Contractor Management In The Railway Industry

Contractor Management In The Railway Industry

Why is effective contractor management vital in the railway industry?

Effective contractor management is essential to safety in the Railway Industry, because it is a high risk sector. Without proper contractor management which takes into account safety, risk awareness and ongoing training, businesses can put their people at risk.

Both employee and contractor are responsible for Work Health Safety (WHS) within the Railway Industry. Contractors have a duty as workers, and must take reasonable care of their own health and safety.

However, as an employer it is also vital that you take responsibility for aspects of WHS. Both parties must come together to assess risks, and ensure that due diligence is done to minimise the likelihood of those risks.

This is a key strength of a contractor management system – it can help businesses monitor contractors and ensure that legal and ethical obligations are met.

We’re unpacking how contractor management should be performed in the Railway Industry to improve safety and compliance.

man in red jacket and black pants walking on gray concrete stairs

The Railway Industry poses additional hazards

The first thing to note is that the Railway industry is unique. It poses unique hazards and risks that contractors must be made aware of. 

Some of the additional hazards that are present in the Railway Industry are:

  • Falling from heights
  • Exposure to toxic chemicals
  • Dangers of trips and slips
  • Hazard working with high voltage
  • Hazard working with fast moving trains
  • Biological hazards (COVID-19 related risk of working on a public railway network)black and brown chess piece on white tray

How can we minimise these risks?

As a business, it is important to collaborate with contractors to minimise hazards. A key way that businesses can keep on top of contractor safety is by using contractor management systems. These online software systems help you keep on top of permits to work, promote elearning modules and get sign off from the contractor on these topics.

A proper contractor management system requires each party to know and handle their responsibilities as required, and an online system helps businesses keep a digital record. In the Railway Industry this is particularly important, as the risks can be unique and may require special training. 

For the hazards above, it is likely that training and permits to work will need to be presented before a contractor can start working on the specific job. Businesses must ensure that contractors are fully qualified and must perform due diligence before allowing a contractor to work on a high-risk site.

Contractor management systems enable businesses to keep a handle on contractor movement and work in order to maintain compliance and keep people safe.

time lapse photography of train

Who is responsible for ensuring contractor safety?

Everyone. All parties must work together to make the workplace safe. However, the business will have certain responsibilities which need to be taken into account.

These are:

  • Have procedures governing the registration, induction, inspection and on site management of contractors
  • Have clear procedures on managing hazards, monitoring contractor work and maintaining contractor records.

Meanwhile, the contract supervisor should: 

  • Know the health and safety risks involved in the performance of the work
  • Possess proper training in contractor management
  • Ensure implementation of the required risk control measures to maintain safety
  • Monitor and manage the communication channel between the company and contractors.

And the contractors themselves need to:

  • Comply with business procedures
  • Know and meet their responsibilities on the job 
  • Tell the truth with regards to qualifications, permits and experience

Working in the Railway Industry is high risk

Unfortunately, in Australia in the 5-year period from 2009-2014, there were 812 cases of serious unintentional injury involving a train. This is way too high, and could potentially be mitigated with proper safety procedures. 

Safe Railways Australia has suggested that the high profile Railway worker fatalities in recent years has tightened the need for comprehensive safety systems. In a 2020 report, The National Rail Safety Regulator said that:

“The deaths of three rail safety workers in the past year…were felt across the Australian rail industry and indeed the broader community. They are tragic reminders of why the national regulator will continue to demand absolute vigilance from rail transport operators in the management of safety risks”.

In line with this report, we should not forget that the Railway Industry is high risk, and whether you are a contractor or an employer, it is vital to remain diligent.

This may mean you need to introduce regular safety audits, free contractor training and safety management systems that are more comprehensive. 

Who Is Task Management Software For?

3 Key Benefits Of Beakon, As Shared By Our Clients

At Beakon, we’re proud to work with Australia’s leading businesses and some of the world’s most dynamic enterprises. 

We work with an array of clients, from billion-dollar companies to businesses who can count their employees on one hand. We’re proud of all our longstanding business relationships, and always try to best serve our clients with our software solutions.

