The 5-Point Checklist Every Safety Manager Must Tick for New Employees

New employees find their first day at work very strange. But as a safety manager, your job should be to help make the transition as comfortable as possible.

How would your new employee feel when they come to work for the first time, but nobody welcomes them or introduces them around, or shows them the safety rules of the company or what they should do next.

This is why it is essential for you to use a checklist when onboarding new employees. By the end of this article, you will learn the exact checklist you can use to onboard your new employees.

 

  1. Employee induction

To have a successful hiring process, it is essential to have a transparent system of initiation for employees.

 

  1. Employee information and ID

On or one day before the exercise, it is essential to gather all relevant information from employees.

 

  1. Payroll information

Payroll information is important. You need to ensure you get all the payroll information from your employees to include in your payroll department. It would help if you did this ASAP because every new member of staff will be anxious not to have any problems with their first paycheck. This can be done online in advance to streamline the process further.

 

  1. Health and Safety

The ideal time to go through Health and Safety obligations is when a staff member is starting in the job as it needs to be met by all employers. Any possible hazards can aid avoiding as well as best practices, protocol, and employee obligations.

 

  1. Colleague introductions and walkthrough

Usually, new worker’s colleagues who have to get used to a new face find their first day in the office or on-site to be challenging!

An informal manner plus a full walkthrough of facilities is an excellent way to introduce a person to colleagues and put at ease to avoid them having to ask where the bathrooms are later on!

 

Conclusion

New employee’s recruitment can be an expensive process, both financially and through loss of productivity due to the staff changeover process. An essential aspect of supporting high levels of staff retention can be achieved by improving employee inductions. Mistakes caused by errors in communication can be minimized through an effective induction software which helps clarifies standards and expectations. New employees are assisted in integration and learning as well as can enter the workplace confidently with the aid of a good induction.

The organization’s money can be saved by the time and effort put into inductions, and this can help reduce recruitment costs and keeping productivity high in the long term.

Our software helps businesses conduct induction online. Take it for a spin with a free trial today.

Contractor Management 101 – 3 Things a Safety Manager Should Know

The use of contractors, especially in high-risk industries such as Construction, Engineering, and Manufacturing cannot be under-estimated.

Contractor culture is fundamental to the accomplishment of numerous undertakings and organizations. The capacity to draft in contractors as and when required bodes well, giving a viable method to enhance an organization’s assets amid occupied periods or draft in aptitude that is not frequently needed. Nevertheless, the utilization of contractors in the working environment does not prevent accidents from occurring.

Contract employees are probably not going to have an understanding of the risks in your company, and how to deal with it, unlike your full-time employees. This represents a critical peril where a contract specialist, for example, an upkeep laborer, hot work designer, or development specialist is conducting a high-risk job.

Notwithstanding the job, they are satisfying; employers must make it their obligation to oversee contractors adequately and guarantee that their work does not affect the security culture of the organization. Contractor specialists ought not to present new safety risks in the working environment.

 

  1. Safety Screening

While employing contractors, it is critical to not just think about their experience and aptitude in their general vicinity, however, their state of mind and record concerning safety. Get some information about the security approaches and methods they have followed in past jobs, the risks they have distinguished in previous jobs and how they managed them and their assessment of the job of safety and particular safety enactment in the working environment. Get some information about their security records as well. The majority of this ought to be done before any contracts have been issued or occupation offers have been made.

A contractor’s reasonableness for a job goes past their aptitude and capabilities. Regardless of how learned or gifted they are, if they do not have the disposition and responsibility to safety that different employees have, they are not an ideal choice for the job. Including a brisk safety screening of potential contractors can go far to avoiding fundamental security risks.

 

  1. Monitor Who is On-site and Whether They Are Compliant With Safety Standards (or Not)

Given that contract specialists present a higher danger, it is fantastically imperative to know when they are nearby and that is authoritatively agreeable for them to work for you. Australian enactment expects organizations to have the capacity to give points of interest on contractors right now utilized including their contracts, their site status, their work expiry date and proof of any licenses, affirmations or tickets they have required to hold to play out their obligations.

On the off chance that contractors are fundamental to your business operations, you have to reveal the utilization of contractor management software. Such programming instruments empower you to watch out for contractor execution and guarantee that everybody on location is completely agreeable.

