ultimate Guide to choose the right OHS management software

The Ultimate Guide to Choosing the Right OHS Management Software

What is this guide about?

Occupational Health and Safety (OHS) software has become a vital part of the IT package for many businesses. But what exactly is it and how can you choose the best OHS management software for your organisation? To answer these questions, we have created our Ultimate Guide to Choosing the Right OHS Management Software.

This guide covers a wide range of topics, including how to how to switch from paper to software, how to use software to improve employee safety, and how to choose the right OHS solution for your business. Whether you are planning to pursue a health and safety accreditation for your business or are simply tired sifting through piles of paper, our guide will provide you with everything you need to know about choosing the right OHS management software.


1. What is OHS Management Software?
2. Why is OHS Management Software important?
3. Paper to software: Why should you change?
4. Build vs Buy: Which is right for your organization?
5. How to choose the right OHS management software
6. Taking your next steps

1. What is OHS Management Software?

OHS Management Software is the backbone of a company’s safety management system. It offers a systemic approach to managing health and safety and helps ensure that a business complies will all current Health and Safety legislation. The software should be able to cover the complete spectrum of an organization’s OHS process.

Some of the key elements covered by leading OHS Management Software include:

  • Health and safety workplace policy
  • The process for accident and ill-health prevention
  • Procedures and resources for developing the OHS policy

2. Why is OHS Management Software important?

Organizations without OHS Management Software may lack a structured system for health and safety and can feel as though they are fighting an uphill battle against ever-changing rules and regulations. OHS management software helps a business minimize risk to their employees and reduce the likelihood of an incident. This protects the business and its reputation, by helping to ensure that day-to-day operations run smoothly.

But preventing accidents and reducing risk is only one small part of what OHS management software can do. OHS management software also promotes business efficiency by enabling long-term health and safety planning, including training requirements and resource needs. This lowers costs and helps keep businesses aware of the latest legislation.

OHS management software can also help organisations communicate health and safety requirements to all of their employees. This helps the business avoid expensive fines that can result from failing to comply with health and safety laws. Recently, businesses in tenders have been required to have a certified OHS management system in place, making them essential for general business.

3. Paper to software: Why should you change?

Many businesses are starting to adopt OHS management software to modernize and streamline their health and safety processes. If you are still managing your health and safety management processes with paper, here are five reasons to consider making the change to OHS management software.

  • Better compliance
    Many health and safety duties are time-sensitive and it may cause problems if employees forget to check written tasks or reports. Unlike paper-based systems, OHS management software can give automated prompts and reminders to employees. It can also keep your organization updated on the latest legislative changes, and ensure complete regulatory compliance.
  • Less clutter
    Paper-based OHS management systems may not be viable for many medium and large businesses. They take up valuable office space and documents are difficult to sort through. This hampers an organization’s efforts to increase levels of efficiency. Online or cloud-based OHS management systems let you store limitless files without the need for physical filing cabinets. This can be especially useful for smaller businesses with premises where space is at a premium.
  • Improved collaboration
    Digital documentation makes it easier to identify the origin of a document and track any changes made. Files are easier to sort and manage compared with paper documents that can be lost or misplaced. This makes collaboration easier and reduces the time spent looking for specific files or documents.
  • Improved security
    Software systems reduce the chances of documents being lost or destroyed. They also make it easier to have inspections, and for staff to have offsite meetings, work remotely or work from home, without any risk of documents being lost.
  • Lower costs
    OHS management software lets you restrict access to certain documents, or make them available at will, as you see fit. While data loss is still possible, making a back-up on hard drives is simpler and cheaper than backing up paper documents. While there are initial costs of implementing an OHS management software system, organizations will likely see a return on their investment in terms of reduced storage costs.

4. Build vs Buy: Which is right for your organization?

You’ve decided that your organization needs OHS management software but with many different options available, which should you choose?

Your main options are:

  • Build a software solution yourself (in-house)
  • Bring one in (buy software or use a cloud-based solution)
  • Adopt a hybrid approach

To understand which approach could suit your organization, it’s important to understand the differences between managing your own software in-house and buying software or using a cloud-based OHS management system. In this guide, we’ll be exploring the advantages and disadvantages of each option and then offering some tips for choosing the right OHS solution for your business.

Cloud-based OHS management systems

Cloud-based OHS management systems offer a number of benefits and disadvantages compared with in-house software solutions.

Cloud-based OHS management systems can help:

  • Minimize capital expenditure
    Cloud OHS management systems allow access to recourses without large capital expenditures. They are great for startups where cash flow is tight. The pricing model is ‘pay for what you use’.
  • Disaster recovery
    Cloud-based backups minimize the risk that sensitive health and safety data is lost.
  • Immediate capacity
    If you need to sudden increase or decrease the amount of data you store, cloud-based options excel at providing flexibility and are highly scalable.

