5 Easy Ways To Improve Your Safety Practices Today

Digital Permits To Work: Why Ditch The Paper?

Why Choose Digital Permits To Work?

Is your business behind when it comes to digital permits to work? With the digital revolution in full force, there is no better time to go paperless and start saving all your important documents online.

Digital software can help your business create, sign off and file important paperwork like permits to work. 

Here’s why so many businesses choose to use an online permit to work system.

What are the benefits of digital permits to work?

There’s never been a better time to move from a paper-based way of working to a digital one. Going paperless has numerous benefits for both your business and the environment.

Some of these include:

  • Minimise your business’ carbon footprint

Rising CO2 levels contribute to global warming. When we continuously use huge amounts of paper for things like permits to work and other paperwork, we contribute to the rise in CO2. 

The more trees we chop, the more carbon dioxide stays in the atmosphere. But by moving to a digital system, you’re able to minimise this use of paper, and do better for the environment. 

  • Get access anytime, anywhere with digital permits to work

When using a paper-based system, only one person can access the document at any one time. This can be a nightmare if you’re trying to work with people across multiple sites or trying to get a document to someone in a hurry.

With a digital system, multiple people can access documents in real-time. This means that people can get access to important permits to work anytime, anywhere.

  • File and save documents more effectively

How many times have you been looking for a paper document, only to find that it’s gone missing? This is a common occurrence for businesses operating on paper systems, and it can often get them into trouble. Especially where permits to work are concerned.

With a digital permit to work system every permit is safely filed away, making it ideal for audits. Plus, anyone with access can pull up permits to work at any given time, giving your team a comprehensive view of their workforce.

  • Speed up approvals with electronic signatures 

There is nothing worse than business being held up because people don’t have the right to work. With a digital permit to work system, your business will be able to make important approvals with electronic signatures.

This can save you time and money as a business, and take the pressure off your people who will get frustrated if they’re held back because of paperwork. 

  • Customise your documents easily

Every business is different, and every site will have different hazards. These all need to be taken into account on a permit to work, in order to approve a person to work with certain risks. This means that every individual may need a slightly different permit to work.

Customising work documents isn’t always easy in paper form. You have to edit them, print them, sign them, scan them etc. There is so much that goes into it, that often businesses just use a template that never changes for their permits to work. This is not good.

With a digital permit to work system, businesses are able to quickly and easily edit forms to include specific hazards and risks. This can encourage a much safer workforce, who have signed off on the site specific risks.

  • Prove compliance with an online trace

Digital permits to work make audits easy, and ensure that if you have to prove compliance, you can pull the relevant records up quickly. This is not true of paper based systems, which can fail when it comes to compliance. Paper filing leaves a lot of room for human error.

In contrast to this, digital permits to work won’t be marked as complete until both the employee/ contractor and the employer or manager have signed off. With digital permits to work you can prove compliance and ensure that everyone does their bit. No more half completed paperwork. 

Businesses can gain better control of their site with permit to work software that boosts compliance and makes life easier. 

Why are safety management systems essential in the Rail Industry? 

Permits to work in the Railway Industry

Ready to investigate permits to work in the Railway Industry?

Whether you’re a business looking to improve compliance, or a Railway Industry Worker (RIW) wanting to learn more about worker requirements, you’ve come to the right place.

What is a permit to work in the railway industry?

Permits to work in the Railway Industry are multidimensional. There are multiple permits to work for Railway Industry Workers (RIW), which cover Work Health & Safety (WHS).

These kinds of permits are usually issued online by the employer, and they help to ensure that everyone is qualified to do their job and has the relevant experience to start work. They record the qualifications, training and experience that makes an individual suited to working in a specific high risk environment. 

They’re known as permits to work, or e-permits to work, and sign an individual off to work on a specific task. They are vital for employers to keep on top of their safety on site, remain compliant and keep their people safe. 

Slightly different to the individual’s work permit, are permits for businesses that are issued by the Railway provider themselves. These give an organisation the approval to carry out said work on the Railway. Then, there are also RIW cards for workers which are set out by the Railway and approve someone to work on a specific railway.

At Beakon, we are primarily concerned with permits to work created by businesses for their workers. We specialise in electronic permits to work systems for businesses operating in the Railway Industry. These systems provide a way for businesses to issue permits to work online to their people.

Railway Industry Tracks

What does a permit to work require in the Railway Industry?