We’re so delighted that every day we get to keep our clients’ workers, visitors, and contractors safe, secure, and properly managed with Beakon Software. Occasionally, clients will write and tell us how happy they have been with the service they’ve received from Beakon and how it has positively impacted their business.

In this article we’re looking at some of the lovely things our clients have said about our software with the 3 key benefits that they often cite.

1. Positive Induction Experiences

Creating a positive induction experience is so important. With an LMS that pulls together all the relevant information in one place, you can rest assured that the people who work for you know everything they need to. 

Many of our customers tell us that our induction software is ideal for them because it offers:

  • Customisable dashboards
  • Live tracking
  • Online grading 
  • Full functionality on PCs, tablets, and smartphones.
  • SCORM compliance
  • The ability to maintain online and offline training records.
  • Reports and dashboards
  • Simple to use for all levels users

Client Testimonial 

“We use Beakon contractor management and site induction software to manage documents, licenses, and inductions for all our site visitors. Because we work with electricity safety is our first priority and Beakon’s software has been easy to set up and use. We would recommend Beakon to anybody needing a simple and reliable system for managing work sites in multiple locations”.

2. Reduced Admin Costs

Documentation can be the bane of any worker’s life, but with Beakon our clients say that they save time, money and energy by streamlining their processes with digital software. Instead of having multiple paper-based records to manage, Beakon simplifies admin by bringing things together in one place.

This saves a lot of time, and means that your team can draw upon customised reports whenever they need to. Instead of manually having to deal with admin, workers are able to rely on software that reduces admin costs and saves them time.

Client Testimonial

“We have cut our admin costs and insurance costs significantly since we started using Beakon last year. We would recommend it to any business trying to take control of OHS and WHS”.

“Beakon provided our company with Operations and Maintenance documentation support to ensure the delivery of defect free projects in a centralised location. The Audit and Induction Management software ensured all contractors insurances were up to date and that safety induction procedures were being followed”.

3. Better Visitor And Contractor Management

Visitor and contractor management can be a challenge, however with the support of Beakon software your team can rest assured that everyone will be kept safe and compliant. With better visitor and contractor management systems, your business can get a grasp of who is entering and leaving your site at all times.

Client Testimonial

“The software supports self-induction via the Visitor Management System. I was able to easily log my team onto the Visitor Management System and utilize the self service induction facility. We were able to complete the induction at a time that suited us best, saving cost and increasing productivity on the day. Great system, easy and simple to use”.

“Beakon’s Contractor Management and Site Induction have really helped us. We looked at a number of options but chose Beakon because the software was so easy to customise, making it less expensive and faster to implement”.

You can check out who we work with over on our website. Or, if you’re keen to get behind the wheel, why not take Beakon for a test drive today? We’re offering a free trial of our software for new customers.

Task Management Software For Construction: Why Is It Essential?

Task Management Software For Construction: Why Is It Essential?

When you manage a project on a construction site, it makes sense to have project management software to help you out. Task Management software falls under that – it helps construction teams manage their tasks and stay on top of their timelines.

So, we’re delving into the top reasons that so many construction managers and teams swear by task management software.

What Is Task Management Software?

Task management software does exactly what it says on the tin – manages tasks so that you know exactly where your construction site is at. Some of the key features of task management software are:

  • Task allocation – Start allocating and actioning tasks as soon as decisions are made. 
  • Work in real time – Create tasks, assign tasks, set due dates, and task requirements or instructions before you’ve left the meeting room.
  • Meet deadlines: Keep projects on track and tracking
  • Manage dispersed teams – Keep on track of your team wherever they are
  • Access important documents wherever you are: Beakon software uses fully responsive design so it works on all devices, including smartphones and tablets. Using cloud-based storage, your files and documents are accessible wherever you are, whenever you need them. Keep everybody on track and on schedule!
  • Custom software that is quick and easy to manage

Why Should Task Management Be Used In Construction?

Task management should be used in many industries, but in construction especially. Why? Because construction involves managing a huge number of tasks that are essential to finishing a project on time. Many construction businesses struggle to have control over their project without task management systems, whether they are digital or paper-based.

