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Sometimes, it stares right at you, sometimes you have to pay closer attention to spot it. Whichever way it comes, the existence of potential risks to your business or organizational setting cannot be denied.  One of the ways safety managers have adopted in tackling this issue is risk assessment software.

However, managing risks in the workplace can be a tasking and challenging exercise. It’s even more frustrating when efforts to attain a safe working environment does not yield the desired result. Getting it right requires that you follow a well-structured plan as outlined below.

Step 1. Recognize Risk 

The starting point to creating an effective risk assessment management system is to gather as many related information as available. Data within this category includes that of your employees, clients and even yourself.

From the acquired data, you are sure to get a chunk of potential pitfalls at each execution of your business or organizational activities.

Step 2. Create a Risk Register

Beyond identifying risks, it is important that you document them in a risk register. This will include not just the identified risk, but also the likely phases of occurrence.

Documentation of your findings makes risk management easy as you will always have a record to fall back on when previous records are needed.

Step 3. Perform risk analysis

Risk comes with a degree of seriousness. Also, there are cases where there are just too many associated risks that attending to all immediately is just not feasible. Hence, the need to analyze all recognized and registered risks.

This requires that you perform a risk analysis matrix which will indicate the likelihood of occurrence of identified risks. Knowing the level of seriousness of each identified risk will help you in designing a scale of preference in order of urgency or severity of the risk should it be realized.

Step 4. Recognize Inducing Factors

Like they always say, there is no smoke without fire. Usually, there are underlying factors leading to risk. These are known as risk triggers. Creating a list of them and attaching them to respectively identified risk will help you spot the risk from afar even before they occur.

Step 5. Suggest Solution to Identified Risks

Not all recognized risks can be flagged off from afar. Some still happen even though you see them coming. However, the good news is that you can water down the effect. So they don’t become so devastating.

Having suggested risk solutions before the actual occurrence of the risk helps you and your team swing to action immediately it occurs.

Step 6. Create an action plan

Make a documented plan of what to do when risks become a reality. When preparing for potential risks and you take a critical look at suggested solutions, there are high chances of a variation in their level of effectiveness.

There is a need to slim down the suggestions to narrow down the list of solutions. An action plan should contain the best of the suggested solution.

Furthermore, an outline of execution plans should be served to all parties involved in the execution stage. This will make them aware of their responsibilities and will spur them to be prepared and rise to action at the point of emergency.

Step 7. Delegate Risk Monitoring to Staffs as Appropriate

You can’t be everywhere all the time. This makes you the wrong person to directly monitor potential risks in your workplace, especially if your business or organization is extensive. It’s best you assign monitoring to staffs as appropriate.

Ensure staffs with the monitoring responsibility are those in the right position to quickly notify you or the right quarters of danger and the documented action plan is subsequently implemented.

Conclusion – Managing Risks with a Far Better Organized System

Designing a risk assessment management system involving a lot of time and energy that could be channeled towards other aspects of productivity. An Improved risk assessment management system is possible with Beakon.

You will have access to a management system built around topnotch software designed to assess and manage work-related risks more effectively. Look up other interesting features and start with a free trial today.

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6 Steps to Adopting an Online Risk Assessment Software

Risk Assessment System: 5 Steps to Getting Started

How Risk Assessment Tools Make Safety Managers Conduct Better Assessments

Do you have issues in quickly identifying potential hazards across your organization through the use of a poor risk assessment software? If yes, then there’s a serious need for you to adopt an effective online assessment system across boards.

However, if your response is negative, good but are you able to create standard analytical reports after its identification? Not sure, right? These and many other factors cause huge losses to organizations. That’s why we want you to be proactive in adopting effective online assessment software.

Over the years in the business world, there’s no greater asset in risk management than analytics. This is as a result of the extent to which it can make or mar the progress of an organization. Successful, or let’s say, fortunate are those who adopt the use of sophisticated technological tools to manage risks and data. Over the course of events, potential hazards that could affect your company’s stability are easily detected and quickly managed.

Experience gives business owners insights to understand that an effective online risk assessment is mainly about quickly identifying, analyzing and responding to risks in the shortest time possible. These processes and mechanisms lead to better organizational management by enabling documents on the go and also through email notifications but this question, “How can one effectively adopt this system?” remains unanswered. Be rest assured that we have provided steps to achieving it.