Cloud-based OHS management software isn’t always superior to building in-house OHS solutions. Examples of drawbacks include:

  • Skyrocketing fees
    Startups and small organizations may be tempted to sign up for cloud-based OHS management software services and then find that the fees skyrocket as their usage increases.
  • Poor performance
    With data stored in the cloud, the speed of the service is dependent on internet connection speeds and the location of the servers where the data is stored.
  • Cybersecurity issues
    Cloud-based OHSB management solutions may expose organizations to cybersecurity issues that in-house IT software wouldn’t.

In-house OHS management software

Developing your own OHS management software has a range of advantages and disadvantages compared with using a cloud-based solution.

Developing OHS management software in-house typically offers the following benefits:

  • Higher security
    In-house software can help shield a company from the risk of cybersecurity threats that using a cloud-based service may expose them to. In some cases, cyber-security attacks may lead to a breach of data. In-house software carries a lower risk as most variables are within the company’s control.
  • Improved performance and reliability
    If properly set up, in-house software can offer better performance and reliability that public or shared cloud-based solutions. This is because many cloud service providers operate their service via dispersed locations, creating latency issues that users are often forced to pay exorbitant fees to avoid. Organizations that own their own infrastructure and develop their own OHS management software have complete control over their OHS management: they can implement new features, make fixes, or initiate changes without being reliant on a cloud provider.
  • Lower costs
    While in-house software has a high initial development cost that cloud-based OHS management software, it may prove to be more cost-effective over time, if managed correctly. It depends on the monthly cost. For some large organizations, the monthly cost of using a cloud-based solution (say AU$30,000) may exceed the cost of developing software in house. On the other hand, some companies, especially startups, with limited data requirements will find that cloud-storage offers the best value.

Developing OHS management software in-house may have the following drawbacks:

  • High set-up costs
    Developing in-house OHS management software requires a significant up-front investment, compared with using cloud-based software.
  • Lack of scalability
    While cloud services operate on a ‘pay-what-you-use’ model and are easy to scale, in-house management software will require further investment if your data requirements increase.

5. How to choose the right OHS management software

You’ll likely hear many differing opinions as to whether it’s better to build a software solution yourself or bring one in. Ultimately, your choice will be guided by the following five essential considerations.

These are:

  • Connected processes
  • GDPR procedures
  • Mobile capabilities
  • Transparency
  • Engaging your workforce

We’ll look at each of these areas to help you weigh up which approach would best suit your organization. You’ll want to use these considerations to decide which OHS management software would work for you.

  • Connected processes
    If you’re interested in making your work life a lot easier, you may be interested in buying OHS management software that uses a ‘connected processes’ model. This model helps ensure that all staff can track changes made to any of your health and safety documents. You can see the origin of documents and view any changes or updates made and the date they were made. This connected system makes safety management far simpler and helps keep all staff up to date on the latest changes. OHS management software built around a connected system ensures that your company is always in compliance with the latest OHS legislation.
  • GDPR procedures
    If your organization operates in any markets where the EU’s GDPR must be implemented, you’ll likely already know how important this is for health and safety. Your HR department and IT experts have probably already been sent on courses so that they know how to comply with GDPR. If this is a consideration for your business, bringing in OHS management software can help ensure that you comply with GDPR rules at all times.
  • Mobile capabilities
    If you want your staff to have access to your OHS documents in an easy-to-use way, buying OHS management software can help. The latest software packages offer specialised apps that offer your staff a secure way to view and manage documents on the go, whether they are meeting remotely, working from home or having an off-site meeting. If mobile capabilities are important for your business, bringing in OHS management software may be more economical than trying to develop your own mobile app in-house.
  • Transparency
    When choosing the right OHS management software for your business, you need to be aware of transparency. If you are keen to buy software, look carefully at the pricing model used by the company and check for hidden costs. For example, some cloud-based models may charge you based on the number of admins you have, dramatically increasing your monthly costs. You’ll want to carefully examine pricing when weighing up whether to develop your own software in-house or bring one in. Investing in OHS management software solution can be nerve-racking, so you must have complete clarity on the costs before you start transforming your health and safety management system with a software or cloud-based solution.Transparency of your data is another consideration. Many businesses worry about control and access to their data, making is a significant factor in choosing to implement OSH management software. If bringing in software, look at the safeguards in place to ensure that your data remains secure and protected at all times. If data security is a high priority, it may make sense to develop your own OHS management software in-house.
  • Engaging your workforce
    If you want to make health and safety a priority in your organization, it is vital that your employees feel engaged. They must find it as easy as possible to report incidents or hazards and management must feel comfortable conducting regular safety checks and tasks. One reason to bring in an OHS management software solution is that it helps foster a positive safety culture within your business.With a comprehensive software solution, employees feel like participants in safety procedures, not passive observers. They feel empowered to make a difference but highlighting unsafe aspects of your business and helping you to improve. How? Some software solutions offer a mobile app that lets users submit incident reports and observations. This eliminates paper-based reporting and helps boost engagement among employees who feel more comfortable using a social-media style app.

6. Taking your next steps

These five important considerations should help you find the best OHS management software solution for your organization. Making radical changes to your health and safety system can be daunting, but with the right approach, you can confidently choose the right solution.

