management culture across the organisation. Getting the entire staffs talking does not only provide additional information to top officials pertaining to risk awareness. It also gives them further insight as to tackling them and better decisions are made by the set committee.

2. Access to A Well-Structured Risk Identification Process: risk identification can only be helpful when it comes with all the right information needed to take decisive action.  ERM solutions do beyond identifying risks. It is structured to perform analysis that accesses the level of seriousness of identified risks. This help ERM managers improve their focus on risk mitigation. Additionally, it helps to identify emerging risk factors and other important variables such as level of seriousness, and many more important factors.

ERM solutions also output its reports in a brief, timely and improved format. Making it possible and easy to perform a synergy with other relevant risk data. These data, which may be from external sources are used to obtain an aggregate result for a better decision-making process.

3. Increased Sensitization and In-Depth Outlook on Risk: ERM solutions are incredible guides in ensuring safety in organisational activities. They are quick to point out little changes in an organisation’s activities that have risk inducing potentials.

Beyond modification, acceptance, and avoidance which are the traditional elements of risk management, ERM solutions also help in creating and expanding industry for experts in performing top notch examination of risk practices.

4. Judicious Utilization of Available Resources: manual risk management can be time-consuming. This has been confirmed by organisations yet to adopt ERM solutions. On the other hand, adopting risk management solutions doesn’t totally relieve your organisation of risk management responsibilities. It still requires monitoring and crucial decision making on the part of designated stakeholders.

However, ERM solutions bring about great relief. Time spent in manual risk management is then diverted to other productive sectors of the organisation, thereby reducing redundancy and increasing productivity.

5. Ensure Highly Coordinated Regulation and Compliance Level ERM data are used to identify and monitor set and regulated controls in an organisation. Also, mitigation procedures are monitored to ensure nothing disrupts compliance. There have been several reports of data reliant organisations requesting, testing and using data generated via ERM solutions. This is sole as a result of the high level of coordination and compliance of ERM solutions.

Adopt Our ERM Solutions Today

You can never go wrong by protecting your organisation. Adopt our Enterprise Risk Management (ERM) solutions today and be sure of fewer worries concerning organisational safety. Our ever-dynamic software has been helping businesses and other organisations to manage and improve safety and compliance for over a decade. Our Software possesses awesome functions, coupled with a simple and flexible interface.

You can begin by signing up for a free trial and see how our software can make your organisation a safer one.

 

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How to Successfully Implement an Enterprise Risk Management System

For most organisations, utilizing an Enterprise Risk Management (ERM) software could be a daunting task. In the modern world, analytics is a great asset in risk management systems using sophisticated technological tools and an abundance of data.

As a result, potential risks that could affect your company’s workflow can be easily detected. Thus, insights and actions are hence provided concerning how to make corrections.  

Based on knowledge and experience, business owners understand that an effective ERM is majorly about capturing, analyzing and responding to risks but how can they align their assets and goals that will lead to great organizational management? And what kind of processes and mechanisms are required in reporting risks?

This article explores the answers and many more.

How Every Company can successfully implement an Enterprise Risk Management System?

The following are 5 ways that organizations can create business values by identifying risks through an effective and enhanced enterprise risk management system:

1)  Support from the Top management:  When those who are at the apex section of a company see no importance of risk management, there’s no way real investment in this area can be achieved. Thus, to successfully implement a formal process for an enterprise risk management system, there has to be committed personnel who are willing to proactively manage risks. This personnel includes everyone starting from the board, CEO and other senior managers. Thus, when there’s support from the top, the probability that an ERM system will be used more effective will be high.

2)  Educate the staffs on all levels: It’s important to educate your staffs about the relevance of an effective ERM system and why it must be implemented. For effective result, this knowledge is required to be communicated to all levels in the company. This communication creates a risk awareness culture among them which is then embedded into their day-to-day operations.  Likewise, it also promotes an accountability culture and ensures that the mechanisms that will be utilized to report risks are clear enough. This training process can occur annually or quarterly as the management deems fit and should be made mandatory for all staffs and sub-contractors.

3) Awareness that the ERM system is a continuous process: To implement an ERM system, you need to know that the process is ongoing on rather than a one-off exercise. So it doesn’t suffice for anyone to conclude after noting the company’s risks into writing that it all ends there till next time. In fact, no true successful program happens all at once. It involves a continuous collection of data and monitoring. More so, regular review of risks and updates will ensure that adequate resources are allocated appropriately for proper and effective management.

4) Identify the risks with huge threats: To improve your company’s business performance and governance there’s a need to focus on the most pressing risks. What do we mean by this? Time is of the essence in the business world so it’s considered a waste of time and effort when attention is given to a risk of less importance when urgency is needed at more important matters. Hence, the risks that have a high impact and tendency to occur should be given priority.

5) Provision of periodic progress reports: There’s a need for risk owners to have regular updates on the attainment of milestones specific to key enterprise risk management objectives. These reports highlight matters like the comparison between risk profiles and the targeted outcome, material risks, and ERM system progression.    

Conclusion

Obviously, there is no doubt that complying with the demands of an ERM system is a great opportunity to empower your company. To successfully implement a good risk management program in your company, all you have to do is to adhere to our above mentioned systematic ways.

You can make this possible by starting a free trial of our enterprise risk management system safety software. 

 

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Enterprise Risk Management Tools: What Every Manager Ought to Know

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