How Important Are Online Safety Inductions? Everything a Safety Manager Should Know

Inductions establish an important part of onboarding new staff in your company. In actuality, an induction helps a company or an employer in meeting their obligation of giving a protected workplace according to the state or territory directions.

A safety induction is done to recognise dangers and perils, for example, how to distinguish between hazards and risks. So for what reason is a safety induction important?

What is the reason for safety inductions?

Safety inductions establish the initial step that a company takes for their workers (counting visitors and contractors) to ensure that the workers have all the information and abilities they have to perform their obligations in a protected manner. This additionally incorporates adhering to safety directions given to the workers to assist them with their very own safety and the safety of others.

A safety induction ought to be conducted for every worker before they begin working. This can be an expansive induction covering many perspectives, for example, company information, hardware information and safety measures. A few companies additionally add various decision inquiries to guarantee that the workers have pursued the induction.

Amid this induction, it is essential to ensure that the workers know about the dangers and risks that may be available at their workplace. For instance, dangers related to activity controlling, hazards associated with manipulating synthetic concoctions, and so forth.

Demonstrating proper methodologies
Preparation and guidance ought to be a key piece of showing to your worker’s adequate methods to perform their activity securely. For instance, this incorporates how to work a plant or apparatus, repairing or adjusting gear, and so on – thus helping them avoid any mistakes.

Regardless of whether your workers have been performing comparable obligations in their past activity, do not accept they have the information and aptitudes to carry out their operation securely at the new workplace or with your gear.

Furthermore, if you have various locales, it is essential to direct your induction again with the end goal to reinforce your safety prerequisites and frameworks. A safety induction is not powerful if just a sheet of paper is given to your workers to peruse and sign. It is vital that companies ensure that the workers have comprehended your safety prerequisites.

Why are safety inductions conducted?

Companies ought not to accept that workers beginning nearby know about their wellbeing and safety obligations.

As a company, you are required to:

  • Inform the workers of his/her obligations and your duties as a company.
  • Inform the workers of the particular dangers and risks, relevant principles and expected safe practices.
  • Evaluate the aptitudes of the workers to guarantee that employments are attempted so that the safety of the worker is secured.
  • Prepare the worker, so the necessary safety aptitudes are created.

 

How to conduct a safety induction?

Leading inductions has never easier with Beakon. With our induction software, you can do without your old powerpoints, and instead use online learning management systems (LMS). This means your workers do not have to go to your site prior to beginning work. They should merely to finish their online induction on their PC or portable. After fruitful completion, you are told by email, and your worker gets a digital authentication that can be printed out and handed on the first day at work.

Join today for a free trial of Beakon and appreciate every one of the advantages it offers. This includes induction software, safety management software, and even permit-to-work systems. Beakon is an all-in-one solution that meets all your organisational safety needs.

Online Induction Training: The Fastest Way to Streamline and Get New Employees Up-To-Date

Training new employees or contractors is one of the most critical aspects of running a successful business.

At the point when employees have appropriate induction training, they are in a superior position to succeed; they know how to play out the activity, the arrangements, and systems of your organization, and they turn out to be more acquainted with your corporate culture and mission. Setting your team up for progress with the correct training is a win for them and a win for you.

On the off chance that you do not legitimately train your employees, you are in danger for a large number of issues, including workplace mishaps, below average work, and losing great employees since they do not feel like they were given the instruments to succeed.

Here are a couple of tips to streamline your employee training and get your new team individuals trained and working effectively as fast as could be allowed:

 

  1. Preparation is a key factor

The best way to having an active employee is training readiness. Knowing precisely what you have to train your employees on, what printed material you have to gather, and everything else that should be done before they are prepared to work is essential for a successful training knowledge.

Making an agenda of employee training to-do-list is an excellent method to remain composed. Knowing all that you have to complete from the very beginning will enable you to oversee the training procedure and get past the things rapidly and proficiently.

As your new team part finishes each piece of the induction training, confirm it on your agenda. Toward the end of the training process, return and ensure you have not missed anything before closing down that their employee training is completed.

 

  1. Ensure you have clearly defined roles for all employees

A key component to fruitful and streamlined employee induction training is characterized jobs. In case you do not know precisely what your new employee will be in charge of, it is difficult to recognize (and assign) what training will be necessary.