What steps can an organization take to adopt an online risk assessment software?

We have 6 in-depth steps that every company that is enthusiastic for progress and success can adopt. They are the following:

1. Identifying Risks: There is a high possibility that you will have come across this saying, ‘Precaution is better than cure’. The reality of this statement applies to virtually all walks of life. This can give an organization a head-start to making progress as well as avoiding mishaps and avoidable hazards. Since you can’t resolve a risk if you are unable to identify it, one important way to go about this is by brainstorming. Discuss with your colleagues, teams, and even stakeholders in order to pinpoint risks that might not be evident to everybody.
2. Create awareness: It’s known from the nature of man that he finds it difficult to adapt to changes. Based on this fact, it’s paramount to educate and nurture the staffs on the importance of shifting to new technology. At the onset, it may not yield any results because of the new culture and trying to spread the benefits across through training programs. However, things are expected to scale higher when they have finally developed a bigger-picture of how it’s certain to make lives easy.
3. Make the interface a friendly one: The rate at which people will adopt a platform with an aesthetic view is high. This is because a positive user experience will breed adoption. The only required thing to it is that the assessment software should be channeled and fine-tuned to what is relevant as regards the requirement of the particular organization.
4. Ensure all-inclusiveness: What do we mean by this? It’s simply the act of notifying everyone in all levels to show a high commitment to using this software. As the saying goes, ‘United we stand, Divided we fall’, it shows that there can’t be any form of success in this process up until everyone realizes the importance of their outputs. Hopefully, in later times, it will be easy to get back their feedbacks when the assessment software goes live.
5. Adequate measurement and communication: It’s important that you track the progress of the project. How is this possible? This is by using the metrics gotten or through the use of KPIs (Key Performance Indicators) to ensure that the employees are complying with the project. Creating analytical reports and reviewing their outcomes will surely give one insight into what to expect when an online risk assessment software is adopted. More so, communication is brought closer which is an important pivot to success.
6. Be a source of guidance: It’s expected that you are convinced about adopting new forms of managing risks than anyone else. How do you expect that your subordinates will have conviction in your suggestion when there are elements of uncertainty in your speech and actions? You have to lead by example. All you have to do is to give them abundant responses to the “why” of the new assessment software. By so doing, they are fully convinced and excited about the value that the new technology will bring to them.

Conclusion

Obviously, adopting an online risk assessment software makes managing risks effectively a child’s play.

In actual fact, this system is a great tool that empowers your company in all ramifications and likewise prevents it from experiencing irreparable losses. To successfully adopt an efficient online risk assessment software in your company, you have all our above-mentioned steps to stick to.

Why procrastinate when you can make this possible. For a free trial of our online risk assessment software, click here now and you’ll be glad you made such a wise decision.

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Risk Assessment System: 5 Steps to Getting Started

How Risk Assessment Tools Make Safety Managers Conduct Better Assessments

Risk Assessment Management System: How to Create a Plan That Works

Technology is changing the way we live our everyday lives. From how we shop for food, clothes, cars and even how we choose and go on dates – technology has made everything easier. Safety managers and the way they conduct risk assessment is not left out of this technological advancement thanks to the rise of risk assessment software.

If we informed you that there are tools that give employees insights about knowledge of risks and hazards, what will your response be like? Perhaps you may call it a bluff as some misinformed people in the past did, however, the reality of things shows otherwise.

How long will you continue to manage risks manually? Is it really worth it? Or are you expecting to lose lots of revenue and customers because of this ill-decision? Well, the good news is that there is enough room and opportunity to salvage your situation by taking the bull by its horns. The moment of decision is now.

In recent years, the world has become a redefined society. The way and manner of doing things have significantly changed to such an extent that things that usually take weeks and months to accomplish can now be fulfilled in a few minutes or hours. In respect to the fulfillment of tasks in the business world, no group of individual enjoys the benefit of risk management and assessment save the safety managers. This is because of the availability of sophisticated risk assessment tools that not only identifies hazards but also make work easier and faster.

