How To Keep Employees Engaged When Learning Remotely

How To Keep Employees Engaged When Learning Remotely

With remote work becoming the norm, knowing how to keep employees engaged in their training when working remotely is essential. Disengaged employees can cost your business, and therefore keeping them engaged while they train should be a top priority.

For many businesses, L&D is last on their to-do list and therefore the evolution to a digitised, cloud-based LMS system is often held off. However, with 2020 proving that every business needs to be prepared to train their people remotely, it’s time for businesses to invest in the software to keep employees engaged.

Here are the top ways to keep employees engaged when training remotely:

 

  • Communicate regularly to keep them up to date 

 

One of the key reasons that people switch off with their remote training is that no one is communicating with them. Whether it is reminding them to carry out the work, or offering advice on why learning on the job is so important, without communication remote training can seem like a waste of time to your busy employees.

Remote learning isn’t easy, but having communication channels that sit within a secure LMS is a sure fire way to remind people why they’re doing the training. Communicate with your employees regularly when working and training remotely to keep people awake and engaged.

 

  • Offer reminders to complete the training 

 

We can all be forgetful from time to time. Whether you’re a manager who needs to keep on top of your team’s training, or the staff members who’s training is overdue, when we’re busy on other things training can slip our minds.

Offering reminders that training is due or upcoming is a great way to allow employees to plan their time. With reminders, training doesn’t come as a last minute shock on a Friday afternoon when employees really can’t be bothered.

 A solid LMS makes this reminder process super easy by harvesting data and keeping track of where employees are up to with their learning. With this data, they are able to remind managers and the individual team members when something is overdue. This not only helps your business remain compliant, but it also allows your employees to stay engaged with their training.

 

  • Use a mobile-friendly system

 

Nowadays, it is essential that remote learning comes packaged in an easy-to-use mobile system.

Why? Because if you’re an employee on the go, the last thing you need is to have to sit at a desktop on site and complete training. Not only is this often a waste of valuable employee time on site, but it also means that your team members might have to complete training at a time that doesn’t suit them.

Everyone learns differently, and while one employee’s peak learning time might be 3pm on a weekday, others would prefer to complete training at home. With remote learning that is mobile compatible, the choice is placed into the employees hands. By empowering them in this way, you can ensure that they stay engaged and can learn in their own time.

 

  • Encourage them with feedback

 

Online grading is one of the quickest and easiest ways to let employees or contractors know how they’re doing with their training. With quick and easily digestible quizzes, people don’t feel as though training is a mammoth task. It’s all about offering learning in bitesize chunks that make it more fun.

It’s not just about offering them feedback online though, with live customisable tracking a quality LMS will allow you to see how individuals are doing too. This makes it super easy for a manager to check in on their team and see who is doing well and who needs a helping hand. Once managers can see how people are doing, it is recommended to reach out to team members and offer feedback.

An LMS makes this such an easy task, but the power of feedback and encouragement should not be underestimated. Empower your people with positive feedback, and you’ll soon see training engagement rates soar.

 

  • Make knowledge sharing easy

 

Not all knowledge on an LMS should come from packaged, external content. This can be helpful for some topics, however often site-specific or company-specific knowledge can only be shared from person to person. Therefore it is important that the content you’re sharing with your people isn’t generic, and sometimes comes from employees within the business.

If your content is boring and generic, your team will likely switch off as they’ve heard it a hundred times before. With a platform that enables knowledge sharing, your people will be much more engaged. When learning off of other people in the team, and handling documents that are actually used in real life, your people will feel more immersed in the learning process.

 

Do you need to do more to keep your employees engaged when they train remotely? Get in touch now to see how Beakon software can revamp your employees remote learning experience.

Online inductions: Are they effective?

Online inductions: Are they effective?

Are online inductions effective?

With COVID-19 having shaken how we do business, many businesses are opting to do inductions online now. This goes for traditional office setups, as well as businesses operating a site or working with contractors.

People have realised that online inductions are very effective and can speed up the process, whilst also requiring less manpower and offering a paper trail. These benefits have made them a rising star or 2020, with their popularity set to increase in 2021.