Before you procure somebody and set up together an employee training program, ensure you have unmistakably characterized the job and know precisely what that individual will be in charge of; that way, you recognize what sort of training they will be sufficient.

3. Move your employee/contractor inductions online

The ideal approach to streamline the employee training procedure and monitor every employee advance is to take things online. Utilising online induction software makes the training procedure more straightforward for you and your employees. For your team, it is useful to have the majority of their training materials on one focal stage.

Online induction is additionally useful for consistency reasons; when the majority of your employee training is done online, it is anything but confusing to sort out and store all the required documentation and printed material and access it whenever you require it.

 

How Beakon can help

At Beakon, we are focused on making employee training in Australia quicker, simpler, and more productive.

With our online induction training software, you can process inductees online from wherever you are – no should be in the workplace. You can likewise demand and record important printed material and screen employee and temporary worker advance – all from a stage exceptionally marked to coordinate your business.

To get started, take advantage of our FREE TRIAL today. You can cancel anytime, and there are no strings attached. Click here to begin.

5 Tips to Conduct a Better Risk Assessment for Your Organisation

The orderly administration of risks not just causes your employees to be more secure and healthier; it also helps their profitability. Risk assessments are extraordinary compared to other devices businesses have for protecting their employees. A risk assessment is a well-ordered process that distinguishes potential dangers in the workplace.

The Work Health and Safety Act 2011 (WHS) necessitates that businesses distinguish and eliminate risks “so far as is reasonably practicable.” Even if your organization has already directed a risk assessment, it is wise to survey and refresh these frequently. All things considered, forms, hardware, industry standards, and employees change. Operating in line with current prescribed procedures will prevent injuries and advance a culture of safety in your workplace.

 

The following tips can assist you in conducting a superior risk assessment for your business.

 

  1. Distinguish the Risks

Dangers fluctuate incredibly from business to business. The risks inherent in office work are altogether different from the hazards looked by machinists or factory workers. Therefore, it is vital to assess the dangers faced by all employees in your one of a kind workplace.

“Hazards” and “risks” are extraordinary. A hazard is “something with the possibility to cause hurt.” Dangers may include dangerous advances, entryways nearby too rapidly and too forcefully, or water that runs unexpectedly hot. A risk is “the probability of that potential damage being figured it out.” How likely is it that someone could slip on the means or have their fingers pummeled in the entryway?

There are a few different ways you can distinguish hazards. As a minimum, lead a site walkthrough and connect with employees with studies and criticism demands. Ensure you classify risks according to their tendency, whether they are physical, mental, compound or natural.

 

  1. Recognize Potential Casualties

Once you have recognized dangers, consider who in the workplace might be hurt. Examples include full-time employees, part-time employees, contractors, suppliers, visitors, clients and even members of the public – any person who interacts with your site is powerless to risks.

When potential casualties have been recognised for each risk, you can begin to address them deliberately. In some cases, you may need to look at internal measures like employee training. For others cases, when your potential casualties are outer partners like clients and contractors, your risk administration should seek to elective techniques.

 

  1. Minimize Risks

With the hazards and potential casualties distinguished, it is time to make a move. Hazards can be managed in two different ways: evacuate them, or control them to minimize the probability of injury.

In any case, a simplistic solution that evacuates all risk will not be suitable for all circumstances. Guarantee you classify risk levels and execute solutions that accomplish a “low” risk rating.

 

  1. Report Everything

Most businesses are legitimately required to record the findings of their risk assessment. Lawfulness aside, documenting your results will be useful in a few different ways. It gives an enduring report of risk assessment and control, which can manage your risk minimisation later on. Using a template or computerized checklist will assist you with creating a professional and exhaustive risk assessment that can be quickly refreshed and looked into.

 

  1. Consistently Audit

As we have said beforehand, very few workplaces remain the same after a year. Therefore, it is vital to survey and refresh your risk assessment process all the time. A simple audit will solve that problem.

Make your risk assessments easy and powerful by using versatile health and safety software from Beacon. We offer a free, no-strings-attached trial that you can take advantage of and use to see the power of using technology in your company’s safety program.

