Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.

Who Needs A Permit To Work?

Who Needs A Permit To Work?

A permit to work can be necessary for a variety of professionals working in a high risk setting. A permit to work ensures that the individual taking on the role is qualified and capable of doing so safely, and enables employers to remain safe and compliant.

Whatever your role within a business, if you’re working on a high risk site or have a specialist high risk role to perform, you will likely need a work permit. In this article we’re looking at the kinds of jobs that will need a work permit, and who is able to issue them.

Do I Need A Permit To Work?

To keep up with workplace safety and compliance laws, there are a variety of tasks that require a permit to work. When a business is working with contractors, a permit allows both the company and contractor to identify contractor duties, establish WHS compliance requirements and stick to those requirements without any confusion.

The purpose of the document is to allow employees to carry out required tasks under specific conditions. In other words, the document authorises workers to carry out high-risk functions at specific times and under specific conditions.

A permit to work enables companies to confirm that a person has the necessary skills to carry out the task effectively, and creates a formal permit for that person to carry out the high risk work. A good permit to work system will also provide an auditable trace of permit history and access history that both parties can call upon in the event of an accident or issue.

Roles that may require a permit to work

As mentioned, a permit to work covers both parties and ensures that independent contractors are kept safe on the job. A few examples of the kinds of permits to work that a company might need to issue are:

  • Confined space entry permits
  • Hot work permits
  • Work at height permits
  • Excavations permits
  • Lifting operations permits
  • Other workplace specific permits

 

Who Issues A Permit To Work?

Usually, a permit to work is issued by a manager, supervisor or project manager. Within a business, you will need to have designated people who can issue permits to work. They will need to be familiar with the different permits that your company issues, and what level of skill someone will need to have to perform the role safely.

People issuing a permit to work might need to have a qualification, proving that they are authorised to issue a permit to work. Those needing to issue permits to work may need to take a National Safety Council Of Australia (NSCA) course in order to educate themselves on the requirements of the permit they want to issue.

A course like this covers:

  • Permit Legislative Requirements
  • Completing a review of the scope of work
  • Selecting the most appropriate permit for the work task
  • Liaising with the work team to review the JSA/Risk Assessment & document hazard controls on the work permit
  • Isolation procedures
  • Determining the appropriate conditions for the permit
  • Raising, authorising & issuing the necessary permit
  • Monitoring compliance with permit conditions and the JSA/Risk Assessment
  • Reporting any indiscretions or violations of permit conditions as required
  • Managing the permit process, e.g. extensions, handovers, changes etc.
  • Signing off work permits on completion of work
  • Ensuring that workplace procedures are complied with for the entire permit process

What Are The Benefits Of A Permit To Work?

There are many benefits of having a permit to work system. In some cases a permit to work is necessary by law, however there are also lots of situations where a workplace may choose to create their own workplace specific permits. 

In any case a permit to work can have many benefits. These include:

  • It provides a formal record 

A permit to work provides both the contractor and company with the formal permission to carry out a task. It creates a paper trail of high risk work that is carried out and captures the description of the task.

  • Ensures high risk work is planned and checked

In order to comply with Occupational Safety and Health standards, a permit to work helps to capture every aspect of the framework and walk the worker through it. It makes the workplace safer and allows everyone to plan and check their safety requirements.

  • Provides a procedure to support a risk assessment

Specific high-risk work needs to go through a risk assessment before action can be carried out and a permit to work system prevents workers from working on that project until the risk assessment has been carried out and the necessary changes implemented.

 A good permit to work system can be invaluable and offers a lot more than just a record of high risk activity. It makes the workplace safer, and provides risk assessment support that is essential to OSH.

Why A Superior Way Is Required For Permit To Work Solutions in any Organisation

Permit to work is a necessity in any organisation that is regarded as risky. In this post, we elaborate on the reasons why a better way is needed to manage safe work permits.

Many managers face several issues on a daily basis. From managing employees to ensuring the work area is safe, a lot goes into working in a risky industry.

A few pain points influence associations, in this manner, make issues that them from enhancing their operational execution. Concerning permit to work, here are the some of the most regular issues:

  • There is vast non-esteem include time being squandered filling in similar information in various paperwork and sitting tight for individuals.
  • Lack of consistency in process and approach crosswise over locales makes wasteful aspects at the undertaking level and makes obstructions to compelling best practice and exercises figured out how to share.
  • Tracking of a permit progressively is a test, frequently depending on a permit board, it implies it must be seen in a specific area which is regularly not up and coming.
  • It is hard to track and oversee changes made to a permit.
  • It is difficult to accumulate information for investigation and to produce bits of knowledge.
  • Due to substantial or wasteful paper filing, It is troublesome for a few associations to discover permits on account of an episode examination or case prompting expanded legal
  • There’s a danger of rehash occurrences since It is a battle to refresh or change the permit to work process once an issue has been recognised.

