ultimate Guide to choose the right OHS management software

The Ultimate Guide to Choosing the Right OHS Management Software

What is this guide about?

Occupational Health and Safety (OHS) software has become a vital part of the IT package for many businesses. But what exactly is it and how can you choose the best OHS management software for your organisation? To answer these questions, we have created our Ultimate Guide to Choosing the Right OHS Management Software.

This guide covers a wide range of topics, including how to how to switch from paper to software, how to use software to improve employee safety, and how to choose the right OHS solution for your business. Whether you are planning to pursue a health and safety accreditation for your business or are simply tired sifting through piles of paper, our guide will provide you with everything you need to know about choosing the right OHS management software.


1. What is OHS Management Software?
2. Why is OHS Management Software important?
3. Paper to software: Why should you change?
4. Build vs Buy: Which is right for your organization?
5. How to choose the right OHS management software
6. Taking your next steps

1. What is OHS Management Software?

OHS Management Software is the backbone of a company’s safety management system. It offers a systemic approach to managing health and safety and helps ensure that a business complies will all current Health and Safety legislation. The software should be able to cover the complete spectrum of an organization’s OHS process.

Some of the key elements covered by leading OHS Management Software include:

  • Health and safety workplace policy
  • The process for accident and ill-health prevention
  • Procedures and resources for developing the OHS policy

2. Why is OHS Management Software important?

Organizations without OHS Management Software may lack a structured system for health and safety and can feel as though they are fighting an uphill battle against ever-changing rules and regulations. OHS management software helps a business minimize risk to their employees and reduce the likelihood of an incident. This protects the business and its reputation, by helping to ensure that day-to-day operations run smoothly.

But preventing accidents and reducing risk is only one small part of what OHS management software can do. OHS management software also promotes business efficiency by enabling long-term health and safety planning, including training requirements and resource needs. This lowers costs and helps keep businesses aware of the latest legislation.

OHS management software can also help organisations communicate health and safety requirements to all of their employees. This helps the business avoid expensive fines that can result from failing to comply with health and safety laws. Recently, businesses in tenders have been required to have a certified OHS management system in place, making them essential for general business.

3. Paper to software: Why should you change?

Many businesses are starting to adopt OHS management software to modernize and streamline their health and safety processes. If you are still managing your health and safety management processes with paper, here are five reasons to consider making the change to OHS management software.

  • Better compliance
    Many health and safety duties are time-sensitive and it may cause problems if employees forget to check written tasks or reports. Unlike paper-based systems, OHS management software can give automated prompts and reminders to employees. It can also keep your organization updated on the latest legislative changes, and ensure complete regulatory compliance.
  • Less clutter
    Paper-based OHS management systems may not be viable for many medium and large businesses. They take up valuable office space and documents are difficult to sort through. This hampers an organization’s efforts to increase levels of efficiency. Online or cloud-based OHS management systems let you store limitless files without the need for physical filing cabinets. This can be especially useful for smaller businesses with premises where space is at a premium.
  • Improved collaboration
    Digital documentation makes it easier to identify the origin of a document and track any changes made. Files are easier to sort and manage compared with paper documents that can be lost or misplaced. This makes collaboration easier and reduces the time spent looking for specific files or documents.
  • Improved security
    Software systems reduce the chances of documents being lost or destroyed. They also make it easier to have inspections, and for staff to have offsite meetings, work remotely or work from home, without any risk of documents being lost.
  • Lower costs
    OHS management software lets you restrict access to certain documents, or make them available at will, as you see fit. While data loss is still possible, making a back-up on hard drives is simpler and cheaper than backing up paper documents. While there are initial costs of implementing an OHS management software system, organizations will likely see a return on their investment in terms of reduced storage costs.

4. Build vs Buy: Which is right for your organization?

You’ve decided that your organization needs OHS management software but with many different options available, which should you choose?

Your main options are:

  • Build a software solution yourself (in-house)
  • Bring one in (buy software or use a cloud-based solution)
  • Adopt a hybrid approach

To understand which approach could suit your organization, it’s important to understand the differences between managing your own software in-house and buying software or using a cloud-based OHS management system. In this guide, we’ll be exploring the advantages and disadvantages of each option and then offering some tips for choosing the right OHS solution for your business.

Cloud-based OHS management systems

Cloud-based OHS management systems offer a number of benefits and disadvantages compared with in-house software solutions.

