The Importance Of Scalable Technology

The Importance Of Scalable Technology

When choosing the best software to assist your business operations, it’s easy to get excited by what the software can do. This is of course one of the main things that will draw you to said software, but it is also important to consider how easy it is to grow or shrink that software, and at what cost.

Whether it’s a permit to work system, contractor management system or safety management system that you need, it’s vital not to only look for functionality but also scalability.

In this article we’re diving into the importance of scalable technology, and how it is used to achieve results.

The Importance Of Scalable Technology

What is scalable technology?

Scalability refers to how easy (or difficult!) it is to scale up a piece of software and increase its workload. In many cases it’s referred to when a business is growing quickly and needs to add on lots of different capabilities or increase the amounts of data on a system.

Scaling software up refers to an increased number of users, data, or capabilities that arise as a result of taking on new business. Whereas scaling down will refer to the decrease of these markers when a business is taking on less work or working with less people.

Scalability is vital to how we assess software, as often the costs with scaling software up can be high. If your software isn’t built for expansion, you’ll end up with stifled workloads and increased costs that you didn’t anticipate.

A good example of scalability would be a business that has taken on a big contract and are working with more contractors than ever before. A scalable software system like Beakon will be able to manage this increased workflow, whereas many standard software providers will need time to scale up their software to meet your needs.

By time you’ve done that, your business may have missed the opportunity and you’re left wondering why you never asked about scalability in the first place!

The Importance Of Scalable Technology

Case Study: Scalability in Aviation

Beakon works with clients in Aviation to deliver scalable software solutions. Brisbane airport (BNE) was a recent client who benefitted from Beakon’s scalable technology. With two major terminals accommodating 35 airlines, BNE needed a  ‘real time’ agile solution that could support a highly secure, fast pace and 24/7 facility. 

They needed software that could support changing teams around the clock, including managing an increased flow of permits to work for high-risk works. Their goal was to find a single cloud-based software system to manage onboarding, licenses, and insurances for 3PL contractors, that could be scaled up as contractors increase and down as they decrease.

With seasonal changes, aviation is one of the most fluctuating industries so having full scalability is an essential. Beakon was able to deliver a cloud-based solution, with a smooth implementation, delivered on time.

The Permit to Work System delivered: 

  • Standardised job safety analysis.
  • Great visibility of where, when and who was carrying out High Risk Work.
  • Increased efficiency and substantial cost savings per month. 
  • Simplified and automated process to assess, plan, prepare and execute high risk work.
  • Quality of control measures through an approval process to ensure genuine risk management. 
  • Clarity of compliance to legislative requirements, protecting passengers, staff and the general public in a busy facility. 
  • All while being fully scalable and agile.

The Importance Of Scalable Technology

Our offering 

Beakon is fully scalable. Not only can you start with an ‘out-of-the-box’ solution and then tailor it to your business, adding on and taking off modules as you see fit, you can also manage your software from the cloud, increasing data and users with ease.

Our software promotes and supports business growth, and is able to make life much simpler for busy organisations. Interested in learning more? Let’s discuss how our software could change your business.

 

Safety Management Software: Crane Safety On Construction Sites

Safety Management Software: Crane Safety On Construction Sites

Safety Management Software can help to reduce workplace incidents, especially in the world of construction. In recent months, research has been published by the NSW Centre for WHS looking into crane safety on construction sites. 

The paper is based on the Crane safety in construction research produced by the Centre for Work Health and Safety and RMIT and digs into the fatal incidents that have happened in Australia while workers have been using cranes.

The report highlights some interesting points about incidents and how we can work together to minimise these tragic events.

Why was the report carried out?

Crane usage is a major risk and hazard on any construction site, but the 47 Australian workers killed in incidents involving cranes between 2003 and 2015 are significantly high (SafeWork Australia, 2016). 

When the number of fatalities are that high, it is imperative that government organisations and governing bodies look into how these fatal events can be prevented.

It’s not only deaths that we want to monitor and prevent though, the report also highlighted the need to minimise injuries involving cranes too. On average, 240 serious injury claims arise from crane safety incidents every year (SafeWork Australia, 2019), which for a developed country with a relatively small population, is too high.