Risk assessment tools: How important are they?

From the nature of businesses and how operations take place within and without, some mishaps are bound to happen.  However, despite this fact, one factor that must never be lost is trust. To achieve this, we need to place a high value on corporate transparency and that’s a more reason why a thought process is expected to occur in addressing and assessing enterprise risk. Building upon this premise, it’s pertinent to identify the risk whenever a new project commences before it gets to the stage of deployment. This will ensure that all project issues are properly handled.

When you take a critical look at the pressure, challenges, and responsibilities given to safety managers, it isn’t obscured that it’s quite tasking and intensifying. They are required to maintain a safe workplace by assessing the risks and hazards, developing measures to help tackle future occurrences based on the available report. To make things easy for safety managers, you need a near-automated system software that will simplify identification of hazards, recordings, investigation, and management of safety incidents. Furthermore, these assessment tools aid analyzing data and generation of reports that will act as fulcrum towards future business decision-making.

How Software Tools assist Safety Managers in conducting a better assessment

The following are the ways that risk assessment tools aid the assessment of workplace risks:

• The safety management and risk assessment tool helps to reduce cost and save valuable time unlike in paper-based assessment where money and time are easily wasted. Consulting with analysts, formulating strategies and requesting for compliance where the old ways of going about things although they sound simple. Since they involve manual efforts, they’re bound to be really time-consuming and tiresome.
• This powerful and intuitive software is a customized system that can be programmed to identify different types of hazards in each workplace and industry. Asides being programmed for hazard identification, there are some customized applications that perform project risk simulations, store analytic data, and generate statistics and data analytics reports. Most of the times, this standard methodology is sufficient to impress any client, especially in the first trial. Conclusively, it provides accuracy, unlike manual solutions that are prone to human errors.
• This flexible risk assessment and management tool use statistical methods such as bar charts, heat maps and pie-charts to store analytical data. Safety managers have not come across a better way of statistics generation and reports analysis save this method. More so, they are able to efficiently manage risks better and thus aid them in critical business decision-making. Since every business has its own area of concentration as regards risks and hazards, therefore the flexibility in assessment ensures that the customized solutions are accurate.
•  This state-of-the-art risk assessment workplace safety tool helps in tracking issues and preventing recurring problems. How compounded can a problem be when its reoccurrence can only be delayed but not prevented! It defeats all forms of precaution. The best form of rectification can only be a type that has the ability to prevent future impact. That’s exactly the purpose of a risk assessment tool which makes the tasks of safety managers become a child’s play.

This risk assessment tool helps in identifying, analyzing and managing risks regardless of whether they are operational, man-made or natural hazards. Likewise, it aids safety managers in strengthening security in order to provide good reliable business results. A business model that lacks security in its operations is not worthy to be in operation. This is because of the greater harm it’s going to have on other modalities. In essence, the risk assessment tool will help to grow and improve health and safety programs in the workplace by ensuring that workers are safer from risks and less prone to hazards. More so, there’s an additional feature that within it that can assess vulnerabilities in the systems.

Conclusion

We’ve mentioned some points concerning how risk assessment tools will assist safety managers in their daily routine of identifying, evaluating and reviewing hazards. These risk assessment tools are manufactured to make the workflow of organizations to be effective regardless of the challenges that are peculiar to each one of them.

We believe that with what has been highlighted, your disposition towards risk assessment tools should be in line with our presumptions. In order to manage your workplace risks and increase your performance, Beakon has a plethora of management software that will certainly save you time and as well increase your productivity.

Request a free trial of beakon risk assessment tool today if you want a reliable way that will aid your numerous tasks against hazards.

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6 Steps to Adopting an Online Risk Assessment Software

Risk Assessment System: 5 Steps to Getting Started

Risk Assessment Management System: How to Create a Plan That Works

Safety software is all the rage now. Companies of all levels are beginning to understand the importance of using some sort of technology to manage their safety needs.  This was not the case about a decade ago. Paper filing was the order of the day. Fast forward to 2019 and beyond, risk assessment software is taking center stage with safety managers from several high-risk industries switching to digital safety management solutions.

