Visitor Management 101: 3 Questions to Ask Before Letting Someone Onto Your Worksite.

When you oversee worksites, it is essential to know who is visiting your site, for what reason they are visiting, and whether you have all that you have to give them the green light for their visit. On the off chance that you don’t have the foggiest idea about who’s going onto your site – or on the off chance that you don’t have all the data you have to clear them – you can end up managing safety issues, obligation issues, and potential issues.

So, what, precisely, do you have to know before letting somebody onto your site?

 

Question #1 – Does the person have the proper clearance to visit or access the site?

The main thing you have to know is regardless of whether a visitor has clearance to enter your work facility. Anybody can stroll in from the road and request to visit your worksite; it is fundamental that before you let them in, you know whether they have a reason – and consent – to be there.

The individual well on the way to know regardless of whether a visitor is approved to visit a site is the individual that welcomed them. That is the reason it is vital to have a framework at registration that captions the correct contact of their visitor’s arrival and enables them to affirm the visitor has clearance to enter the site.

 

Question #2 – Does the person have the best possible safety training required to enter the site?

Work locales present certain perils, and it is essential that each visitor that goes ahead site knows about any potential threats or insurances they have to take to explore the work site securely.

Before you let somebody onto your site, it is fundamental to guarantee they’ve experienced any security acceptances or preparing your organization has set up – and that you have a record that they’ve finished them.

Ensuring each visitor finishes your security enlistments or preparing and sees how to explore the site will guarantee that everybody on location acts appropriately and maintains the safety measures set up.

 

Question #3 – Where is this individual checking into the worksite from?

If you have multiple points of entry, it is essential to know where your visitor is checking in from.  If you do not track a visitor’s purpose of entry before they enter a vast work site, you increment the odds of them losing all sense of direction in a conceivably dangerous region.

If you know where they’re going to the place before their visit, you (or they’re on location contact) can guarantee they have the data they have to explore that specific territory and get to where they have to go quicker, more secure, and all the more productively.

Visitor management is a necessary component of running a sheltered and productive work site. In any case, the visitor management process can be a testing one – on the off chance that you don’t have the correct devices.

With Beakon, you can go without much of a stretch deal with your visitors from one simple to-utilize application. Through Beakon, you can track different registration focuses, convey vital security data, gather essential distinguishing proof and marks, and alarm nearby contacts when visitors arrive.

Start today for FREE with a no-obligation trial.

4 Reasons Why You Should Switch from Paper-Based Systems to Contractor Management Software

When you work with a group of contractors, there is a lot of management included. You have to ensure each contractor has the correct paperwork and documentation; you have to track their hours and where they will be working every day; you have to ensure that every contractor has the proper qualifications for the activity they are working on – and that is only a hint of a more significant challenge.

As of not long ago, numerous organizations dealt with their contractors utilizing paper-based processes. In any case, paper-based processes are dull and obsolete, as well as put your organization in danger; if a paper or record is lost and you do not have the correct documentation for your contractor, it could prompt compliance, regulatory, or payment issues.

Moving to an online-based contractor management system saves you time, energy, cash, and dissatisfaction – and can make the way toward dealing with your contractors quicker, simpler, and less unpleasant for you.

Why go online? Here are four major advantages of online contractor management software vs. paper-based processes:

Reason #1 – Access to Information on-demand

When you have an online-based contractor management system, you approach contractor information when you require it, where you need it, whenever, and anywhere.

For instance, suppose you have to submit safety training information for your contractors to your compliance division. With paper-based processes, you would be required to physically go to the area where safety training information is stored (which might be in the same area from your workspace), pull every individual contractor’s record, draw the necessary documentation, make a duplicate, and send it off to compliance.

In any case, with an online contractor management system, all of that information is accessible with the snap of a catch. Getting the information you require from an online-based system takes a small amount of the time and effort as a paper-based process – you do not need to leave your work area!

 

Reason #2 – Automatic monitoring of key data and metrics

Another advantage of online contractor management systems is that they offer automated monitoring.

Online systems track everything from when contractors are at work, where they are working, and what paperwork they have submitted, and then incorporates the information into reports that automatically get sent your way for audit. There is no compelling reason to find contractor archives or catch up with site supervisors to perceive what contractors are doing.

