Tools That Aid Project Management On Your Construction Site

Tools That Aid Project Management On Your Construction Site

The project management process is never simple. But there are plenty of digital tools available to facilitate effective projects from conception to completion.

Take a look at our top project management tools to help you keep on top of your tasks:

Task Management Software

Beakon’s Task Management software can give your business the flexible tools to allocate tasks, manage progress, and keep projects on track. This software has been designed in consultation with clients to ensure that interfaces are clear and simple. This is important because everyone working on a project needs to be able to utilise it in order to see results.

Adaptable and intuitive software is adopted much more quickly by stakeholders, and Task Management software creates teams that collaborate to get the best results. Task Management software should include fully responsive design functions on all devices, including smartphones and tablets to make your tasks mobile. Beakon’s solution uses cloud-based storage, files and documents that are readily available across any location.

It can also keep projects on track by instantly allocating tasks as soon as the decision has been made. Create tasks, assign tasks, set due dates and task requirements or instructions before you’ve left the meeting room.

Reliable Audit Software

Effective auditing is a fundamental process behind any successful project. As paper based audits are slow and difficult to maintain, they hinder progress and make any follow up on corrective actions difficult. 

Having access to class-leading Audit Software will complement your existing processes and workflows. It needs to be implemented quickly without distracting you from your business, and an online audit system allows that. This is possible with Beakon’s Audit Software, which is customisable to sector-specific and individual requirements.

Beakon Audit Software includes functionality for:

        Full functionality on PCs, tablets, and smartphones.

        Data Collection and Consolidation.

        Schedule and Document Management.

        Reporting.

        Action and Issue Tracking.

A Permit to Work System that works

Safety processes and controls are essential. Organisations need to manage and control – within an audit-compliant framework – who enters and leaves sites quickly and efficiently. Replacing a traditional paper-based system with simple-to-use software allows you to control your site and shutdowns in one place. 

Beakon’s Permit to Work system is easily configured to complement existing business workflows and processes. An integrated safe system of work will ensure that approvals are obtained at the right time by the right person.

This can be a powerful tool for your business and includes features to:

        Issue Permits to Work.

        Permit approvals.

        Audit-friendly records for permit history and access history.

        Work on all devices, including smartphones and tablets.

Risk Assessment Tools For Managing Business Risk

Clearly managing risk is a priority for any high-risk industry. Incidents of injury are not only detrimental on a human level, but also affect the efficacy of projects for everyone involved. Risk Assessment tools are there to help organisations handle risk efficiently and effectively.

Any software surrounding risk assessment needs to have a clear and simple interface. This can allow key decision-makers to catalogue risk assessments quickly and easily, keeping all parties as safe and secure as possible. They can use strategies to mitigate and manage identified risks.

Beakon software is designed to work on all devices, including smartphones and tablets; have functionality for comprehensive document control and management and proactively manage risk and reduce notifiable events.

Our industry-leading software has been helping businesses manage projects and improve safety and compliance for over 10 years. With remarkable functionalities, a clear and customisable interface, and cloud based software, Beakon is one of the most sophisticated safety system providers in the market.

 

OSHA Record Keeping: What Constitutes A Reportable Injury?

OSHA Record Keeping: What Constitutes A Reportable Injury?

Any dangerous incidents, fatalities, injuries or illnesses in the workplace can be of serious detriment to your business. The health and safety of workers needs to be protected as a priority, not only because it is the right thing to do, but because it is the law. As a business owner it is important to know what to do if someone is injured. 

Get familiar with OSHA and what constitutes a reportable injury in our handy article…

What is OSHA?

OSHA stands for Occupational Health Services Australia, a large regulatory agency that governs safety procedures in Australia. Employers in higher-risk industries and those with employees are obliged to abide by OSHA recordkeeping requirements. The OSH Act places certain duties on employers, employees and self-employed people in order to protect the health of safety of everyone.

There is often a level of confusion around these requirements, particularly when discussing OSHA recordable vs reportable events. This is partly due to the fact that not all recordable events are reportable.

What should and shouldn’t be reported as part of OSHA?

In order to clarify these murky waters, here’s a brief overview of OSHA record-keeping requirements, with regards to recordable vs reportable events. 

Work related deaths and certain types of injuries must be reported to WorkSafe as a legal requirement. Reportable injuries need to be reported to SafeWork via an online form or phone call immediately following a major incident. 