A permit to work in the Railway Industry must detail the works that will be carried out by the individual, the hazards that are present, and the qualifications or training that makes them suitable.

They will need to take into account added risks and hazards that come from working in such a high risk Railway environment.

The permit issued by an employer should include:

  • Applicants name
  • RTO Name, National Provider Code / RTO Number of appropriate training
  • The specific work the applicant is authorised to carried out
  • The time and date of the specific work being carried out
  • Risks or hazards and their control measures 
  • Name and / or signature of both issuer & applicant.
  • Document / Certificate / Number.

To create this permit to work, many businesses opt to use software. Similar to other industries, an online permit to work system will:

  • Issue Permits to Work.
  • Carry out permit approvals.
  • Audit records and deliver permit history access.
  • Work on all devices, including smartphones and tablets.Working on the Railway

Above And Beyond This, Workers Need RIW Cards In Most Cases

While a permit to work will help a business cover their back, often having a Railway industry Worker Card is an essential for any individual working on the Railway. This is a requirement of the individual, but businesses should do everything in their power to check and audit these records to ensure that untrained people never work on the rail network.

The Rail Industry Worker program went live in March 2013 and is owned by the Australasian Railway Association (ARA). It complies with national rail safety law by providing proof of competency for every individual working on the railway.

Workers can apply for a RIW card which identifies them as a competent worker. Any employee or contractor working on the Australian Rail Track Corporation (ARTC), Metro Trains Melbourne (MTM), Country Regional Network (CRN), Aurizon and Queensland Rail will all require a Rail Industry Worker (RIW) card.

For businesses operating on Railways that use RIW cards, it is important that you set up your team with RIW cards, as they must be ordered by a Primary Employer. Once this is complete the worker will need to hand over the digital copy of their RIW for you to store. You can also request a physical RIW, but as they are essential documents that need to be kept very safe, digital copies are often best.

Signing off a permit to work

Businesses Also Need A Permit To Work On Railways 

It’s not just individuals and workers who need to consider permits to work when working on Railways. Businesses also need to abide by the permit to work regulations of the individual Railway provider, to ensure that their work is being carried out safely and legally. 

Each state will have their own Railway regulations regarding the permits to work necessary. However most of them concern excavations and working with live equipment. As they are such high risk areas, Railways need businesses to submit permits to work prior to starting.

For example in Victoria, there are strict regulations for third parties working on railways.

Metro Trains, the Melbourne Railway provider states that third parties “must not undertake any excavation/ground disturbance within five (5) metres of a VicTrack Telecommunications Asset without a VicTrack approved Permit To Work”.

They are also limited when working with live equipment. They state that “work must not commence until a Permit to Work Near (PTWN) has been issued to the PTWN holder on site.”

For businesses working in the Railway Industry, it is essential that these forms are completed and filed correctly before work commences. Often, permits to work in the Railway industry will take time to approve, so it is recommended to get them in early and then file them digitally so that they don’t get lost or damaged.

There’s a lot of Permits Needed To Work on the Railway

Long story short, there’s a lot of permits required to work in the Railway industry. Some of the most important ones for employers to know about are the permits to work that grant employees access to work.

Beakon can help you create, audit and file permits to work to keep your business compliant. Are you ready to get started?

Permit to work construction

5 Things You Didn’t Know About Permits To Work In Construction

Work Permits In Construction 

Electronic permits to work in construction are becoming more and more popular.

Permits to work are essential in a range of industries, but especially those which have multiple sites. Construction companies are synonymous with ‘multiple sites’, so it’s no surprise that business owners in this space are learning about ePTW.

While the traditional permit to work model was paper-based, you often hear the term e-permit to work or ePTW now. This is because as technology has advanced, so has the way that businesses issue permits to work has gone digital. That means bye bye paper and hello software like Beakon that issues and manages permits to work.

But first, here’s 5 things you might not know about permits to work in construction.

5 Things You Didn't Know About Permits To Work In Construction

A Permit To Work In Construction Can (And Should) Be Site Specific

Most businesses issue permits to work based on the role, not the site. This can be a huge error, and best practice in construction is to alter your permits to work based on the specific challenges of that site.

