Task Management Software For Construction: Why Is It Essential?

How to keep contractors up to date with your safety policies

Keeping contractors up to date with your safety policies is a must. While contractor safety is a shared responsibility, as a business it is imperative that you state what you need of your contractors. This may be permits to work, insurance, qualifications, safety training and much more.

Having an online safety system where these kinds of important documents can be uploaded is very helpful. With easy access on mobile, you can easily keep contractors up to date with your safety policies, and remind them when something is overdue or missing.

In this article we’re unpacking how to keep contractors up to date with your safety policies and their safety obligations.

group of person on stairs

 

  • Start off on the right foot

Before a contractor starts working for you, it’s important to state what you will need from them and the safety requirements for that role. This might include a permit to work if they’re working in a high risk environment. 

Offer a checklist with the requirements for the role, and your safety policies too. This way you will always have something to go back and reference, and the contractors know what to expect.

  • Keep them up to date

Things change, and safety policies might be updated from time to time. It is essential that these changes are communicated to everyone working within your organisation – including contractors. 

With an online system, you can send out automated updates so that no one ever misses out. Plus, you’ll create a paper trail that could help you cover your business in the event of something going wrong.

person holding tool during daytime

 

  • Give them a good overview of your site

Policies are helpful signposts, but understanding the specifics of the site is often a prerequisite to those policies making sense.

Every site is different, and contractors will need to know the safety procedures relating to each area of a site. It’s a great idea to offer contractors a tour and a site map showing where hazards are on site.

You should also communicate what to wear on site, any equipment they might use or need and what to do in an emergency.

  • Use technology to send, update and manage safety policies

Technology can help businesses create a paper trail of their safety procedures, and ensure that all the documents are in the right place. No contractor wants to be left in the dark, and using a cloud based safety management system will mean they never have to be.

With onboarding, licenses, insurance and training all in one place, your technology can do the heavy lifting whenever you work with contractors.

man in yellow shirt and blue denim jeans jumping on brown wooden railings under blue and

Case Study: Beakon Technology Powers A Major Oil And Gas Company

We work with clients across an array of industries, one of which being oil and gas. One of our clients is  the world’s largest independent E&P company based on production and proved reserves. 

Across 17 countries of operations they have 10,800 people working in an integrated way to find and produce oil and natural gas. They work with plenty of contractors to achieve this result, and their challenge has been finding a ‘real time’ agile solution that can support a high risk and multifaceted business both on/offshore. That’s where Beakon comes in.

We provided a single cloud-based software system to manage High Risk Work Management, Work Permitting, and Safety Management. The job of our technology was to sign workers in/out with full traceability, across multiple shifts and days. 

We assisted with onboarding, licenses, and insurances for 3PL contractors via an easy-to-access and easy-to-use portal/interface for end users, including full mobile functionality. 

The strong preference was for a system that could be implemented ‘Out-of-the-Box’ (OOTB), and then be configured to the specific requirements of a high risk, large multifaceted business and scaled when required. They needed a solution that could be implemented quickly and easily, whilst also being highly configurable which is an important aspect of our continuous improvement program. 

Managing a high-risk work environment with a variety of specialty trades, operations, and environments our client now has peace of mind that third party contractors are coming on site, licensed, trained, qualified and insurance each time, every time. 

Interested in Safety Management Software? Set up a call with Beakon now. 

 

Safety Management Software: Crane Safety On Construction Sites

Safety Management Software: Crane Safety On Construction Sites

Safety Management Software can help to reduce workplace incidents, especially in the world of construction. In recent months, research has been published by the NSW Centre for WHS looking into crane safety on construction sites. 

The paper is based on the Crane safety in construction research produced by the Centre for Work Health and Safety and RMIT and digs into the fatal incidents that have happened in Australia while workers have been using cranes.

The report highlights some interesting points about incidents and how we can work together to minimise these tragic events.

Why was the report carried out?

Crane usage is a major risk and hazard on any construction site, but the 47 Australian workers killed in incidents involving cranes between 2003 and 2015 are significantly high (SafeWork Australia, 2016). 

When the number of fatalities are that high, it is imperative that government organisations and governing bodies look into how these fatal events can be prevented.

It’s not only deaths that we want to monitor and prevent though, the report also highlighted the need to minimise injuries involving cranes too. On average, 240 serious injury claims arise from crane safety incidents every year (SafeWork Australia, 2019), which for a developed country with a relatively small population, is too high.

The aim of the study was to:

  1. identify the causes and contributing factors associated with safety incidents involving cranes in the construction industry; and
  2. explore strategies/programs/approaches that could be or have been successfully implemented to prevent crane safety incidents in the construction industry.

 

What did the study into safety incidents find?

This is a very topline overview, and for the full details you can read the study in full over at the Centre For WHS website.  It’s an important research summary for those working in construction, either with cranes or managing workers and subcontractors who use cranes.

The key risk factors that the report concluded were contributing causes to incidents involving cranes were:

  • The regulatory environment

Is the business regulating their safety environment well? Were measures put in place to try and prevent incidents (like adopting safety management software)? Had the business worked on prior risks or incidents to do better and did they take into account the current regulations? When the answers to these questions are no, the risk of an incident is higher.