Learning Management Systems in Australia: 5 Things To Look Out For 

Worldwide, millions of dollars are being spent on training by businesses yearly.  Australia is not left of this global trend as it is common knowledge to employees that staffs work better when given the needed training. A learning management system is an excellent tool for achieving this feat.

Learning Management Software: What It Means

A learning management system is software configured to make learning as flexible and comfortable as possible. To this end, getting the best out of Aussie employees requires that you make use of this tool which possesses some key features. Some of these features are as follows.

Acquiring LMS: Important Factors to Look Out For In Australia

1. Mobility

Your staffs have their mobile devices with them most of the time. This bond is an excellent opportunity for you to explore given the fact that it allows them to train at their own convenient time.

Learn management tools based on a mobile device has an additional benefit in Australia. This is a significant advantage for remote workers because it connects them to their employees, allowing them to receive training and get better at their job regardless of their location.

 2. Micro-learning

Eating is enjoyed better when done in small bits. In the same manner, learning is not only appreciated but also more effective when materials are broken down to smaller modules.  Aussies are fast learners, but they are not robots.

They deserve an enjoyable form of learning. Adopting a learning management system that encourages micro learning gives users a better pace of understanding and ultimately saves time because they won’t have to do much of repeated knowledge.

3. Distributed Practice

Spaced repetition should be adopted in a modern-day Aussie LMS. Software content should be repeated and summarized until the user has mastered it enough. This should be in bits as the inclusion of the concept of micro-learning makes distributed practice more effective.

This is even more effective as the configuration of the learning management system makes use of dedicated features to ensure only content that users are likely to struggle with is given more attention.

4. Interactive Interface

This is another critical factor to look out for in choosing the right learning management software for your business in Australia. A good number of LMS in the country are very passive in terms of user-software interaction.

This has done a great deal of damage to the engagement level as it has been discovered that users rarely complete the learning process because of boredom. When choosing a learning management system, make sure to go for the most engaging one available. This gives users a better chance of course completion.

5. Swift Update

A third party company makes almost all learning management systems in Australia. It’s been noticed that once the transaction between the developer-company and organization which uses them is done, mechanisms are not put in place for an update.

Integrating your authoring tool with the learning management system and creating lessons with the use of templates makes an easy update possible. And updates can be received immediately by anyone on your team regardless of their location in the country.

 Train More Effectively with the Right LMS Today

Companies interested in training their staffs face a broad variety of challenges. Getting the right learning management system software means you need to contact the right learning management system developing company to see how they can solve your problem uniquely.

At Beakon, we recognize this challenge, and we have taken up the responsibility to offer unique solutions to better learning with the use of our software. Get started today with a FREE trial.


6 Ways an Online Learning Management System can Reduce Your Business Costs

Learning Management Systems Software: Top Benefits You Should Know

Learning Management Systems Software: Top Benefits You Should Know

How do you like your learning environment? Would you rather be seated in a classroom, a park, a library, or in the comfort of your room? Studies show that this subject is an issue of “different strokes for different folks”. The best way to capture people with diverse study preferences is through the use of a learning management system software.

Being a web-based application; learning management system software is designed to help companies render contents to targeted learners. These may include staffs, clients, and prospective business partners. It is an effective platform for first-hand engagement and measurement of participation of the target audience.

While it has been affirmed from experience that there are many benefits of using a learning management system software, let us examine its top benefits.

1. It Offers Conventional Learning

Integrated learning is one big advantage of using learning management system software. Imagine a platform where you can offer training, performance, and development content all at once to your target audience. This is what learning management system software provides you.

This means multiple users can have access to information in a diverse form. Isn’t that amazing?

2. Feature Accountability is Possible

Like the popular saying “an identified problem is half solved” when you have tracking and reporting tools that let you access the level of growth of your software users, it serves as a pointer to areas where improvement can be made.

Also, the effectiveness of webinars and other forms of web-based training organized by the management can be analyzed and decisive actions can be taken in the direction of organizational growth.

3. User Evaluation is Possible

Reaching your target audience can pose a great headache. Doing it the conventional way can be stressful. Learning management system software eases the stress of this process with its evaluation capabilities.

For example, employers can evaluate the retention level of employees by assigning tasks to them and assessing their records. Users can also review their personal performance based on the results of such assessments.

4. The Upgrade is Done Easily

Time and again, change or addition to needs of an organization may bring about to the need for an upgrade to the content of your learning platform.

A centralized location of information makes it easy to perform an upgrade on the content of your learning management system software. You need not worry about how new content will be added to your learning platform when the need arises because it is easily upgraded.

5. Learning Process is Simplified

Another advantage of using a learning management system software is its awesome level of simplicity. The learning process is so simplified that even new users experience little or no difficulty in figuring out its functions.

The simplicity of learning management software is not only restricted to its usage but also in terms of affordability. Standard learning management system software is always a good buy considering the value it offers.

6. It Can Be Used On The Go

The top benefits of a learning management system software won’t be complete without discussing its mobility. Top modern Learning Management Systems have a cloud-based storage system and work beautifully on tablets and mobile devices.