The aim of the study was to:

  1. identify the causes and contributing factors associated with safety incidents involving cranes in the construction industry; and
  2. explore strategies/programs/approaches that could be or have been successfully implemented to prevent crane safety incidents in the construction industry.

 

What did the study into safety incidents find?

This is a very topline overview, and for the full details you can read the study in full over at the Centre For WHS website.  It’s an important research summary for those working in construction, either with cranes or managing workers and subcontractors who use cranes.

The key risk factors that the report concluded were contributing causes to incidents involving cranes were:

  • The regulatory environment

Is the business regulating their safety environment well? Were measures put in place to try and prevent incidents (like adopting safety management software)? Had the business worked on prior risks or incidents to do better and did they take into account the current regulations? When the answers to these questions are no, the risk of an incident is higher.

  • Prevailing levels of worker skill and competency

Did workers have training and qualifications? Were they up to date? Had they been working recently in the same field? How was this measured and assessed? These are important in assessing the risk of an incident. 

  • Industry supply issues

Were safety measures impacted by supply issues? This could be physical resources, or man power. In other words, was the team ‘down’ or under pressure in any way because of supply problems?

  • Site planning and management issues

Site management is really important. How was the site managed? How were visitors on the site reported? Did contractors have their own safety measures and understanding? Were safety considerations managed well?

  • Physical worksite conditions

These could be things like physical risks that are presented on the day. Eg – weather conditions, the way the site was set up, how equipment was set up or left the night before. 

  • Human errors and equipment failures

Equipment failures and human error can be tragic. Measures need to be put into place to minimise these issues. Things like checking equipment regularly and ensuring that workers meet minimum standards in terms of their training, but also subjective measures like how tired they are or how mentally stable on any given day. Employers need to take these into account just as much as how physically able an employee or contractor is.

How can we minimise these incidents?

The literature review identified ways to prevent crane safety incidents in the construction industry. These are also good guides to minimise wider incidents too.

They suggested businesses need to:

  • “Clarify the roles and responsibilities of workers conducting crane-related activities at the worksite, and the suppliers and subcontractors when selecting equipment and site planning.
  • Improve the training of people responsible for planning, coordinating and supervising lifting operations.
  • Improve the licensing systems to record crane operators’ competencies in using particular types or models of cranes.
  • Promote the adoption of new and emerging technologies to improve crane safety.”

 

How Beakon can assist with safety management software

It goes without saying that no safety management software can completely minimise the risk of an incident occurring on site. However, safety management systems and incident management systems like Beakon can help  to improve safety measures and reduce risk.

Beakon can help you assign roles and responsibilities, keep track of permits to work and education, and promote training automatically so that no one gets left out. All while offering a mobile solution that is accessible anywhere.

Don’t take the risk. Talk to us about how we can help you manage on-site safety today!

Permit to work construction

5 Things You Didn’t Know About Permits To Work In Construction

Work Permits In Construction 

Electronic permits to work in construction are becoming more and more popular.

Permits to work are essential in a range of industries, but especially those which have multiple sites. Construction companies are synonymous with ‘multiple sites’, so it’s no surprise that business owners in this space are learning about ePTW.

While the traditional permit to work model was paper-based, you often hear the term e-permit to work or ePTW now. This is because as technology has advanced, so has the way that businesses issue permits to work has gone digital. That means bye bye paper and hello software like Beakon that issues and manages permits to work.

But first, here’s 5 things you might not know about permits to work in construction.

5 Things You Didn't Know About Permits To Work In Construction

A Permit To Work In Construction Can (And Should) Be Site Specific

Most businesses issue permits to work based on the role, not the site. This can be a huge error, and best practice in construction is to alter your permits to work based on the specific challenges of that site.

Why? Because there are often specific risks that are associated with a certain location or project, and this needs to be covered off in the permit. Permits should ensure that work can be completed safely, so making them site specific is the best way forward

Permits To Work Don’t Need To Just Be For High Risk Tasks

Often permits to work will be put in place for tasks where there is a high risk to safety. This might be where people are working at height, working with restricted access or working with contamination or biological hazards. This is a great use of permits to work in construction, and should be carried out as a priority.