Knowing exactly what is going on throughout your project is essential, and the top reasons that task management should be used in construction are:

Real time communication that suits the fast pace of a construction site 

If you work on a construction site, you’ll know that things are constantly changing. While it is essential to have a plan and a timeline, we all know that the slightest change can have a knock on effect.

This is where task management is essential in construction, as it enables teams to stay in contact in real time. This means that if there are changes to tasks, owners of tasks, or timelines that everyone is kept in the loop.

A great example would be if a concreter calls in sick for 2 days right before a tight deadline. Say for instance that concrete needs time to dry, and no other work can continue until the concrete is down. This is going to have a knock on effect that will impact the timing of other tasks within the business. Task management software will inform people of the changes, alter their tasks, adjust timelines and ensure that your business doesn’t lose money because of last minute changes. Real time communication is a game changer.

Budgeting and forecasting 

Task management software not only allows you to project manage more effectively, it also helps construction teams manage their costs and budget better. With a clear list of tasks completed, and tasks to be completed, construction workers can better assess internal and external costs and any changes.

Plus, having historical cost performance analysis at your fingertips means that you can call upon past costing at any time to improve forecasting. Having this knowledge at your fingertips means that construction teams that establish fairer and more consistent bid prices, manage jobs and deliver the succinct accounts and expenses associated with every task.

A happier workforce

The above points speak to running an effective and profitable business, however having task management software in place also has softer benefits that can boost performance. These benefits affect the people who work for you, and include:

  • More streamlined task management resulting in fewer conflicts
  • Less pressure to remember task information, with a system that allows workers to input in real-time
  • Lowered risk of error with collaborative documents that can be audited by various members of the team
  • Lowered risk of losing vital task information with a backlog of historical data that builds up online
  • Reduced stress when it comes to filing, taking care of and getting sign offs on physical document
  • An overall happier, more productive workforce who feel supported by the company they work for

Better opportunity to expand and grow

Without these solid task management systems in place, construction businesses struggle to expand and grow. Task management is often the first step in business expansion, as it enables construction companies to work more efficiently and in turn, take on more work.

Having a task management system with flexible features that suit your business at every stage is essential, as your priorities and needs will change as you scale up. Task management software helps construction teams manage more projects, more effectively which offers you more opportunity to expand and grow.

For more information on task management software, discover Beakon’s offering for yourself with our free trial. Alternatively to learn more about similar software that benefits construction sites with our article on the benefits of audit management software.

How To Keep Employees Engaged When Learning Remotely

How To Keep Employees Engaged When Learning Remotely

With remote work becoming the norm, knowing how to keep employees engaged in their training when working remotely is essential. Disengaged employees can cost your business, and therefore keeping them engaged while they train should be a top priority.

For many businesses, L&D is last on their to-do list and therefore the evolution to a digitised, cloud-based LMS system is often held off. However, with 2020 proving that every business needs to be prepared to train their people remotely, it’s time for businesses to invest in the software to keep employees engaged.

Here are the top ways to keep employees engaged when training remotely:

 

  • Communicate regularly to keep them up to date 

 

One of the key reasons that people switch off with their remote training is that no one is communicating with them. Whether it is reminding them to carry out the work, or offering advice on why learning on the job is so important, without communication remote training can seem like a waste of time to your busy employees.

Remote learning isn’t easy, but having communication channels that sit within a secure LMS is a sure fire way to remind people why they’re doing the training. Communicate with your employees regularly when working and training remotely to keep people awake and engaged.

 

  • Offer reminders to complete the training 

 

We can all be forgetful from time to time. Whether you’re a manager who needs to keep on top of your team’s training, or the staff members who’s training is overdue, when we’re busy on other things training can slip our minds.

Offering reminders that training is due or upcoming is a great way to allow employees to plan their time. With reminders, training doesn’t come as a last minute shock on a Friday afternoon when employees really can’t be bothered.

 A solid LMS makes this reminder process super easy by harvesting data and keeping track of where employees are up to with their learning. With this data, they are able to remind managers and the individual team members when something is overdue. This not only helps your business remain compliant, but it also allows your employees to stay engaged with their training.

