Contractor Management 101 – 3 Things a Safety Manager Should Know

The use of contractors, especially in high-risk industries such as Construction, Engineering, and Manufacturing cannot be under-estimated.

Contractor culture is fundamental to the accomplishment of numerous undertakings and organizations. The capacity to draft in contractors as and when required bodes well, giving a viable method to enhance an organization’s assets amid occupied periods or draft in aptitude that is not frequently needed. Nevertheless, the utilization of contractors in the working environment does not prevent accidents from occurring.

Contract employees are probably not going to have an understanding of the risks in your company, and how to deal with it, unlike your full-time employees. This represents a critical peril where a contract specialist, for example, an upkeep laborer, hot work designer, or development specialist is conducting a high-risk job.

Notwithstanding the job, they are satisfying; employers must make it their obligation to oversee contractors adequately and guarantee that their work does not affect the security culture of the organization. Contractor specialists ought not to present new safety risks in the working environment.

 

  1. Safety Screening

While employing contractors, it is critical to not just think about their experience and aptitude in their general vicinity, however, their state of mind and record concerning safety. Get some information about the security approaches and methods they have followed in past jobs, the risks they have distinguished in previous jobs and how they managed them and their assessment of the job of safety and particular safety enactment in the working environment. Get some information about their security records as well. The majority of this ought to be done before any contracts have been issued or occupation offers have been made.

A contractor’s reasonableness for a job goes past their aptitude and capabilities. Regardless of how learned or gifted they are, if they do not have the disposition and responsibility to safety that different employees have, they are not an ideal choice for the job. Including a brisk safety screening of potential contractors can go far to avoiding fundamental security risks.

 

  1. Monitor Who is On-site and Whether They Are Compliant With Safety Standards (or Not)

Given that contract specialists present a higher danger, it is fantastically imperative to know when they are nearby and that is authoritatively agreeable for them to work for you. Australian enactment expects organizations to have the capacity to give points of interest on contractors right now utilized including their contracts, their site status, their work expiry date and proof of any licenses, affirmations or tickets they have required to hold to play out their obligations.

On the off chance that contractors are fundamental to your business operations, you have to reveal the utilization of contractor management software. Such programming instruments empower you to watch out for contractor execution and guarantee that everybody on location is completely agreeable.

They can quickly see issues for contractors to reestablish affirmations, tickets, and so on well ahead of time of expiry dates so there are no reasons for them to be resistant. In case of a review, senior management can open up their contractor management device and promptly show proof for every utilized contractor to outside examiners.

 

  1. Contractor Training and Onboarding Remains Very Important

All contractors ought to get similar safety training as full-time employees. They too ought to be tested on their safety learning before starting their jobs, and their security information ought to be routinely checked on all through their contract period.

Even though their contract terms may contrast from perpetual employees, their commitment to work environment safety is the equivalent, so they need similar learning and comprehension of the safety approaches and systems of the organization as lasting contractors. You should cooperate with your contractors to assist them with building the required security information to satisfy the job.

Cooperating is vital to viable contractor management. With the correct methodology and apparatuses set up, any contractors that you contract can turn into a quick resource for your organization instead of a safety danger.

Do you want to know how Beakon’s all-in-one safety management software can help you onboard and induct new contractors easily and effortlessly? Take advantage of our FREE trial today. No obligations required.

4 Reasons Why You Should Switch from Paper-Based Systems to Contractor Management Software

When you work with a group of contractors, there is a lot of management included. You have to ensure each contractor has the correct paperwork and documentation; you have to track their hours and where they will be working every day; you have to ensure that every contractor has the proper qualifications for the activity they are working on – and that is only a hint of a more significant challenge.

As of not long ago, numerous organizations dealt with their contractors utilizing paper-based processes. In any case, paper-based processes are dull and obsolete, as well as put your organization in danger; if a paper or record is lost and you do not have the correct documentation for your contractor, it could prompt compliance, regulatory, or payment issues.

Moving to an online-based contractor management system saves you time, energy, cash, and dissatisfaction – and can make the way toward dealing with your contractors quicker, simpler, and less unpleasant for you.

Why go online? Here are four major advantages of online contractor management software vs. paper-based processes:

Reason #1 – Access to Information on-demand

When you have an online-based contractor management system, you approach contractor information when you require it, where you need it, whenever, and anywhere.

For instance, suppose you have to submit safety training information for your contractors to your compliance division. With paper-based processes, you would be required to physically go to the area where safety training information is stored (which might be in the same area from your workspace), pull every individual contractor’s record, draw the necessary documentation, make a duplicate, and send it off to compliance.

In any case, with an online contractor management system, all of that information is accessible with the snap of a catch. Getting the information you require from an online-based system takes a small amount of the time and effort as a paper-based process – you do not need to leave your work area!

 

Reason #2 – Automatic monitoring of key data and metrics

Another advantage of online contractor management systems is that they offer automated monitoring.

Online systems track everything from when contractors are at work, where they are working, and what paperwork they have submitted, and then incorporates the information into reports that automatically get sent your way for audit. There is no compelling reason to find contractor archives or catch up with site supervisors to perceive what contractors are doing.

Reason #3 – Compliance checks are done in real-time, and they are ongoing

Ensuring your contractors are agreeable and have completed all necessary safety training, paperwork, and accreditations are essential to maintaining your business. With paper-based processes, there’s no real way to know who’s consistent except if you haul out every contractor’s record.

With a contractor management software, you can run continuous compliance checks and promptly observe which contractors are consistent and which are missing necessary documentation, which will spare you time and allow you to get the documentation you require from your contractors quicker.