Cloud-based OHS management systems can help:

  • Minimize capital expenditure
    Cloud OHS management systems allow access to recourses without large capital expenditures. They are great for startups where cash flow is tight. The pricing model is ‘pay for what you use’.
  • Disaster recovery
    Cloud-based backups minimize the risk that sensitive health and safety data is lost.
  • Immediate capacity
    If you need to sudden increase or decrease the amount of data you store, cloud-based options excel at providing flexibility and are highly scalable.

Cloud-based OHS management software isn’t always superior to building in-house OHS solutions. Examples of drawbacks include:

  • Skyrocketing fees
    Startups and small organizations may be tempted to sign up for cloud-based OHS management software services and then find that the fees skyrocket as their usage increases.
  • Poor performance
    With data stored in the cloud, the speed of the service is dependent on internet connection speeds and the location of the servers where the data is stored.
  • Cybersecurity issues
    Cloud-based OHSB management solutions may expose organizations to cybersecurity issues that in-house IT software wouldn’t.

In-house OHS management software

Developing your own OHS management software has a range of advantages and disadvantages compared with using a cloud-based solution.

Developing OHS management software in-house typically offers the following benefits:

  • Higher security
    In-house software can help shield a company from the risk of cybersecurity threats that using a cloud-based service may expose them to. In some cases, cyber-security attacks may lead to a breach of data. In-house software carries a lower risk as most variables are within the company’s control.
  • Improved performance and reliability
    If properly set up, in-house software can offer better performance and reliability that public or shared cloud-based solutions. This is because many cloud service providers operate their service via dispersed locations, creating latency issues that users are often forced to pay exorbitant fees to avoid. Organizations that own their own infrastructure and develop their own OHS management software have complete control over their OHS management: they can implement new features, make fixes, or initiate changes without being reliant on a cloud provider.
  • Lower costs
    While in-house software has a high initial development cost that cloud-based OHS management software, it may prove to be more cost-effective over time, if managed correctly. It depends on the monthly cost. For some large organizations, the monthly cost of using a cloud-based solution (say AU$30,000) may exceed the cost of developing software in house. On the other hand, some companies, especially startups, with limited data requirements will find that cloud-storage offers the best value.

Developing OHS management software in-house may have the following drawbacks:

  • High set-up costs
    Developing in-house OHS management software requires a significant up-front investment, compared with using cloud-based software.
  • Lack of scalability
    While cloud services operate on a ‘pay-what-you-use’ model and are easy to scale, in-house management software will require further investment if your data requirements increase.

5. How to choose the right OHS management software

You’ll likely hear many differing opinions as to whether it’s better to build a software solution yourself or bring one in. Ultimately, your choice will be guided by the following five essential considerations.

These are:

  • Connected processes
  • GDPR procedures
  • Mobile capabilities
  • Transparency
  • Engaging your workforce

We’ll look at each of these areas to help you weigh up which approach would best suit your organization. You’ll want to use these considerations to decide which OHS management software would work for you.

  • Connected processes
    If you’re interested in making your work life a lot easier, you may be interested in buying OHS management software that uses a ‘connected processes’ model. This model helps ensure that all staff can track changes made to any of your health and safety documents. You can see the origin of documents and view any changes or updates made and the date they were made. This connected system makes safety management far simpler and helps keep all staff up to date on the latest changes. OHS management software built around a connected system ensures that your company is always in compliance with the latest OHS legislation.
  • GDPR procedures
    If your organization operates in any markets where the EU’s GDPR must be implemented, you’ll likely already know how important this is for health and safety. Your HR department and IT experts have probably already been sent on courses so that they know how to comply with GDPR. If this is a consideration for your business, bringing in OHS management software can help ensure that you comply with GDPR rules at all times.
  • Mobile capabilities
    If you want your staff to have access to your OHS documents in an easy-to-use way, buying OHS management software can help. The latest software packages offer specialised apps that offer your staff a secure way to view and manage documents on the go, whether they are meeting remotely, working from home or having an off-site meeting. If mobile capabilities are important for your business, bringing in OHS management software may be more economical than trying to develop your own mobile app in-house.
  • Transparency
    When choosing the right OHS management software for your business, you need to be aware of transparency. If you are keen to buy software, look carefully at the pricing model used by the company and check for hidden costs. For example, some cloud-based models may charge you based on the number of admins you have, dramatically increasing your monthly costs. You’ll want to carefully examine pricing when weighing up whether to develop your own software in-house or bring one in. Investing in OHS management software solution can be nerve-racking, so you must have complete clarity on the costs before you start transforming your health and safety management system with a software or cloud-based solution.Transparency of your data is another consideration. Many businesses worry about control and access to their data, making is a significant factor in choosing to implement OSH management software. If bringing in software, look at the safeguards in place to ensure that your data remains secure and protected at all times. If data security is a high priority, it may make sense to develop your own OHS management software in-house.
  • Engaging your workforce
    If you want to make health and safety a priority in your organization, it is vital that your employees feel engaged. They must find it as easy as possible to report incidents or hazards and management must feel comfortable conducting regular safety checks and tasks. One reason to bring in an OHS management software solution is that it helps foster a positive safety culture within your business.With a comprehensive software solution, employees feel like participants in safety procedures, not passive observers. They feel empowered to make a difference but highlighting unsafe aspects of your business and helping you to improve. How? Some software solutions offer a mobile app that lets users submit incident reports and observations. This eliminates paper-based reporting and helps boost engagement among employees who feel more comfortable using a social-media style app.