The pain points clarify that a superior way is required for a permit to work. Innovation is that better way. We explore several ways the perfect solution can prompt emotional changes in permit to work systems below.

Essential Permit to Work solution every organisation should embrace

1 – Replace paper Permit to Work with a digital one

Paper-based systems ought to be supplanted by digital systems that incorporate versatile permit layouts, and configurable workflows and standards guaranteeing that work rehearse mirror the coveted recorded process. Digital systems give continuous oversight of progressing work action to the whole association, while notices and alarms can enable clients to agree to controls set up to guard activities.

2 – Ensure your Permit to Work software is easy-to-use

An easy-to-use, intuitive interface that can be utilised in the field is critical. Smartphones can be employed to accomplish this. Portable innovation can engage the workforce through a primary interface, notices, media documents and moment specialised tools. It is, in this manner, conceivable to execute present day permit to work systems that are both simple to-use while additionally being vigorous.

3 – Use an all-in-one OHS solution for issuing your permits

Third, we should not dismiss the way that any OHS solution, regardless of whether one for a permit to work or another, must make an incentive at each level of the association. Keeping in mind the end goal to be embraced by somebody, a solution needs to help that individual – whether It is a snappier route for a contractor to submit or get data, a more straightforward outline of a movement for site directors, or an expansion like bits of knowledge over the undertaking. Software features should be tried by those in the roles of managing the inefficiencies of the company.

If you are looking for a permit to work system that incorporates other safety management features, then Beakon’s all-in-one software will be perfect for your organisation. You can take advantage of our free trial today and start experiencing true freedom with your safety programs.

Permit to Work Systems: The Challenges and Opportunities Safety Managers Ought To Know

The permit ensures that all essential safety data is made known, communicated, and understood by an organisation’s staff. Confined area entry is a typical example of a type of work where permits are needed and necessary.

A permit to work system is a document that features an outline of the work to be performed, hazards enclosed, necessary precautions, needed authorizations, and other relevant data needed to get any high-risk job done. The document is a written record authorizing a specific job, in a specific location, and for a specific timeframe.

Objectives of Permit to Work Systems

Traditionally, permit to work systems were derived from industries in extremely high-risk industries as a best practice for managing dangerous work activities such as hot work or confined space entry. The system was designed to make sure that all risks involved were properly assessed for every single job activity.

The authorisation process gives the ability to coordinate all work activities in order to prevent any possible risk(s) that would be created by simultaneous operations. Basically, companies try to achieve the following objectives with a permit to work system:

  • To create a process to help manage hazardous work safely
  • To create a process that incorporates risk assessments with permit coordination
  • To ensure the work to be done is scoped and risk is properly analyzed
  • To gain real-time visibility in order to coordinate work activity
  • To obtain enough data to help optimise processes and conduct all investigative work

All these objectives work together to make a permit to work systems one of the most important components of any organisation that operates within high-risk industries.

Challenges and Opportunities for Permit to Work Systems

When organisations deploy electronic permit to work systems (ePTW) in their companies, they must properly ensure the process does not become a default, back-office activity that they set and forget. Instead, it needs to be a continuous process executed by anyone performing work to make sure risks are identified and proper controls are put in place.

Safety managers face the challenge of not only driving improvements in their company’s EHS programs, but they are also under pressure to ensure that they do not undermine operational efficiency in the process. Therefore, safety managers are must look for smart and simple solutions to help them tackle this complex issues and Beakon’s all-in-one safety management software is the solution.

 

Not only does our software have ePTW systems, but it also comprises other important safety components such as injury management, contractor onboarding, and risk assessment among others. You can take advantage of a free trial of our software today to begin enjoying the ease of use our clients have grown accustomed to already.

 

The Uses of a Permit to Work System in Any Organisation

Every organisation must keep their employees and independent contractors safe. Several safety procedures have been put in place to act as a guideline for companies to operate. One great example is the permit to work system.

A permit to work system (PTW) is a formally documented system implemented in high-risk activities and often found in high-risk industries. Examples of such sectors where a permit to work systems are relied on heavily are Construction and Manufacturing.

Usually, a permit to work system is issued by a manager, supervisor or project manager. The purpose of the document is to allow employees to carry out required tasks under specific conditions. In other words, the document authorises workers to carry out high-risk functions at specific times and under specific conditions.