 

  • Use a mobile-friendly system

 

Nowadays, it is essential that remote learning comes packaged in an easy-to-use mobile system.

Why? Because if you’re an employee on the go, the last thing you need is to have to sit at a desktop on site and complete training. Not only is this often a waste of valuable employee time on site, but it also means that your team members might have to complete training at a time that doesn’t suit them.

Everyone learns differently, and while one employee’s peak learning time might be 3pm on a weekday, others would prefer to complete training at home. With remote learning that is mobile compatible, the choice is placed into the employees hands. By empowering them in this way, you can ensure that they stay engaged and can learn in their own time.

 

  • Encourage them with feedback

 

Online grading is one of the quickest and easiest ways to let employees or contractors know how they’re doing with their training. With quick and easily digestible quizzes, people don’t feel as though training is a mammoth task. It’s all about offering learning in bitesize chunks that make it more fun.

It’s not just about offering them feedback online though, with live customisable tracking a quality LMS will allow you to see how individuals are doing too. This makes it super easy for a manager to check in on their team and see who is doing well and who needs a helping hand. Once managers can see how people are doing, it is recommended to reach out to team members and offer feedback.

An LMS makes this such an easy task, but the power of feedback and encouragement should not be underestimated. Empower your people with positive feedback, and you’ll soon see training engagement rates soar.

 

  • Make knowledge sharing easy

 

Not all knowledge on an LMS should come from packaged, external content. This can be helpful for some topics, however often site-specific or company-specific knowledge can only be shared from person to person. Therefore it is important that the content you’re sharing with your people isn’t generic, and sometimes comes from employees within the business.

If your content is boring and generic, your team will likely switch off as they’ve heard it a hundred times before. With a platform that enables knowledge sharing, your people will be much more engaged. When learning off of other people in the team, and handling documents that are actually used in real life, your people will feel more immersed in the learning process.

 

Do you need to do more to keep your employees engaged when they train remotely? Get in touch now to see how Beakon software can revamp your employees remote learning experience.

Online inductions: Are they effective?

Online inductions: Are they effective?

Are online inductions effective?

With COVID-19 having shaken how we do business, many businesses are opting to do inductions online now. This goes for traditional office setups, as well as businesses operating a site or working with contractors.

People have realised that online inductions are very effective and can speed up the process, whilst also requiring less manpower and offering a paper trail. These benefits have made them a rising star or 2020, with their popularity set to increase in 2021.

Here’s why your business might want to consider online inductions:

  • Offer your employees the chance to work in their own time

People learn in different ways, and at different times. With the online inductions you can allow your people to do self paced learning that they can complete at a time that suits them. It’s the ideal way to allow people to do their induction in their own time, whilst also creating a relationship with your employees whereby they know that their learning and safety compliance is their responsibility as well as your company’s.

  • Decreased operation costs

In person inductions can be very boring and repetitive, and they take a lot of time for a more senior employee to go through. This is essentially a waste of their valuable time, when the induction can take place online. Not only do you save on the costs of your people and their time, but you also save on things like room space, printed materials and external trainers. 

  • Online inductions allow you to record progress

Another key benefit of online inductions is that they are fully recorded. This means that your business is left with a paper trail of the training that an employee has completed which is great for both compliance and internal understanding of who has completed what. 

  • Consistency

With online training, you know that everyone is on the same page. Literally! Everyone completes the same training which means that you know that they are getting the same messaging, and that that messaging is correct. There is nothing worse than having a dispute and an employee saying “well I was taught to do x this way”. With online inductions, you know exactly what everyone was told, you know that it was consistent and you know that the employee signed off to say that they understand it.

  • Online inductions are mobile

One of the most troublesome aspects of in person training is that it requires people to be present. Online inductions can be completed wherever the employee is. Whether they want to work on mobile, a tablet or their computer, you can be sure that it will be easy for them to access their online induction and that they won’t have to pass on a piece of paper that might get lost. All of the information can be pulled up, at any time and any place on mobile.