“OSHA record keeping requirements define a reportable injury or illness as any of the following:

  • a fracture of the skull, spine or pelvis;
  • a fracture of any bone in the arm (other than in the wrists or hand) or in the leg (other than a bone in the ankle or foot);
  • an amputation of an arm, a hand, finger, finger joint, leg, foot, toe or toe joint;
  • the loss of sight of an eye; and
  • any injury other than the above which, in the opinion of a medical practitioner, is likely to prevent the employee from being able to work within 10 days of the day on which the injury occurred.”

“Types of diseases that must be reported are:

  • infectious diseases: tuberculosis, viral hepatitis, Legionnaires’ disease and HIV, where these diseases are contracted during work involving exposure to human blood products, body secretions, excretions or other material which may be a source of infection; and
  • occupational zoonoses: Q fever, anthrax, leptospirosis and brucellosis, where these diseases are contracted during work involving the handling of, or contact with, animals, animal hides, skins, wool, hair, carcasses or animal waste products”.

Source: https://www.commerce.wa.gov.au/publications/injury-reporting-and-investigation-essentials-employers 

According to SafeWork Aus, “If a notifiable incident occurs the model WHS Act states that:

  • The regulator must be immediately notified.
  • Written notification must be submitted within 48 hours if requested by the regulator.
  • The incident site is preserved until an inspector arrives or directs otherwise. However this doesn’t prevent any action to help an injured person or make the site safe”.

What Are Recordable Events?

Any incident in the workplace should be recorded, however not all incidents or injuries need to be reported to OSHA.

There is some overlap between recordable vs reportable events, as a company should keep a record of all injuries at work. If OSHA requirements define a work-related health incident as reportable, it is also recordable. However, recordable events can constitute any injury, even those only requiring first aid.

Whose responsibility is it? 

Ultimately, it is the business owner who is responsible for record-keeping. But it is essential that the unit manager/authority on site knows what to do and how to report the incident upwards.

Employers must keep their incident records for a minimum of five years. Also, between February and April, they are required to post summaries of injuries from the previous year. Moreover, if requested to do so, an employer must provide copies of injury/illness summaries to current and former employees. 

How can incidents be reported?

It can be difficult to comply with OSHA record-keeping requirements. Especially in the chaotic environment surrounding a serious injury or fatality, paperwork is often the last thing on your mind. All attention is given to the employees and their families. And with the less extreme cases, paperwork can easily be put off and forgotten, or left long enough for any accurate recording to be done.

Thankfully, Beakon’s Incident Management software can provide an essential solution. Developed in partnership with leading multinational organisations, Beakon’s system can be configured to report, investigate, analyse and proactively action issues across all work disciplines. These include fields in safety, environment, quality assurance, product quality and business management.

How To Have Conversations About Safety With Your Team

How To Have Conversations About Safety With Your Team

It is common for contractors to be faced with managing larger, more complex projects these days. They have to keep on top of budgets, deadlines, collaborators, changing of orders, progress reports, payroll, safety, compliance requirements and much more.

Managing construction projects comes with a swathe of regulations that present their own challenges. Noncompliance issues can lead to delays or stoppages, and so contractors should do everything they can to have good, effective safety conversations.

Safety is not the most engaging topic of conversation, especially for a busy employee. So the way that workers will deal with safety conversations hinges less on the actual message, but more on the method by which it is delivered. With this in mind, it makes sense for supervisors to invest in learning how best to have compliance conversations.

Learn the compliance regulations

There are some common compliance regulations that should be relevant in any compliance conversation:

        Contractual agreements between owners, contractors and subcontractors.

        Building codes.

        Insurance and bonding requirements.

        Credit and background checks.

        Wage and union payroll agreements.

        Lien requirements.

        Safety regulations.

Starting a conversation armed with up-to-date information will make the entire process smoother and more comfortable for both sides. A lot of compliance regulations are easy to learn, since the OSHA standards for the construction industry apply throughout.

Other areas such as building codes and insurance requirements will change by location which is why you should be thorough in checking the relevant authorities in your city and state.

Reduce The Manual Compliance Processes

After having checked the requirements, it is pertinent to share the knowledge across all relevant parties. Having a reliable system for this is also essential for keeping track of compliance data. 