6. Taking your next steps

These five important considerations should help you find the best OHS management software solution for your organization. Making radical changes to your health and safety system can be daunting, but with the right approach, you can confidently choose the right solution.

Learning Management Systems in Australia: 5 Things To Look Out For 

Worldwide, millions of dollars are being spent on training by businesses yearly.  Australia is not left of this global trend as it is common knowledge to employees that staffs work better when given the needed training. A learning management system is an excellent tool for achieving this feat.

Learning Management Software: What It Means

A learning management system is software configured to make learning as flexible and comfortable as possible. To this end, getting the best out of Aussie employees requires that you make use of this tool which possesses some key features. Some of these features are as follows.

Acquiring LMS: Important Factors to Look Out For In Australia

1. Mobility

Your staffs have their mobile devices with them most of the time. This bond is an excellent opportunity for you to explore given the fact that it allows them to train at their own convenient time.

Learn management tools based on a mobile device has an additional benefit in Australia. This is a significant advantage for remote workers because it connects them to their employees, allowing them to receive training and get better at their job regardless of their location.

 2. Micro-learning

Eating is enjoyed better when done in small bits. In the same manner, learning is not only appreciated but also more effective when materials are broken down to smaller modules.  Aussies are fast learners, but they are not robots.

They deserve an enjoyable form of learning. Adopting a learning management system that encourages micro learning gives users a better pace of understanding and ultimately saves time because they won’t have to do much of repeated knowledge.

3. Distributed Practice

Spaced repetition should be adopted in a modern-day Aussie LMS. Software content should be repeated and summarized until the user has mastered it enough. This should be in bits as the inclusion of the concept of micro-learning makes distributed practice more effective.

This is even more effective as the configuration of the learning management system makes use of dedicated features to ensure only content that users are likely to struggle with is given more attention.

4. Interactive Interface

This is another critical factor to look out for in choosing the right learning management software for your business in Australia. A good number of LMS in the country are very passive in terms of user-software interaction.

This has done a great deal of damage to the engagement level as it has been discovered that users rarely complete the learning process because of boredom. When choosing a learning management system, make sure to go for the most engaging one available. This gives users a better chance of course completion.

5. Swift Update

A third party company makes almost all learning management systems in Australia. It’s been noticed that once the transaction between the developer-company and organization which uses them is done, mechanisms are not put in place for an update.

Integrating your authoring tool with the learning management system and creating lessons with the use of templates makes an easy update possible. And updates can be received immediately by anyone on your team regardless of their location in the country.

 Train More Effectively with the Right LMS Today

Companies interested in training their staffs face a broad variety of challenges. Getting the right learning management system software means you need to contact the right learning management system developing company to see how they can solve your problem uniquely.

At Beakon, we recognize this challenge, and we have taken up the responsibility to offer unique solutions to better learning with the use of our software. Get started today with a FREE trial.


6 Ways an Online Learning Management System can Reduce Your Business Costs

Learning Management Systems Software: Top Benefits You Should Know

Learning Management Systems Software: Top Benefits You Should Know

How do you like your learning environment? Would you rather be seated in a classroom, a park, a library, or in the comfort of your room? Studies show that this subject is an issue of “different strokes for different folks”. The best way to capture people with diverse study preferences is through the use of a learning management system software.

Being a web-based application; learning management system software is designed to help companies render contents to targeted learners. These may include staffs, clients, and prospective business partners. It is an effective platform for first-hand engagement and measurement of participation of the target audience.

While it has been affirmed from experience that there are many benefits of using a learning management system software, let us examine its top benefits.

1. It Offers Conventional Learning

Integrated learning is one big advantage of using learning management system software. Imagine a platform where you can offer training, performance, and development content all at once to your target audience. This is what learning management system software provides you.

