Contractor Management Software: What It Is And Why You Need To Invest In One Today

Managing contractors is an essential aspect for any company that works with several independent contractors. There are several reasons and benefits why a company might decide to bring in contractors to supplement their current staff.

One of the main advantages of bringing on contractors is that it allows specialist skill sets to be deployed into an organisation without any long-term commitments. This allows a company to be more efficient without the overhead costs of hiring someone new – especially when the services needed are not recurrent.

Common Drawbacks of Manually Managing Contractors

Regardless of company size, when you have several contractors on your payroll, there has to be a management process in place to help you keep track of all the projects going on. A common occurrence, especially in larger organisations, is for contractors to employ sub-contractors to handle different aspects of the projects they were commissioned to do. This means you will regularly need to issue a new permit to work systems and conduct inductions for these new faces every time. This is not only time-consuming and stressful but also redundant when a contractor management software can do all these with just the click of a button.

What Is Contractor Management Software?

Just as the name implies, a contractor management software enables you to manage all the contractors currently under your company’s payroll. If you continuously outsource projects to contractors, then investing in this one piece is crucial to the overall effectiveness of your company.

This software not only enables you to collate all commercial contractor information into a single database, but also to automate processes across national, regional, and local contractors. Standard features you can expect in a premium contractor management software includes:

  • Managing insurance, licenses, SWMS, JSA’s and other documents.
  • Online Induction and training.
  • E-learning audio and video content
  • Automating tasks and alerts, SMS or email.
  • Remotely audit contractors online instantly.

Our management software for contractors allows you to track all your inductions, audits, and documents in one place, and on one platform, thus eliminating the need for paperwork.

Top Benefits of Contractor Management Software

Organizing and managing work orders, while also monitoring performance and ensuring contract workers are productive are some of the most compelling reasons to invest in a contractor management software.

Other examples include:

  • Onsite check-in and check-out
  • Work verification through photo and video upload
  • Centralized data, thus eliminating the need for paperwork
  • Simplifies the exchange of documentation and forms essential to the completion of tasks
  • Real-time and automated reports and alerts based on project completion or other notifications
  • Reduces stress and saves time for both contractors and employers for repeatable tasks such as training and inductions.

Any contractor management solution worth your investment should have an easy-to-use, intelligent, and intuitive design for both you and your contractors. This, in turn, increases productivity, reduces costs, and minimises overall risk – all critical factors when working with contractors.


The benefits and importance of contractor management software cannot be overemphasised. It allows you to manage several contractors without the hassle of being overwhelmed with paperwork. If this sounds like what you would like to experience in your company without making any financial commitment, then you can take advantage of our free trial.