Reason #3 – Compliance checks are done in real-time, and they are ongoing

Ensuring your contractors are agreeable and have completed all necessary safety training, paperwork, and accreditations are essential to maintaining your business. With paper-based processes, there’s no real way to know who’s consistent except if you haul out every contractor’s record.

With a contractor management software, you can run continuous compliance checks and promptly observe which contractors are consistent and which are missing necessary documentation, which will spare you time and allow you to get the documentation you require from your contractors quicker.

Reason #4 – Access to “LIVE” information and data

Things happen quickly on a work site, and you have to comprehend what’s going on when it occurs. With paper-based processes, there is no real way to understand what is happening at a vocation until the point when the paperwork is submitted – which can take days, now and again even weeks.

When you utilize an online contractor management system, website administrators and contractors can enter the information you will get progressively, allowing you to address any issues or issues as they occur.

The process of moving from paper-based processes to an online-based contractor management system can change the manner in which you work together for the better. At Beakon, our online contractor management system allows you to deal with your whole contracting group progressively from the comfort of your work area.

Start using Beakon today for FREE to discover how overseeing contractors can be less demanding, quicker, and more powerful.

Online Induction Training: The Fastest Way to Streamline and Get New Employees Up-To-Date

Training new employees or contractors is one of the most critical aspects of running a successful business.

At the point when employees have appropriate induction training, they are in a superior position to succeed; they know how to play out the activity, the arrangements, and systems of your organization, and they turn out to be more acquainted with your corporate culture and mission. Setting your team up for progress with the correct training is a win for them and a win for you.

On the off chance that you do not legitimately train your employees, you are in danger for a large number of issues, including workplace mishaps, below average work, and losing great employees since they do not feel like they were given the instruments to succeed.

Here are a couple of tips to streamline your employee training and get your new team individuals trained and working effectively as fast as could be allowed:

 

  1. Preparation is a key factor

The best way to having an active employee is training readiness. Knowing precisely what you have to train your employees on, what printed material you have to gather, and everything else that should be done before they are prepared to work is essential for a successful training knowledge.

Making an agenda of employee training to-do-list is an excellent method to remain composed. Knowing all that you have to complete from the very beginning will enable you to oversee the training procedure and get past the things rapidly and proficiently.

As your new team part finishes each piece of the induction training, confirm it on your agenda. Toward the end of the training process, return and ensure you have not missed anything before closing down that their employee training is completed.

 

  1. Ensure you have clearly defined roles for all employees

A key component to fruitful and streamlined employee induction training is characterized jobs. In case you do not know precisely what your new employee will be in charge of, it is difficult to recognize (and assign) what training will be necessary.

Before you procure somebody and set up together an employee training program, ensure you have unmistakably characterized the job and know precisely what that individual will be in charge of; that way, you recognize what sort of training they will be sufficient.

3. Move your employee/contractor inductions online

The ideal approach to streamline the employee training procedure and monitor every employee advance is to take things online. Utilising online induction software makes the training procedure more straightforward for you and your employees. For your team, it is useful to have the majority of their training materials on one focal stage.

Online induction is additionally useful for consistency reasons; when the majority of your employee training is done online, it is anything but confusing to sort out and store all the required documentation and printed material and access it whenever you require it.

 

How Beakon can help

At Beakon, we are focused on making employee training in Australia quicker, simpler, and more productive.

With our online induction training software, you can process inductees online from wherever you are – no should be in the workplace. You can likewise demand and record important printed material and screen employee and temporary worker advance – all from a stage exceptionally marked to coordinate your business.

To get started, take advantage of our FREE TRIAL today. You can cancel anytime, and there are no strings attached. Click here to begin.

Incident Reporting: All You Need To Know As a Safety Manager

Regardless of how safe your worksite is, and how cautious you are in managing your workforce, incidents are bound to happen. Whenever an incident occurs, you will have to create an incident report.

Incident reports are an absolute necessity for any business operating a high-risk work site. What, precisely, are incident reports? Why are they essential? What’s more, what is the best method to report incidents? This article covers everything you need to know about incident reports.