This means multiple users can have access to information in a diverse form. Isn’t that amazing?

2. Feature Accountability is Possible

Like the popular saying “an identified problem is half solved” when you have tracking and reporting tools that let you access the level of growth of your software users, it serves as a pointer to areas where improvement can be made.

Also, the effectiveness of webinars and other forms of web-based training organized by the management can be analyzed and decisive actions can be taken in the direction of organizational growth.

3. User Evaluation is Possible

Reaching your target audience can pose a great headache. Doing it the conventional way can be stressful. Learning management system software eases the stress of this process with its evaluation capabilities.

For example, employers can evaluate the retention level of employees by assigning tasks to them and assessing their records. Users can also review their personal performance based on the results of such assessments.

4. The Upgrade is Done Easily

Time and again, change or addition to needs of an organization may bring about to the need for an upgrade to the content of your learning platform.

A centralized location of information makes it easy to perform an upgrade on the content of your learning management system software. You need not worry about how new content will be added to your learning platform when the need arises because it is easily upgraded.

5. Learning Process is Simplified

Another advantage of using a learning management system software is its awesome level of simplicity. The learning process is so simplified that even new users experience little or no difficulty in figuring out its functions.

The simplicity of learning management software is not only restricted to its usage but also in terms of affordability. Standard learning management system software is always a good buy considering the value it offers.

6. It Can Be Used On The Go

The top benefits of a learning management system software won’t be complete without discussing its mobility. Top modern Learning Management Systems have a cloud-based storage system and work beautifully on tablets and mobile devices.

This provides users at both end access anywhere and anytime provided that there is internet access thereby delivering unparalleled convenience for users.

Get Started Today

Considering these fantastic benefits, You can never go wrong by taking advantage of a learning management system software in promoting the interest of your organization. This is just what beacon offers you; learning management system software which is designed to fit uniquely into your company’s aims and objectives. Contact us today and see how we can help your organizational growth with the use of this excellent tool. You can start with a free trial.



6 Ways an Online Learning Management System can Reduce Your Business Costs

Learning Management Systems in Australia: 5 Things To Look Out For

6 Ways an Online Learning Management System can Reduce Your Business Costs 

The business climate which we find ourselves today requires that you incur expenses to ensure your business experiences a healthy growth. While it is good to channel a reasonable part of your resources to the growth of your business, there comes a challenge. How do you spend less and at the same time, maintain a healthy growth of your business?

While purchase comes with a cost, The use of Online learning management system can help you reduce expenses. Here are some ways in which the use of this tool saves your resources in the long run.

1. Your Business gets Better Scalability

Handling increased market demands is not a meager task. Sometimes, events take a surprising turn, and it’s pretty tricky to predict what business will look like precisely in a few years. An online learning management system can help you reduce the cost of adapting to new trends in your business line.

Your training is not restricted to any size as you can choose to train any desired number of people. Also, money spent on acquiring materials can be channeled to other meaningful and productive areas. Experience shows that companies that have adopted an online learning management system have been able to reduce training cost by half or even beyond that in some cases.

2. Training Modification is Possible at Anytime

Taking a look at how business was done in the years past, there has been a revolutionary change. This is due to a change in tools and trends and a host of other factors. This old tools and method won’t get people’s attention in this present age.

The rate of change in trends is even faster these days, hence, a need for easily modifiable training materials. Overhauling old training materials can take lots of resources. An online learning management system makes this easy as it has been structured to be easily updated without having to do a total overhaul.

3. More Efficiency-Per-Expenses is Derived

Gathering your staffs together for training during working hours could slow down activities and get you behind in the schedule of events. There are high chances of your employees finding the training boring as a result of fatigue.

These factors are very likely to reduce efficiency by a significant margin. However, with an online learning management system, learners are allowed to learn at their pace, thereby increasing their effectiveness, and in essence, value is realized from every penny spent on training.

4. Saves You More Time for Productivity

Being able to learn anytime and anywhere saves both employers and employee a great deal of time. It gives all parties a high level of flexibility, which means they can arrange their affairs in a manner that drives optimum productivity.

5. Reduces Staff Loss

Employee retention is the key to business stability. Your best hands are likely to leave if they feel your organization doesn’t support their development. You don’t want to experience the headache and current training expenses that come with replacing vital members of your team.

Every dime you spent in obtaining an online learning management system is worth. It gives your staffs the impression that their development is essential to you, and that makes them happy to be in your organization.