But don’t let that lull you into a false sense of security – businesses shouldn’t issue permits to work ONLY for high risk tasks. Any task that involves a risk, however small, can require a permit to work and if you want to get your safety procedures in order, the more permits to work you can create the better.

Understanding who is carrying out tasks that involve risks, and having a record of their qualification can only be of benefit to a construction business.

man in white long sleeve shirt and blue denim jeans standing on white metal ladder

Contractors Need Permits Too

Many people don’t know that contractors must have permits to work too. This is where ePTW can come in really handy, as they can collate data from people who aren’t part of your company. Having their information on file is an obligation as part of WHS.

Often contractors movements can be harder to manage – so having their permits to work on file is essential. There is nothing worse than a contractor turning up for a job and realising that they don’t have any of the required paperwork. But with an e-permit to work, construction contractors are able to pull up their permit on their mobile.

Roof Access Is One Of The Biggest Risks In Construction

Falling from height, namely a roof, is one of the biggest risks to construction workers. SafeWork Australia found that over the eight-year period from 1 July 2003 to 30 June 2011, 232 workers were killed following a fall from a height. This amounted to 11% of all workers killed over this period. 

The risk of falling from the roof is higher than you might think. But because falling seems like a simple risk, often people underestimate how deadly it can be. Contractors and employees often think that they’re qualified to get up on a roof, when they’re not.

Permits to work in construction help to reduce the risk of falling from a roof, taking into account things like the person’s experience with roofs, the weather conditions they’re able to work in and the safety of the roof in question.

two men working

Construction Managers Should Look At Historical Records 

While managing permits to work in construction is often done in real-time with the benefit of technology, managers should regularly audit records. With an online software system, team managers can regularly go back over historical permits to work data and look at who was on site, what work they carried out and whether they had the permits in place to do that work.

You can’t turn back the hands of time if someone has worked without a permit, but you can look at how it happened and try to minimise errors in the future.

Managing permits to work in construction

Are you looking to manage your permits to work in a more effective way? Discover why a more effective permit to work solution is required for any construction site in our handy article.

Alternatively, you can get in touch today to start a free trial and see how much easier life is with a seamless permit to work solution that takes the hassle out of issuing work permits in construction. 

Contractor Management In The Railway Industry

Contractor Management In The Railway Industry

Why is effective contractor management vital in the railway industry?

Effective contractor management is essential to safety in the Railway Industry, because it is a high risk sector. Without proper contractor management which takes into account safety, risk awareness and ongoing training, businesses can put their people at risk.

Both employee and contractor are responsible for Work Health Safety (WHS) within the Railway Industry. Contractors have a duty as workers, and must take reasonable care of their own health and safety.

However, as an employer it is also vital that you take responsibility for aspects of WHS. Both parties must come together to assess risks, and ensure that due diligence is done to minimise the likelihood of those risks.

This is a key strength of a contractor management system – it can help businesses monitor contractors and ensure that legal and ethical obligations are met.

We’re unpacking how contractor management should be performed in the Railway Industry to improve safety and compliance.

man in red jacket and black pants walking on gray concrete stairs

The Railway Industry poses additional hazards

The first thing to note is that the Railway industry is unique. It poses unique hazards and risks that contractors must be made aware of. 

Some of the additional hazards that are present in the Railway Industry are:

  • Falling from heights
  • Exposure to toxic chemicals
  • Dangers of trips and slips
  • Hazard working with high voltage
  • Hazard working with fast moving trains
  • Biological hazards (COVID-19 related risk of working on a public railway network)black and brown chess piece on white tray

How can we minimise these risks?

As a business, it is important to collaborate with contractors to minimise hazards. A key way that businesses can keep on top of contractor safety is by using contractor management systems. These online software systems help you keep on top of permits to work, promote elearning modules and get sign off from the contractor on these topics.

A proper contractor management system requires each party to know and handle their responsibilities as required, and an online system helps businesses keep a digital record. In the Railway Industry this is particularly important, as the risks can be unique and may require special training. 