 

Incident report: what is it exactly?

An incident report is precisely what it sounds like; it is a report you have to make whenever there is an incident at one of your worksites. Something is viewed as an incident if it includes:

  • The passing of an employee, contractor, or regular citizen at the work site
  • The injury of an employee, contractor, or non-military personnel at the work site that requires restorative consideration
  • The injury of an employee, contractor, or non-military personnel on the work site that outcomes in permission to a healing center
  • An unsafe occurrence that exposed an employee, contractor, or non-military personnel to genuine hazard or risk, paying little heed to whether it results in injury
  • Any arrival of possibly hazardous substances, similar to a gas spill
  • The injury of an employee, contractor, or non-military personnel at the work site because of explosives

If any of these incidents happen at one of your worksites, you are required to advise your controller instantly and afterward make an incident report as a record of the incident.

 

Why are incident reports essential?

Incident reports are important because they make a composed record of an incident. This enables you to survey the occasions encompassing the incident, distinguish zones for development, and make a more secure workplace for your employees and contractors.

Incident reports are fundamental for your business to guard your work sites as would be prudent, yet in the event that that is not reason enough to remain a la mode on your reporting, they’re likewise required by law; on the off chance that you don’t appropriately report and record your incidents, you might be liable to punishments and fines.

 

Step by step instructions to make an incident report

To make an incident report, you will have to incorporate every single applicable insight about the incident in your underlying report; this incorporates the date and area, insights about the incident, and all gatherings included.

As the incident keeps on occurring, you have to keep on including other pertinent data such as any medicinal treatment gotten by employees.  This ensures the data in the report is accurate and up to date.

Unfortunately, this process is cumbersome because traditionally, incident reports are paper-based. Missed documentation, inaccurate data, and loss of paperwork are some of the drawbacks of using paper-based processes for reporting incidents.

 

How Beakon can help

The days of paper-based incident reporting process are gone. Today, smart safety managers are using software to manage every aspect of their organisation’s safety needs. This includes incident reporting, incident management, workplace safety, etc.

Beakon’s incident reporting software enables you to rapidly and effortlessly deal with your incident reports from one focal stage. You can make incident reports, include important media (like specialist’s reports), and offer it with whatever remains of your group without the requirement for additional messages. Furthermore, because everything is unified, there is no compelling reason to stress over losing data; it is all composed in one place.

Have you been utilizing paper to deal with your incident reports? Do not worry about it! Beakon’s incident reporting software will digitise your present framework with the goal that the majority of your incident reports are current and transferred onto the platform.

To get started, click here to access your free trial. There are strings attached, and you can cancel anytime.

5 Tips for More Viable Risk Assessments

Consistent risk assessments are a standout amongst the most critical mainstays of any risk management division. Although performing business risk assessments is currently viewed as a best practice, it is anything but confusing to overestimate their breadth. Therefore, some risk managers are bound from the onset to achieve modest outcomes.

For a quick overview of the ampleness of your risk assessments, determine what number of the accompanying 5 best practices your program has imbued in its ERM procedure. This article explores 5 tips to ensure you conduct more viable risk assessments.

 

Tip #1 – Embrace a root-cause approach

Root-cause reveals to us why an occasion happens and is the best method to gather risk information. Utilizing the five root source classes (External, Process, Frameworks, Individuals, and Connections) will help determine the best risk relief systems.

 

Tip #2 – Institutionalize appraisal scale and criteria

The greatest obstruction to influential risk assessments is subjectivity. Subjectivity keeps assessments from being valuable over different business storehouses, notwithstanding when significant. Standard, broad scale and criteria make assessments pertinent to each office, limiting duplicative work.

 

Tip #3 – Connection risks to activity designs

Once risks have been distinguished and assessed, the subsequent stage is allotting them activity plan procedures (otherwise called controls or alleviation exercises). Regardless of whether various risks are connected to a similar moderation, formalizing this progression is the main proven method for guaranteeing exercises kill the root-cause.

Without legitimate connections, controls may relieve a manifestation instead of the source, and transform into frame over-substance activities. Likewise, it is difficult to assess the viability of control without knowing the risk that the controls are overseeing.