The primary purpose of a permit to work system is to eliminate risk. Risky tasks such as working on electrical systems, working with hot equipment, excavations, certain lifting operations and working at height or in confined spaces. A detailed permit to work system eliminates any associated risks and gives you the peace of mind required to take your tasks forward.

How a Permit to Work System cuts down operational risks

There are several ways through which a permit to work system makes a high-risk task safe to handle. We cover the basics below.

A permit to work system gives written permission to carry out a task

Project managers or supervisors sign off a permit to work systems after ensuring certain parameters are met on the site premises. Also, because the permit to work is continuously updated as tasks are carried out, it serves as a form of evidence or paper trail. Information captured includes the description of the task that was done and the name of the worker(s) involved.

A permit to work system ensures every aspect of the work is planned and checked

For a project to run efficiently and also meet health and safety standards, it needs to have a tried and tested framework. A permit to work system captures every aspect of the framework and walks worker(s) through it. This ensures every aspect of that framework is adhered to and makes the workplace safer.

A permit to work system provides a procedure to support a risk assessment

Specific high-risk work needs to go through a risk assessment before action can be carried out. A permit to work system prevents workers from working on that project until the risk assessment has been carried out and the necessary changes implemented.

A permit to work system provides a procedure for returning the work area to a safe state on completion of the work

Ensuring that a workplace is safe to return after the high-risk work has been completed is essential. A permit to work system makes that a breeze. Using Beakon’s permit to work software enables your workers to follow the necessary procedure to return a work area to its original safe state.

Conclusion

Every organisation operating in a high-risk industry ought to implement a permit to work system in their company. The system enables them to keep their workers safe.

Additionally, the permit to work system serves as a guideline for independent contractors to operate in a manner that adheres to your organisation’s health and safety procedures.

Are you using software to streamline your company’s permit to work system? If not, then you should take advantage of a free trial of our software.

How Moving to Electronic PTW Systems Can Help Increase Efficiency and Reduce Costs

If you have ever worked with PTW systems, or if your work role involves dealing with them in any way, the chances are you have noticed how time consuming and complicated it can get, especially with large projects that require many permits, and even more so when using traditional, paper-based PTW procedures and forms.

But first, what is a Permit to Work (PTW) System?

Simply put, Permit to Work (PTW) systems are a key factor in ensuring the safe execution of hazardous work activities at operational facilities. PTW procedures are usually supported by a Job Safety Analysis (JSA) process and a range of related procedures for high risk activities such as confined space, hot work etc.

And while safety management has significantly evolved over the last few years, especially with the introduction of electronic-based systems, yet the significant majority of operational facilities world-wide still use manual paper-based PTW procedures and forms.

Efficiency

One of the main disadvantages of traditional PTW systems is its efficiency, paper-based systems require many hours of forms filling, tag writing and paper transportation from one place to another, all adding up to a considerable loss in time and money.

Electronic Permit to Work (ePTW) systems easily solves that, by reducing the lost time for performing job safety analysis, permit planning and approval, and the ability of reusing preapproved isolation lists.

For a typical operating facility with 1000 requests per month, an ePTW system can mean saving up to 250 of work hours per month, which- depending on the hourly rate- can equal up to $20,000 in saved costs.

Moving Paper

Manual paper-based PTW systems require the physical movement of paperwork around the organization to be actioned by appropriately authorized personnel, or the movement of those people to the paper. More complex types of work, such as say hot work inside a confined space, require more authorizations and even more time to get the people and the paper coordinated.
Contrarily, an electronic PTW system does not require any paper or people movement to perform this action. Responsible personnel can access the system and perform their authorization
actions from their access device. And this alone can result to achieving up to 70% reduction
in effort in this area.

Audit Effort

The auditing process is one of the primary processes used to monitor the compliance of PTW systems, and part of the reason for the lower level of activity in audit is that it can be quite time-consuming.

On the other hand, electronic PTW systems generate real time transactional records of the permit life-cycle, providing an audit history which is irrefutable evidence of the date/times of the permit activities as well as the names of the person/s performing those activities. Automatically generated audit histories contribute to an improved workplace culture and deliver efficiency savings in both the initial recording and audit/governance process.

Conclusion

Clearly, all corporations using Permit to Work procedures can gain immediate and valuable
tangible and intangible benefits through the introduction of electronic PTW systems. The calculations used throughout this article show that benefits can be achieved at many stages of the risk assessment, permit and isolation process. Benefits extend beyond actual cost savings to avoided costs such as loss of
production, compensation, fines and loss of reputation.