For the hazards above, it is likely that training and permits to work will need to be presented before a contractor can start working on the specific job. Businesses must ensure that contractors are fully qualified and must perform due diligence before allowing a contractor to work on a high-risk site.

Contractor management systems enable businesses to keep a handle on contractor movement and work in order to maintain compliance and keep people safe.

time lapse photography of train

Who is responsible for ensuring contractor safety?

Everyone. All parties must work together to make the workplace safe. However, the business will have certain responsibilities which need to be taken into account.

These are:

  • Have procedures governing the registration, induction, inspection and on site management of contractors
  • Have clear procedures on managing hazards, monitoring contractor work and maintaining contractor records.

Meanwhile, the contract supervisor should: 

  • Know the health and safety risks involved in the performance of the work
  • Possess proper training in contractor management
  • Ensure implementation of the required risk control measures to maintain safety
  • Monitor and manage the communication channel between the company and contractors.

And the contractors themselves need to:

  • Comply with business procedures
  • Know and meet their responsibilities on the job 
  • Tell the truth with regards to qualifications, permits and experience

Working in the Railway Industry is high risk

Unfortunately, in Australia in the 5-year period from 2009-2014, there were 812 cases of serious unintentional injury involving a train. This is way too high, and could potentially be mitigated with proper safety procedures. 

Safe Railways Australia has suggested that the high profile Railway worker fatalities in recent years has tightened the need for comprehensive safety systems. In a 2020 report, The National Rail Safety Regulator said that:

“The deaths of three rail safety workers in the past year…were felt across the Australian rail industry and indeed the broader community. They are tragic reminders of why the national regulator will continue to demand absolute vigilance from rail transport operators in the management of safety risks”.

In line with this report, we should not forget that the Railway Industry is high risk, and whether you are a contractor or an employer, it is vital to remain diligent.

This may mean you need to introduce regular safety audits, free contractor training and safety management systems that are more comprehensive. 

Who Is Task Management Software For?

3 Key Benefits Of Beakon, As Shared By Our Clients

At Beakon, we’re proud to work with Australia’s leading businesses and some of the world’s most dynamic enterprises. 

We work with an array of clients, from billion-dollar companies to businesses who can count their employees on one hand. We’re proud of all our longstanding business relationships, and always try to best serve our clients with our software solutions.

We’re so delighted that every day we get to keep our clients’ workers, visitors, and contractors safe, secure, and properly managed with Beakon Software. Occasionally, clients will write and tell us how happy they have been with the service they’ve received from Beakon and how it has positively impacted their business.

In this article we’re looking at some of the lovely things our clients have said about our software with the 3 key benefits that they often cite.

1. Positive Induction Experiences

Creating a positive induction experience is so important. With an LMS that pulls together all the relevant information in one place, you can rest assured that the people who work for you know everything they need to. 

Many of our customers tell us that our induction software is ideal for them because it offers:

  • Customisable dashboards
  • Live tracking
  • Online grading 
  • Full functionality on PCs, tablets, and smartphones.
  • SCORM compliance
  • The ability to maintain online and offline training records.
  • Reports and dashboards
  • Simple to use for all levels users

Client Testimonial 

“We use Beakon contractor management and site induction software to manage documents, licenses, and inductions for all our site visitors. Because we work with electricity safety is our first priority and Beakon’s software has been easy to set up and use. We would recommend Beakon to anybody needing a simple and reliable system for managing work sites in multiple locations”.

2. Reduced Admin Costs

Documentation can be the bane of any worker’s life, but with Beakon our clients say that they save time, money and energy by streamlining their processes with digital software. Instead of having multiple paper-based records to manage, Beakon simplifies admin by bringing things together in one place.

This saves a lot of time, and means that your team can draw upon customised reports whenever they need to. Instead of manually having to deal with admin, workers are able to rely on software that reduces admin costs and saves them time.

Client Testimonial

“We have cut our admin costs and insurance costs significantly since we started using Beakon last year. We would recommend it to any business trying to take control of OHS and WHS”.

“Beakon provided our company with Operations and Maintenance documentation support to ensure the delivery of defect free projects in a centralised location. The Audit and Induction Management software ensured all contractors insurances were up to date and that safety induction procedures were being followed”.