 6. Provides a Cloud-Based Library for all Your Content

Choosing an online learning management system has additional benefits asides being a basin for necessary training materials. The top online learning management system provides tools capable of integrating its content with related contents online.

This gives learners access to more resources and encourages them to be innovative. The result is often a fruitful return on expenses made.

Get Started Today

In the long run, getting the right online learning management system software can save you a fortune by helping you reduce business costs.

This is exactly what we offer here at Beakon. Get started today with a free trial to see how our learning management system can help YOUR company reduce business costs.



Learning Management Systems in Australia: 5 Things To Look Out For

Learning Management Systems Software: Top Benefits You Should Know


5 Ways That Learning Management System Can Benefit Your Business

Keeping up with trends in today’s world requires that you continuously learn, unlearn, and relearn. This can be a big challenge to businesses for many reasons. Implementation time frame is reduced due to innovations that will probably disrupt previously acquired knowledge. Also, learning, unlearning, and relearning could be an expensive venture most of the times.

The use of learning management systems will help you to solve this challenging puzzle. A learning management system is an online platform to boost your employee’s skills while they work with you. Let’s see a few aspects in which a learning management system can add value to your business.

1. It Eases Your Onboarding Process

Hiring a new set of staffs comes with lots of stress. Most of the times it’s just like purchasing a new gadget which you are not used to. True, hired them because they have been found competent and reliable to handle the job. However, most of the times, their efficiency is not explored until core onboarding process is actualized.

Getting the best out of new employees shouldn’t always have to be a worry all the time.  A learning management system houses all the tools needed for the induction of new members of your team. Instead of having other employees help them get used to the work environment, newbies can do the acclimatization with little or no help required with the help of this wonderful tool.

It is even more critical if your business model requires that you frequently hire a new set of staffs.  If you have not been making use of a learning management system before now, it is very likely you have been going through the tiresome and time-wasting process of having to show new staffs what and what not to do while on the job. A learning management system will bring you a great deal of relief in this aspect.

2. It Can Help You Retain Your Best Staffs

Businesses with an excellent roadmap to achieving stability are known for making efforts to ensure that their best hands stay on the job.  How serious are you with employee retention?  This should be given a priority, and for you to act on your seriousness in this aspect, adopting the use of a learning management software is a step in the right direction.

Retaining your employee is achieved easily when you make the working environment and conditions an encouraging one.  To a large extent, this involves providing the right set of tools needed for them to achieve success while on the job. This can surely be achieved with a learning management system as the right tools for on-the-job solutions can be put up there for staff usage.

Employees value training programs put in place for them to become better staffs because they know it adds value to them, and it dramatically increases their chances of rising through the ranks. Hence, they feel a sense of belonging and relevance when a learning management system is put in place for them, and in essence, they are less likely to think of quitting.

3. Less Money Is Spent on Training

How much of your resources do you allot to staff training? Usually, this varies from business to business for a lot of reasons. A good number of times, this is a function of the “forces of demand and supply”.  Other factors such as funds availability, business policies, and business climate are core determinants.

However, no matter the size of your training. You can always reduce expenses to be incurred if you choose to go about it the smart way. The conventional method of practice requires that cost of traveling, payment of speakers and instructors, course materials, and other equipment are made available for the training.

The precious funds used in purchasing these items can be diverted to other productive areas of your business. Making use of learning management software will strike out the spending that would have been done on transportation by your business or even staffs.

Additionally, a learning management system makes it possible for your staffs to do their learning on their terms anywhere they find to be convenient with no added cost. So, it is safe to say that an online management system can help you reduce your business costs.

4. Training administration process is simplified.

Virtually everything is done online these days. People work, recreate, and order for basic needs online. There is a common factor attributed to this ever growing trend. In one word, its simplicity.

People want to cut out the stress of going to the mall to get their groceries, going to a cinema to see the latest movie from the Avengers franchise, and even having to go to work to submit an audit while on leave. This is the life support on which this trend thrives. Hence, they have devised a simplified means of solving such tasks online.

We have not left businesses out in this awesome trend. Company training has joined the list of activities taking the online dimension for execution in its quest for a more straightforward training and training administration process. This would count as a win-win because you and your staffs would find automated training much easier compared to the conventional training process.


There are several benefits of using learning management systems software. For example, automation of staff training by using an LMS eases the job of administrators and helps them focus on more important things such as the return on the interest of the training.

5. Progress of staffs can be monitored

Whether you use a learning management system or not, training comes with a cost. Allowing your staffs to grow and add value to themselves is not always a guarantee that they are going to take full advantage of the opportunity they have been presented.and if they don’t, it will amount to a waste of precious resources.