Reason #4 – Access to “LIVE” information and data

Things happen quickly on a work site, and you have to comprehend what’s going on when it occurs. With paper-based processes, there is no real way to understand what is happening at a vocation until the point when the paperwork is submitted – which can take days, now and again even weeks.

When you utilize an online contractor management system, website administrators and contractors can enter the information you will get progressively, allowing you to address any issues or issues as they occur.

The process of moving from paper-based processes to an online-based contractor management system can change the manner in which you work together for the better. At Beakon, our online contractor management system allows you to deal with your whole contracting group progressively from the comfort of your work area.

Start using Beakon today for FREE to discover how overseeing contractors can be less demanding, quicker, and more powerful.

5 Benefits of Implementing a Visitor Management System in Your Organisation

For many businesses, paper-based visitor management systems such as guest books and nametags are the only visitor management system they ever operate. The problem with these outdated, manual systems is that they are challenging to keep track of and very time-consuming to document.

Most importantly, these outdated systems lack the type of protection your organisation requires when it comes to managing unwanted visitors.  However, a modern visitor management system, like Beakons visitor management software, can quickly fix these problems.

Listed below are 5 top benefits of using a visitor management system for your organisation.

  1. A visitor management system improves building security and employee safety

Two critical factors that remain a top priority for many organisations are the security and safety. That is the security of your facilities and the safety of your employees.

Using a software-based visitor management system for your company helps with proper identification of visitors quickly, effectively and accurately.

 

  1. A good visitor management system will save your organisation money

Reducing operational costs is a significant factor in the growth of any company. While not immediately obvious, having a poor visitor management system will cost you money.

Breach of security, identity theft, paper documents and files are all examples of operational costs of a paper-based visitor management system. However, Beakon’s visitor management software will help you streamline and automate the entire visitor registration process.

  1. Implementing Visitor management software will increase your organisation’s efficiency

Overall efficiency is a must-have for today’s businesses. Every aspect of your organisation must be operating in an agile way otherwise the chances of a new startup coming to shake things up would be inevitable.

For your company to keep leading the charge, your company must be operating at full capacity. Aspects of your business such as operations, manufacturing or production, and even marketing are all examples. Visitor management is also an important part, and Beakon’s software can help.

Visitor management software leverages your facility’s cameras, scanners and other identification software you currently use to screen all your visitors, register and badge them automatically. Your lobby staff will also be notified of any visitor’s arrival, thus saving time.

  1. A modern visitor management system provides you with visibility and accountability.

An excellent visitor management system allows you to identify anyone who is in your building or site. Not only that, but it also allows you to track and detect not only where people are, but where they have been.

Our visitor management software provides a detailed log about who has visited your site and where they visited. This information will come in handy in the event of any catastrophic event.

Additionally, recording the data of your building or site’s visitors will provide evidence in the case of any other probabilities. Doing this ensures your company remains accountable.

 

  1. Visitor management software provides flexibility and the ability to grow with your business

Flexibility and scalability are the hallmarks of any excellent visitor tracking system. A good visitor management software can easily be customised to fit your organisation’s needs.

Beakon’s visitor management software is a great tool that does all that more. With a simple to use interface, our visitor management system gives you the flexibility to make changes as fast as you want.

To take advantage of our software without any financial commitment, grab our free trial today.

 

 

Contractor Management Software; The beauty of simplicity

Choosing the best Contractor Management Software is never easy; from selecting the modules and functionality your business requires to calculating the number of users, locations, processes and so on the system will manage, how it will interface with other systems, where it will be hosted, who will maintain the software, and so on – the complexity of it can be rather overwhelming! We found this was equally true when we recently reviewed a range of online project management tools. The smorgasbord of options and terminology confused us; and we’re IT professionals working with software systems every day!

We tried to think of the best specific advice we could give prospective purchasers when reviewing software options for managing contractors and tasks, and came to the conclusion that it’s not as simple as it might sound! So we started drafting up a blog post, and then it turned into a short essay, and then a thesis, and it still didn’t cover everything.

So we went back to the basics, and took some inspiration from Henry Ford. Ford said “the simple things are the best, whether it is automobiles, or diets, or philosophy”. It was a philosophy that allowed him to revolutionise car manufacturing, and it’s one that can equally be applied to effective contractor management systems.

Put simply (because, well, that’s the idea) – the simpler a process is, the easier it is to understand. The easier it is to understand, the easier it is for people to learn and follow it. The easier it is for staff and contractors to learn and follow a process, the more likely they are to adopt it, and the more compliant they are likely to be.

Not everything can be boiled back to one simple, standardized process. We understand this, but our point is simply that you want to get as close to a simple and standardised process as you can, then start to add exceptions. Don’t choose a Contractor Management software system based on exceptions: Your systems and process should be driven by the rules, not the exceptions to the rules.

We’ll finish with another Henry Ford quote; “The best way is always the simplest: The attics of the world are cluttered with complicated failures”. Don’t let your contractor management software end up in the attic – make it simple, and make it beautiful!

How Technology is Changing the Face of Risk Management

The Impact of Technology on Risk Management

Being a Compliance Officer is a tough job, and it may soon be a job recorded in the history books with the age of technology rendering it obsolete. There is no doubt that an auditor’s job is only getting more complicated with increasing OH&S regulatory pressures to ensure Risk Management, and the need to stay compliant. If technology makes staying compliant easier and simpler, why not use it? This article shares some insight into the age of big data as well as the automation of business processes and the impact it will have on compliance over the next 5 years.

Read More