3. Better Visitor And Contractor Management

Visitor and contractor management can be a challenge, however with the support of Beakon software your team can rest assured that everyone will be kept safe and compliant. With better visitor and contractor management systems, your business can get a grasp of who is entering and leaving your site at all times.

Client Testimonial

“The software supports self-induction via the Visitor Management System. I was able to easily log my team onto the Visitor Management System and utilize the self service induction facility. We were able to complete the induction at a time that suited us best, saving cost and increasing productivity on the day. Great system, easy and simple to use”.

“Beakon’s Contractor Management and Site Induction have really helped us. We looked at a number of options but chose Beakon because the software was so easy to customise, making it less expensive and faster to implement”.

You can check out who we work with over on our website. Or, if you’re keen to get behind the wheel, why not take Beakon for a test drive today? We’re offering a free trial of our software for new customers.

Task Management Software For Construction: Why Is It Essential?

Task Management Software For Construction: Why Is It Essential?

When you manage a project on a construction site, it makes sense to have project management software to help you out. Task Management software falls under that – it helps construction teams manage their tasks and stay on top of their timelines.

So, we’re delving into the top reasons that so many construction managers and teams swear by task management software.

What Is Task Management Software?

Task management software does exactly what it says on the tin – manages tasks so that you know exactly where your construction site is at. Some of the key features of task management software are:

  • Task allocation – Start allocating and actioning tasks as soon as decisions are made. 
  • Work in real time – Create tasks, assign tasks, set due dates, and task requirements or instructions before you’ve left the meeting room.
  • Meet deadlines: Keep projects on track and tracking
  • Manage dispersed teams – Keep on track of your team wherever they are
  • Access important documents wherever you are: Beakon software uses fully responsive design so it works on all devices, including smartphones and tablets. Using cloud-based storage, your files and documents are accessible wherever you are, whenever you need them. Keep everybody on track and on schedule!
  • Custom software that is quick and easy to manage

Why Should Task Management Be Used In Construction?

Task management should be used in many industries, but in construction especially. Why? Because construction involves managing a huge number of tasks that are essential to finishing a project on time. Many construction businesses struggle to have control over their project without task management systems, whether they are digital or paper-based.

Knowing exactly what is going on throughout your project is essential, and the top reasons that task management should be used in construction are:

Real time communication that suits the fast pace of a construction site 

If you work on a construction site, you’ll know that things are constantly changing. While it is essential to have a plan and a timeline, we all know that the slightest change can have a knock on effect.

This is where task management is essential in construction, as it enables teams to stay in contact in real time. This means that if there are changes to tasks, owners of tasks, or timelines that everyone is kept in the loop.

A great example would be if a concreter calls in sick for 2 days right before a tight deadline. Say for instance that concrete needs time to dry, and no other work can continue until the concrete is down. This is going to have a knock on effect that will impact the timing of other tasks within the business. Task management software will inform people of the changes, alter their tasks, adjust timelines and ensure that your business doesn’t lose money because of last minute changes. Real time communication is a game changer.

Budgeting and forecasting 

Task management software not only allows you to project manage more effectively, it also helps construction teams manage their costs and budget better. With a clear list of tasks completed, and tasks to be completed, construction workers can better assess internal and external costs and any changes.

Plus, having historical cost performance analysis at your fingertips means that you can call upon past costing at any time to improve forecasting. Having this knowledge at your fingertips means that construction teams that establish fairer and more consistent bid prices, manage jobs and deliver the succinct accounts and expenses associated with every task.

A happier workforce

The above points speak to running an effective and profitable business, however having task management software in place also has softer benefits that can boost performance. These benefits affect the people who work for you, and include:

  • More streamlined task management resulting in fewer conflicts
  • Less pressure to remember task information, with a system that allows workers to input in real-time
  • Lowered risk of error with collaborative documents that can be audited by various members of the team
  • Lowered risk of losing vital task information with a backlog of historical data that builds up online
  • Reduced stress when it comes to filing, taking care of and getting sign offs on physical document
  • An overall happier, more productive workforce who feel supported by the company they work for

Better opportunity to expand and grow

Without these solid task management systems in place, construction businesses struggle to expand and grow. Task management is often the first step in business expansion, as it enables construction companies to work more efficiently and in turn, take on more work.