This provides users at both end access anywhere and anytime provided that there is internet access thereby delivering unparalleled convenience for users.

Get Started Today

Considering these fantastic benefits, You can never go wrong by taking advantage of a learning management system software in promoting the interest of your organization. This is just what beacon offers you; learning management system software which is designed to fit uniquely into your company’s aims and objectives. Contact us today and see how we can help your organizational growth with the use of this excellent tool. You can start with a free trial.



6 Ways an Online Learning Management System can Reduce Your Business Costs

Learning Management Systems in Australia: 5 Things To Look Out For

6 Ways an Online Learning Management System can Reduce Your Business Costs 

The business climate which we find ourselves today requires that you incur expenses to ensure your business experiences a healthy growth. While it is good to channel a reasonable part of your resources to the growth of your business, there comes a challenge. How do you spend less and at the same time, maintain a healthy growth of your business?

While purchase comes with a cost, The use of Online learning management system can help you reduce expenses. Here are some ways in which the use of this tool saves your resources in the long run.

1. Your Business gets Better Scalability

Handling increased market demands is not a meager task. Sometimes, events take a surprising turn, and it’s pretty tricky to predict what business will look like precisely in a few years. An online learning management system can help you reduce the cost of adapting to new trends in your business line.

Your training is not restricted to any size as you can choose to train any desired number of people. Also, money spent on acquiring materials can be channeled to other meaningful and productive areas. Experience shows that companies that have adopted an online learning management system have been able to reduce training cost by half or even beyond that in some cases.

2. Training Modification is Possible at Anytime

Taking a look at how business was done in the years past, there has been a revolutionary change. This is due to a change in tools and trends and a host of other factors. This old tools and method won’t get people’s attention in this present age.

The rate of change in trends is even faster these days, hence, a need for easily modifiable training materials. Overhauling old training materials can take lots of resources. An online learning management system makes this easy as it has been structured to be easily updated without having to do a total overhaul.

3. More Efficiency-Per-Expenses is Derived

Gathering your staffs together for training during working hours could slow down activities and get you behind in the schedule of events. There are high chances of your employees finding the training boring as a result of fatigue.

These factors are very likely to reduce efficiency by a significant margin. However, with an online learning management system, learners are allowed to learn at their pace, thereby increasing their effectiveness, and in essence, value is realized from every penny spent on training.

4. Saves You More Time for Productivity

Being able to learn anytime and anywhere saves both employers and employee a great deal of time. It gives all parties a high level of flexibility, which means they can arrange their affairs in a manner that drives optimum productivity.

5. Reduces Staff Loss

Employee retention is the key to business stability. Your best hands are likely to leave if they feel your organization doesn’t support their development. You don’t want to experience the headache and current training expenses that come with replacing vital members of your team.

Every dime you spent in obtaining an online learning management system is worth. It gives your staffs the impression that their development is essential to you, and that makes them happy to be in your organization.

 6. Provides a Cloud-Based Library for all Your Content

Choosing an online learning management system has additional benefits asides being a basin for necessary training materials. The top online learning management system provides tools capable of integrating its content with related contents online.

This gives learners access to more resources and encourages them to be innovative. The result is often a fruitful return on expenses made.

Get Started Today

In the long run, getting the right online learning management system software can save you a fortune by helping you reduce business costs.

This is exactly what we offer here at Beakon. Get started today with a free trial to see how our learning management system can help YOUR company reduce business costs.



Learning Management Systems in Australia: 5 Things To Look Out For

Learning Management Systems Software: Top Benefits You Should Know


Benefits and Challenges of Implementing a Safety Management System in Australia 

The average safety manager wants a safe workspace. But only a few are brave enough to act towards getting one. Why? Mostly because a lot of them don’t know how to implement a safety management system.

Adopting Safety management system has been on the rise over the years. Australia is not left out in this trend and it has had a fair share of its dividends. Nonetheless, it has also generated new tasks let’s consider some of these benefits and challenges.


1. Improved Hazard Control of Aussie Firms

Over the years, Safety management systems have changed the way managements addressed work safety in Australia. It has given a boost to the previously designed safety programs majorly as a result of automation feature incorporated into it.

 2. Promotion of Safety Values among Australian Workers, Visitorsand the Management

Safety management systems in Australia have not only done a good job in terms of hazard protection alone, but also in terms of safety awareness. The rate at which work safety is being talked about has increased in recent years.

This has contributed positively to safety at work as the average Aussie worker knows how the safety management system of his firm operates and he knows what options are open to him and how to use them when in danger.

3. Improved record keeping for development of a safer workspace for Aussies

Keeping records of safety reports by Aussies has been a stressful one in years past. It is even more heartbreaking when it yields little or no meaningful result because it is quite hard to make sense of a huge pile of paper documents.

However, the era of a safety management system brought about a revolution in that aspect. Safety issues are now being tracked more formally and there has been a huge boost to record keeping. This has translated to an increased database which is way easier to analyze and inferences are taken for implementation of a safer environment.