They can quickly see issues for contractors to reestablish affirmations, tickets, and so on well ahead of time of expiry dates so there are no reasons for them to be resistant. In case of a review, senior management can open up their contractor management device and promptly show proof for every utilized contractor to outside examiners.

 

  1. Contractor Training and Onboarding Remains Very Important

All contractors ought to get similar safety training as full-time employees. They too ought to be tested on their safety learning before starting their jobs, and their security information ought to be routinely checked on all through their contract period.

Even though their contract terms may contrast from perpetual employees, their commitment to work environment safety is the equivalent, so they need similar learning and comprehension of the safety approaches and systems of the organization as lasting contractors. You should cooperate with your contractors to assist them with building the required security information to satisfy the job.

Cooperating is vital to viable contractor management. With the correct methodology and apparatuses set up, any contractors that you contract can turn into a quick resource for your organization instead of a safety danger.

Do you want to know how Beakon’s all-in-one safety management software can help you onboard and induct new contractors easily and effortlessly? Take advantage of our FREE trial today. No obligations required.

4 Reasons Why You Should Switch from Paper-Based Systems to Contractor Management Software

When you work with a group of contractors, there is a lot of management included. You have to ensure each contractor has the correct paperwork and documentation; you have to track their hours and where they will be working every day; you have to ensure that every contractor has the proper qualifications for the activity they are working on – and that is only a hint of a more significant challenge.

As of not long ago, numerous organizations dealt with their contractors utilizing paper-based processes. In any case, paper-based processes are dull and obsolete, as well as put your organization in danger; if a paper or record is lost and you do not have the correct documentation for your contractor, it could prompt compliance, regulatory, or payment issues.

Moving to an online-based contractor management system saves you time, energy, cash, and dissatisfaction – and can make the way toward dealing with your contractors quicker, simpler, and less unpleasant for you.

Why go online? Here are four major advantages of online contractor management software vs. paper-based processes:

Reason #1 – Access to Information on-demand

When you have an online-based contractor management system, you approach contractor information when you require it, where you need it, whenever, and anywhere.

For instance, suppose you have to submit safety training information for your contractors to your compliance division. With paper-based processes, you would be required to physically go to the area where safety training information is stored (which might be in the same area from your workspace), pull every individual contractor’s record, draw the necessary documentation, make a duplicate, and send it off to compliance.

In any case, with an online contractor management system, all of that information is accessible with the snap of a catch. Getting the information you require from an online-based system takes a small amount of the time and effort as a paper-based process – you do not need to leave your work area!

 

Reason #2 – Automatic monitoring of key data and metrics

Another advantage of online contractor management systems is that they offer automated monitoring.

Online systems track everything from when contractors are at work, where they are working, and what paperwork they have submitted, and then incorporates the information into reports that automatically get sent your way for audit. There is no compelling reason to find contractor archives or catch up with site supervisors to perceive what contractors are doing.

Reason #3 – Compliance checks are done in real-time, and they are ongoing

Ensuring your contractors are agreeable and have completed all necessary safety training, paperwork, and accreditations are essential to maintaining your business. With paper-based processes, there’s no real way to know who’s consistent except if you haul out every contractor’s record.

With a contractor management software, you can run continuous compliance checks and promptly observe which contractors are consistent and which are missing necessary documentation, which will spare you time and allow you to get the documentation you require from your contractors quicker.

Reason #4 – Access to “LIVE” information and data

Things happen quickly on a work site, and you have to comprehend what’s going on when it occurs. With paper-based processes, there is no real way to understand what is happening at a vocation until the point when the paperwork is submitted – which can take days, now and again even weeks.

When you utilize an online contractor management system, website administrators and contractors can enter the information you will get progressively, allowing you to address any issues or issues as they occur.

The process of moving from paper-based processes to an online-based contractor management system can change the manner in which you work together for the better. At Beakon, our online contractor management system allows you to deal with your whole contracting group progressively from the comfort of your work area.

Start using Beakon today for FREE to discover how overseeing contractors can be less demanding, quicker, and more powerful.