Having a task management system with flexible features that suit your business at every stage is essential, as your priorities and needs will change as you scale up. Task management software helps construction teams manage more projects, more effectively which offers you more opportunity to expand and grow.

For more information on task management software, discover Beakon’s offering for yourself with our free trial. Alternatively to learn more about similar software that benefits construction sites with our article on the benefits of audit management software.

Online inductions: Are they effective?

Online inductions: Are they effective?

Are online inductions effective?

With COVID-19 having shaken how we do business, many businesses are opting to do inductions online now. This goes for traditional office setups, as well as businesses operating a site or working with contractors.

People have realised that online inductions are very effective and can speed up the process, whilst also requiring less manpower and offering a paper trail. These benefits have made them a rising star or 2020, with their popularity set to increase in 2021.

Here’s why your business might want to consider online inductions:

  • Offer your employees the chance to work in their own time

People learn in different ways, and at different times. With the online inductions you can allow your people to do self paced learning that they can complete at a time that suits them. It’s the ideal way to allow people to do their induction in their own time, whilst also creating a relationship with your employees whereby they know that their learning and safety compliance is their responsibility as well as your company’s.

  • Decreased operation costs

In person inductions can be very boring and repetitive, and they take a lot of time for a more senior employee to go through. This is essentially a waste of their valuable time, when the induction can take place online. Not only do you save on the costs of your people and their time, but you also save on things like room space, printed materials and external trainers. 

  • Online inductions allow you to record progress

Another key benefit of online inductions is that they are fully recorded. This means that your business is left with a paper trail of the training that an employee has completed which is great for both compliance and internal understanding of who has completed what. 

  • Consistency

With online training, you know that everyone is on the same page. Literally! Everyone completes the same training which means that you know that they are getting the same messaging, and that that messaging is correct. There is nothing worse than having a dispute and an employee saying “well I was taught to do x this way”. With online inductions, you know exactly what everyone was told, you know that it was consistent and you know that the employee signed off to say that they understand it.

  • Online inductions are mobile

One of the most troublesome aspects of in person training is that it requires people to be present. Online inductions can be completed wherever the employee is. Whether they want to work on mobile, a tablet or their computer, you can be sure that it will be easy for them to access their online induction and that they won’t have to pass on a piece of paper that might get lost. All of the information can be pulled up, at any time and any place on mobile.

  • Reduced risk with online inuctions

When you carry out inductions online you reduce the risks that are associated with putting a potentially untrained person in a high risk environment. Training online can allow you to fully train someone before they get onto the site, meaning that they will already have a good understanding of safety precautions.

What is a Contractor Induction Software?

A contractor induction software is an online solution that enables employers to quickly, and cost-effectively induct a new staff or contract worker. This software helps you to train your workers so that they arrive ready to work and compliant.

It should be noted that online induction could not replace a site-specific induction that will require meeting in person to cover any specific dangers or hazards. However, it is good enough to cut down on wasted time and allows everyone to be more productive.

As you can see, using technology to streamline your contractor induction programs will save you time and money. If you are unsure of how these benefits will work for your company, you can take advantage of a free, no-strings-attached trial of our online induction software.

 

Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.

Contractor management software: do you need it?

Contractor management software: do you need it?

Contractor management software: Why does your business need it?

Contractor management software is an integral part of managing any company that interacts with contractors. Whatever your business does, if you work with contractors, using a contractor management system will enable you to get a handle on those operations.

Whatever contractors you use – from plumbers, to carpenters, to paving experts – you’ll be able to keep on top of their work a lot more effectively with proper software.

The advantages of contractor management software

Contractor management software has many advantages, as it consolidates all contractor data into one system. This helps to protect your business and keep contractors compliant, as well as allowing you to automate processes and ensure that all contractors across your company are adhering to the same rules and regulations.

