Why A Superior Way Is Required For Permit To Work Solutions in any Organisation

Permit to work is a necessity in any organisation that is regarded as risky. In this post, we elaborate on the reasons why a better way is needed to manage safe work permits.

Many managers face several issues on a daily basis. From managing employees to ensuring the work area is safe, a lot goes into working in a risky industry.

A few pain points influence associations, in this manner, make issues that them from enhancing their operational execution. Concerning permit to work, here are the some of the most regular issues:

  • There is vast non-esteem include time being squandered filling in similar information in various paperwork and sitting tight for individuals.
  • Lack of consistency in process and approach crosswise over locales makes wasteful aspects at the undertaking level and makes obstructions to compelling best practice and exercises figured out how to share.
  • Tracking of a permit progressively is a test, frequently depending on a permit board, it implies it must be seen in a specific area which is regularly not up and coming.
  • It is hard to track and oversee changes made to a permit.
  • It is difficult to accumulate information for investigation and to produce bits of knowledge.
  • Due to substantial or wasteful paper filing, It is troublesome for a few associations to discover permits on account of an episode examination or case prompting expanded legal
  • There’s a danger of rehash occurrences since It is a battle to refresh or change the permit to work process once an issue has been recognised.

The pain points clarify that a superior way is required for a permit to work. Innovation is that better way. We explore several ways the perfect solution can prompt emotional changes in permit to work systems below.

Essential Permit to Work solution every organisation should embrace

1 – Replace paper Permit to Work with a digital one

Paper-based systems ought to be supplanted by digital systems that incorporate versatile permit layouts, and configurable workflows and standards guaranteeing that work rehearse mirror the coveted recorded process. Digital systems give continuous oversight of progressing work action to the whole association, while notices and alarms can enable clients to agree to controls set up to guard activities.

2 – Ensure your Permit to Work software is easy-to-use

An easy-to-use, intuitive interface that can be utilised in the field is critical. Smartphones can be employed to accomplish this. Portable innovation can engage the workforce through a primary interface, notices, media documents and moment specialised tools. It is, in this manner, conceivable to execute present day permit to work systems that are both simple to-use while additionally being vigorous.

3 – Use an all-in-one OHS solution for issuing your permits

Third, we should not dismiss the way that any OHS solution, regardless of whether one for a permit to work or another, must make an incentive at each level of the association. Keeping in mind the end goal to be embraced by somebody, a solution needs to help that individual – whether It is a snappier route for a contractor to submit or get data, a more straightforward outline of a movement for site directors, or an expansion like bits of knowledge over the undertaking. Software features should be tried by those in the roles of managing the inefficiencies of the company.

If you are looking for a permit to work system that incorporates other safety management features, then Beakon’s all-in-one software will be perfect for your organisation. You can take advantage of our free trial today and start experiencing true freedom with your safety programs.

Permit to Work Systems: The Challenges and Opportunities Safety Managers Ought To Know

The permit ensures that all essential safety data is made known, communicated, and understood by an organisation’s staff. Confined area entry is a typical example of a type of work where permits are needed and necessary.

A permit to work system is a document that features an outline of the work to be performed, hazards enclosed, necessary precautions, needed authorizations, and other relevant data needed to get any high-risk job done. The document is a written record authorizing a specific job, in a specific location, and for a specific timeframe.

Objectives of Permit to Work Systems

Traditionally, permit to work systems were derived from industries in extremely high-risk industries as a best practice for managing dangerous work activities such as hot work or confined space entry. The system was designed to make sure that all risks involved were properly assessed for every single job activity.

The authorisation process gives the ability to coordinate all work activities in order to prevent any possible risk(s) that would be created by simultaneous operations. Basically, companies try to achieve the following objectives with a permit to work system:

  • To create a process to help manage hazardous work safely
  • To create a process that incorporates risk assessments with permit coordination
  • To ensure the work to be done is scoped and risk is properly analyzed
  • To gain real-time visibility in order to coordinate work activity
  • To obtain enough data to help optimise processes and conduct all investigative work

All these objectives work together to make a permit to work systems one of the most important components of any organisation that operates within high-risk industries.

Challenges and Opportunities for Permit to Work Systems

When organisations deploy electronic permit to work systems (ePTW) in their companies, they must properly ensure the process does not become a default, back-office activity that they set and forget. Instead, it needs to be a continuous process executed by anyone performing work to make sure risks are identified and proper controls are put in place.

Safety managers face the challenge of not only driving improvements in their company’s EHS programs, but they are also under pressure to ensure that they do not undermine operational efficiency in the process. Therefore, safety managers are must look for smart and simple solutions to help them tackle this complex issues and Beakon’s all-in-one safety management software is the solution.

 

Not only does our software have ePTW systems, but it also comprises other important safety components such as injury management, contractor onboarding, and risk assessment among others. You can take advantage of a free trial of our software today to begin enjoying the ease of use our clients have grown accustomed to already.

 

The Uses of a Permit to Work System in Any Organisation

Every organisation must keep their employees and independent contractors safe. Several safety procedures have been put in place to act as a guideline for companies to operate. One great example is the permit to work system.