Work Health and Safety Inductions: Top 3 Mistakes to Avoid

According to research from Toronto-based Institute for Work & Health, employees in their first month at a new job are 3 times more prone to be harmed at work than workers who have been at their occupations for more than a year.

While the research does not clarify why new employees are at such high hazard for damage, specialists have conjectured. Some bring up that new employees are performing new assignments, some of which are unsafe. Others propose that new employees might be reluctant to make inquiries since they need to appear equipped and ingrain their new employers with trust in them. Overall, others say that new employees are new to the gear and work conditions and conceivably overpowered by the sheer number of subtle elements they should learn in a short measure of time.

Whatever the purpose behind this expanded hazard, employers ought to assess their work health and safety inductions to limit the threat to new employees.

In this post, we will look at basic oversights made amid inductions that, whenever amended, could assist your new employees with being safer at work.

1. Skimming over Health and Safety Policies

Much of the time, work has been heaping up amid the enlisting period, and you would get a kick out of the chance to get your new worker working instantly. Nevertheless, fight the temptation to skim over health and safety policies amid your inductions to spare time. Why?

Inductions are a key time when you can impart positive safety propensities in your employees. These propensities prompt a healthy culture of safety, to assist your new employees with realizing that their safety is essential to you. You can do this by setting aside an opportunity to clarify your policies and answer any inquiries that emerge completely.

2. Being Disorganized

You have a considerable measure of ground to cover in your work health and safety inductions, and it is very simple to overlook a portion of the data. A structure is a vital component to ensuring you cover all the fundamental data.

The best technique we are aware of for recalling all that you have to cover in your inductions it to utilize a worker enlistment checklist. Our software enables you to construct intelligent computerized checklists with the goal that you can make enlistment checklists for various positions and distinctive employees.

Our software enables you to streamline your inductions by allotting classes to everything. In this manner, you do not sit around idly going over data that will not be helpful to a worker; instead, you will make certain to cover the basics for the new worker’s position.

Since the app is accessible on smartphones, you will not need to stress over printing out sheets of paper and losing printed versions. You will have everything in the induction software, including subjects like crisis techniques, clearing directions, get together areas, safe work hones, emergency treatment, defensive hardware, and dangers inalienable to your workplace.

3. Enabling Your Inductions to Become Obsolete

In the event that you think back a few years, you will see that things have changed at your workplace. You have procured some new gear. Your items and administrations may have made strides. Employees come and go, and you may have even expanded your workspace. Have you changed your work health and safety inductions to stay on top of these progressions? If not, you could be putting your new employees in danger.

You can utilize Beakon software for the reviews. Our software makes the reviews simple to finish for your employees, and you will get data that will assist you with improving your inductions and begin important discussions about your workplace’s safety.

By maintaining a strategic distance from these three mistakes, you can altogether perform work health and safety inductions for your new employees and make a culture of safety at your workplace. Improve your enlistment procedure by utilizing our software and apps to make and audit your inductions and to ensure you cover each imperative point.

To experience the awesomeness of our all-in-one software for yourself, start a free trial today.

Why A Superior Way Is Required For Permit To Work Solutions in any Organisation

Permit to work is a necessity in any organisation that is regarded as risky. In this post, we elaborate on the reasons why a better way is needed to manage safe work permits.

Many managers face several issues on a daily basis. From managing employees to ensuring the work area is safe, a lot goes into working in a risky industry.

A few pain points influence associations, in this manner, make issues that them from enhancing their operational execution. Concerning permit to work, here are the some of the most regular issues:

  • There is vast non-esteem include time being squandered filling in similar information in various paperwork and sitting tight for individuals.
  • Lack of consistency in process and approach crosswise over locales makes wasteful aspects at the undertaking level and makes obstructions to compelling best practice and exercises figured out how to share.
  • Tracking of a permit progressively is a test, frequently depending on a permit board, it implies it must be seen in a specific area which is regularly not up and coming.
  • It is hard to track and oversee changes made to a permit.
  • It is difficult to accumulate information for investigation and to produce bits of knowledge.
  • Due to substantial or wasteful paper filing, It is troublesome for a few associations to discover permits on account of an episode examination or case prompting expanded legal
  • There’s a danger of rehash occurrences since It is a battle to refresh or change the permit to work process once an issue has been recognised.