  • Reduced risk with online inuctions

When you carry out inductions online you reduce the risks that are associated with putting a potentially untrained person in a high risk environment. Training online can allow you to fully train someone before they get onto the site, meaning that they will already have a good understanding of safety precautions.

What is a Contractor Induction Software?

A contractor induction software is an online solution that enables employers to quickly, and cost-effectively induct a new staff or contract worker. This software helps you to train your workers so that they arrive ready to work and compliant.

It should be noted that online induction could not replace a site-specific induction that will require meeting in person to cover any specific dangers or hazards. However, it is good enough to cut down on wasted time and allows everyone to be more productive.

As you can see, using technology to streamline your contractor induction programs will save you time and money. If you are unsure of how these benefits will work for your company, you can take advantage of a free, no-strings-attached trial of our online induction software.

 

Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.

Contractor management software: do you need it?

Contractor management software: do you need it?

Contractor management software: Why does your business need it?

Contractor management software is an integral part of managing any company that interacts with contractors. Whatever your business does, if you work with contractors, using a contractor management system will enable you to get a handle on those operations.

Whatever contractors you use – from plumbers, to carpenters, to paving experts – you’ll be able to keep on top of their work a lot more effectively with proper software.

The advantages of contractor management software

Contractor management software has many advantages, as it consolidates all contractor data into one system. This helps to protect your business and keep contractors compliant, as well as allowing you to automate processes and ensure that all contractors across your company are adhering to the same rules and regulations.

With contractor management systems, your business will be able to access a range of new tools that will keep your contractors on track and make the management of their projects safer, more enjoyable, and more productive too.

Here’s why your company needs contractor management software…

1. Onboard your contractors effectively

When you start working with contractors you need to be able to onboard them quickly and effectively so that they can start work safely. Contractor management solutions allow you to onboard contractors and communicate with them to perform automated activities.

This significantly cuts down the admin time, and means that your Facilities Management team only needs to press a button and then chase the contractors for their information. This information then gets held in one complete database which is safer and more compliant than paper based methods.

Contractor management software: do you need it?

2. Engage contractors in the contractor management system

One of the main benefits of a contractor management system is that you can engage contractors in the process and provide them with resources and training to help them understand the software. 

A robust contractor management system will include training and onboarding contractors on all aspects of the software and program, including registering and uploading contractor company information (insurance, W9 information, etc.), checking in/out using our GPS check in/Out or IVR telephone system, submitting electronic proposals and invoices, and adhering to all of your organization’s specific procedures.

3. Avoid costly mistakes with contractor records

Contractor management software keeps track of contractors details so that you know who is qualified and insured to do each role. This helps businesses avoid costly mistakes, and also keeps everyone safe on the job.

It helps you remain compliant as a business by validating that contractors have the correct and up to date insurance and licenses.

Contractor management software: do you need it?

4. Improve the productivity of your team

Contractor management solutions help to save time and streamline the process of contractor management. Your facilities management team will have a lot more time on their hands once the basic paperwork is taken care of by automated systems, and they are able to use data and insights from their management system to pick the best contractors for each job.

With a solid database of compliant contractors on hand, your team will be a lot more productive.

Ready to learn more about contractor management software? Head over to our article on 3 things a safety manager should know.

 

What role does business software play in digital transformation?

What role does business software play in digital transformation?

Software is not everything to digital transformation, but it is very important. Software updates and more importantly the education and getting people to use the tech is crucial for digital transformation.

Technology and Digital Transformation are definitely linked. But their relationship is subtle and is worth examining. Understanding the true nature of Digital Transformation is essential to knowing what it means for our businesses and organisations. 

Two widely held statements about Digital Transformation and technology:

– Digital Transformation amounts solely to digitising products and services.

– Digital Transformation is driven by technology. So, to transform digitally you must adopt new technology.

These both require further analysis…

Digital Transformation is Digitisation

Digitisation is the systematic transfer of products, processes and services online – ecommerce, document storage in the cloud, app-based administration.

During the digital age, this process is necessary and beneficial for many businesses to survive.  It allows convenient collaboration and more accessible products.

However, in this instance it does not amount to Digital Transformation – it is merely a tool to increase efficiency.