1. Data Collection and Has Become a Major Concern

The management of most Aussie firms has identified the need to encourage channels of data acquisition of safety issues. They do this by creating safety management systems that make reporting of work hazards easy. However, It has been noticed that some still find it a challenge to adapting to these systems and are still stuck with the old archaic procedures.

2. Protection of Sensitive Information 

A change in the mode of acquisition of safety-related data has also demanded a change in its protection mechanism. Paper documents could be locked up in safety drawers or better still, be kept in banks if it contains information that is sensitive enough to pull down the firm.

On the other hand, a cloud saving configuration of most modern day safety management systems makes it open to hackers. This calls for new protection measures on the part of Aussie safety managers.

Adopt a Safety Management System Today

Installing a safety management system gives your firm access to safety on a new level. This is just what beakon offers you; a safer working environment for you and your staffs. Contact us today and see how we can help make your workspace safer. You can start with a free trial.



How to Implement an Online Safety Management System in 5 Steps

Looking For Safety Management System Software? Ask These 10 Questions First

7 Questions to Include In a Safety Management System Audit Checklist






How to Implement an Online Safety Management System in 5 Steps 

There is no gainsaying safety in your workplace is very important. As a safety manager, it is important for you to know how to create an efficient health and safety management in the workplace. To do this effectively, you need a system designed for this purpose.

This exactly is what an online safety management system does. It is a tool designed to help companies stay on top of health and safety affairs within the workspace. Setting up this tool is not as easy as making coffee. There has to be some synergy between important elements of your company.

However, here are five steps to follow in implementing an online safety management system.

 1. Identify the Requirements

This is the first step in setting up an online safety management system. Identifying occupation health and safety (OHS) needs should be done in accordance with OHS policies as it relates to your business or industry. This will go a long way in terms of decision making of what feature is integrated into or excluded from your company’s online safety management system.

2. Provide a Framework for OHS Governance

Having identified OHS requirements, the next step towards setting up an online safety management system to ensure that the right sets of people are put in a position of authority to manage the company’s safety management tool. The framework should take the dimension outlined below;

  • Establishing an OHS committee.
  • Electing a committee chairperson.
  • Identifying election representatives.
  • Establishing the committee framework and procedures.
  • Defining the communication framework between the committee, employees, and management.

The essence of the committee is outlined as follows;

  • Implementation and enforcement of safety policies.
  • Response to and management of health and safety concerns.
  • Promotion of workplace health and safety.
  • Taking responsibility for all elements of health and safety.

3. Map Out a Plan

At this implementation level, the committee should be concerned with how they can support the setting up of a comprehensive online safety management system for the company and its employees. This should include;

  • An initial assessment of the health and safety needs of the company.
  • A workable plan for ensuring health and safety within the workspace.
  • Response procedure for potential emergencies.
  • Training programs on health and safety designed for employees.
  • Continuous evaluation of health and safety.
  • Reporting and documentation framework.

4. Execute the Mapped Out Plan

This implementation stage of setting up an online safety management system requires that each feature be assigned to a representative for execution. The execution will encompass the following;

  • Fast response to accidents.
  • Regular all-around inspection.
  • Training new staffs on health and safety affairs.
  • Responding to complaints from employees.

5. Access the System and Check for Improvable Areas

A major reason why assessment is done on an online safety management system is to look out for areas that can be improved and make a subsequent improvement on the system.  It, therefore, requires that the committee will follow through on the process in real time.

This will help them see where their efforts are paying off and areas in need of attention. The dynamic nature of online safety management systems requires that companies deploy skilled and reliable safety stewards to manage their safety tools.

Set Up Your Online Safety Management System Today

After all, said and done, a lot is involved in setting up an online safety management system. Having access to outlined procedures for setting this up is great. However, you can get a step higher in your quest to attaining the safest work environment possible for your business when you adopt an online safety management system software.

Safety needs vary from organization to organization. At Beakon, we understand this fact and we are prepared to design software to meet your organizational needs uniquely.  Contact us today and you can get started with a free trial.



Benefits and Challenges of Implementing a Safety Management System in Australia

Looking For Safety Management System Software? Ask These 10 Questions First

7 Questions to Include In a Safety Management System Audit Checklist

Looking For Safety Management System Software? Ask These 10 Questions First 

Managing risks effectively is a top priority for business growth. This is where safety managers come in. One of the key skills that any safety manager can have is how to create an efficient health and safety management system in the workplace.

This calls for self-examination which can be a tasking process. However, thinking about the outcome can be a motivating factor.  Let’s see 10 questions you need to consider in your quest for a safety management system software.

 1. Is There Infrastructural Provision For Storage And Accessibility Of Procedures And Instructions?

Answering this is the first step towards getting safety management system software. How do you go about your data storage at the moment? How reliable is your storage system? Does it call for an upgrade or you think you are good to go?

2. Is There A Variety Of Management Systems For Handling Risk Assessment Process?

To set up a business where risks are reduced to the barest minimum requires that you build a system that is consistent in fishing out potential risks. That way, you get more reliable results.