Paper copies of compliance data are often lost or misplaced and collecting them can lead to delays. Compliance is also an ever-changing beast and digital copies can be updated much easier than physical sheets. Having easy access to information throughout the organisation helps you stay ahead of possible compliance document expirations.

With all the relevant information and a system to help share it, all that remains are the actual conversations. It can be a sensitive subject and there are some helpful tips to handling compliance conversations well.

Top Tips On Having Safety Conversations At Work

  • Approach With Humility

It is recommended for any safety leader or supervisor heading into safety conversations to avoid a know-it-all dynamic. Even if you’ve researched the issue correctly, it always helps to enter conversations with humility and an assumption that learning is a two way process.  

That means don’t give lectures and avoid repetition. Neither party is having a safety conversation to show off; it should be an exchange with the goal of making everyone safer.

  • Find Out More About What They Already Know

If you’re working with a contractor or employee who has interviewed well and shown that they understand health and safety regulations, then asking them about how they work is always a good place to start.

You’ll likely be surprised at how much they know, and this is the beauty of having these knowledge-sharing conversations.

  • Always Seek Confirmation

Before finishing any compliance interaction, make sure to seek confirmation. Perhaps ask the contractor or employee to summarize the conversation in a non-demanding manner. Ask people what they took from the conversation and also what they understood to be priority points. This can be a chance to straighten out any misunderstandings or inconsistencies in the compliance regulations.

At the end of the day, open and honest communication between teams is the key to keeping the workplace safe for everyone. Regular checking between parties that share their knowledge and experience will lead to the right results. 

 

Why Is Knowledge Sharing Within An Organisation So Important?

Why Is Knowledge Sharing Within An Organisation So Important?

If you’re trying to implement a seamless education and onboarding process within your teams, it helps to have a good knowledge sharing system in place. By sharing and using the knowledge that you already have within the business, you ensure that your new team members are exposed to the key bits of information that are relevant to your company and your project.

Encouraging knowledge sharing within your organisation is a sure fire way to upskill your team, without having to recruit any external influence. By making the most of the resources you already have, knowledge sharing allows you to work more effectively and breaks down any silos between teams.

What Does Knowledge Sharing Mean?

Knowledge sharing in general is a rather vague concept. It can be defined in many different ways, from an informal chat to comprehensive training programs. For businesses, it concerns sharing all the pertinent information about a service, a product or a process with employees and customers.

The key to effective knowledge sharing in business is the creation of knowledge bases – often a database or online LMS system that is complete with all the relevant and organised information. Knowledge can take many forms, from articles to FAQs to interactive training systems. All of this can be delivered via a Learning Management System (LMS).

What Is A Learning Management System?

Whether it is a simple online induction software for visitors, or a much more sophisticated company-wide training package, a Learning Management System can simplify the delivery of staff training. It allows managers to track staff progress as well as to identify areas where there are gaps.

Beakon’s Learning Management System is geared to deliver training to staff and contractors no matter where they are. Cloud-based training sessions can be deployed face-to-face or by using distance learning, because every business has differing requirements. LMS software should be customisable so that the best tools for each learning outcome can always be utilised.

How Do Cloud-based Systems Enable Knowledge Sharing In Real Time?

It is important to ensure that all training is delivered with equal quality to everyone, no matter where they are undertaking it. Cloud-based systems enable knowledge to be shared across multiple platforms simultaneously.

Beakon’s customisable dashboards, live tracking, and online grading allow for success to be monitored in real time. Data can be reused and updated whenever information changes, making the process flexible and fast. Furthermore, specific content or scenarios can be targeted to different audiences that require different learning outcomes at the same time.

The Benefits For Businesses

Businesses benefit enormously from sharing knowledge. The learning process delivered by LMS systems encourages the growth of employees. This is especially true when the system has full functionality on PCs, tablets, and smartphones and is simple to use for all levels of users.

By sharing knowledge in real time, all together, problems and solutions can be shared. This engenders further motivation for growth within the organisation, creating a sense of communal importance.  When people connect and share knowledge, team spirits are raised. Employees that stay informed of relevant issues and problem-solve create a healthy atmosphere to work in.

Every business will understand the specific learning outcomes they need and Beakon’s fully-customisable LMS is a step towards realising that potential.