In this light, it won’t be a good story to tell when you put things in place to better the service of your staffs, and you do not get the required results. Apart from all other advantages of using a learning management system, collection and analysis of learning data is one key feature that makes a big difference.

The progress and learning outcome of each staff can be an essential pointer to the management. The most improved team, level of improvement of each staff, and other vital information can be generated from the use of a learning management system.

Adopt a Learning Management System Today

There are several things to look out for when choosing learning management systems in Australia. While it is good to adopt a learning management system that suits your business needs, it is even more essential to select an LMS that is compliant with Australian laws. Beacon is an indigenous software company that is structured to grow your business.

As you can see, there are several ways in which we can help you grow your business with our learning management system.  Get started today with a free trial.

Learning Management System 101: How Companies Are Transforming Corporate and Safety Training in the Workplace

A Learning Management System (also called an LMS) is a software platform that aids the delivery, measurement, and management of an organisation’s corporate e-learning programs. An LMS has become an incredibly powerful tool for the improvement and retention of an organisation’s workforce.

Supporting learning as it happens is the most significant function of any learning management system. For example, LMS makes it easy that new employees can be automatically assigned to e-learning onboarding course, track their progress, and evaluate their level of information retention.

Nonetheless, Beakon’s leaning management system goes beyond basic LMS functionality by incorporating social learning features that allow clients to consult peer mentors, ask questions, collaborate, encourage and reward content contribution.

Companies use learning management system as the foundation of their corporate training programs, which mostly are cloud-based software solutions. The ever-evolving leaner needs have helped with the new advancements in learning technology which revolutionised online learning by allowing increased and improved data collection activities that are enabling mobile learning and revenue generation.

What is an LMS Used For?

Learning management systems are used to centralise, deploy, and measure organisational training activities.

Some internal and external corporate use cases are supported by the use of a learning management system supports, these include:

  • Employee Training: The most common use case of LMS is to support the training and development of internal employees. Courses can be assigned within the LMS to ensure employees acquire the right job skills, informed about product changes, and are up-to-date on compliance training.
  • Customer Training: Another everyday use case of LMS is for companies to deliver training to customers. Usually, it is commonly used by software and technology companies who need to effectively onboard users so they can use their product effectively. Also, ongoing customer training provides more value to customers and prevent customer churn.
  • Safety Training: An organisations could need to keep its workers and contractors updated with the latest best practices when it comes to safety training. Needless to say, compliance with Workplace Health and Safety guidelines is essential.

Advantages of an LMS

Business and learners can derive benefits and advantages when implementing an LMS:

Benefits for Businesses

An LMS can help enterprises to:

  1. It decreased learning and development costs
  2. Trim down training/onboarding time for employees, customers, and partners
  3. Enabling environment for multiple learning audiences
  4. Centralise e-learning resources
  5. Friendly user interface for re-use of learning materials over time
  6. Maintain compliance
  7. Track learner progress
  8. Aid onboard partners and resellers to enhance their ability to sell
  9. Retained customers by ensuring effective use of products and services
  10. Measure how learning impacts organisational performance

Benefits for Learners:

An LMS can help learners:

  1. Increase knowledge retention
  2. Stay on top of required training
  3. Exposure to formal and informal learning best practices
  4. Acquire the knowledge and skills needed for career development
  5. Improve performance


Beakon’s LMS can quickly (and quickly) help your company take advantage of the benefits outlined above. And as you already know, there are several use-cases for our software: employee or contractor onboarding, safety training, on-site induction, etc.

To see how Beakon can help you transform your company, take advantage of our no-strings-attached FREE trial today.

How To Guide: Using A Learning Management System To Onboard New Employees

Gone are the days when employees are expected to start and end their careers in a particular company. With the increasing trend of freelancing and lifestyle business options gaining ground among most millennials, statistics reveal that new employees base their decision about staying in a company for the long-term on the first six months, with about one-third leaving for a better opportunity within that timeframe.

As a result, companies no longer have the luxury (or leisure) of offering on-the-job training for new employees. Companies want their employees to hit the ground running and be as productive as possible from the get-go. This is even more important in industries that hire seasonally such as hospitality, manufacturing, and sales.

The best way, therefore, to help new hires hit the ground running is to offer a systemized onboarding process that indoctrinates them into the company culture while familiarising them with the procedures needed to carry out their job duties with utmost efficiency. This can be done by using a learning management system or LMS to create an induction training that will arm new employees with everything they need to be fully functional after their first week on the job.

