Why A Superior Way Is Required For Permit To Work Solutions in any Organisation

Permit to work is a necessity in any organisation that is regarded as risky. In this post, we elaborate on the reasons why a better way is needed to manage safe work permits.

Many managers face several issues on a daily basis. From managing employees to ensuring the work area is safe, a lot goes into working in a risky industry.

A few pain points influence associations, in this manner, make issues that them from enhancing their operational execution. Concerning permit to work, here are the some of the most regular issues:

  • There is vast non-esteem include time being squandered filling in similar information in various paperwork and sitting tight for individuals.
  • Lack of consistency in process and approach crosswise over locales makes wasteful aspects at the undertaking level and makes obstructions to compelling best practice and exercises figured out how to share.
  • Tracking of a permit progressively is a test, frequently depending on a permit board, it implies it must be seen in a specific area which is regularly not up and coming.
  • It is hard to track and oversee changes made to a permit.
  • It is difficult to accumulate information for investigation and to produce bits of knowledge.
  • Due to substantial or wasteful paper filing, It is troublesome for a few associations to discover permits on account of an episode examination or case prompting expanded legal
  • There’s a danger of rehash occurrences since It is a battle to refresh or change the permit to work process once an issue has been recognised.

The pain points clarify that a superior way is required for a permit to work. Innovation is that better way. We explore several ways the perfect solution can prompt emotional changes in permit to work systems below.

Essential Permit to Work solution every organisation should embrace

1 – Replace paper Permit to Work with a digital one

Paper-based systems ought to be supplanted by digital systems that incorporate versatile permit layouts, and configurable workflows and standards guaranteeing that work rehearse mirror the coveted recorded process. Digital systems give continuous oversight of progressing work action to the whole association, while notices and alarms can enable clients to agree to controls set up to guard activities.

2 – Ensure your Permit to Work software is easy-to-use

An easy-to-use, intuitive interface that can be utilised in the field is critical. Smartphones can be employed to accomplish this. Portable innovation can engage the workforce through a primary interface, notices, media documents and moment specialised tools. It is, in this manner, conceivable to execute present day permit to work systems that are both simple to-use while additionally being vigorous.

3 – Use an all-in-one OHS solution for issuing your permits

Third, we should not dismiss the way that any OHS solution, regardless of whether one for a permit to work or another, must make an incentive at each level of the association. Keeping in mind the end goal to be embraced by somebody, a solution needs to help that individual – whether It is a snappier route for a contractor to submit or get data, a more straightforward outline of a movement for site directors, or an expansion like bits of knowledge over the undertaking. Software features should be tried by those in the roles of managing the inefficiencies of the company.

If you are looking for a permit to work system that incorporates other safety management features, then Beakon’s all-in-one software will be perfect for your organisation. You can take advantage of our free trial today and start experiencing true freedom with your safety programs.

Why You Should Take Your Company’s Onsite Inductions Online

If money makes the world go round, then employees make a company go round. Just like money, employee and contractor management is not an easy task. Employers are not only legally responsible for the health and safety of their workers, but they are also morally accountable too.

This is especially true in high-risk industries such as construction and manufacturing where employees face various risks every day. Workplace safety and hazard prevention is a priority worldwide, and several guidelines have been put in place to guide companies on international best practices.

To remain compliant with these standards, companies are required to offer induction-training programs to help new employees or contract workers stay both safe and productive. These training programs are always onsite and need someone to oversee the program.

The Downside of Traditional Onsite Inductions

Due to the risk(s) involved in the job to be done, a proper induction process is required to ensure new employees, and contract workers understand the safety guidelines. While that is a good thing, the method with which it is done makes it a problem.

The traditional method requires in-person supervision to ensure the training is done correctly and efficiently. Depending on the scope of the project, the number of contractors employed will vary and so will their availability.

This means that the induction training could happen two or three times a week, and it is not uncommon to see just one or two contract workers attending the training. You are wasting a lot of time and effort by continually arranging in-person induction training for contractors who might not be working in your company for more than a week – sometimes lesser.

If you find this traditional method of onsite induction redundant, then you are alone. By using a Contractor Induction Software, you can improve and streamline your company’s entire induction training process.

What is a Contractor Induction Software?

A contractor induction software is an online solution that enables employers to quickly, and cost-effectively induct a new staff or contract worker. This software helps you to train your workers so that they arrive ready to work and compliant.

It should be noted that online induction could not replace a site-specific induction that will require meeting in person to cover any specific dangers or hazards. However, it is good enough to cut down on wasted time and allows everyone to be more productive.

You can expect several benefits from deploying a contractor induction software in your company. These include:

  • A significant reduction in operational costs. Resources such as room space printed training materials and trainers would no longer be needed if the entire induction process was moved
  • Consistency in the dissemination of information by the trainer and the accuracy in retention by the contractors or new workers are highly increased.
  • Ability to assess the inductees and test their understanding of the entire training. Beakon’s Contractor Management software allows you to audit their performance and send them reminders etc.