Contact us today to discuss your Learning Management System needs or to arrange a demonstration.

 

 

Things to look for in occupational health and safety management software

Things to look for in occupational health and safety management software

When it comes to occupational health and safety management, there can be no room for error. That’s why when you pick a safety management software it’s important that it’s the right fit for your business.

With the right safety management software your business will be able to safely manage risk, remain compliant and have time to focus on the other important elements of running your business.

To help you decide which safety management software to choose, here’s the things to look for in OHS software:

What Does OHS Software Need To Have?

  • Ensure that your OHS software can be customised

Every business is different, and therefore each safety management solution should be slightly different. Ensure that you can customise the software, as well as checking that the following essentials will be covered on the platform:

  • Pre-qualification
  • Contractor management
  • Job safety assessments
  • Training and inductions
  • Hazard management
  • Incident reporting

 

  • Look for a data checking function

An effective OHS system will be able to sift through your data and ensure its accuracy. Doing this manually can be very time consuming and not entirely accurate, so working with software that can check your data and automatically validate your records is essential.

This kind of data management aspect of safety management software also ensures that you remain compliant and are working in line with GDPR. Holding outdated records, or those records that have not been consented to can have serious consequences.

  • Opt for mobile solutions

Mobile software is becoming more essential in 2020, and to keep on top of safety on your site you need to ensure that your software is mobile. 

The benefits of investing in mobile software over desktop or paper-based systems are vast, but in general mobile software is safer, it allows open communication and real-time insights, and also allows remote working, which in the current climate is more important than ever.

  • Testimonials

Look for occupational health and safety management software that has been recommended and has customer success stories attached to it.

Some of the important things to look for are:

  • Do you know anyone who has used it or recommends it?
  • Does the company have experience of working with businesses of all sizes across a wide range of industries?
  • Do you trust the customer service? What do reviews say about it?
  • Has the company received any industry awards for its customer service or products?
  • Cost-effective 

Being cost-effective is one of the most important aspects of choosing an OHS software system. You have to ensure that you are spending on a platform that can give you all that you need, at a cost that is reasonable. However, that doesn’t always mean you should opt for the cheapest option, it is about value for money over the cheapest solution.

You may also like to think about the cost savings you could make vs the outgoing cost. Remember also that not having an effective OHS system in place will cost reputation damage as well as financial.

  • Scalability

Look for the option of scalability within your OHS software system as the requirements of your business might change over a period of time. Many businesses are now choosing cloud-based safety management software solutions so that their software can grow and evolve as the business does. Cloud-based software is highly scalable and can keep up with your business needs as you grow.

Are You Looking For A Safety Management Solution?

Beakon’s fully customisable Safety Management software offers a digital solution to safety management.

Beakon’s Safety Management software includes:

  • Hazards, risk, Incident and injury reporting.
  • Risk assessments and action management.
  • Clear, simple and intuitive interfaces.
  • Simple, ‘open’ workflows, Automated reminders.
  • Dashboard reports.

To learn more about Beakon’s market-leading offering, take a look at who we work with for more information. You can also read up on one of our recent articles on how big your business needs to be to invest in safety management software.

Why Mobile Software Is So Crucial In 2020

Why Mobile Software Is So Crucial In 2020

2020 has been the year of mobile. With the world facing a global pandemic and cities being in lock down, things have had to move online. Recent data shows that we accelerated five years forward in consumer and business digital adoption in a matter of around eight weeks during the pandemic. 

This has accelerated digital innovation rapidly, which has been both a good and bad thing. On the one hand, businesses have had to quickly adapt and digitally transform in order to keep up. However, on the other hand it has left some businesses scrambling to implement effective digital solutions so they can run their business post COVID-19. 

We’re looking at why moving your business online and making things digitally accessible is an essential step for all businesses.

What Are The Benefits Of Mobile Software?

During the pandemic, the benefits of mobile software have become even more apparent. In fact, those businesses who haven’t had mobile software systems in place have struggled to keep people working remotely.

Here’s the top reasons that mobile software has been essential in 2020:

  • It allows for remote working

In 2020, nearly everyone is working remotely. This means that mobile software is often the only way that people can use real-time data with ease. When all of your staff are working remotely and are socially distanced, getting access to the paperwork you need can be a nightmare – especially if you work on a site that is far from a PC.

