4 Reasons Why You Should Switch from Paper-Based Systems to Contractor Management Software
When you work with a group of contractors, there is a lot of management included. You have to ensure each contractor has the correct paperwork and documentation; you have to track their hours and where they will be working every day; you have to ensure that every contractor has the proper qualifications for the activity they are working on – and that is only a hint of a more significant challenge.
As of not long ago, numerous organizations dealt with their contractors utilizing paper-based processes. In any case, paper-based processes are dull and obsolete, as well as put your organization in danger; if a paper or record is lost and you do not have the correct documentation for your contractor, it could prompt compliance, regulatory, or payment issues.
Moving to an online-based contractor management system saves you time, energy, cash, and dissatisfaction – and can make the way toward dealing with your contractors quicker, simpler, and less unpleasant for you.
Why go online? Here are four major advantages of online contractor management software vs. paper-based processes:
Reason #1 – Access to Information on-demand
When you have an online-based contractor management system, you approach contractor information when you require it, where you need it, whenever, and anywhere.
For instance, suppose you have to submit safety training information for your contractors to your compliance division. With paper-based processes, you would be required to physically go to the area where safety training information is stored (which might be in the same area from your workspace), pull every individual contractor’s record, draw the necessary documentation, make a duplicate, and send it off to compliance.
In any case, with an online contractor management system, all of that information is accessible with the snap of a catch. Getting the information you require from an online-based system takes a small amount of the time and effort as a paper-based process – you do not need to leave your work area!
Reason #2 – Automatic monitoring of key data and metrics
Another advantage of online contractor management systems is that they offer automated monitoring.
Online systems track everything from when contractors are at work, where they are working, and what paperwork they have submitted, and then incorporates the information into reports that automatically get sent your way for audit. There is no compelling reason to find contractor archives or catch up with site supervisors to perceive what contractors are doing.
Reason #3 – Compliance checks are done in real-time, and they are ongoing
Ensuring your contractors are agreeable and have completed all necessary safety training, paperwork, and accreditations are essential to maintaining your business. With paper-based processes, there’s no real way to know who’s consistent except if you haul out every contractor’s record.
With a contractor management software, you can run continuous compliance checks and promptly observe which contractors are consistent and which are missing necessary documentation, which will spare you time and allow you to get the documentation you require from your contractors quicker.
Reason #4 – Access to “LIVE” information and data
Things happen quickly on a work site, and you have to comprehend what’s going on when it occurs. With paper-based processes, there is no real way to understand what is happening at a vocation until the point when the paperwork is submitted – which can take days, now and again even weeks.
When you utilize an online contractor management system, website administrators and contractors can enter the information you will get progressively, allowing you to address any issues or issues as they occur.
The process of moving from paper-based processes to an online-based contractor management system can change the manner in which you work together for the better. At Beakon, our online contractor management system allows you to deal with your whole contracting group progressively from the comfort of your work area.
Start using Beakon today for FREE to discover how overseeing contractors can be less demanding, quicker, and more powerful.