Here’s why your business might want to consider online inductions:

  • Offer your employees the chance to work in their own time

People learn in different ways, and at different times. With the online inductions you can allow your people to do self paced learning that they can complete at a time that suits them. It’s the ideal way to allow people to do their induction in their own time, whilst also creating a relationship with your employees whereby they know that their learning and safety compliance is their responsibility as well as your company’s.

  • Decreased operation costs

In person inductions can be very boring and repetitive, and they take a lot of time for a more senior employee to go through. This is essentially a waste of their valuable time, when the induction can take place online. Not only do you save on the costs of your people and their time, but you also save on things like room space, printed materials and external trainers. 

  • Online inductions allow you to record progress

Another key benefit of online inductions is that they are fully recorded. This means that your business is left with a paper trail of the training that an employee has completed which is great for both compliance and internal understanding of who has completed what. 

  • Consistency

With online training, you know that everyone is on the same page. Literally! Everyone completes the same training which means that you know that they are getting the same messaging, and that that messaging is correct. There is nothing worse than having a dispute and an employee saying “well I was taught to do x this way”. With online inductions, you know exactly what everyone was told, you know that it was consistent and you know that the employee signed off to say that they understand it.

  • Online inductions are mobile

One of the most troublesome aspects of in person training is that it requires people to be present. Online inductions can be completed wherever the employee is. Whether they want to work on mobile, a tablet or their computer, you can be sure that it will be easy for them to access their online induction and that they won’t have to pass on a piece of paper that might get lost. All of the information can be pulled up, at any time and any place on mobile.

  • Reduced risk with online inuctions

When you carry out inductions online you reduce the risks that are associated with putting a potentially untrained person in a high risk environment. Training online can allow you to fully train someone before they get onto the site, meaning that they will already have a good understanding of safety precautions.

What is a Contractor Induction Software?

A contractor induction software is an online solution that enables employers to quickly, and cost-effectively induct a new staff or contract worker. This software helps you to train your workers so that they arrive ready to work and compliant.

It should be noted that online induction could not replace a site-specific induction that will require meeting in person to cover any specific dangers or hazards. However, it is good enough to cut down on wasted time and allows everyone to be more productive.

As you can see, using technology to streamline your contractor induction programs will save you time and money. If you are unsure of how these benefits will work for your company, you can take advantage of a free, no-strings-attached trial of our online induction software.

 

Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.

Contractor management software: do you need it?

Contractor management software: do you need it?

Contractor management software: Why does your business need it?

Contractor management software is an integral part of managing any company that interacts with contractors. Whatever your business does, if you work with contractors, using a contractor management system will enable you to get a handle on those operations.

Whatever contractors you use – from plumbers, to carpenters, to paving experts – you’ll be able to keep on top of their work a lot more effectively with proper software.

The advantages of contractor management software

Contractor management software has many advantages, as it consolidates all contractor data into one system. This helps to protect your business and keep contractors compliant, as well as allowing you to automate processes and ensure that all contractors across your company are adhering to the same rules and regulations.

With contractor management systems, your business will be able to access a range of new tools that will keep your contractors on track and make the management of their projects safer, more enjoyable, and more productive too.

Here’s why your company needs contractor management software…

1. Onboard your contractors effectively

When you start working with contractors you need to be able to onboard them quickly and effectively so that they can start work safely. Contractor management solutions allow you to onboard contractors and communicate with them to perform automated activities.

This significantly cuts down the admin time, and means that your Facilities Management team only needs to press a button and then chase the contractors for their information. This information then gets held in one complete database which is safer and more compliant than paper based methods.

Contractor management software: do you need it?

2. Engage contractors in the contractor management system

One of the main benefits of a contractor management system is that you can engage contractors in the process and provide them with resources and training to help them understand the software. 

A robust contractor management system will include training and onboarding contractors on all aspects of the software and program, including registering and uploading contractor company information (insurance, W9 information, etc.), checking in/out using our GPS check in/Out or IVR telephone system, submitting electronic proposals and invoices, and adhering to all of your organization’s specific procedures.

3. Avoid costly mistakes with contractor records

Contractor management software keeps track of contractors details so that you know who is qualified and insured to do each role. This helps businesses avoid costly mistakes, and also keeps everyone safe on the job.

It helps you remain compliant as a business by validating that contractors have the correct and up to date insurance and licenses.

Contractor management software: do you need it?