 

Tip #4 – Interface risks to key objectives

Recognizing your association’s most critical goals is a complicated yet vital aspect of risk management; it is hard to guarantee significant objective accomplishment on the off chance that you do not realize what the risks are at the operational level.

Recognizing your association’s most critical necessary objectives is a backhanded yet essential aspect in risk management; it is hard to guarantee vital objective accomplishment if you don’t realize what the risks are at the operational level. In the wake of recognizing your most basic key objectives, connecting them to the root-cause risks from Step #2 will empower you to distinguish and organize vulnerabilities and assemble the business case for inspiring assets to address these vulnerabilities.

 

Tip #5 – Install ERM in regular exercises

Basically, risk ought to be an aspect of everybody’s responsibilities duty. You should start incorporating a risk-based methodology, or enterprise risk management (ERM), into everybody’s daily exercises starting with your region. All surprises in business are awful, from minor surprises like missing a due date to real surprises like review discoveries, spending plan over-runs or administrative investigation.

 

In conclusion

Software can help you do so much more. We specifically created our all-in-one software to enable risk managers to do their jobs more efficiently.

From contractor/employee management to issuing permit-to-works, even to incident reporting and injury management, our software has everything you need to succeed. You can get started today for FREE by taking advantage of our free trial. There are strings attached, and you can cancel anytime.

 

Injury Management System: Four Simple Ways to Quickly Get Injured Employees Back to Work

It is unlikely that anyone can stop an accident from occurring. We can only work to prevent it, before it happens, or mitigate it after it does. When it does, a return-to-work program ensures that the employee is well taken care of, and easily integrated back into the company.

While return-to-work is an overwhelming and hard to-oversee process, frequently filled with possibilities for blunder and monetary spillage, the advantages of a well-run program are genuine. These include the cost reductions that originate from shortening the term of open cases and avoiding the need to supplant injured employees.

Replacing new employees is quickly becoming expensive. With the average cost of replacing employees is upwards of 21% of salary, according to a Center for American Progress study, ensuring that injured workers to return is one of the most cost-effective measures for any company.

The money-saving advantages can be additionally amplified for those employers who automate the whole return-to-work process with integrated risk management technology — diminishing the time it takes to finish return-to-work undertakings from many months to hours and days.

What drives worker damage expenses for employers?

Once an accident happens, employers are in charge of five noteworthy cost drivers:

  • Health Benefits
  • Reimbursement Benefits (Indemnity)
  • Permanent Partial Disability (PPD)
  • Recovery expenses
  • Indirect Costs

 

Return-to-Work Technology: Usefulness that Pays

Integrated risk management technology can address and decrease the effect of these cost drivers by automating the whole return-to-work process from end to end. This enables users to capture, share and break down an extensive variety of consistent data with the end goal to deal with the way toward getting an employee through transitional or light duty and back to full duty in the most skillful way conceivable.

The usefulness of integrated risk management technology that empowers such return-to-work productivity are:

1. Return-to-Work Technique/Plan Setup: A Return-to-Work plan is a collective system included the employee, chief, treating wellbeing proficient, guarantee agent and Return-to-Work coordinator. The arrangement diagrams what requirements to occur and when it will occur with the end goal to help the injured or sick worker return to full obligation. It likewise tracks the accompanying segments:

  • Goal(s) to replace the worker with duties that are appropriate and accessible;
  • Activities and exercises required to accomplish the goal(s);
  • Time periods for accomplishing the goal(s);
  • Social insurance needs, for example, therapeutic arrangements.
  1. Electronic Form Circulation and Status Tracking: Disentangle your capacity to remain on top of correspondence with electronic structures and workflows. Send and get the appropriate reports out to employees, doctors, and supervisors. Track the stream of data to mirror the present status. An injury management system automates the entire electronic and information stream process, including electronic mark capacity and the capacity to gather coded information through email and online gateways.
  2. Transitional Task Management: Returning an employee to work as quickly as time permits ordinarily require transitional or impermanent employment assignments. Coordinating confinements with occupation obligations is fundamental for employees to perform significant work inside their abilities. An injury management system can deal with the whole occupation task process, incorporating coordinating confinements with the right light obligation work task and issuing electronic employment offers.
  3. Savings and ROI Metrics: The chosen metrics can demonstrate the viability of case management and feature the reserve funds accomplished by returning employees to work even more effectively and rapidly. An integrated investment funds calculator additionally enables you to evaluate reserve funds in direct expenses. A powerful injury management system can also identify the individual case; reserve funds dependent on ongoing benchmarks from the vast handicap rule databases accessible