Benefits of Using a Learning Management System for Employee Onboarding

Before the explosion of online courses and learning management systems, either the Human Resource manager or some other senior ranking executive in the company usually did onboarding for new hires. This was essential because factors like company culture, compliance and safety protocols and organisational procedures could not be left to any junior staff.

These days, however, new employees can get up to speed in less than a week with the help of a learning management system. Implementing one of these systems into your organisation opens your company up to a myriad of benefits, including:

  • Reducing Training Costs: One of the key benefits of an LMS is the fact that it cuts down the costs (and time) of training new employees significantly. So, instead of investing time and resources to train new employees, they can log in to your LMS system on any device and start their onboarding process.
  • Boosting Employee Performance: Another key benefit of implementing an LMS in your company, as mentioned in the previous section, is the ability to enable employees to become more efficient without the need for face-to-face training.
  • Ensures And Accelerates Compliance Training: Onboarding new employees more often than not has to do with ensuring that compliance with the organisation’s goals, mission and vision are imparted as quickly as possible. An LMS accelerates this process for recruits.
  • Cuts Down The Need For Direct Training From Senior Staff: While spending time with your organisation’s top-level executives are a morale-booster for new employees, it dramatically reduces the productivity of said executive and could directly impact the company’s bottom line. Leveraging a learning management system to automate this process provides a win-win situation that leaves everyone happy.

It is essential for your company to indoctrinate new employees into your organisation as quickly as possible. The most effective and scalable way to do that is by implementing a learning management system that will walk new hires through your company’s most important values and processes. This not only increases your employee retention rate but also ensures that your new hires can hit the ground running and be more productive.


Important updates from Beakon – November 2017

Beakon continues to evolve to benefit customers new and old. Below we’ve rounded up some of the latest information and updates related to the software.

Software updates

Permit to work

Our modules aim to cover all areas of governance, risk and compliance and we’re always looking to extend the ways we can help you. We now offer an updated Permit to Work module, thanks to modifications made on behalf of Santos oil and gas. Our Permit to Work software can be used alongside our other risk management modules, or on its own.

This module works on all devices, including tablets and smartphones, and helps you to:

  • Issue Permits to Work
  • Complete permit approvals
  • View audit-friendly permit history and access history records

Asset register

Our Asset Register module, which we originally developed for University of Technology (UTS), is now available. This valuable tool helps you maintain a list of the status and value of all fixed assets within your organisation.

A regularly updated electronic asset register will make sure you’re able to instantly view the information you need, from level of depreciation to its current location, whenever you need it. Talk to us today to find out how your organisation can benefit.

Visitor kiosk capability

Businesses used to rely on signing in books to track who visited site, but visitor kiosks, available as part of our Visitor Management module, offer an easy and far more reliable way to keep track of who’s been on site.

Touchscreen visitor kiosks can be installed wherever you need them and, when used with our Visitor Management software, can help ensure you stay in control of access to your premises.

With our Visitor Management software you can:

  • Automate access permissions and provide self-service inductions
  • Log site visitors – including time of arrival and areas accessed
  • Deploy OHS and Facilities Management induction courses and documentation – and automatically adjust access authorization accordingly
  • Synchronise with Staff ID and Card machines, including those with security coding
  • Provide all necessary data for performance, compliance and OHS audits

New functionality within modules

  • It’s now possible to run a compliance report from your dashboard
  • Dashboards now have a ‘filter’ tool, making it easier for you to see the specific data you need, e.g. by department

Mobile app coming soon

We’re always looking to make life easier for our customers, which is why we’ve started work on a Beakon mobile app. This will make it even more simple to manage and improve your business safety while you’re on the move. Stay tuned for more news on the launch date and how to get the app.

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How training and orientation are crucial to keeping new workers safe


Imagine you’re starting a new job.

You have to meet your co-workers, learn the ins and outs of the company, and begin performing your duties.

Meanwhile, you have to stay safe. This can be a challenge for new workers: Employees in their first month on the job have more than 3 times the risk for a lost-time injury than workers who have been at their job for more than a year, according to research from the Toronto-based Institute for Work & Health.

Possible reasons for this? Peter Smith, IWH scientist, points out that new workers may be performing unfamiliar tasks – some of them hazardous. In addition, the workers may be unsure about their safety rights and responsibilities, and might feel uncomfortable speaking up about a hazard.