Access to mobile software systems mean that your people can access their most crucial data like visitor management forms, contractor management forms, incident reporting data and so on by simply reaching into their pocket. With a mobile software solution, your people will be able to collaborate more effectively and remain in a good work flow even though they may be working with less people, or communicating with people who are working remotely.

  • Mobile software is safer

Mobile software systems are much safer than using pen and paper or even desktop solutions. In 2020, having the capability to access and record data from your fingertips wherever you are has become essential.

Whilst online systems that operate on desktop are safer than paper-based systems, they lack the ability to offer real-time data if your PC isn’t on site with you. With mobile software, all you have to do is reach into your pocket and you’re able to share and receive data wherever you are. This increases the accuracy of data and improves the safety of your site or workplace.

  • Your team needs a remote solution

With COVID-19 in full swing, mobile solutions have offered employees a simple way to remain complaint. When everyone is worried about COVID-19 safety, often the last thing on our minds is OH&S of the day to day running of the business. However, letting these standards slip can be a criminal offence and can put your people at great risk.

A mobile software solution makes it easier for your team to do their jobs and remain compliant, despite being plagued by a million other risk factors at the moment. Mobile solutions make it easier to manage risk, fill in paperwork and maintain high health and wellbeing standards at work, since the software is always at hand.

  • Mobile’s instant nature aids communication

Mobile software breaks down any communication issues, since everyone is able to connect and contact each-other during work hours. In the past, it has been hard to chase people for documents and monitor how your people are working, however with mobile software allowing for real-time check ins and secure data sharing, communication is much easier.

Plus, integrated data from multiple sources appearing on one consolidated home page , means that your team only need to open up their dashboard to get a good overview of the business movements for the day. This makes decision-making more accurate and speedy, and makes working a lot more collaborative. 

Could Mobile Software Make Your Business More Effective?

If like most businesses, you’ve had some down time in 2020, you might be looking to renew your tech systems. If so, moving to mobile software solutions could be a great decision for your business.

You can learn more about Beakon, as well as sign up for a free trial over on our website.

 

How essential are QR codes to visitor management?  

How essential are QR codes to visitor management?  

QR codes have had a new lease of life in 2020, as many businesses have had to monitor and record every visitor due to COVID-19. QR codes have been essential in managing the people that we allow on our premises throughout 2020, but many businesses were also using them prior to COVID in order to carry out effective visitor management.

QR codes can be exceptionally helpful in managing visitors and contractors onto a site, and help to manage the flow of traffic that can sometimes become tricky for one person to manage. Take a look at how QR codes are proving themselves essential to visitor management in 2020.

What Are QR Codes?

A QR code can be defined as “a machine-readable code consisting of an array of black and white squares, typically used for storing URLs or other information for reading by the camera on a smartphone”.

They are a relatively new technology that is essentially a machine-readable label that can be scanned and holds information about the thing that it corresponds to. It is a great way to communicate and hold information in a tiny label.

Why Were QR Codes Created?

QR codes originated in 1994 in Japan, and were originally created to work within the automotive industry. The word QR code is short for Quick Response – and this is why QR codes were created – to be able to respond quickly in carrying information from one device to another.

They were created to aid the manufacturing process when building cars, as QR codes enabled high speed component tracking. Nowadays, they are still used in a similar manner in order to share information, however their use has been transferred across many industries.

How Do QR Codes Help With Visitor Management?

QR are now essential to visitor management for an array of reasons. These can be defined as:

  • They Make The Sign In Process Seamless

The issue with traditional visitor management with a pen and paper isn’t that it doesn’t work – it does when it’s completed correctly. However, one of the main issues with paper-based systems is that they rely on human brain power to ensure that the sign in is completed and then stored. 

QR codes take stress out of the sign in process and make it easy for visitors to sign in as soon as they get on site. In a post-COVID world, pretty much everyone is ready to sign in wherever they go, and when people see a QR code they are already familiar with the QR code process.

  • They Allow People To Self Check In

Your employees will benefit from allowing people to self check in and not having to monitor visitors coming in and out themselves. The QR code process means that a visitor is able to fill in the contact form themselves, which frees up your staff’s time.

  • They Move Visitor Details Online

There is nothing worse than having a paper based system and losing track of visitor details. This is especially true in the time of COVID, when it is a legal requirement to keep visitor data safe. With QR codes, the information is stored and saved digitally so that you never have to worry about misplacing your visitor information.