Conclusion

Returning injured workers into your worksite is cost-effective. Not only does it save you money, but it saves you time also. You do not need to be worried about replacing the employee with contractors or anything like that.

By tracking the progress of your worker using an injury management system, you can stay updated on every new development. This not only shows your workers you care, but it also eliminates any last minute surprises for you as well.

Get started today and take advantage of our FREE TRIAL. Use our all-in-one software and experience the future of safety and employee management.

 

5 Tips to Conduct a Better Risk Assessment for Your Organisation

The orderly administration of risks not just causes your employees to be more secure and healthier; it also helps their profitability. Risk assessments are extraordinary compared to other devices businesses have for protecting their employees. A risk assessment is a well-ordered process that distinguishes potential dangers in the workplace.

The Work Health and Safety Act 2011 (WHS) necessitates that businesses distinguish and eliminate risks “so far as is reasonably practicable.” Even if your organization has already directed a risk assessment, it is wise to survey and refresh these frequently. All things considered, forms, hardware, industry standards, and employees change. Operating in line with current prescribed procedures will prevent injuries and advance a culture of safety in your workplace.

 

The following tips can assist you in conducting a superior risk assessment for your business.

 

  1. Distinguish the Risks

Dangers fluctuate incredibly from business to business. The risks inherent in office work are altogether different from the hazards looked by machinists or factory workers. Therefore, it is vital to assess the dangers faced by all employees in your one of a kind workplace.

“Hazards” and “risks” are extraordinary. A hazard is “something with the possibility to cause hurt.” Dangers may include dangerous advances, entryways nearby too rapidly and too forcefully, or water that runs unexpectedly hot. A risk is “the probability of that potential damage being figured it out.” How likely is it that someone could slip on the means or have their fingers pummeled in the entryway?

There are a few different ways you can distinguish hazards. As a minimum, lead a site walkthrough and connect with employees with studies and criticism demands. Ensure you classify risks according to their tendency, whether they are physical, mental, compound or natural.

 

  1. Recognize Potential Casualties

Once you have recognized dangers, consider who in the workplace might be hurt. Examples include full-time employees, part-time employees, contractors, suppliers, visitors, clients and even members of the public – any person who interacts with your site is powerless to risks.

When potential casualties have been recognised for each risk, you can begin to address them deliberately. In some cases, you may need to look at internal measures like employee training. For others cases, when your potential casualties are outer partners like clients and contractors, your risk administration should seek to elective techniques.

 

  1. Minimize Risks

With the hazards and potential casualties distinguished, it is time to make a move. Hazards can be managed in two different ways: evacuate them, or control them to minimize the probability of injury.

In any case, a simplistic solution that evacuates all risk will not be suitable for all circumstances. Guarantee you classify risk levels and execute solutions that accomplish a “low” risk rating.

 

  1. Report Everything

Most businesses are legitimately required to record the findings of their risk assessment. Lawfulness aside, documenting your results will be useful in a few different ways. It gives an enduring report of risk assessment and control, which can manage your risk minimisation later on. Using a template or computerized checklist will assist you with creating a professional and exhaustive risk assessment that can be quickly refreshed and looked into.

 

  1. Consistently Audit

As we have said beforehand, very few workplaces remain the same after a year. Therefore, it is vital to survey and refresh your risk assessment process all the time. A simple audit will solve that problem.

Make your risk assessments easy and powerful by using versatile health and safety software from Beacon. We offer a free, no-strings-attached trial that you can take advantage of and use to see the power of using technology in your company’s safety program.

4 Health and Safety Training Methods Every Safety Manager Must Know

Employees in all businesses are exposed continuously to workplace risks that may endanger their health and safety. To drive home the point, reports indicate that several business-related fatalities occur in Australia every year.