Safety management system software can get all workers on one platform. This makes it the right fit for this task as it offers a standardized risk assessment process.

3. Do You Utilize Manual Methods To Monitor And Record Data?

It is important that you see if your tracking system is manual or automated. Do you make use of spreadsheets to keep accounts of training needs, expiry dates, and contractor insurances? that’s manual basically.

Now, imagine what it will be like if your tracking system and other aspects of your business that are related to safety is automated. It definitely will save you a lot in terms of time and money.

4. Have You Experienced a Failed Attempt At Adopting a Unified System for Management?

This has been the case for quite a lot of managers. If you can relate to this, did you bother to check why it failed? This may be due to a variety of reasons. Howbeit, it is often as a result of the complexity of the system when compared to your business needs. Look uniquely into your system and try to understand why it failed. That way, you know what to do next.

5. How Do You Broadcast Incidents And Remedies To The Appropriate Quarters?

Do you see Safety management system software as having a top-bottom configuration where top officials feed the system with orders and pass it to supervisors for implementation and give feedbacks in the form of reports?  This is not true. Rather, it is a central system that permits all members to contribute effectively to a safe environment.

6. How Visible Is Information Across Team members

Does your current system aid a swift information transmission among team members? Remember, this is important for the quick action and easier documentation of activities.

7. Does Your Current System Provide A Smooth Transition Process?

When a staff leaves, are you able to access details on what they were working on and how far they had gone with it? Continuity is a very important feature of a safety management system software.

8. Do You Have A Double-Checking Mechanism? 

Okay, you feel your staffs are trustworthy. But then, people change. How do you confirm those audits when you have a cause to suspect that anomalies are occurring in the workflow?  Safety management system software will take care of this.

 9. How Do You Remind Team Members To Do A Follow-Up Investigation?

Worrying about forgetful team members is not uncommon. Many times, you can’t blame them. There are just so many things to attend to. With safety management system software, you won’t have to worry about that.

10. Do You Have A Generalized Safety Agenda?

How easy is it for managers and supervisors to keep important incidents and actions abreast? Going further, does your current system allow for prioritization of important actions?  System management software can help you with this.

You Can Adopt Safety Management System Software Today

Examining the questions above, you are sure to be clear about what you want in a safety management system software.  Contact us today and see how we can help you with unique solutions. You can start with a free trial to see how Beakon can help your organisation.



Benefits and Challenges of Implementing a Safety Management System in Australia

How to Implement an Online Safety Management System in 5 Steps

7 Questions to Include In a Safety Management System Audit Checklist

How Safety Managers Can Create an Efficient Health and Safety Management System in the Workplace 

Among the many responsibilities of a safety manager, the safety of contractors, employees, business partners, and others associated with your organization should be a top priority. This is because building and sustaining a reputable organization involves taking the health and safety at work of all personnel involved seriously.

However, it is easier said than done. Therefore it is important to have an efficient health and safety management system in place. There are several things to consider when trying to set up a system. Among them are the type of business your organization is into, who your associates are, where they come from, and the most likely form of danger to occur. This is one reason that makes health and safety management quite complicated.

Your best bet to being successful in maintaining a healthy and safe workspace lies in your ability to create an efficient Health and Safety Management System in the Workplace. There is good news; as you will later get to know, creating and maintaining an efficient health and safety system is neither complicated nor expensive.

Create a Reliable and Consistent Health and Safety Management System

It is even better not to have a safety management system at all than to have an unreliable one. This means that once you make use of this tool in your quest to realize a safe working environment, you leave no stone unturned to ensure it works.

Notwithstanding, there are still several questions you need to ask before choosing a safety management system software. As a result, it is very important that you consider the most important safety risk factors for your system. These include:

  • Assessing the workplace and determining the present or existing dangers.
  •  Consider external factors in the form of all health and safety management rules related to your business

You will do well to build on this gained knowledge base by creating a framework for your safety management system from your acquired data. The whole essence of this is to make sure the designed health and safety management system addresses the safety needs of your business in real time.

Another advantage of following this route is that the legal pillars that support the existence, growth, and development of your business are not crushed even when the situation of things demand that changes are made.

Make Training about Health and Safety Management Available To Your Employees

This is one way you can show to your staffs that beyond the fact they contribute productively to your business, you care about them. Yearly, thousands of work-related accidents and injuries occur around the world. A large percentage of these casualties would not have occurred if the workers had been equipped with better training on their health and safety at work.

True, training can’t prevent all accidents. Even at that, the effect would have been cushioned, resulting in a reduction in the severity of what the casualty could have been. Given these facts, the training of your employee should not be excluded from your health and safety management strategy for any reason if you want to attain efficiency.

Training of your staffs should include fundamentals such as:

  • Possible risks they will be open to while on duty.
  • Actions that have been taken to provide immunity to identified dangers for staffs.
  • Steps to take in case an emergency come up.
  • Safety rules and regulation at your workplace is up to date.