Digital Transformation = Technology Adoption

Adaptation is often paired with competition. Adapt or fall behind. Business leaders strive to tackle that challenge – often through adopting the latest technology. 

Nevertheless, whilst adopting software and technology can certainly help success in the  long term, it is not strictly Digital Transformation.  The primary steps towards digital transformation start within the business itself.

Strategy and culture come first

  • Strategy is the place to start

Strategy sets a direction along which the business travels. Strategic processes define problems, understand the market, the customer and the available resources that are needed to generate advantage over competitors. 

There is no successful strategy without a culture to support the experimentation that comes with strategic decisions – free rein to test ideas and gather data. 

  • Engaging people is the next step

The next change comes with staff and customer engagement. That is, the ability to provide valued services or products. Good customer engagement is a vital stepping stone towards Digital Transformation. This is because, when businesses  engage with our staff and customers, it facilitates implementing innovative software that will accelerate the business forward.

  • Then it’s nailing down your processes

Instilling processes that keep the digital transformation going is the next challenge.  Businesses need to aim at continual cycles of innovation – where internal processes support the strategy and the correct culture sustains competitive advantage.

  • Once those elements are solidified, software comes in

Then comes technology. This is all on the chalkboard until the correct technology is put in place. This is the stage when software can make a HUGE difference to digital transformation, and when adopted and embraced by your people it can change the way that you do businesses forever. 

Technology is a Cog in the Machine of Digital Transformation

The digital revolution, powered by technology, is responsible for the rapid speed of change we are currently experiencing. There are a host of digital tools that perform tasks in different ways – from the internet, to  artificial intelligence, to nanotechnology and robotics.

It’s easy to keep referring to technology as the be all and end all. But viewed correctly, the salient point is that technology provides us with faster, more efficient, more convenient, affordable and accurate processes.

These processes achieve human goals. And it is those goals that need to be kept in the forefront of the business mind. The danger is to get bogged down in an arms race that doesn’t actually help you achieve your business targets. 

Only when a piece of software no longer helps you achieve those targets in the best way, should it be considered obsolete. 

Digital Transformation means creating digital businesses that are agile and innovative in the digital age. The opposite are businesses that are ‘doing digital’. 

So, what is the role of software in Digital Transformation?

Business software, like most technology, provides a solution to a problem. They are  tools, delivery agents, cogs in a machine. . 

The key to successful technology design revolves around a clear definition of a problem followed by an understanding of the context around that problem. Put simply, technology is just one of the change blocks that need to be assessed when undergoing a Digital Transformation.

Software gives us the means to undergo a digital transformation. It’s how we utilise it that will bring the changes we aim for.

5 ways that learning management software protects your business

5 ways that learning management software protects your business

Businesses can be fragile things – they need careful inspection and protection in order to survive. When you employ people, it’s essential that they understand their role and safety responsibilities, otherwise you put your business at serious risk.

Systems like Learning Management Software can be installed to help keep your business running efficiently. Take a look at the top 5 ways that Learning Management Software can protect your business.

Limitless E-Learning 

In the modern climate, E-learning has become very popular. Online training courses bring huge benefits to a company that chooses to implement it. Employees are able to expand their knowledge base by learning from experts across the world. The potential is limitless.

Cost effective

Not only is Learning Management Software a way for employees to gather from an unparalleled bank of information, it is also more cost-effective than investing in in-person training. These kinds of software applications function as virtual classrooms. Employees attend from whatever remote location that best suits their employment situation, meaning that productivity can remain high. 

Upskills employees 

Learning management systems generate virtual learning environments with set modules, resource sharing and time limits. They are environments where learning is carried out efficiently. This is important because it gives employees the chance to take the process of upskilling seriously.

As the system runs each new training module, employees will be able to dive into the E-learning with very little difficulty or wasted time. The result: a much more high-trained, highly-motivated workforce.  

Digital trace

Learning Management Systems make it possible to keep track of all the administration, documentation, reporting and delivery of e-courses. In larger companies, it can often be hard to measure or define employee development. But with management systems, every trainee’s progress is kept readily available and easily illustrated in reports. By using these reporting tools, administrators can monitor how well each individual is doing and tailor their training accordingly. 