Why? Because there are often specific risks that are associated with a certain location or project, and this needs to be covered off in the permit. Permits should ensure that work can be completed safely, so making them site specific is the best way forward

Permits To Work Don’t Need To Just Be For High Risk Tasks

Often permits to work will be put in place for tasks where there is a high risk to safety. This might be where people are working at height, working with restricted access or working with contamination or biological hazards. This is a great use of permits to work in construction, and should be carried out as a priority.

But don’t let that lull you into a false sense of security – businesses shouldn’t issue permits to work ONLY for high risk tasks. Any task that involves a risk, however small, can require a permit to work and if you want to get your safety procedures in order, the more permits to work you can create the better.

Understanding who is carrying out tasks that involve risks, and having a record of their qualification can only be of benefit to a construction business.

man in white long sleeve shirt and blue denim jeans standing on white metal ladder

Contractors Need Permits Too

Many people don’t know that contractors must have permits to work too. This is where ePTW can come in really handy, as they can collate data from people who aren’t part of your company. Having their information on file is an obligation as part of WHS.

Often contractors movements can be harder to manage – so having their permits to work on file is essential. There is nothing worse than a contractor turning up for a job and realising that they don’t have any of the required paperwork. But with an e-permit to work, construction contractors are able to pull up their permit on their mobile.

Roof Access Is One Of The Biggest Risks In Construction

Falling from height, namely a roof, is one of the biggest risks to construction workers. SafeWork Australia found that over the eight-year period from 1 July 2003 to 30 June 2011, 232 workers were killed following a fall from a height. This amounted to 11% of all workers killed over this period. 

The risk of falling from the roof is higher than you might think. But because falling seems like a simple risk, often people underestimate how deadly it can be. Contractors and employees often think that they’re qualified to get up on a roof, when they’re not.

Permits to work in construction help to reduce the risk of falling from a roof, taking into account things like the person’s experience with roofs, the weather conditions they’re able to work in and the safety of the roof in question.

two men working

Construction Managers Should Look At Historical Records 

While managing permits to work in construction is often done in real-time with the benefit of technology, managers should regularly audit records. With an online software system, team managers can regularly go back over historical permits to work data and look at who was on site, what work they carried out and whether they had the permits in place to do that work.

You can’t turn back the hands of time if someone has worked without a permit, but you can look at how it happened and try to minimise errors in the future.

Managing permits to work in construction

Are you looking to manage your permits to work in a more effective way? Discover why a more effective permit to work solution is required for any construction site in our handy article.

Alternatively, you can get in touch today to start a free trial and see how much easier life is with a seamless permit to work solution that takes the hassle out of issuing work permits in construction. 

How E-permits to work are improving productivity in the oil and gas industry

How E-permits to work are improving productivity in the oil and gas industry

E-permits to work are streamlining how employers access and amend permits to work. With a quick, online software system in place, businesses can manage the safety of their workers with ease, and ensure that everyone is qualified for the job.

This is hugely important in many industries, but in oil and gas especially. E-permits to work are transforming how the oil and gas industry stays on top of permits to work, as it enables forms to be completed from anywhere.

Gaining control over safety in a high risk oil and gas environment is a must, and e-permits to work are helping businesses gain that control. Making permits to work available remotely, reminding businesses when they expire and allowing team members to view an individual’s file at any time in any location, means that no one is stepping into a role that they shouldn’t be.

We’re unpacking the way that e-permits to work are improving productivity in the oil and gas industry. Take a look…

red and white ship on sea under cloudy sky during daytime

Why an e-permit to work is so important in oil and gas

Well, oil and gas is traditionally a high risk sector. There are lots of hazards that mean people working in the industry need to be highly trained and well versed in safety procedures.

Because it is such a high risk industry, oil and gas comes under regulatory scrutiny. Not only in terms of safety, but in terms of environmental impact too. Crime in this area is also a pertinent risk, with violations, bribery, corruption and environmental crime rife. For this reason, a business needs to be 100% sure that everyone on site is qualified, trustworthy and has signed off on safety procedures.

Another key reason that oil and gas requires e-permits is that a lot of the work is completed remotely. This means that people need to be able to check records remotely, and a paper based system doesn’t really do the job. In a high pressure, high risk environment, people need access to records quickly and seamlessly to ensure that activities can be undertaken.

Working in the oil and gas industry requires extreme caution. E-permits to work help everyone understand the risks, confirm that they are qualified and have a better chance of taking on the job safely.

landscape photography of factory at daytime

How are e-permits to work improving productivity?