Many business owners think training employees about health and safety is an expensive venture with no tangible return on investment. This is totally untrue. It saves your business from casualties that may cause a total fold up.

Leverage on Technology

Do you know how to implement an online safety management system? As a safety manager, your answer should be yes.

It is no longer news that the definition of an ideal workspace has evolved over the years. The tech era has brought about a massive revolution in how we work.

This has introduced a new level of efficiency and productivity in organizations that have adopted this new trend. Also, individual workers who adopted modern day technologies have not been left out in receiving their dividends.

This sends a loud and clear message to you as a safety manager. You have no reason not to adopt tech in your workplace health and safety management system if you want to experience a sky-rocketing efficiency. Anything from creating a safety management system audit checklist, to ensuring proper protocols are followed can be done by software.

While improving on technology is a broad venture, narrowing it down to attaining a safe working environment will demand that you focus on the following.

  • Integrating automated fire and smoke detection systems in your work environment.
  • Making use of learning management software tool for employee training and record keeping.
  • Making use of tech tools in assessing workplace systems for dangers and weak points.
  • Checking for compliance level of staffs to laid down rules and regulation and its accompanying effect
  • Improving communication to alert response teams when employees place an emergency call to the quarters especially in cases of staffs who are working remotely.

If anybody ever told you it is possible to create a safety management system with 100% efficiency, that would amount to a big fat lie. It is not possible to have a perfect health and safety management system. However, our aim is to get as close as we can to perfect.

The era of tech has taken us to the levels that were only imaginable some years back in terms of workplace safety. There is much to do in improving the safety and health standards of the work environment. Giving serious consideration to expert opinions, local and international guidelines and many more can make a huge difference in increasing the standard of your workspace.

Finally, make sure that your employees are not left out when you are sourcing for ideas to create a safer work space. They can pop in suggestions which will prove to be the turning point. Your staffs can be of great help with putting up ideas to developing an efficient health and safety management system.

Get Efficient Tools for Managing Workplace Safety Today

Efficiency should be your watchword if you ever make use of a safety management software in realizing a safer workspace. Beakon offers you unique software designed to help you transform your workspace into a safer working environment.

There are several benefits to implementing a safety management system in Australia. You can be confident that it is a plug and play without having to worry about compliance or anything else. The best way to experience the beauty of Beakon’s safety management software is to take it for a spin. Grab our free trial today.

7 Questions to Include In a Safety Management System Audit Checklist 

Getting a safety management system for your workspace is quite a process. To get this right, it requires that high-frequency checks are incorporated in your adoption process. A good way to do this is to consider some important questions you include in your safety management system audit checklist to make sure processes are being done right.

1. What Is The Current Situation Report On Safety In Your Workspace?  

Asides protection of employees from workplace hazards, safety has been noted to have a direct bearing on work quality. Therefore, it should kick off your safety management system audit checklist.

It is important to check if there is basic safety equipment such as fire extinguishers are available if employees put on protective equipment such as helmets, and also if workers follow safety procedures.

2. What Is The State Of Materials Used In Production? 

While the quality of materials is mostly connected with productivity, it also has a considerable bearing on safety. The wrong usage of materials and usage of wrong materials can lead to work hazard.

Therefore, it is vital that you check if the right materials are available in the right quantity. Sequel to this, it is vital. that it has a place in your safety management system audit checklist.

3. How Painstaking Are The Workers With The Workflow? 

It is not uncommon for staffs to be sloppy when they are not supervised. This could be costly in terms of safety. Do your employees follow instructions even when they are not supervised? Are there better ways of task execution?

 4. Does The Location Of Your Workspace Promote Safety?

Where you situate your workspace and how you execute your activities should be included in your safety management system audit checklist. Is this the most strategic and feasible location for attaining a safe working environment? Answering this question requires that you consider what your environment looks like.

 5. Is There A Reporting Mechanism For Safety Hazards?

A solid process for reporting safety issues is critical to creating a safe haven for work.  This is important because if you don’t act on them as soon as possible, things might get out of control.

Safety management software audit checklist should involve considering what channels are open to employees to express concerns about safety and moreover if workers are aware of these options.

Also, you might want to check if they have direct access to the appropriate quarters, and if these reported problems are corrected quickly, or there are delays.

6. What Provision Is Made For Documentation?

Documentation makes all events traceable, including working operations built around safety enhancing instructions. Safety management system audit checklist questions should pay attention to issues like:

  • What is the standard of the work documentation process in the workspace?
  • Can the most recent instructions get to the appropriate quarters in a short time? If so, are they being reviewed regularly?
  • What’s the procedure for changing or modifying the documentation? Do operators regularly review changes, and can they explain them?

7. Are There Elements of Continuity in the Company’s Safety Management System?

Attaining a safe workspace requires effort. However, maintaining safety within your workspace requires extra effort. Your safety management system audit checklist needs to include follow-up and action plans to make sure the system is handled rightly. To attain this pay attention to how you plan to monitor and assess follow-up.