3 Steps to Build an Organisational Culture of Safety Through Employee Inductions

Employees in their first month at work are three times more prone to injury than the workers who have been there for over a year.

The reason is simple. These new employees are faced with new assignments, unfamiliar equipment and tools, funny-sounding names and terms they are not used to. These examples are just a few of what new employees face. As a result, it is not difficult to perceive how health and safety considerations can easily be ignored. When this happens, incidents occur.

Therefore, Health and Safety Managers should discover effective approaches to enable new employees to maintain a strategic distance from injuries during their first few, high-risk, weeks on the job. The solution is an efficient employee on-boarding and induction process.

 

Step 1. Decide on what to Incorporate into an Employee Induction Process

For you to deliver your employee induction process, you will need a learning management system (LMS). This system enables you to deliver the Health and Safety training to new employees on a flexible schedule without it taking your time or reducing the productivity of your managers.

Of course, there is a considerable measure of ground to cover when inducting new employees. The beauty of using an LMS is that you can record the session once and you can send new employees the link to take the induction.

Health and Safety Managers see employee inductions as an avenue to build up a positive culture of safety in the organisation. You are in charge of being compliant, and you must get new employees up to speed as quickly as possible without hindering productivity – an online onboarding process is a key.

Step 2. Utilize an Employee Induction Checklist

Employee induction checklists are a helpful starting point when you go about enhancing your onboarding procedure. Contingent upon your industry, your business, and your frameworks and processes, this checklist may include a variety of health and safety policies that are particular to your employees’ needs.

With that said, outlined below are the fundamentals every induction process includes:

  • Emergency procedures, including instructions for evacuation, crisis assembly locations, emergency exits, fire alarms, and fire equipment like extinguishers, etc.
  • First aid treatment
  • Information relating to organisational health and safety legislations to increase compliance
  • Safe work practices
  • Protective equipment and gear requirements and condition, for example, safety glasses or work gloves
  • Risks and dangers innate to your particular working environment

These are general, but vital, additions in employee inductions. A useful checklist will be one that is consistently evolving in light of feedback from employees and emerging dangers from within the working environment.

This form can quiz employees on health and safety policies and ask for recommendations that can be used to iterate your induction checklist.

Step 3. Consistently Enhance Employee Inductions over Time

The best way to test the effectiveness of anything is to gather enough feedback. With the right feedback and accurate, unbiased reports, you can be able to use to fine-tune your employee inductions over time.

A simple way to gather this data is to create a feedback request form that you will send out a few weeks after the induction. You can automate this process for full-time employees. However, this is not necessary for contract workers who might only be working for a short while.

The feedback request form can test employees on health and safety policies and request suggestions that can be utilized to emphasize your induction checklist.

In conclusion

For you to create a thorough, successful employee induction, you require a checklist that can be produced and enhanced as times go by.

Beakon’s suite of software enables you to build dynamic employee and contractor onboarding lessons that will have your workers hit the ground being productive. Start a no-risk free trial today to get started.

 

Work Health and Safety Inductions: Top 3 Mistakes to Avoid

According to research from Toronto-based Institute for Work & Health, employees in their first month at a new job are 3 times more prone to be harmed at work than workers who have been at their occupations for more than a year.

While the research does not clarify why new employees are at such high hazard for damage, specialists have conjectured. Some bring up that new employees are performing new assignments, some of which are unsafe. Others propose that new employees might be reluctant to make inquiries since they need to appear equipped and ingrain their new employers with trust in them. Overall, others say that new employees are new to the gear and work conditions and conceivably overpowered by the sheer number of subtle elements they should learn in a short measure of time.

Whatever the purpose behind this expanded hazard, employers ought to assess their work health and safety inductions to limit the threat to new employees.

In this post, we will look at basic oversights made amid inductions that, whenever amended, could assist your new employees with being safer at work.

1. Skimming over Health and Safety Policies

Much of the time, work has been heaping up amid the enlisting period, and you would get a kick out of the chance to get your new worker working instantly. Nevertheless, fight the temptation to skim over health and safety policies amid your inductions to spare time. Why?

Inductions are a key time when you can impart positive safety propensities in your employees. These propensities prompt a healthy culture of safety, to assist your new employees with realizing that their safety is essential to you. You can do this by setting aside an opportunity to clarify your policies and answer any inquiries that emerge completely.