Can we ask you some questions? Have you ever implemented risk control measures in your company? If yes, how successful have you been in that regards? Or let’s say, based on the saying “A stitch in time saves nine”, has it made you get your daily tasks done on time without glitches? These and many other questions require the attention of risk managers to answer in order for the effectiveness of the workflow.

Every determined and focused business owner knows how important it is to keep the entire workplace free from hazards. The absence of this attitude in an organization could be detrimental. To ensure proper management of tasks at all levels, the employees are expected to be educated on the various risk assessment tools the company wants to adopt. This is because the way risks and hazards are interpreted is an individual thing. Hence, every person’s perception of risk is required to be considered in order to determine levels of risk assessment.

What is Risk assessment all about?

Risk assessment is defined as a systematic examination of safety in your workplace. The stages involved in it are basically four which follows a logical sequence. They are:

1. Identification of hazards
2. Identification of those who may be harmed and how
3. Evaluating the impact and implementation of control measures
4. Prompt monitoring and review of the situation

From what has been highlighted above, it shows that risk assessment is a subject that requires excellent guidance in implementation provided it’s being handled by competent personnel. This is what makes a real difference between top organizations and others.

In what ways can Risk assessment software make work 10x Easier?

The need and value to be productive at work cannot be overemphasized. Safety managers have their hands full everyday work due to the possibility of hazards that could occur. Back in the days, the best practice was to push paper to every department, manually calculate the possibility of risks in high-risk departments, and analyze the results from past safety checks – which is paper-based by the way.

These days, however, risk assessment software has streamlined the entire process. Automation and software have changed the OHS landscape significantly. So, in order for companies to be more productive and reduce their risks of hazards, here are the features and benefits of a risk assessment software:

1. Solid risk reporting: One of the most important benefits of using software to asses the potential risks in your company is the ability to get full risk reports digitally. This gives you the opportunity to list out different types of risks. In essence, each highlighted risk is designated to a specified risk owner that is meant to resolve and monitor the progress. This could be likened to a risk assessment system. The monitoring is made easy with flexible dashboards. They can also formulate reports and can be exported to others using email, spreadsheets, and PDF
2. Ascertaining impact of risks: The second most important benefit that a risk assessment software offers is the ability to help you ascertain the impact of the risks that could happen. As we know that risks are unpredictable, the software provides several options to select how severe each potential risk could be. This enables you to measure the impact and also to ensure urgency in tackling the risk posed. By so doing, presaging the likelihood of risk will help to keep the project stability.
3. Easy Visibility: The third most important benefit you can expect when you adopt an online risk assessment software is the visibility you can expect. We know that risk identification is important as it has been stated previously, however, it’s not sufficient. In addition to it, every risk owner should have access to a list of an entire set of risks. It’s arranged in a systematic manner where each hazard is given a risk level likewise the one in charge. More so, they will be able to check if the risk has been investigated and resolved.
4. Utilizing a risk matrix: Finally, the ability to easily and quickly deploy a risk matrix is unparalleled to any manual method a safety manager could have envisaged. A risk matrix is mostly used for measuring the level of risk through a tabular format. It’s a summary of the consequence of each risk and the likelihood of the occurrence of injury if exposed to risks. This matrix can be accessed in a single click rather than sifting through each risk individually.

As you can see, using a risk assessment management system gives you a different vantage point of your company’s safety needs and requirements. This God-like look view of your company’s organisational health and safety will not only make you effective in your role, but it also makes your employees feel safe knowing that you have everything covered.

Conclusion

We’ve enumerated some salient points on the features and benefits of risk assessment software and how adopting it will aid easier and faster delivery and productivity. That’s why we believe every organization like yours should adopt it. Investment in this aspect of management is expected to take in lots of money, however, despite that, the time, effort and spending, in the long run, is worth it.

This is obvious when a comparison is made between investing and not investing. The major feature of the software that makes it a high demand system is about the real-time notification. It gets sent across boards whenever cases of hazards are detected and those who are reliable are notified for effective evacuation and rectification.

How long will you continue to prolong adopting this system? We know that finding effective risk assessment software can be challenging. However, you can start with us. Click here for a free trial of Beakon’s risk assessment software. Our software will not only manage hazards effectively for you but also make your job easier and faster.