  • Allowing employees and contractors to work quickly and safely

Often, a challenge to productivity in oil and gas is not having the paperwork in order. In oil and gas, because there are so many hazards, there is a lot of safety paperwork that needs to be completed.

A permit is often necessary before a person can start working, as it provides an official document that establishes whether the person is eligible to do the job and ensures that they can do it safely. 

Without this, the work they are supposed to be doing is stifled. This can hold up the continuation of a project, and cause a lot of frustration amongst teams.

  • Minimising the risk of an incident

Alongside the obvious productivity issue of pausing work, not having a permit to work also means that there is an increased risk of an incident. When an incident occurs, major damage can ensue and productivity goes down the drain.

Not only do businesses often have to pause operations while an investigation gets underway, but employee trust is often diminished. This impacts productivity and makes everyone question the integrity and safety of the site.

In this sense, an e-permit to work system is a great way to improve productivity and lower risks. An e-permit will run through the risks and regulations on site in full transparency, so that a worker is able to sign off on their knowledge before starting work.

  • An e-permit to work allows access records anytime, anywhere

Another huge challenge to productivity is workers not having access to the records to ensure that someone is able to work. It is not acceptable to leave permits to work to chance and hope that they are qualified for the job. 

However, in the event that physical paperwork is missing and someone needs to start a job, often team leaders can just trust that the person is qualified without seeing the paperwork with their own eyes. 

This is a massive mistake and one that cannot happen. With an e-permit to work, oil and gas workers can check anyone’s record remotely, leaving nothing to chance.

  • Minimising the risk of error or loss

With an e-permit to work system, the risk of the paperwork being lost is minimal. Everything is collated into one, cloud-based system that is secure. Unlike paperwork, when using an e-permit to work, permits won’t just go missing or get lost.

This minimises the risk of error and leaves a paper trail that will last long after work is completed. With complete, up to date and long lasting records that don’t need to be stored anywhere physically, businesses can rest assured that they have full control of safety on their site.

Do you want full control of safety on your site? An e-permit to work software system could be the solution. See how it works with a free trial.

Online Safety Inductions: Are They Effective?

5 Occupational Health And Safety Procedures That Businesses Forget About

How do Australia’s Workplace Health And Safety Procedures measure up? Well, although Australia’s Health system is ranked one of the best in the world, when it comes to workplace accidents it has some work to do. According to SafeWork Australia, in the year 2020, 182 Australian workers were killed at work. For a country that is considered very safe, this is actually a very high number of fatal accidents at work.

When compared to the 111 workers who died due to fatal injuries at their workplace in the year 2019-2020 in the UK this stat becomes quite shocking. Why? Because comparatively the UK has far more workers vs Australia. With a population of 66 million vs Australia’s 25 million, you’d expect the UK to have far more serious work accidents however this isn’t the case. This shows us that there is work to be done when it comes to health and safety procedures at work. 

Many fatal accidents are just that – accidents. They are largely unavoidable and happen as a fluke. However, there are some that occur due to negligence or complacency. In this article we’re looking at how businesses can tighten up their procedures to stop workplace accidents from happening, with the top procedures that businesses forget about.

orange lights on top of white and red metal bars

Workplace Safety Inductions

Picture the scene. A new employee starts at work, who comes highly recommended from a friend or colleague. You’re sure that he has all of the necessary safety knowledge to get started on your site. He’s pretty much ready to get started, and assures you that he’s fine to get cracking without a boring safety induction. The project is behind schedule and it would be really handy to skip a full workplace safety induction, as you’re confident that he will be fine.

Would you let him get started? Often the answer is yes. However, the answer should be a resounding NO. Workplace safety inductions are essential, and should never be skipped. You can streamline them with online software that helps you manage safety on the go, but never never forget to get it done.

man in black jacket holding lighted sparkler

Ongoing training

How often do things change in a workplace? Very often!

This is why the safety training needs to be ongoing, and relative to your workplace. What is true one month may change the next, and only with a system that allows quick and effective knowledge sharing can you be sure that your team is fully protected.

One of the biggest mistakes businesses make is getting workplace safety signed off and then ignoring it for 6 months to a year. This is where accidents can happen, so ongoing training is a must!

red hard hat on pavement\

Procrastinating an audit

Often we’ll ask businesses when they carried out their last safety audit, and often the answer is ‘never’. This is a major mistake, as audits offer an effective way to keep on top of your safety processes, manage data and find out how efficient your processes are. They serve as a great way to stop and reflect on what is working and what is not working, and get the team onboard with the changes. 