As you can see, using technology to streamline your contractor induction programs will save you time and money. If you are unsure of how these benefits will work for your company, you can take advantage of a free, no-strings-attached trial of our online induction software.

Benefits of Inducting New Contractors Online

Inducting new contractors is always a challenge for many managers. In fact, many managers who use our contractor induction software described the onboarding process as one of the “biggest management challenges” they were facing.

Honestly, this should not come as a surprise for several reasons. For example, independent contractors are more likely to spend less time with you than an employee would. Also, because contractors usually have specialised skill sets that are in demand, they would probably be working in different locations and be on a very tight schedule. Because of these reasons, onboarding contractors as quickly as possible is a top priority.

However, most companies still use the traditional classroom model of training new employees. Unfortunately, this model no longer works due to today’s demanding work environment. This is especially true when it comes to health and safety induction for independent contractors.

Disadvantages of this model include:

  • Delaying workers from starting their jobs,
  • Cutting into production schedules (for manufacturing companies), and
  • Failing to take into account the diverse learning styles of contractors

Also, this model is too time-consuming to plan and administer – especially for managers with hectic schedules. It is because of these reasons and disadvantages that companies are now turning to online contractor induction software to help them induct new contractors in the company’s health and safety training protocols.


Benefits of Using Contractor Induction Software

There are several reasons why a manager should opt for using software to induct new contractors. As mentioned earlier in this article, getting contractors inducted as soon as possible is a top priority if you want your company to remain productive and still compliant with safety regulations.

Listed below are some of the benefits you will get when you induct new contractors online using Beakon’s contractor induction software:

  • Contractor’s accountability, responsibility, and tracking are boosted
  • Because contractors spend more time in the field and less in a classroom, they can become more productive
  • All onboarding training is standardised and streamlined
  • The induction is self-paced, so this accommodates the different learning styles of your contractors
  • The effectiveness and efficiency of your contractors are significantly increased
  • It saves much money that would otherwise go into logistics and in-person training
  • You can increase contractor retention through frequent testing of their knowledge as they feel you care about their growth

Our contractor management software has been embraced by top brands from various industries. One of the reasons for this adoption is because our software is one of the most effective when it comes to health and safety training.

We have various modules that cater to several aspects of workplace safety including incident management, injury management, learning management, permit to work and risk assessment. This makes our all-in-one software even more valuable to managers who end up deploying the software across their entire organisation. If you want to take our contractor induction software for a spin, you can grab a free trial here.


Contractor Management Software; The beauty of simplicity

Choosing the best Contractor Management Software is never easy; from selecting the modules and functionality your business requires to calculating the number of users, locations, processes and so on the system will manage, how it will interface with other systems, where it will be hosted, who will maintain the software, and so on – the complexity of it can be rather overwhelming! We found this was equally true when we recently reviewed a range of online project management tools. The smorgasbord of options and terminology confused us; and we’re IT professionals working with software systems every day!

We tried to think of the best specific advice we could give prospective purchasers when reviewing software options for managing contractors and tasks, and came to the conclusion that it’s not as simple as it might sound! So we started drafting up a blog post, and then it turned into a short essay, and then a thesis, and it still didn’t cover everything.

So we went back to the basics, and took some inspiration from Henry Ford. Ford said “the simple things are the best, whether it is automobiles, or diets, or philosophy”. It was a philosophy that allowed him to revolutionise car manufacturing, and it’s one that can equally be applied to effective contractor management systems.

Put simply (because, well, that’s the idea) – the simpler a process is, the easier it is to understand. The easier it is to understand, the easier it is for people to learn and follow it. The easier it is for staff and contractors to learn and follow a process, the more likely they are to adopt it, and the more compliant they are likely to be.

Not everything can be boiled back to one simple, standardized process. We understand this, but our point is simply that you want to get as close to a simple and standardised process as you can, then start to add exceptions. Don’t choose a Contractor Management software system based on exceptions: Your systems and process should be driven by the rules, not the exceptions to the rules.

We’ll finish with another Henry Ford quote; “The best way is always the simplest: The attics of the world are cluttered with complicated failures”. Don’t let your contractor management software end up in the attic – make it simple, and make it beautiful!

How Technology is Changing the Face of Risk Management

The Impact of Technology on Risk Management

Being a Compliance Officer is a tough job, and it may soon be a job recorded in the history books with the age of technology rendering it obsolete. There is no doubt that an auditor’s job is only getting more complicated with increasing OH&S regulatory pressures to ensure Risk Management, and the need to stay compliant. If technology makes staying compliant easier and simpler, why not use it? This article shares some insight into the age of big data as well as the automation of business processes and the impact it will have on compliance over the next 5 years.

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