  • They Can Be Used For A Contactless Sign In

QR codes are very helpful for ensuring a safe visitor sign in from a social distancing point of view. With QR codes, the visitor needn’t come into contact with a staff member and can fill in their details easily. This means your team has one less thing to worry about when managing a project.

  • They Enable Pre-screening Questions

QR codes allow you to add pre-screening questions when someone leaves their details. This means that all information is stored digitally instead of manually and doesn’t rely on someone having to ask the awkward questions of how well someone has been feeling. The person simply fills it in on their phone without having to share personal information.

Are you looking to learn more about QR codes for visitor management? Discover the Beakon solution to visitor management that can transform how you sign visitors in.

 

Who Is Task Management Software For?

Who Is Task Management Software For?

Task management is so much more than a to-do list. In fact, effective task management can totally change how you run your business and save you hours of time which can then be invested into other things.

Old school paper-based systems of task management have proven themselves to be pretty redundant in the modern, digital world. This is why companies are now evolving to task management software that helps them manage projects in one place.

In this article we’ll be looking at who task management is for and why it can be so beneficial for your business. Take a look to learn more about the software and decide whether it’s right for your business.

Who Does Task Management Software Benefit? 

Task management is the next step up for any professional looking to streamline their business processes and optimise their time. Task management can benefit almost anyone, however often growing businesses and those who already have a couple of employees are best placed to invest in task management software.

For sole traders and independent consultants, often calendars and online to do lists can be enough. However, as soon as your business grows and you start to work with other people, task management becomes essential.

Task Management is an essential within business, however it’s surprising how many larger businesses still use archaic paper-based systems that are holding them back. So many businesses could benefit from better managing their workflows, and software makes that process a lot easier. 

What Kind Of Industries Is Task Management Software For?

Task management can work for almost any industry. If you have tasks to be completed within teams, task management software exists to help you get it done. The kinds of industries that benefit from task management software include:

  • Construction
  • Product management
  • Manufacturing
  • Engineering
  • IT
  • Healthcare
  • Energy
  • Defense 
  • Finance
  • Architecture
  • Transport

Although these are the industries where task management is probably most prevalent, many other industries are now becoming wise to the amazing benefits of task management software.

What Does Task Management Help With?

Task Management software gives your business the flexible tools to allocate tasks, manage projects and keep projects on track. Beakon’s Task Management software allows you to: 

  • Delegate tasks between team members to make business operations easier
  • Have a tracking process that you can always refer back to
  • Have a full project overview. You can set due dates and send instructions before you’ve even left the meeting room
  • Create customisable workflows that work for your business
  • Utilise a fully responsive design so that your task management system will work on all devices
  • Make the most of cloud-based storage so your files and documents are accessible wherever you are, whenever you need them
  • Use international integration to work across multiple time zones, languages and currencies with ease
  • Manage remote teams with live updates 
  • Create more opportunities to check in with your team and track their progress

 

Where Could Task Management Software Take Your Business?

Many of our clients have seen their business thrive with task management software, and yours could be next.

If you’d like to discuss the task management options that we have available, get in touch today

5 ways to reduce the risk of an incident on your site

5 ways to reduce the risk of an incident on your site

If you manage a construction site, you’ll know that managing risk is a huge part of any project. However, this can be easier said than done when there are plenty of moving parts.

Government research shows that in 2019, 182 Australian workers were fatally injured while working, compared with 144 workers in 2018. Amongst the industries that had the most injuries and fatalities were Transport, Agriculture and – you guessed it – construction.

If you manage a construction site, or look after any aspect of workplace safety for your organisation, it’s always useful to brush up on your incident and risk management skills. To help, we’re running through the top 5 ways to reduce the risk of an incident on your site.

Educate Your People On Incident Risk

Risk increases when employees don’t understand the dangers of their environment, and often the only way to bridge that knowledge gap is by educating them yourself. Realistically, health and safety is one of the last things on the average contract workers mind, but it’s so important. One of the first steps in reducing the risk of an incident on your site is educating your people.

Often an effective learning management system or LMS can be very helpful in keeping track of the modules that people have completed and having a record in one place. Training people on health and safety best practices will help to reduce the risk of an incident on your watch.