4. Improve the productivity of your team

Contractor management solutions help to save time and streamline the process of contractor management. Your facilities management team will have a lot more time on their hands once the basic paperwork is taken care of by automated systems, and they are able to use data and insights from their management system to pick the best contractors for each job.

With a solid database of compliant contractors on hand, your team will be a lot more productive.

Ready to learn more about contractor management software? Head over to our article on 3 things a safety manager should know.

 

What role does business software play in digital transformation?

What role does business software play in digital transformation?

Software is not everything to digital transformation, but it is very important. Software updates and more importantly the education and getting people to use the tech is crucial for digital transformation.

Technology and Digital Transformation are definitely linked. But their relationship is subtle and is worth examining. Understanding the true nature of Digital Transformation is essential to knowing what it means for our businesses and organisations. 

Two widely held statements about Digital Transformation and technology:

– Digital Transformation amounts solely to digitising products and services.

– Digital Transformation is driven by technology. So, to transform digitally you must adopt new technology.

These both require further analysis…

Digital Transformation is Digitisation

Digitisation is the systematic transfer of products, processes and services online – ecommerce, document storage in the cloud, app-based administration.

During the digital age, this process is necessary and beneficial for many businesses to survive.  It allows convenient collaboration and more accessible products.

However, in this instance it does not amount to Digital Transformation – it is merely a tool to increase efficiency.

Digital Transformation = Technology Adoption

Adaptation is often paired with competition. Adapt or fall behind. Business leaders strive to tackle that challenge – often through adopting the latest technology. 

Nevertheless, whilst adopting software and technology can certainly help success in the  long term, it is not strictly Digital Transformation.  The primary steps towards digital transformation start within the business itself.

Strategy and culture come first

  • Strategy is the place to start

Strategy sets a direction along which the business travels. Strategic processes define problems, understand the market, the customer and the available resources that are needed to generate advantage over competitors. 

There is no successful strategy without a culture to support the experimentation that comes with strategic decisions – free rein to test ideas and gather data. 

  • Engaging people is the next step

The next change comes with staff and customer engagement. That is, the ability to provide valued services or products. Good customer engagement is a vital stepping stone towards Digital Transformation. This is because, when businesses  engage with our staff and customers, it facilitates implementing innovative software that will accelerate the business forward.

  • Then it’s nailing down your processes

Instilling processes that keep the digital transformation going is the next challenge.  Businesses need to aim at continual cycles of innovation – where internal processes support the strategy and the correct culture sustains competitive advantage.

  • Once those elements are solidified, software comes in

Then comes technology. This is all on the chalkboard until the correct technology is put in place. This is the stage when software can make a HUGE difference to digital transformation, and when adopted and embraced by your people it can change the way that you do businesses forever. 

Technology is a Cog in the Machine of Digital Transformation

The digital revolution, powered by technology, is responsible for the rapid speed of change we are currently experiencing. There are a host of digital tools that perform tasks in different ways – from the internet, to  artificial intelligence, to nanotechnology and robotics.

It’s easy to keep referring to technology as the be all and end all. But viewed correctly, the salient point is that technology provides us with faster, more efficient, more convenient, affordable and accurate processes.

These processes achieve human goals. And it is those goals that need to be kept in the forefront of the business mind. The danger is to get bogged down in an arms race that doesn’t actually help you achieve your business targets. 

Only when a piece of software no longer helps you achieve those targets in the best way, should it be considered obsolete. 

Digital Transformation means creating digital businesses that are agile and innovative in the digital age. The opposite are businesses that are ‘doing digital’. 

So, what is the role of software in Digital Transformation?

Business software, like most technology, provides a solution to a problem. They are  tools, delivery agents, cogs in a machine. . 

The key to successful technology design revolves around a clear definition of a problem followed by an understanding of the context around that problem. Put simply, technology is just one of the change blocks that need to be assessed when undergoing a Digital Transformation.

Software gives us the means to undergo a digital transformation. It’s how we utilise it that will bring the changes we aim for.

5 ways that learning management software protects your business

5 ways that learning management software protects your business

Businesses can be fragile things – they need careful inspection and protection in order to survive. When you employ people, it’s essential that they understand their role and safety responsibilities, otherwise you put your business at serious risk.