The pain points clarify that a superior way is required for a permit to work. Innovation is that better way. We explore several ways the perfect solution can prompt emotional changes in permit to work systems below.

Essential Permit to Work solution every organisation should embrace

1 – Replace paper Permit to Work with a digital one

Paper-based systems ought to be supplanted by digital systems that incorporate versatile permit layouts, and configurable workflows and standards guaranteeing that work rehearse mirror the coveted recorded process. Digital systems give continuous oversight of progressing work action to the whole association, while notices and alarms can enable clients to agree to controls set up to guard activities.

2 – Ensure your Permit to Work software is easy-to-use

An easy-to-use, intuitive interface that can be utilised in the field is critical. Smartphones can be employed to accomplish this. Portable innovation can engage the workforce through a primary interface, notices, media documents and moment specialised tools. It is, in this manner, conceivable to execute present day permit to work systems that are both simple to-use while additionally being vigorous.

3 – Use an all-in-one OHS solution for issuing your permits

Third, we should not dismiss the way that any OHS solution, regardless of whether one for a permit to work or another, must make an incentive at each level of the association. Keeping in mind the end goal to be embraced by somebody, a solution needs to help that individual – whether It is a snappier route for a contractor to submit or get data, a more straightforward outline of a movement for site directors, or an expansion like bits of knowledge over the undertaking. Software features should be tried by those in the roles of managing the inefficiencies of the company.

If you are looking for a permit to work system that incorporates other safety management features, then Beakon’s all-in-one software will be perfect for your organisation. You can take advantage of our free trial today and start experiencing true freedom with your safety programs.

Why You Should Take Your Company’s Onsite Inductions Online

If money makes the world go round, then employees make a company go round. Just like money, employee and contractor management is not an easy task. Employers are not only legally responsible for the health and safety of their workers, but they are also morally accountable too.

This is especially true in high-risk industries such as construction and manufacturing where employees face various risks every day. Workplace safety and hazard prevention is a priority worldwide, and several guidelines have been put in place to guide companies on international best practices.

To remain compliant with these standards, companies are required to offer induction-training programs to help new employees or contract workers stay both safe and productive. These training programs are always onsite and need someone to oversee the program.

The Downside of Traditional Onsite Inductions

Due to the risk(s) involved in the job to be done, a proper induction process is required to ensure new employees, and contract workers understand the safety guidelines. While that is a good thing, the method with which it is done makes it a problem.

The traditional method requires in-person supervision to ensure the training is done correctly and efficiently. Depending on the scope of the project, the number of contractors employed will vary and so will their availability.

This means that the induction training could happen two or three times a week, and it is not uncommon to see just one or two contract workers attending the training. You are wasting a lot of time and effort by continually arranging in-person induction training for contractors who might not be working in your company for more than a week – sometimes lesser.

If you find this traditional method of onsite induction redundant, then you are alone. By using a Contractor Induction Software, you can improve and streamline your company’s entire induction training process.

What is a Contractor Induction Software?

A contractor induction software is an online solution that enables employers to quickly, and cost-effectively induct a new staff or contract worker. This software helps you to train your workers so that they arrive ready to work and compliant.

It should be noted that online induction could not replace a site-specific induction that will require meeting in person to cover any specific dangers or hazards. However, it is good enough to cut down on wasted time and allows everyone to be more productive.

You can expect several benefits from deploying a contractor induction software in your company. These include:

  • A significant reduction in operational costs. Resources such as room space printed training materials and trainers would no longer be needed if the entire induction process was moved
  • Consistency in the dissemination of information by the trainer and the accuracy in retention by the contractors or new workers are highly increased.
  • Ability to assess the inductees and test their understanding of the entire training. Beakon’s Contractor Management software allows you to audit their performance and send them reminders etc.

As you can see, using technology to streamline your contractor induction programs will save you time and money. If you are unsure of how these benefits will work for your company, you can take advantage of a free, no-strings-attached trial of our online induction software.

Benefits of Inducting New Contractors Online

Inducting new contractors is always a challenge for many managers. In fact, many managers who use our contractor induction software described the onboarding process as one of the “biggest management challenges” they were facing.