Adopt  Safety Management System Today

Your workspace safety is an important aspect of your organization. Make a move to get it better secured today when you contact us to see how we can help you with unique solutions towards workspace security. You can start with a free trial.



Benefits and Challenges of Implementing a Safety Management System in Australia

How to Implement an Online Safety Management System in 5 Steps

Looking For Safety Management System Software? Ask These 10 Questions First


5 Ways That Learning Management System Can Benefit Your Business

Keeping up with trends in today’s world requires that you continuously learn, unlearn, and relearn. This can be a big challenge to businesses for many reasons. Implementation time frame is reduced due to innovations that will probably disrupt previously acquired knowledge. Also, learning, unlearning, and relearning could be an expensive venture most of the times.

The use of learning management systems will help you to solve this challenging puzzle. A learning management system is an online platform to boost your employee’s skills while they work with you. Let’s see a few aspects in which a learning management system can add value to your business.

1. It Eases Your Onboarding Process

Hiring a new set of staffs comes with lots of stress. Most of the times it’s just like purchasing a new gadget which you are not used to. True, hired them because they have been found competent and reliable to handle the job. However, most of the times, their efficiency is not explored until core onboarding process is actualized.

Getting the best out of new employees shouldn’t always have to be a worry all the time.  A learning management system houses all the tools needed for the induction of new members of your team. Instead of having other employees help them get used to the work environment, newbies can do the acclimatization with little or no help required with the help of this wonderful tool.

It is even more critical if your business model requires that you frequently hire a new set of staffs.  If you have not been making use of a learning management system before now, it is very likely you have been going through the tiresome and time-wasting process of having to show new staffs what and what not to do while on the job. A learning management system will bring you a great deal of relief in this aspect.

2. It Can Help You Retain Your Best Staffs

Businesses with an excellent roadmap to achieving stability are known for making efforts to ensure that their best hands stay on the job.  How serious are you with employee retention?  This should be given a priority, and for you to act on your seriousness in this aspect, adopting the use of a learning management software is a step in the right direction.

Retaining your employee is achieved easily when you make the working environment and conditions an encouraging one.  To a large extent, this involves providing the right set of tools needed for them to achieve success while on the job. This can surely be achieved with a learning management system as the right tools for on-the-job solutions can be put up there for staff usage.

Employees value training programs put in place for them to become better staffs because they know it adds value to them, and it dramatically increases their chances of rising through the ranks. Hence, they feel a sense of belonging and relevance when a learning management system is put in place for them, and in essence, they are less likely to think of quitting.

3. Less Money Is Spent on Training

How much of your resources do you allot to staff training? Usually, this varies from business to business for a lot of reasons. A good number of times, this is a function of the “forces of demand and supply”.  Other factors such as funds availability, business policies, and business climate are core determinants.

However, no matter the size of your training. You can always reduce expenses to be incurred if you choose to go about it the smart way. The conventional method of practice requires that cost of traveling, payment of speakers and instructors, course materials, and other equipment are made available for the training.

The precious funds used in purchasing these items can be diverted to other productive areas of your business. Making use of learning management software will strike out the spending that would have been done on transportation by your business or even staffs.

Additionally, a learning management system makes it possible for your staffs to do their learning on their terms anywhere they find to be convenient with no added cost. So, it is safe to say that an online management system can help you reduce your business costs.

4. Training administration process is simplified.

Virtually everything is done online these days. People work, recreate, and order for basic needs online. There is a common factor attributed to this ever growing trend. In one word, its simplicity.

People want to cut out the stress of going to the mall to get their groceries, going to a cinema to see the latest movie from the Avengers franchise, and even having to go to work to submit an audit while on leave. This is the life support on which this trend thrives. Hence, they have devised a simplified means of solving such tasks online.

We have not left businesses out in this awesome trend. Company training has joined the list of activities taking the online dimension for execution in its quest for a more straightforward training and training administration process. This would count as a win-win because you and your staffs would find automated training much easier compared to the conventional training process.


There are several benefits of using learning management systems software. For example, automation of staff training by using an LMS eases the job of administrators and helps them focus on more important things such as the return on the interest of the training.

5. Progress of staffs can be monitored

Whether you use a learning management system or not, training comes with a cost. Allowing your staffs to grow and add value to themselves is not always a guarantee that they are going to take full advantage of the opportunity they have been presented.and if they don’t, it will amount to a waste of precious resources.

In this light, it won’t be a good story to tell when you put things in place to better the service of your staffs, and you do not get the required results. Apart from all other advantages of using a learning management system, collection and analysis of learning data is one key feature that makes a big difference.

The progress and learning outcome of each staff can be an essential pointer to the management. The most improved team, level of improvement of each staff, and other vital information can be generated from the use of a learning management system.

Adopt a Learning Management System Today

There are several things to look out for when choosing learning management systems in Australia. While it is good to adopt a learning management system that suits your business needs, it is even more essential to select an LMS that is compliant with Australian laws. Beacon is an indigenous software company that is structured to grow your business.

As you can see, there are several ways in which we can help you grow your business with our learning management system.  Get started today with a free trial.