Diverse workplaces present distinctive dangers, making it essential for organizations to give health and safety training to keep workers prepared, and also to refresh their knowledge all the time.

OHS experts have a few training strategies accessible to them. Some are suited for specific sorts of instruction, and each has its advantages. Diverse techniques require more prominent or lesser participation, and training officers can utilize one or more of these strategies.

Here are five central training systems.

 

  1. Instructor-Led Training

Instructor-led training stays a standout amongst the most prevalent training systems. Teachers, frequently called facilitators, convey exercises in a classroom, e-learning, or self-managed workshops.

Handouts and other intelligent techniques can be utilized together with PowerPoint introductions and recordings to clarify work health and safety subjects.

 

  1. Interactive Procedures

Some creative training techniques include:

  • Small Gathering Dialogs: Members are isolated into small gatherings and offered subjects to examine. This is an incredible method to share learning.
  • For complicated or specialized sessions, you can conduct tests every once in a while. This keeps trainees engaged and active.
  • Contextual analyses: This gains by the issue arranged state of mind. Breaking down occupation-related circumstances enables employees to handle comparable situations.
  • Questions & Answers Sessions: Question and answer sessions are compelling with little gatherings of specialists for refreshing and fortifying aptitudes.
  • Re-Enactment: Accepting jobs and carrying on situations causes employees to figure out how to handle different situations they encounter with work.

You can bring devices or gear as a significant aspect of the training to exhibit to employees.

 

  1. Hands-On Training

Another technique that is often tried out is Cross Training. Cross training enables employees to encounter different occupations in the work environment. Features include:

  • Training through an exhibit, which is excellent for instructing employees to utilize new hardware securely.
  • Spotlights on enhancing execution by tending to the necessities of individual employees
  • Shapes unpracticed specialists to fit into particular occupations

Also, cross training is an incredible approach to rehearse or practice skills and abilities most employees wouldn’t know even existed.

 

  1. E-Learning

Numerous organizations have employees in various areas, making eye-to-eye training unfeasible. Everybody approaches the web today making it workable for organizations to prepare on the internet.

To do this successfully, a company will need to use a learning management system or LMS. Examples of what you can do in your organisation with an LMS include:

  • Online training: This technique benefits PC constructed training modules concerning the web that is accessible using the organization’s intranet or site.
  • Video Conferencing: Coach in one area and trainees scattered in a few areas and associated either using phone or web talk.
  • Sound Conferencing: Like video conferencing, however, includes sound. Members can call or email the moderator.

To figure out how Beacon’s suite of software programs can change your health and safety program, get a free trial today.

4 Questions To Ask When Trying To Find the Right OHS Software for Your Business

Organisational Health and Safety (OHS) software is an essential component of any company operating in the high-risk and compliance-dependant industry. The actual health and safety software can have a unique impact on your business. It can help you with overseeing risk, compliance, communication between staff and contractors, thus streamlining your organisational processes.

With the likelihood of good OHS software improving several facets of your business, it is fundamental that you find the right one to deploy for the job. To aid in your research, the following questions will come in handy.

 

Question #1. Does the Software Keep Track of Tasks and Actions?

One of the most important questions you should be asking before choosing an OHS software is whether or not it keeps track of tasks and actions.

As you continually work towards improving your business operations, the more things you will need to track regularly. You must ensure that the OHS software you want to choose can track activities and tasks like meetings and projects completed and store them in a central location. The software must also have extensive reporting capabilities to keep executives in the loop.

 

Question #2. Does The OHS Software Include Any Risk Management Tools?

Good OHS software should have risk management capabilities built into it. For example, the software you choose must be able to

For instance, the software you choose should have the ability to share emergency plans with different departments, monitor all emergency procedures, record and manage incidents with templates that can easily be customizable. An incident report must be logged from the moment the incident occurs all the way to when the worker returns to work.

In addition to risk management tools, your OHS software should use either a Job Safety Analysis (JSA) or Safe Work Method Statement (SWMS) to create guidelines that are consistent and that your employees can follow.