Systems like Learning Management Software can be installed to help keep your business running efficiently. Take a look at the top 5 ways that Learning Management Software can protect your business.

Limitless E-Learning 

In the modern climate, E-learning has become very popular. Online training courses bring huge benefits to a company that chooses to implement it. Employees are able to expand their knowledge base by learning from experts across the world. The potential is limitless.

Cost effective

Not only is Learning Management Software a way for employees to gather from an unparalleled bank of information, it is also more cost-effective than investing in in-person training. These kinds of software applications function as virtual classrooms. Employees attend from whatever remote location that best suits their employment situation, meaning that productivity can remain high. 

Upskills employees 

Learning management systems generate virtual learning environments with set modules, resource sharing and time limits. They are environments where learning is carried out efficiently. This is important because it gives employees the chance to take the process of upskilling seriously.

As the system runs each new training module, employees will be able to dive into the E-learning with very little difficulty or wasted time. The result: a much more high-trained, highly-motivated workforce.  

Digital trace

Learning Management Systems make it possible to keep track of all the administration, documentation, reporting and delivery of e-courses. In larger companies, it can often be hard to measure or define employee development. But with management systems, every trainee’s progress is kept readily available and easily illustrated in reports. By using these reporting tools, administrators can monitor how well each individual is doing and tailor their training accordingly. 

Keeping an accurate digital trace of all E-learning is vital when it comes to aspects of training that affect safety, like health and safety training. Management systems are really good tools in maintaining strong compliance practice within a company. Reducing risk of non-compliance should be at the top of all companies’ to-do list. 

Understanding your team’s knowledge

Learning Management Systems are also incredibly useful for getting a holistic view of how much your organisation knows. Learning applications provide a detailed picture of how much each department brushes up on their knowledge and upskills their people. 

This is something that often proves difficult in organizations that operate across various different platforms. Data on how much learning is going on can be lost and therefore it becomes tricky you understand how much your people actually know. However, when training is run across a single Learning Management System, these figures are presented clearly. 

Learning Management Software For Your Business

Businesses suffer from disjointed approaches to E-learning – or training in general. These disjunctions often create internal confusion or even financial instability. However, management software can help tidy up the process and keep businesses protected from inefficiencies. Discover more now!

How essential are QR codes to visitor management?  

How essential are QR codes to visitor management?  

QR codes have had a new lease of life in 2020, as many businesses have had to monitor and record every visitor due to COVID-19. QR codes have been essential in managing the people that we allow on our premises throughout 2020, but many businesses were also using them prior to COVID in order to carry out effective visitor management.

QR codes can be exceptionally helpful in managing visitors and contractors onto a site, and help to manage the flow of traffic that can sometimes become tricky for one person to manage. Take a look at how QR codes are proving themselves essential to visitor management in 2020.

What Are QR Codes?

A QR code can be defined as “a machine-readable code consisting of an array of black and white squares, typically used for storing URLs or other information for reading by the camera on a smartphone”.

They are a relatively new technology that is essentially a machine-readable label that can be scanned and holds information about the thing that it corresponds to. It is a great way to communicate and hold information in a tiny label.

Why Were QR Codes Created?

QR codes originated in 1994 in Japan, and were originally created to work within the automotive industry. The word QR code is short for Quick Response – and this is why QR codes were created – to be able to respond quickly in carrying information from one device to another.

They were created to aid the manufacturing process when building cars, as QR codes enabled high speed component tracking. Nowadays, they are still used in a similar manner in order to share information, however their use has been transferred across many industries.

How Do QR Codes Help With Visitor Management?

QR are now essential to visitor management for an array of reasons. These can be defined as:

  • They Make The Sign In Process Seamless

The issue with traditional visitor management with a pen and paper isn’t that it doesn’t work – it does when it’s completed correctly. However, one of the main issues with paper-based systems is that they rely on human brain power to ensure that the sign in is completed and then stored. 

QR codes take stress out of the sign in process and make it easy for visitors to sign in as soon as they get on site. In a post-COVID world, pretty much everyone is ready to sign in wherever they go, and when people see a QR code they are already familiar with the QR code process.

  • They Allow People To Self Check In

Your employees will benefit from allowing people to self check in and not having to monitor visitors coming in and out themselves. The QR code process means that a visitor is able to fill in the contact form themselves, which frees up your staff’s time.