2. Being Disorganized

You have a considerable measure of ground to cover in your work health and safety inductions, and it is very simple to overlook a portion of the data. A structure is a vital component to ensuring you cover all the fundamental data.

The best technique we are aware of for recalling all that you have to cover in your inductions it to utilize a worker enlistment checklist. Our software enables you to construct intelligent computerized checklists with the goal that you can make enlistment checklists for various positions and distinctive employees.

Our software enables you to streamline your inductions by allotting classes to everything. In this manner, you do not sit around idly going over data that will not be helpful to a worker; instead, you will make certain to cover the basics for the new worker’s position.

Since the app is accessible on smartphones, you will not need to stress over printing out sheets of paper and losing printed versions. You will have everything in the induction software, including subjects like crisis techniques, clearing directions, get together areas, safe work hones, emergency treatment, defensive hardware, and dangers inalienable to your workplace.

3. Enabling Your Inductions to Become Obsolete

In the event that you think back a few years, you will see that things have changed at your workplace. You have procured some new gear. Your items and administrations may have made strides. Employees come and go, and you may have even expanded your workspace. Have you changed your work health and safety inductions to stay on top of these progressions? If not, you could be putting your new employees in danger.

You can utilize Beakon software for the reviews. Our software makes the reviews simple to finish for your employees, and you will get data that will assist you with improving your inductions and begin important discussions about your workplace’s safety.

By maintaining a strategic distance from these three mistakes, you can altogether perform work health and safety inductions for your new employees and make a culture of safety at your workplace. Improve your enlistment procedure by utilizing our software and apps to make and audit your inductions and to ensure you cover each imperative point.

To experience the awesomeness of our all-in-one software for yourself, start a free trial today.

How To Guide: Using A Learning Management System To Onboard New Employees

Gone are the days when employees are expected to start and end their careers in a particular company. With the increasing trend of freelancing and lifestyle business options gaining ground among most millennials, statistics reveal that new employees base their decision about staying in a company for the long-term on the first six months, with about one-third leaving for a better opportunity within that timeframe.

As a result, companies no longer have the luxury (or leisure) of offering on-the-job training for new employees. Companies want their employees to hit the ground running and be as productive as possible from the get-go. This is even more important in industries that hire seasonally such as hospitality, manufacturing, and sales.

The best way, therefore, to help new hires hit the ground running is to offer a systemized onboarding process that indoctrinates them into the company culture while familiarising them with the procedures needed to carry out their job duties with utmost efficiency. This can be done by using a learning management system or LMS to create an induction training that will arm new employees with everything they need to be fully functional after their first week on the job.

Benefits of Using a Learning Management System for Employee Onboarding

Before the explosion of online courses and learning management systems, either the Human Resource manager or some other senior ranking executive in the company usually did onboarding for new hires. This was essential because factors like company culture, compliance and safety protocols and organisational procedures could not be left to any junior staff.

These days, however, new employees can get up to speed in less than a week with the help of a learning management system. Implementing one of these systems into your organisation opens your company up to a myriad of benefits, including:

  • Reducing Training Costs: One of the key benefits of an LMS is the fact that it cuts down the costs (and time) of training new employees significantly. So, instead of investing time and resources to train new employees, they can log in to your LMS system on any device and start their onboarding process.
  • Boosting Employee Performance: Another key benefit of implementing an LMS in your company, as mentioned in the previous section, is the ability to enable employees to become more efficient without the need for face-to-face training.
  • Ensures And Accelerates Compliance Training: Onboarding new employees more often than not has to do with ensuring that compliance with the organisation’s goals, mission and vision are imparted as quickly as possible. An LMS accelerates this process for recruits.
  • Cuts Down The Need For Direct Training From Senior Staff: While spending time with your organisation’s top-level executives are a morale-booster for new employees, it dramatically reduces the productivity of said executive and could directly impact the company’s bottom line. Leveraging a learning management system to automate this process provides a win-win situation that leaves everyone happy.

It is essential for your company to indoctrinate new employees into your organisation as quickly as possible. The most effective and scalable way to do that is by implementing a learning management system that will walk new hires through your company’s most important values and processes. This not only increases your employee retention rate but also ensures that your new hires can hit the ground running and be more productive.