Honestly, this should not come as a surprise for several reasons. For example, independent contractors are more likely to spend less time with you than an employee would. Also, because contractors usually have specialised skill sets that are in demand, they would probably be working in different locations and be on a very tight schedule. Because of these reasons, onboarding contractors as quickly as possible is a top priority.

However, most companies still use the traditional classroom model of training new employees. Unfortunately, this model no longer works due to today’s demanding work environment. This is especially true when it comes to health and safety induction for independent contractors.

Disadvantages of this model include:

  • Delaying workers from starting their jobs,
  • Cutting into production schedules (for manufacturing companies), and
  • Failing to take into account the diverse learning styles of contractors

Also, this model is too time-consuming to plan and administer – especially for managers with hectic schedules. It is because of these reasons and disadvantages that companies are now turning to online contractor induction software to help them induct new contractors in the company’s health and safety training protocols.

 

Benefits of Using Contractor Induction Software

There are several reasons why a manager should opt for using software to induct new contractors. As mentioned earlier in this article, getting contractors inducted as soon as possible is a top priority if you want your company to remain productive and still compliant with safety regulations.

Listed below are some of the benefits you will get when you induct new contractors online using Beakon’s contractor induction software:

  • Contractor’s accountability, responsibility, and tracking are boosted
  • Because contractors spend more time in the field and less in a classroom, they can become more productive
  • All onboarding training is standardised and streamlined
  • The induction is self-paced, so this accommodates the different learning styles of your contractors
  • The effectiveness and efficiency of your contractors are significantly increased
  • It saves much money that would otherwise go into logistics and in-person training
  • You can increase contractor retention through frequent testing of their knowledge as they feel you care about their growth

Our contractor management software has been embraced by top brands from various industries. One of the reasons for this adoption is because our software is one of the most effective when it comes to health and safety training.

We have various modules that cater to several aspects of workplace safety including incident management, injury management, learning management, permit to work and risk assessment. This makes our all-in-one software even more valuable to managers who end up deploying the software across their entire organisation. If you want to take our contractor induction software for a spin, you can grab a free trial here.

 

Contractor Management Software; The beauty of simplicity

Choosing the best Contractor Management Software is never easy; from selecting the modules and functionality your business requires to calculating the number of users, locations, processes and so on the system will manage, how it will interface with other systems, where it will be hosted, who will maintain the software, and so on – the complexity of it can be rather overwhelming! We found this was equally true when we recently reviewed a range of online project management tools. The smorgasbord of options and terminology confused us; and we’re IT professionals working with software systems every day!

We tried to think of the best specific advice we could give prospective purchasers when reviewing software options for managing contractors and tasks, and came to the conclusion that it’s not as simple as it might sound! So we started drafting up a blog post, and then it turned into a short essay, and then a thesis, and it still didn’t cover everything.

So we went back to the basics, and took some inspiration from Henry Ford. Ford said “the simple things are the best, whether it is automobiles, or diets, or philosophy”. It was a philosophy that allowed him to revolutionise car manufacturing, and it’s one that can equally be applied to effective contractor management systems.

Put simply (because, well, that’s the idea) – the simpler a process is, the easier it is to understand. The easier it is to understand, the easier it is for people to learn and follow it. The easier it is for staff and contractors to learn and follow a process, the more likely they are to adopt it, and the more compliant they are likely to be.

Not everything can be boiled back to one simple, standardized process. We understand this, but our point is simply that you want to get as close to a simple and standardised process as you can, then start to add exceptions. Don’t choose a Contractor Management software system based on exceptions: Your systems and process should be driven by the rules, not the exceptions to the rules.

We’ll finish with another Henry Ford quote; “The best way is always the simplest: The attics of the world are cluttered with complicated failures”. Don’t let your contractor management software end up in the attic – make it simple, and make it beautiful!

How Technology is Changing the Face of Risk Management

The Impact of Technology on Risk Management

Being a Compliance Officer is a tough job, and it may soon be a job recorded in the history books with the age of technology rendering it obsolete. There is no doubt that an auditor’s job is only getting more complicated with increasing OH&S regulatory pressures to ensure Risk Management, and the need to stay compliant. If technology makes staying compliant easier and simpler, why not use it? This article shares some insight into the age of big data as well as the automation of business processes and the impact it will have on compliance over the next 5 years.

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