“We can only speculate on the ‘why,’” said Curtis Breslin, another IWH scientist who has collaborated with Smith on research about new worker safety. “One thing studies have shown is that there’s a lack of familiarity. That’s a common theme that could be contributing to new workers’ increased risk. The other possibility is that new workers might be encountering more hazards. Or their risk perception – they don’t have the knowledge and awareness, so they’re underestimating the risks. It could be issues with training, maybe they’re not being trained [or receiving] on-the-job, hard-knocks-type training that happens in the first or second month.”

IWH research has found that few new workers receive safety training – 1 out of 5 among a sample of Canadian workers, according to a 2007 study.

“The fact almost 80 percent of workers who were in their first year of employment could not remember receiving any workplace safety or orientation training is worrying for a few reasons,” Smith said. “This likely results in these workers being without important knowledge that could prevent them, or one of their co-workers, [from] getting injured.”

However, according to IWH, as novice workers gain job experience, their risk declines.

Looking at the numbers

In 2013, nearly one-third of the nonfatal occupational injuries or illnesses that involved time away from work were suffered by workers with less than one year of service, according to data from the Bureau of Labor Statistics. Nearly one-quarter of these cases resulted in 31 or more days away from work, said Ken Kolosh, statistics manager at the National Safety Council.

Certain subgroups of new workers are at heightened injury risk. In the agriculture, forestry and fishing industry, 45.4 percent of the injuries and illnesses in 2013 occurred among workers with less than one year of experience. In the construction and extraction industry, it was 34.9 percent.

“That makes sense because a lot of those industries are cyclical; they’re seasonally employed,” Kolosh said. “Almost by definition, many of those workers are always going to be new employees. The construction industry has a lot of seasonal employment. It has a lot of contractor-type workers, so a larger proportion of that population by definition is going to have less than three months of service.”

Construction workers frequently change jobsites as well, which can present problems.

“Every day, you have to be aware of what’s going on. You have to have good communication,” said Scott Schneider, director of occupational safety and health at the Washington-based Laborers’ Health and Safety Fund of North America. “It’s less an issue on unionized sites, where people have a substantial amount of safety training in apprenticeship programs. They also, as apprentices, get mentored along the way. It’s still an issue in the sense you’re going to a different jobsite, and you may not be familiar with that jobsite.”

IWH research published in 2012 concluded that risk was higher among new workers who were older, men and workers in the “goods sector,” including construction and manufacturing. This may be because these jobs have more physical demands, and older workers might be more physically susceptible to injury, Breslin said.

Online Learning Management Systems – Which LMS format works best?

Beakon’s online learning management system (aka e-Learning system) is a simple and effective way to deliver online learning. We are often asked if our e-Learning platform is SCORM compliant; the answer is yes, but it’s easy to overlook the alternatives to SCORM formatted courses.

What Is SCORM?

The US Department of Defence developed an online learning management system in the 1990s. Not wanting to do things by half-measures, they created an advanced content management system to deliver engaging and interactive content for learning.

SCORM courses may include interactive quizzes, videos, images and slide shows; using interactive and multi-media learning makes it easier to understand and remember learning outcomes. Many e-Learning platforms are configured to deploy SCORM courses; linked to its flexibility, this often makes SCORM the format of choice for online learning management systems.

SCORM has seen several updates, SCORM 1.2 being the current version.

To SCORM or not to SCORM?

SCORM is very good for building engaging courses, but it does have some downsides that should be considered:

1) SCORM courses can be very large, making it more difficult to download over a slow internet connection.

2) SCORM doesn’t always display correctly on tablets or smartphones.

3) SCORM courses are time consuming and complex to build.

4) They’re equally time consuming to modify or change.

At Beakon, we understand how good SCORM courses can be, but appreciate that it can be quite time and cost intensive to build. For this reason, we’ve built a simple online course builder inside Beakon using a simple WYSIWYG (What You See Is What You Get)  system.

Beakon’s course builder can deploy videos, pdf files, images, and text quickly and simply in a lightweight format.

Many Beakon clients use a mix of SCORM courses and simple courses built inside Beakon to give flexibility and agility in building and managing courses for effective online learning.

Things to consider

When deciding on an online learning format, consider who will use the course, how often it will be changed or modified, and how much money and time you can invest in creating the course.

If you want simple and lightweight, WYSIWYG is probably best, and for more complex and engaging courses, SCORM is still the best option.

We’re great believers in giving our users diverse tools to build and deploy learning – no two organisations have exactly the same requirements, and our experience is that you know your audience better than anybody else.

Find out more

To see how a WYSIWYG content-builder works (or if you’ve any questions about which online learning management system format will best suit your requirements, contact us today!