 

How training and orientation are crucial to keeping new workers safe

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Imagine you’re starting a new job.

You have to meet your co-workers, learn the ins and outs of the company, and begin performing your duties.

Meanwhile, you have to stay safe. This can be a challenge for new workers: Employees in their first month on the job have more than 3 times the risk for a lost-time injury than workers who have been at their job for more than a year, according to research from the Toronto-based Institute for Work & Health.

Possible reasons for this? Peter Smith, IWH scientist, points out that new workers may be performing unfamiliar tasks – some of them hazardous. In addition, the workers may be unsure about their safety rights and responsibilities, and might feel uncomfortable speaking up about a hazard.

“We can only speculate on the ‘why,’” said Curtis Breslin, another IWH scientist who has collaborated with Smith on research about new worker safety. “One thing studies have shown is that there’s a lack of familiarity. That’s a common theme that could be contributing to new workers’ increased risk. The other possibility is that new workers might be encountering more hazards. Or their risk perception – they don’t have the knowledge and awareness, so they’re underestimating the risks. It could be issues with training, maybe they’re not being trained [or receiving] on-the-job, hard-knocks-type training that happens in the first or second month.”

IWH research has found that few new workers receive safety training – 1 out of 5 among a sample of Canadian workers, according to a 2007 study.

“The fact almost 80 percent of workers who were in their first year of employment could not remember receiving any workplace safety or orientation training is worrying for a few reasons,” Smith said. “This likely results in these workers being without important knowledge that could prevent them, or one of their co-workers, [from] getting injured.”

However, according to IWH, as novice workers gain job experience, their risk declines.

Looking at the numbers

In 2013, nearly one-third of the nonfatal occupational injuries or illnesses that involved time away from work were suffered by workers with less than one year of service, according to data from the Bureau of Labor Statistics. Nearly one-quarter of these cases resulted in 31 or more days away from work, said Ken Kolosh, statistics manager at the National Safety Council.

Certain subgroups of new workers are at heightened injury risk. In the agriculture, forestry and fishing industry, 45.4 percent of the injuries and illnesses in 2013 occurred among workers with less than one year of experience. In the construction and extraction industry, it was 34.9 percent.

“That makes sense because a lot of those industries are cyclical; they’re seasonally employed,” Kolosh said. “Almost by definition, many of those workers are always going to be new employees. The construction industry has a lot of seasonal employment. It has a lot of contractor-type workers, so a larger proportion of that population by definition is going to have less than three months of service.”

Construction workers frequently change jobsites as well, which can present problems.

“Every day, you have to be aware of what’s going on. You have to have good communication,” said Scott Schneider, director of occupational safety and health at the Washington-based Laborers’ Health and Safety Fund of North America. “It’s less an issue on unionized sites, where people have a substantial amount of safety training in apprenticeship programs. They also, as apprentices, get mentored along the way. It’s still an issue in the sense you’re going to a different jobsite, and you may not be familiar with that jobsite.”

IWH research published in 2012 concluded that risk was higher among new workers who were older, men and workers in the “goods sector,” including construction and manufacturing. This may be because these jobs have more physical demands, and older workers might be more physically susceptible to injury, Breslin said.

Incident Management and its Importance

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The purpose of incident management is to reinstate normal service operations as fast as possible and mitigate the negative impact on business operations, thus making sure that the agreed levels of service quality are maintained. The operational state where CIs and services are performing within their agreed service parameters and operational levels is called ‘Normal service operation’.

There are two main aims of the incident management process:

– To restore services back to normal operation as fast as possible
– To mitigate the adverse effect of critical incidences on business operations.

ITIL Incident Management

According to ITIL terminology, an ‘incident’ is described as an unplanned interruption.

Incident management, as the name suggests, is the process that is used to manage the lifecycle of all incidents. Incidents can be identified by technical staff, reported and detected by event monitoring tools, be conveyed by communications from users (usually through a telephone call to the service desk), or reported by third-party suppliers and partners.