Keeping an accurate digital trace of all E-learning is vital when it comes to aspects of training that affect safety, like health and safety training. Management systems are really good tools in maintaining strong compliance practice within a company. Reducing risk of non-compliance should be at the top of all companies’ to-do list. 

Understanding your team’s knowledge

Learning Management Systems are also incredibly useful for getting a holistic view of how much your organisation knows. Learning applications provide a detailed picture of how much each department brushes up on their knowledge and upskills their people. 

This is something that often proves difficult in organizations that operate across various different platforms. Data on how much learning is going on can be lost and therefore it becomes tricky you understand how much your people actually know. However, when training is run across a single Learning Management System, these figures are presented clearly. 

Learning Management Software For Your Business

Businesses suffer from disjointed approaches to E-learning – or training in general. These disjunctions often create internal confusion or even financial instability. However, management software can help tidy up the process and keep businesses protected from inefficiencies. Discover more now!

How essential are QR codes to visitor management?  

How essential are QR codes to visitor management?  

QR codes have had a new lease of life in 2020, as many businesses have had to monitor and record every visitor due to COVID-19. QR codes have been essential in managing the people that we allow on our premises throughout 2020, but many businesses were also using them prior to COVID in order to carry out effective visitor management.

QR codes can be exceptionally helpful in managing visitors and contractors onto a site, and help to manage the flow of traffic that can sometimes become tricky for one person to manage. Take a look at how QR codes are proving themselves essential to visitor management in 2020.

What Are QR Codes?

A QR code can be defined as “a machine-readable code consisting of an array of black and white squares, typically used for storing URLs or other information for reading by the camera on a smartphone”.

They are a relatively new technology that is essentially a machine-readable label that can be scanned and holds information about the thing that it corresponds to. It is a great way to communicate and hold information in a tiny label.

Why Were QR Codes Created?

QR codes originated in 1994 in Japan, and were originally created to work within the automotive industry. The word QR code is short for Quick Response – and this is why QR codes were created – to be able to respond quickly in carrying information from one device to another.

They were created to aid the manufacturing process when building cars, as QR codes enabled high speed component tracking. Nowadays, they are still used in a similar manner in order to share information, however their use has been transferred across many industries.

How Do QR Codes Help With Visitor Management?

QR are now essential to visitor management for an array of reasons. These can be defined as:

  • They Make The Sign In Process Seamless

The issue with traditional visitor management with a pen and paper isn’t that it doesn’t work – it does when it’s completed correctly. However, one of the main issues with paper-based systems is that they rely on human brain power to ensure that the sign in is completed and then stored. 

QR codes take stress out of the sign in process and make it easy for visitors to sign in as soon as they get on site. In a post-COVID world, pretty much everyone is ready to sign in wherever they go, and when people see a QR code they are already familiar with the QR code process.

  • They Allow People To Self Check In

Your employees will benefit from allowing people to self check in and not having to monitor visitors coming in and out themselves. The QR code process means that a visitor is able to fill in the contact form themselves, which frees up your staff’s time.

  • They Move Visitor Details Online

There is nothing worse than having a paper based system and losing track of visitor details. This is especially true in the time of COVID, when it is a legal requirement to keep visitor data safe. With QR codes, the information is stored and saved digitally so that you never have to worry about misplacing your visitor information.

  • They Can Be Used For A Contactless Sign In

QR codes are very helpful for ensuring a safe visitor sign in from a social distancing point of view. With QR codes, the visitor needn’t come into contact with a staff member and can fill in their details easily. This means your team has one less thing to worry about when managing a project.

  • They Enable Pre-screening Questions

QR codes allow you to add pre-screening questions when someone leaves their details. This means that all information is stored digitally instead of manually and doesn’t rely on someone having to ask the awkward questions of how well someone has been feeling. The person simply fills it in on their phone without having to share personal information.

Are you looking to learn more about QR codes for visitor management? Discover the Beakon solution to visitor management that can transform how you sign visitors in.