Perform Regular Inspections

Having a handle on the level of risk is important, and regular inspections to see how your risk level is holding up is essential. Without constantly checking in and going over the hazards that are present on your site, new risks can crop up and cause issues.

Having a risk register that you can refer back to is very important and helps to remind everyone of incidents that have occured in the past and the potential weak spots where an incident may occur in the future.

Take A Risk Management Approach

On many sites, the policy is just ‘wait until something happens and then enforce safety measures’, however often that’s when incidents occur. Taking a risk management approach may seem boring or over the top, but having this attitude will help you reduce the risk of incidents on your site.

A risk management approach means that you actively seek out the risks and measure the likelihood of an incident occurring so that you can prevent them in the first place. This risk management attitude should have a trickle down effect from the top project managers and stakeholders to the day to day construction workers.

Once You Have Identified Risks, Make A Plan

Once you have identified the risks of an incident on your site, make a plan of attack to ensure that they don’t occur. This safety plan should be well documented and readily available for everyone to access.

A list of preventative measures should be implemented, and you may need to check in with your teams weekly or even daily to make sure that everyone is on top of these risks and doing everything they can to reduce the risk of an incident on your site.

Ensure That Your Tools And Protective Gear Are Up To Scratch

Aside from human error and negligence, one of the main causes of incidents on sites is when there is an error with equipment or protective gear. It is important that your business has an allocated individual to check the safety of tools and protective gear to keep your people safe.

Task Management software can help to ensure that everyone is on top of these tasks and keeps a record of when checks have been carried out.

For more information on how to reduce the risk of an incident on your site, head over to our contact page and get in touch.

 

How Big Does Your Business Need To Be To Invest In Safety And Compliance Software?

How Big Does Your Business Need To Be To Invest In Safety And Compliance Software?

Are you thinking about investing in safety and compliance software, but you’re worried that you’re too small to invest heavily in your operations? If that’s your thought process, think again.

There’s no perfect company size when it comes to when you should invest in safety and compliance software, since investing early will make it easier for you to scale up in a compliant manner when the time is right. That being said, you also need to ensure that you’re in the right position to utilise the software to its full capacity, which is what we’re running through in this article.

We’re taking a look at the best size a business should be to utilise safety and compliance software, to help you figure out if it’s time to take the leap and invest in compliance software.

Should your company be thinking about safety and compliance?

Short answer, yes. Every company is required to engage lawfully when it comes to health and safety, so whether you’re a massive multi-million dollar company, or a small enterprise, you need to think about the health and safety or your people and your products.

That said, if you’re a smaller company with fewer employees and smaller business operations, often managing health and safety can be easier. This is where the debate around how big your business needs to be to invest in compliance software comes in.

What is compliance software?

Compliance software can cover everything from risk management to incident management and many other software services in between. Compliance software is there to help you abide by the law and keep your people and your company safe as you operate day to day.

Compliance software helps you stay on top of your duties as a business, as well as keep a record of events. Compliance software helps you create ‘repeatable and reliable’ documents that can be used throughout the business and streamlined onto one singular easy-to-use platform. 

Instead of using paper-based systems that can cause all kinds of problems, safety and compliance software manages the complex administration of compliance in order to embed your health and safety framework and rules with legislative requirements to ensure that your business is protected.

How big does your business need to be to use compliance software?

We work with huge businesses from Coca-Cola Amatil to DHL, all the way down to smaller businesses who run construction sites and need assistance with remaining safe and compliant. 

You don’t have to be a big business to start reaping the rewards of safety and compliance software. In fact, starting the process when you have less going on and less paperwork to manage can sometimes be better.

Getting into good habits and forming a data record that stretches back and is all located in one place, means that as your business grows you needn’t worry about the boring (but crucial!) aspects of business like safety and compliance.

Plus, investing in quality software isn’t just about abiding by the law. There is a good chance that your business could benefit financially from reduced risk and increased revenue that using compliance software often brings. In streamlining your processes you open up employee time and incentivise good practice – all habits that will be very helpful as you grow.

Want to learn more about compliance and safety software?

Is your business ready to try safety and compliance software? The Beakon solution is an interconnected software system that has over 50 compliance, risk and safety modules.

Get in touch today to learn more about how we operate, and how we could help your business with safety and compliance!