A permit to work system (PTW) is a formally documented system implemented in high-risk activities and often found in high-risk industries. Examples of such sectors where a permit to work systems are relied on heavily are Construction and Manufacturing.

Usually, a permit to work system is issued by a manager, supervisor or project manager. The purpose of the document is to allow employees to carry out required tasks under specific conditions. In other words, the document authorises workers to carry out high-risk functions at specific times and under specific conditions.

The primary purpose of a permit to work system is to eliminate risk. Risky tasks such as working on electrical systems, working with hot equipment, excavations, certain lifting operations and working at height or in confined spaces. A detailed permit to work system eliminates any associated risks and gives you the peace of mind required to take your tasks forward.

How a Permit to Work System cuts down operational risks

There are several ways through which a permit to work system makes a high-risk task safe to handle. We cover the basics below.

A permit to work system gives written permission to carry out a task

Project managers or supervisors sign off a permit to work systems after ensuring certain parameters are met on the site premises. Also, because the permit to work is continuously updated as tasks are carried out, it serves as a form of evidence or paper trail. Information captured includes the description of the task that was done and the name of the worker(s) involved.

A permit to work system ensures every aspect of the work is planned and checked

For a project to run efficiently and also meet health and safety standards, it needs to have a tried and tested framework. A permit to work system captures every aspect of the framework and walks worker(s) through it. This ensures every aspect of that framework is adhered to and makes the workplace safer.

A permit to work system provides a procedure to support a risk assessment

Specific high-risk work needs to go through a risk assessment before action can be carried out. A permit to work system prevents workers from working on that project until the risk assessment has been carried out and the necessary changes implemented.

A permit to work system provides a procedure for returning the work area to a safe state on completion of the work

Ensuring that a workplace is safe to return after the high-risk work has been completed is essential. A permit to work system makes that a breeze. Using Beakon’s permit to work software enables your workers to follow the necessary procedure to return a work area to its original safe state.

Conclusion

Every organisation operating in a high-risk industry ought to implement a permit to work system in their company. The system enables them to keep their workers safe.

Additionally, the permit to work system serves as a guideline for independent contractors to operate in a manner that adheres to your organisation’s health and safety procedures.

Are you using software to streamline your company’s permit to work system? If not, then you should take advantage of a free trial of our software.

How Moving to Electronic PTW Systems Can Help Increase Efficiency and Reduce Costs

If you have ever worked with PTW systems, or if your work role involves dealing with them in any way, the chances are you have noticed how time consuming and complicated it can get, especially with large projects that require many permits, and even more so when using traditional, paper-based PTW procedures and forms.

But first, what is a Permit to Work (PTW) System?

Simply put, Permit to Work (PTW) systems are a key factor in ensuring the safe execution of hazardous work activities at operational facilities. PTW procedures are usually supported by a Job Safety Analysis (JSA) process and a range of related procedures for high risk activities such as confined space, hot work etc.

And while safety management has significantly evolved over the last few years, especially with the introduction of electronic-based systems, yet the significant majority of operational facilities world-wide still use manual paper-based PTW procedures and forms.

Efficiency

One of the main disadvantages of traditional PTW systems is its efficiency, paper-based systems require many hours of forms filling, tag writing and paper transportation from one place to another, all adding up to a considerable loss in time and money.

Electronic Permit to Work (ePTW) systems easily solves that, by reducing the lost time for performing job safety analysis, permit planning and approval, and the ability of reusing preapproved isolation lists.

For a typical operating facility with 1000 requests per month, an ePTW system can mean saving up to 250 of work hours per month, which- depending on the hourly rate- can equal up to $20,000 in saved costs.

Moving Paper

Manual paper-based PTW systems require the physical movement of paperwork around the organization to be actioned by appropriately authorized personnel, or the movement of those people to the paper. More complex types of work, such as say hot work inside a confined space, require more authorizations and even more time to get the people and the paper coordinated.
Contrarily, an electronic PTW system does not require any paper or people movement to perform this action. Responsible personnel can access the system and perform their authorization
actions from their access device. And this alone can result to achieving up to 70% reduction
in effort in this area.

Audit Effort

The auditing process is one of the primary processes used to monitor the compliance of PTW systems, and part of the reason for the lower level of activity in audit is that it can be quite time-consuming.

On the other hand, electronic PTW systems generate real time transactional records of the permit life-cycle, providing an audit history which is irrefutable evidence of the date/times of the permit activities as well as the names of the person/s performing those activities. Automatically generated audit histories contribute to an improved workplace culture and deliver efficiency savings in both the initial recording and audit/governance process.

Conclusion

Clearly, all corporations using Permit to Work procedures can gain immediate and valuable
tangible and intangible benefits through the introduction of electronic PTW systems. The calculations used throughout this article show that benefits can be achieved at many stages of the risk assessment, permit and isolation process. Benefits extend beyond actual cost savings to avoided costs such as loss of
production, compensation, fines and loss of reputation.