With contractor management systems, your business will be able to access a range of new tools that will keep your contractors on track and make the management of their projects safer, more enjoyable, and more productive too.

Here’s why your company needs contractor management software…

1. Onboard your contractors effectively

When you start working with contractors you need to be able to onboard them quickly and effectively so that they can start work safely. Contractor management solutions allow you to onboard contractors and communicate with them to perform automated activities.

This significantly cuts down the admin time, and means that your Facilities Management team only needs to press a button and then chase the contractors for their information. This information then gets held in one complete database which is safer and more compliant than paper based methods.

Contractor management software: do you need it?

2. Engage contractors in the contractor management system

One of the main benefits of a contractor management system is that you can engage contractors in the process and provide them with resources and training to help them understand the software. 

A robust contractor management system will include training and onboarding contractors on all aspects of the software and program, including registering and uploading contractor company information (insurance, W9 information, etc.), checking in/out using our GPS check in/Out or IVR telephone system, submitting electronic proposals and invoices, and adhering to all of your organization’s specific procedures.

3. Avoid costly mistakes with contractor records

Contractor management software keeps track of contractors details so that you know who is qualified and insured to do each role. This helps businesses avoid costly mistakes, and also keeps everyone safe on the job.

It helps you remain compliant as a business by validating that contractors have the correct and up to date insurance and licenses.

Contractor management software: do you need it?

4. Improve the productivity of your team

Contractor management solutions help to save time and streamline the process of contractor management. Your facilities management team will have a lot more time on their hands once the basic paperwork is taken care of by automated systems, and they are able to use data and insights from their management system to pick the best contractors for each job.

With a solid database of compliant contractors on hand, your team will be a lot more productive.

Ready to learn more about contractor management software? Head over to our article on 3 things a safety manager should know.

 

What Are Workflows?

What Are Workflows?

What are workflows and why do they work?

As you probably know by now, Beakon specialises in task management software and implementing workflows in businesses. We help you create a workflow that suits your business and allows work to move around with ease.

Our aims are always to give your business the flexible tools to allocate tasks and manage progress to keep projects on track. Over our time working in consultation with businesses, we have learnt a lot about how workflows can boost business and encourage growth, so we wanted to share why workflows are so valuable.

Discover more about workflows and why they work in this handy article…

What Is A Workflow?

A workflow simply refers to how work gets done within an organisation. It needn’t be a crazy process and can simply refer to the passing of work through the business to see the project from fruition to completion.

In essence, a workflow guides the work from point to point, ensuring that everyone who needs to be involved in the signing off and execution is on the same page. In the past, workflows would be paper based, however more recently they have become digital.

Why do workflows work?

Whatever business you run, or whatever you do for work, there will be a workflow in place. Whether it is running effectively is another story, but in order for a project to be completed there almost always needs to be a workflow.

Workflows work by passing tasks from one person to another, or one team to another to ensure that nothing is missed along the way. Workflows can remind us to complete tasks, minimise room for error and help managers make quick decisions and allocations. 

Workflows work because they help you to streamline tasks and get a top level view of your business. When workflows are completed, everyone is on the same page with how the task will be completed and this increases transparency.

How Can We Create Better Workflows In Business?

  • Analyse What You Have 

One of the first steps we need to consider when we look at workflows in business is how the current workflow is performing. We need to consider how many steps there are, where there are any blocks and what is and isn’t working with the workflow system.

  • Prioritise Your Work

Creating a better workflow means allocating tasks and deadlines based on how much of a priority they are. Figuring out which tasks are more important will help you create tasks and set due dates.

  • Minimise The Paperwork

The best way to keep everyone on track and on schedule is to minimise the amount of paperwork we have. By using cloud-based storage we can make files accessible to anyone, no matter where they are and make the signing off and passing on of work easier.

  • Allocate Tasks ASAP

Allocating and actioning tasks as soon as decisions are made is the best way to keep things moving within a workflow. Create tasks, assign tasks, set due dates, and task requirements or instructions before you’ve left the meeting room.

  • Use Software That Helps You

Having the flexible task management software that helps you manage tasks effectively can be a game changer for your business. Get in touch to learn more about how workflows can work for your business.