Procrastinating an audit is one of the quickest ways to encourage accidents on your site, as without a full view of how things are operating, you can’t be sure what’s going wrong.

5 Occupational Health And Safety Procedures That Businesses Forget About

Not monitoring overwork

How many times have people rocked up to your site and got ready to get on the tools, and you’ve looked at them and thought “you haven’t slept”? When people are operating machinery, working with heights, or dealing with physical labour where risk is involved, they should not be working if they are tired, overworked or ill.

Taking this into account will have a massive effect on how many accidents occur on your site. We’re not saying that people need to always call in sick if they’re a bit tired, but creating a culture of taking care of yourself and monitoring health should definitely be encouraged.

person holding tool during daytime

Not having an effective back to work plan

In the unfortunate instance of an incident occurring on your site, you need to ensure that a full back to work plan is in place. Often businesses will neglect this aspect of workplace safety and assume that if someone is ready to come back to work that they are good to go. This is not always the case.

Without a proper back to work plan, the injured employee may push too hard too soon and cause even more damage. Easing them back in slowly is a must, and injury management software helps to aid that process.

OHS Software For Your Business

Beakon offers OHS software that helps your business stay on top of your health and safety procedures. Discover what our clients have to say about our service now.

Why Have A Permit To Work System?

Why Have A Permit To Work System?

There are so many reasons to have a permit to work system. Not only is a permit to work often a legal requirement of OHS, it’s also an important act of compassion for people who work for you. Ensuring that people understand their obligations and are qualified to carry out a job is integral to protecting the health and wellbeing of everyone.

A permit to work system provides a way to assess the risks of a job and specify precautions. By specifying the work that needs to be done and calling out the risks, it is easier to ensure that the right people are doing the job. People always ask “why have a permit to work system?”. To answer that question we’re giving you the top reasons to invest in a permit to work software.

Why Are Paper-Based Permit To Work Systems Not Working Anymore?

The question is not only “why use a permit to work system?”. But also, “why install an electronic permit to work system?”. Well, an electronic permit to work system is far superior to a paper based system, because:

  • Paper-based permits to work can get lost, damaged or be tampered with
  • Paper-based permits to work are impossible to customise or edit
  • With a digital permit to work system you can request permits easily with the push of a button, but with paper based ones it’s a long process
  • There is no digital trace with paper permits, which is essential in the modern world
  • With paper-based you can’t collate all permits that have been requested, issued and approved in one place in the same way you can with an ePTW system
  • Digital permit to work systems are far more productive, and free up your team members’ time
  • With an ePTW system you don’t need to worry about illegible handwriting. It is much easier to understand and file away digitally.
  • Electronic systems are far more secure

Why Are People Still Using Traditional Permit To Work Systems?

A permit to work system is essential for signing off work that is to be completed on a site. For this reason, many businesses have stuck with their paper permit to work systems out of necessity. They fear that changing to an online system would be a lengthy process and worry that it would take them forever to set up. This isn’t true, and in fact, permit to work software will actually save time. 

The main reasons that people use paper-based systems is because they simply don’t know any better, or they fear advancing their systems. If that sounds like your company, take a look at the reasons that you should consider an electronic PTW system.

Why Have A Permit To Work System?

Take a look at the top reasons to have a permit to work system.

  • Ensure that your team is on top of issuing permits

A key problem with paper-based systems is that there is no real-time trace of what permits are being confirmed on site. For example, someone might forget to issue a permit to work, and then fill in the permit to work form a week later after the work has been completed. This goes against OHS.

On the flip side, with an electronic system you’re able to capture the permits being issued in real time and ensure that they are dated correctly. This removes the opportunity for people to fill the permit in after the work is completed, and means that people are held accountable for signing off on permits.

  • Support risk assessment procedures

Many high risk jobs have specific criteria to be met before someone can carry out the job. A permit to work system prevents workers from working on that project until the risk assessment is complete and they are confirmed to be qualified to work. This protects both the business and the individual from harm.

  • Set out clear procedures 

A key benefit of a permit to work system is that your people understand what is expected of them. By setting out clear frameworks, guidelines and procedures, it makes the entire site a lot safer. This is especially true when it comes to how the site should be kept in a safe state, and how workers can ensure safe work can be carried out.