  • They Move Visitor Details Online

There is nothing worse than having a paper based system and losing track of visitor details. This is especially true in the time of COVID, when it is a legal requirement to keep visitor data safe. With QR codes, the information is stored and saved digitally so that you never have to worry about misplacing your visitor information.

  • They Can Be Used For A Contactless Sign In

QR codes are very helpful for ensuring a safe visitor sign in from a social distancing point of view. With QR codes, the visitor needn’t come into contact with a staff member and can fill in their details easily. This means your team has one less thing to worry about when managing a project.

  • They Enable Pre-screening Questions

QR codes allow you to add pre-screening questions when someone leaves their details. This means that all information is stored digitally instead of manually and doesn’t rely on someone having to ask the awkward questions of how well someone has been feeling. The person simply fills it in on their phone without having to share personal information.

Are you looking to learn more about QR codes for visitor management? Discover the Beakon solution to visitor management that can transform how you sign visitors in.

 

Benefits of Inducting New Contractors Online

Inducting new contractors is always a challenge for many managers. In fact, many managers who use our contractor induction software described the onboarding process as one of the “biggest management challenges” they were facing.

Honestly, this should not come as a surprise for several reasons. For example, independent contractors are more likely to spend less time with you than an employee would. Also, because contractors usually have specialised skill sets that are in demand, they would probably be working in different locations and be on a very tight schedule. Because of these reasons, onboarding contractors as quickly as possible is a top priority.

However, most companies still use the traditional classroom model of training new employees. Unfortunately, this model no longer works due to today’s demanding work environment. This is especially true when it comes to health and safety induction for independent contractors.

Disadvantages of this model include:

  • Delaying workers from starting their jobs,
  • Cutting into production schedules (for manufacturing companies), and
  • Failing to take into account the diverse learning styles of contractors

Also, this model is too time-consuming to plan and administer – especially for managers with hectic schedules. It is because of these reasons and disadvantages that companies are now turning to online contractor induction software to help them induct new contractors in the company’s health and safety training protocols.

 

Benefits of Using Contractor Induction Software

There are several reasons why a manager should opt for using software to induct new contractors. As mentioned earlier in this article, getting contractors inducted as soon as possible is a top priority if you want your company to remain productive and still compliant with safety regulations.

Listed below are some of the benefits you will get when you induct new contractors online using Beakon’s contractor induction software:

  • Contractor’s accountability, responsibility, and tracking are boosted
  • Because contractors spend more time in the field and less in a classroom, they can become more productive
  • All onboarding training is standardised and streamlined
  • The induction is self-paced, so this accommodates the different learning styles of your contractors
  • The effectiveness and efficiency of your contractors are significantly increased
  • It saves much money that would otherwise go into logistics and in-person training
  • You can increase contractor retention through frequent testing of their knowledge as they feel you care about their growth

Our contractor management software has been embraced by top brands from various industries. One of the reasons for this adoption is because our software is one of the most effective when it comes to health and safety training.

We have various modules that cater to several aspects of workplace safety including incident management, injury management, learning management, permit to work and risk assessment. This makes our all-in-one software even more valuable to managers who end up deploying the software across their entire organisation. If you want to take our contractor induction software for a spin, you can grab a free trial here.

 

Contractor Management Software: What It Is And Why You Need To Invest In One Today

Managing contractors is an essential aspect for any company that works with several independent contractors. There are several reasons and benefits why a company might decide to bring in contractors to supplement their current staff.

One of the main advantages of bringing on contractors is that it allows specialist skill sets to be deployed into an organisation without any long-term commitments. This allows a company to be more efficient without the overhead costs of hiring someone new – especially when the services needed are not recurrent.

Common Drawbacks of Manually Managing Contractors

Regardless of company size, when you have several contractors on your payroll, there has to be a management process in place to help you keep track of all the projects going on. A common occurrence, especially in larger organisations, is for contractors to employ sub-contractors to handle different aspects of the projects they were commissioned to do. This means you will regularly need to issue a new permit to work systems and conduct inductions for these new faces every time. This is not only time-consuming and stressful but also redundant when a contractor management software can do all these with just the click of a button.

What Is Contractor Management Software?