 

Objectives

The main objectives of the incident management process are as follows:

– Make sure that standardized procedures and methods are used for prompt and efficient response, documentation, analysis, reporting of incidents, and ongoing management.
– Improve the communication and visibility of incidents
– Improve the business perception of IT with the help of a professional approach, so that incidents will be resolved and reported quickly
– Line up incident management activities and prioritize them accordingly
– Enhance and maintain user satisfaction without losing the quality of IT services

Scope

Incident management includes any event which disrupts, or something which is capable of causing a disruption to the service. This includes events which are communicated directly by users – through an interface from event management to incident management tools – or through the service desk.

Value of incident management

– Ability to mitigate the risk of unplanned costs and labor for both  business and IT support staff
– Ability to detect and resolve incidents, which in turn results in lower downtime to the business, which means increased availability of the service
– Ability to line up IT activity to real-time business priorities
– Ability to identify the potential areas of improvement

 

Policies

– Incidents and their status must be reported in a timely manner.
– Incidents resolution should be within the timeframes acceptable to business.
– Maintaining Customer satisfaction is very important.
– Incident handling and processing should be in line with overall service levels and objectives
– All incidents should be managed and stored in a single management system
– All incidents should subscribe to a standard classification schema which is consistent across the business enterprise
– All incident records should be audited in regular intervals to ensure that entries are categorized correctly

Principles and Basic concepts

There are some basic things that need to be taken care of when considering incident management.

Timescales

Timescales should be agreed upon for all incident handling stages, based upon the overall incident response and the resolution targets within SLAs

Incident models

Many incidents are not new; there are some incidents which happen recurrently. For this reason, many organizations find it very helpful to predefine ‘standard’ incident models, so that they can be referred to when needed and applied to incidents as they occur.

Online Learning Management Systems – Which LMS format works best?

Beakon’s online learning management system (aka e-Learning system) is a simple and effective way to deliver online learning. We are often asked if our e-Learning platform is SCORM compliant; the answer is yes, but it’s easy to overlook the alternatives to SCORM formatted courses.

What Is SCORM?

The US Department of Defence developed an online learning management system in the 1990s. Not wanting to do things by half-measures, they created an advanced content management system to deliver engaging and interactive content for learning.

SCORM courses may include interactive quizzes, videos, images and slide shows; using interactive and multi-media learning makes it easier to understand and remember learning outcomes. Many e-Learning platforms are configured to deploy SCORM courses; linked to its flexibility, this often makes SCORM the format of choice for online learning management systems.

SCORM has seen several updates, SCORM 1.2 being the current version.

To SCORM or not to SCORM?

SCORM is very good for building engaging courses, but it does have some downsides that should be considered:

1) SCORM courses can be very large, making it more difficult to download over a slow internet connection.

2) SCORM doesn’t always display correctly on tablets or smartphones.

3) SCORM courses are time consuming and complex to build.

4) They’re equally time consuming to modify or change.

At Beakon, we understand how good SCORM courses can be, but appreciate that it can be quite time and cost intensive to build. For this reason, we’ve built a simple online course builder inside Beakon using a simple WYSIWYG (What You See Is What You Get)  system.

Beakon’s course builder can deploy videos, pdf files, images, and text quickly and simply in a lightweight format.

Many Beakon clients use a mix of SCORM courses and simple courses built inside Beakon to give flexibility and agility in building and managing courses for effective online learning.

Things to consider

When deciding on an online learning format, consider who will use the course, how often it will be changed or modified, and how much money and time you can invest in creating the course.

If you want simple and lightweight, WYSIWYG is probably best, and for more complex and engaging courses, SCORM is still the best option.

We’re great believers in giving our users diverse tools to build and deploy learning – no two organisations have exactly the same requirements, and our experience is that you know your audience better than anybody else.

Find out more

To see how a WYSIWYG content-builder works (or if you’ve any questions about which online learning management system format will best suit your requirements, contact us today!

Why Worry When Health and Safety Training Keeps Your Site Safe

Proper Health and Safety Training Keeps the Work Site Safe Ensuring Peace of Mind

Most business owners and employers worry about their work place safety and the effectiveness of their existing methods of health and safety training. Other concerns include employees’ exposure to risks due to inadequate or obsolete health and safety training programs. If you are worried about these issues, the good news is that there is an effective solution to all of them. Health and safety training eliminates worry and provides peace of mind for both employers and employees.

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