Have you got questions about permit to work systems? Reach out today to start a free trial with Beakon, and discover why you should have a permit to work system.

Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.

Who Needs A Permit To Work?

Who Needs A Permit To Work?

A permit to work can be necessary for a variety of professionals working in a high risk setting. A permit to work ensures that the individual taking on the role is qualified and capable of doing so safely, and enables employers to remain safe and compliant.

Whatever your role within a business, if you’re working on a high risk site or have a specialist high risk role to perform, you will likely need a work permit. In this article we’re looking at the kinds of jobs that will need a work permit, and who is able to issue them.

Do I Need A Permit To Work?

To keep up with workplace safety and compliance laws, there are a variety of tasks that require a permit to work. When a business is working with contractors, a permit allows both the company and contractor to identify contractor duties, establish WHS compliance requirements and stick to those requirements without any confusion.

The purpose of the document is to allow employees to carry out required tasks under specific conditions. In other words, the document authorises workers to carry out high-risk functions at specific times and under specific conditions.

A permit to work enables companies to confirm that a person has the necessary skills to carry out the task effectively, and creates a formal permit for that person to carry out the high risk work. A good permit to work system will also provide an auditable trace of permit history and access history that both parties can call upon in the event of an accident or issue.

Roles that may require a permit to work

As mentioned, a permit to work covers both parties and ensures that independent contractors are kept safe on the job. A few examples of the kinds of permits to work that a company might need to issue are:

  • Confined space entry permits
  • Hot work permits
  • Work at height permits
  • Excavations permits
  • Lifting operations permits
  • Other workplace specific permits


Who Issues A Permit To Work?

Usually, a permit to work is issued by a manager, supervisor or project manager. Within a business, you will need to have designated people who can issue permits to work. They will need to be familiar with the different permits that your company issues, and what level of skill someone will need to have to perform the role safely.

People issuing a permit to work might need to have a qualification, proving that they are authorised to issue a permit to work. Those needing to issue permits to work may need to take a National Safety Council Of Australia (NSCA) course in order to educate themselves on the requirements of the permit they want to issue.

A course like this covers:

  • Permit Legislative Requirements
  • Completing a review of the scope of work
  • Selecting the most appropriate permit for the work task
  • Liaising with the work team to review the JSA/Risk Assessment & document hazard controls on the work permit
  • Isolation procedures
  • Determining the appropriate conditions for the permit
  • Raising, authorising & issuing the necessary permit
  • Monitoring compliance with permit conditions and the JSA/Risk Assessment
  • Reporting any indiscretions or violations of permit conditions as required
  • Managing the permit process, e.g. extensions, handovers, changes etc.
  • Signing off work permits on completion of work
  • Ensuring that workplace procedures are complied with for the entire permit process

What Are The Benefits Of A Permit To Work?

There are many benefits of having a permit to work system. In some cases a permit to work is necessary by law, however there are also lots of situations where a workplace may choose to create their own workplace specific permits. 

In any case a permit to work can have many benefits. These include:

  • It provides a formal record 

A permit to work provides both the contractor and company with the formal permission to carry out a task. It creates a paper trail of high risk work that is carried out and captures the description of the task.

  • Ensures high risk work is planned and checked

In order to comply with Occupational Safety and Health standards, a permit to work helps to capture every aspect of the framework and walk the worker through it. It makes the workplace safer and allows everyone to plan and check their safety requirements.

  • Provides a procedure to support a risk assessment

Specific high-risk work needs to go through a risk assessment before action can be carried out and a permit to work system prevents workers from working on that project until the risk assessment has been carried out and the necessary changes implemented.

 A good permit to work system can be invaluable and offers a lot more than just a record of high risk activity. It makes the workplace safer, and provides risk assessment support that is essential to OSH.

Why A Superior Way Is Required For Permit To Work Solutions in any Organisation

Permit to work is a necessity in any organisation that is regarded as risky. In this post, we elaborate on the reasons why a better way is needed to manage safe work permits.

Many managers face several issues on a daily basis. From managing employees to ensuring the work area is safe, a lot goes into working in a risky industry.