Just as the name implies, a contractor management software enables you to manage all the contractors currently under your company’s payroll. If you continuously outsource projects to contractors, then investing in this one piece is crucial to the overall effectiveness of your company.

This software not only enables you to collate all commercial contractor information into a single database, but also to automate processes across national, regional, and local contractors. Standard features you can expect in a premium contractor management software includes:

  • Managing insurance, licenses, SWMS, JSA’s and other documents.
  • Online Induction and training.
  • E-learning audio and video content
  • Automating tasks and alerts, SMS or email.
  • Remotely audit contractors online instantly.

Our management software for contractors allows you to track all your inductions, audits, and documents in one place, and on one platform, thus eliminating the need for paperwork.

Top Benefits of Contractor Management Software

Organizing and managing work orders, while also monitoring performance and ensuring contract workers are productive are some of the most compelling reasons to invest in a contractor management software.

Other examples include:

  • Onsite check-in and check-out
  • Work verification through photo and video upload
  • Centralized data, thus eliminating the need for paperwork
  • Simplifies the exchange of documentation and forms essential to the completion of tasks
  • Real-time and automated reports and alerts based on project completion or other notifications
  • Reduces stress and saves time for both contractors and employers for repeatable tasks such as training and inductions.

Any contractor management solution worth your investment should have an easy-to-use, intelligent, and intuitive design for both you and your contractors. This, in turn, increases productivity, reduces costs, and minimises overall risk – all critical factors when working with contractors.

Conclusion

The benefits and importance of contractor management software cannot be overemphasised. It allows you to manage several contractors without the hassle of being overwhelmed with paperwork. If this sounds like what you would like to experience in your company without making any financial commitment, then you can take advantage of our free trial.

The Importance of Contractor Management Software

What is a Contractor Management Software?

Contractor management software is an important part to managing any company, business or organization’s interactions with the contractors who support its operations and facilities. It is an integral part in managing all contractor types from electricians to plumbers, HVAC to garbage removal, paving to painting.

A contractor management system/software consolidates all contractor information into one database. And can then automate any processes across national, regional and local contractors.

Contractor Management & Onboarding

The first step for of utilizing a contractor management software is the onboarding of your commercial contractors onto the management software platform. Once on the platform your contractors can communicate and transact electronically with your Facilities Management team, and your facilities management team can perform an array of automated activities including work verification, electronic payments, and analytics.

Assess both the technology and the level of support of a contractor management solution

Onboarding and training your external contractors on how to get started and use the system is crucial as it will ensure proper and consistent use. Effective onboarding also leads to maximizing value and minimizing errors and risk by automating contractor sourcing, work order management and invoice/payment processes.

To have a truly successful facilities management program, contractors must be fully engaged in the process. It’s why whenever you evaluate a contractor management solution you cannot look at just the technology. You need to focus on the resources that go into contractor training. What good is software if no one knows how to use it or doesn’t full understand the features?

A robust contractor management system will include training and onboarding contractors on all aspects of the software and program, including registering and uploading contractor company information (insurance, W9 information, etc.), checking in/out using our GPS check in/Out or IVR telephone system, submitting electronic proposals and invoices, and adhering to all of your organization’s specific procedures.

One of the most significant benefits of having all your contractors trained and on board with contractor management service automation is that it enables you to receive objective, quantifiable performance metrics. It minimizes room for error, ensures brand consistency across all locations and avoids costly mistakes. It also ensures compliance by validating that contractors have the necessary and up-to-date insurance and licenses.

Ongoing Training and Web-Based Instructions

Training needs to take place continuously as contractors hire new employees, as new features are added or modified in the contractor management software, and to also serve as a refresher for those already using the system. Training can take place in person, but most contractor management programs provide value and efficiency in web-based instruction (training webinars) for commercial contractors and facilities management teams. Effective training and onboarding can save time and manpower in getting your contractor son the contractor management system and up to speed.

The Advantages of Contractor Management Solutions

Contractor management solutions enable facilities managers to better organize and manage work orders, and monitor performance and productivity. As facilities management becomes more data-driven, it’s critical that contractor sourcing not rely solely on relationships and perceived trust, but also include objective, quantifiable performance metrics. As with every aspect of your operations, you want to make sure you have the best-performing contractors doing your work.