 

Question #3. Is the OHS Software Easy to Navigate?

When you have a 30,000ft view of your organisation’s health and safety processes all mapped out on a dashboard, it much easier for you to be in charge and feel in control. Your software should not confuse you. Instead, it should help you stay informed of everything happening in your business.

As opposed to having records, physical files, assignments, plans, and methods all saved and set away in various, disconnected places, a good OHS software empowers you to supervise everything in one location – the software’s dashboard.

 

Question #4. Does The OHS Software Handle Reporting?

Another important factor to consider when choosing a health and safety software is reporting. The software you decide to go for should be able to create detailed reports ready to be published.

The ability to grasp the data being presented through visualization of graphs is very important. Also, the platform should be able to allow you to create custom reports. These reports should also have the opportunity to be exported in several formats including xls, rtf text, pdf, doc, and cvs.

 

Conclusion

While these questions might seem basic and out of place, it is important to ask them if you want to end up with software that will be both effective and efficient. These questions serve one purpose. They nudge you towards the right direction of selecting the perfect health and safety software for your organisation. To experience the power and flexibility of Beacon’s suite of software, take advantage of our no-strings-attached free trial today.

 

3 Steps to Build an Organisational Culture of Safety Through Employee Inductions

Employees in their first month at work are three times more prone to injury than the workers who have been there for over a year.

The reason is simple. These new employees are faced with new assignments, unfamiliar equipment and tools, funny-sounding names and terms they are not used to. These examples are just a few of what new employees face. As a result, it is not difficult to perceive how health and safety considerations can easily be ignored. When this happens, incidents occur.

Therefore, Health and Safety Managers should discover effective approaches to enable new employees to maintain a strategic distance from injuries during their first few, high-risk, weeks on the job. The solution is an efficient employee on-boarding and induction process.

 

Step 1. Decide on what to Incorporate into an Employee Induction Process

For you to deliver your employee induction process, you will need a learning management system (LMS). This system enables you to deliver the Health and Safety training to new employees on a flexible schedule without it taking your time or reducing the productivity of your managers.

Of course, there is a considerable measure of ground to cover when inducting new employees. The beauty of using an LMS is that you can record the session once and you can send new employees the link to take the induction.

Health and Safety Managers see employee inductions as an avenue to build up a positive culture of safety in the organisation. You are in charge of being compliant, and you must get new employees up to speed as quickly as possible without hindering productivity – an online onboarding process is a key.

Step 2. Utilize an Employee Induction Checklist

Employee induction checklists are a helpful starting point when you go about enhancing your onboarding procedure. Contingent upon your industry, your business, and your frameworks and processes, this checklist may include a variety of health and safety policies that are particular to your employees’ needs.

With that said, outlined below are the fundamentals every induction process includes:

  • Emergency procedures, including instructions for evacuation, crisis assembly locations, emergency exits, fire alarms, and fire equipment like extinguishers, etc.
  • First aid treatment
  • Information relating to organisational health and safety legislations to increase compliance
  • Safe work practices
  • Protective equipment and gear requirements and condition, for example, safety glasses or work gloves
  • Risks and dangers innate to your particular working environment

These are general, but vital, additions in employee inductions. A useful checklist will be one that is consistently evolving in light of feedback from employees and emerging dangers from within the working environment.

This form can quiz employees on health and safety policies and ask for recommendations that can be used to iterate your induction checklist.

Step 3. Consistently Enhance Employee Inductions over Time

The best way to test the effectiveness of anything is to gather enough feedback. With the right feedback and accurate, unbiased reports, you can be able to use to fine-tune your employee inductions over time.

A simple way to gather this data is to create a feedback request form that you will send out a few weeks after the induction. You can automate this process for full-time employees. However, this is not necessary for contract workers who might only be working for a short while.

The feedback request form can test employees on health and safety policies and request suggestions that can be utilized to emphasize your induction checklist.

In conclusion

For you to create a thorough, successful employee induction, you require a checklist that can be produced and enhanced as times go by.

Beakon’s suite of software enables you to build dynamic employee and contractor onboarding lessons that will have your workers hit the ground being productive. Start a no-risk free trial today to get started.