A few pain points influence associations, in this manner, make issues that them from enhancing their operational execution. Concerning permit to work, here are the some of the most regular issues:

  • There is vast non-esteem include time being squandered filling in similar information in various paperwork and sitting tight for individuals.
  • Lack of consistency in process and approach crosswise over locales makes wasteful aspects at the undertaking level and makes obstructions to compelling best practice and exercises figured out how to share.
  • Tracking of a permit progressively is a test, frequently depending on a permit board, it implies it must be seen in a specific area which is regularly not up and coming.
  • It is hard to track and oversee changes made to a permit.
  • It is difficult to accumulate information for investigation and to produce bits of knowledge.
  • Due to substantial or wasteful paper filing, It is troublesome for a few associations to discover permits on account of an episode examination or case prompting expanded legal
  • There’s a danger of rehash occurrences since It is a battle to refresh or change the permit to work process once an issue has been recognised.

The pain points clarify that a superior way is required for a permit to work. Innovation is that better way. We explore several ways the perfect solution can prompt emotional changes in permit to work systems below.

Essential Permit to Work solution every organisation should embrace

1 – Replace paper Permit to Work with a digital one

Paper-based systems ought to be supplanted by digital systems that incorporate versatile permit layouts, and configurable workflows and standards guaranteeing that work rehearse mirror the coveted recorded process. Digital systems give continuous oversight of progressing work action to the whole association, while notices and alarms can enable clients to agree to controls set up to guard activities.

2 – Ensure your Permit to Work software is easy-to-use

An easy-to-use, intuitive interface that can be utilised in the field is critical. Smartphones can be employed to accomplish this. Portable innovation can engage the workforce through a primary interface, notices, media documents and moment specialised tools. It is, in this manner, conceivable to execute present day permit to work systems that are both simple to-use while additionally being vigorous.

3 – Use an all-in-one OHS solution for issuing your permits

Third, we should not dismiss the way that any OHS solution, regardless of whether one for a permit to work or another, must make an incentive at each level of the association. Keeping in mind the end goal to be embraced by somebody, a solution needs to help that individual – whether It is a snappier route for a contractor to submit or get data, a more straightforward outline of a movement for site directors, or an expansion like bits of knowledge over the undertaking. Software features should be tried by those in the roles of managing the inefficiencies of the company.

If you are looking for a permit to work system that incorporates other safety management features, then Beakon’s all-in-one software will be perfect for your organisation. You can take advantage of our free trial today and start experiencing true freedom with your safety programs.

Permit to Work Systems: The Challenges and Opportunities Safety Managers Ought To Know

The permit ensures that all essential safety data is made known, communicated, and understood by an organisation’s staff. Confined area entry is a typical example of a type of work where permits are needed and necessary.

A permit to work system is a document that features an outline of the work to be performed, hazards enclosed, necessary precautions, needed authorizations, and other relevant data needed to get any high-risk job done. The document is a written record authorizing a specific job, in a specific location, and for a specific timeframe.

Objectives of Permit to Work Systems

Traditionally, permit to work systems were derived from industries in extremely high-risk industries as a best practice for managing dangerous work activities such as hot work or confined space entry. The system was designed to make sure that all risks involved were properly assessed for every single job activity.

The authorisation process gives the ability to coordinate all work activities in order to prevent any possible risk(s) that would be created by simultaneous operations. Basically, companies try to achieve the following objectives with a permit to work system:

  • To create a process to help manage hazardous work safely
  • To create a process that incorporates risk assessments with permit coordination
  • To ensure the work to be done is scoped and risk is properly analyzed
  • To gain real-time visibility in order to coordinate work activity
  • To obtain enough data to help optimise processes and conduct all investigative work

All these objectives work together to make a permit to work systems one of the most important components of any organisation that operates within high-risk industries.

Challenges and Opportunities for Permit to Work Systems

When organisations deploy electronic permit to work systems (ePTW) in their companies, they must properly ensure the process does not become a default, back-office activity that they set and forget. Instead, it needs to be a continuous process executed by anyone performing work to make sure risks are identified and proper controls are put in place.

Safety managers face the challenge of not only driving improvements in their company’s EHS programs, but they are also under pressure to ensure that they do not undermine operational efficiency in the process. Therefore, safety managers are must look for smart and simple solutions to help them tackle this complex issues and Beakon’s all-in-one safety management software is the solution.


Not only does our software have ePTW systems, but it also comprises other important safety components such as injury management, contractor onboarding, and risk assessment among others. You can take advantage of a free trial of our software today to begin enjoying the ease of use our clients have grown accustomed to already.