  • Prevailing levels of worker skill and competency

Did workers have training and qualifications? Were they up to date? Had they been working recently in the same field? How was this measured and assessed? These are important in assessing the risk of an incident. 

  • Industry supply issues

Were safety measures impacted by supply issues? This could be physical resources, or man power. In other words, was the team ‘down’ or under pressure in any way because of supply problems?

  • Site planning and management issues

Site management is really important. How was the site managed? How were visitors on the site reported? Did contractors have their own safety measures and understanding? Were safety considerations managed well?

  • Physical worksite conditions

These could be things like physical risks that are presented on the day. Eg – weather conditions, the way the site was set up, how equipment was set up or left the night before. 

  • Human errors and equipment failures

Equipment failures and human error can be tragic. Measures need to be put into place to minimise these issues. Things like checking equipment regularly and ensuring that workers meet minimum standards in terms of their training, but also subjective measures like how tired they are or how mentally stable on any given day. Employers need to take these into account just as much as how physically able an employee or contractor is.

How can we minimise these incidents?

The literature review identified ways to prevent crane safety incidents in the construction industry. These are also good guides to minimise wider incidents too.

They suggested businesses need to:

  • “Clarify the roles and responsibilities of workers conducting crane-related activities at the worksite, and the suppliers and subcontractors when selecting equipment and site planning.
  • Improve the training of people responsible for planning, coordinating and supervising lifting operations.
  • Improve the licensing systems to record crane operators’ competencies in using particular types or models of cranes.
  • Promote the adoption of new and emerging technologies to improve crane safety.”

 

How Beakon can assist with safety management software

It goes without saying that no safety management software can completely minimise the risk of an incident occurring on site. However, safety management systems and incident management systems like Beakon can help  to improve safety measures and reduce risk.

Beakon can help you assign roles and responsibilities, keep track of permits to work and education, and promote training automatically so that no one gets left out. All while offering a mobile solution that is accessible anywhere.

Don’t take the risk. Talk to us about how we can help you manage on-site safety today!

E-permits to work in mining

E-permits to work in mining

Everything you need to know about e-permits to work in mining 

Mining is a thriving industry in Australia. With so many mining businesses working with staff split across different locations, having technology that aids safety procedures is very helpful. Technology allows team members to communicate effectively from afar, and ensure that paperwork like permits to work are valid.

An e-permit to work or electronic permit to work system offers new ways to manage work safety and get documents to the right people quickly.

No more hold ups due to lack of paperwork, and no more compliance issues from missing or lost permits to work. Imagine if your team could validate and issue permits to work from the palm of their hand, all while creating a digital trace to cover their back? 

Well, they can with e-permit to work software. Here’s everything you need to know…

aerial photography of dump trucks

Mining is a high risk industry where permits to work are vital

Mining is a very high risk industry, whereby people need permits to work to ensure their safety on site. With so many roles that require specialist training, mining sites can be a recipe for disaster if permits to work aren’t properly monitored.

The process of extracting minerals from the surface of the Earth is high risk, and involves being both underground and working with heavy machinery. This makes the need for permits to work even more vital.

yellow and white excavator on rocky mountain during daytime

Geographical challenges make paperwork a hassle

Not only is mining a higher risk industry than most, but it also has unique geographical challenges. Mining sites are often split across various locations, with people who manage and sign off permits to work not necessarily being on site at any given moment. 

This means that workers sometimes get into sticky situations where they need permits signed off quickly, by someone who isn’t necessarily on site at that moment. This can cause all kinds of problems, and without the help of technology, workers can be put in compromising positions.

This is where e-permits to work are vital for the mining industry, and can enable businesses to maintain health and safety measures and provide people with a safe place to work. They help mining businesses stay on top of their permits even when they are geographically spread out.

red and black truck in tunnel

E-permits to work solve mining-specific problems

E-permits to work are ideal for a variety of industries, but arguably mining is one of the industries that benefits most. This is because they solve many problems for mining businesses, including:

  • Issuing permits across various sites.
  • Minimising permit delays that cost mining businesses money.
  • Allowing people to sign off permits digitally, in real time.
  • Signing off rights to work with hazards, temperature risks, dangerous fumes, electrical hazards, mechanical hazards, height dangers and many more risks that may be posed by a mining environment.
  • Providing a digital trace that enables businesses to cover themselves in the event of an accident.

white and black airplane on brown sand during daytime

Incomplete permits to work can cost more than just time and money

Ultimately, the main thing you need to know about online permit to work software, is that without it you may be putting your people at risk. In a mining environment, a paper-based system is no longer regarded as the best way to monitor permits to work.

Incomplete, late or missing permits to work can cause businesses a lot of time and money, and have legal implications. However, the major risk of incomplete permits to work in a high risk industry like mining is serious injury or even death of your people.

Thankfully, as technology has developed, fatalities within the industry have fallen. In 2003, there was an average of 12.4 worker fatalities per 100 000 workers, and in 2015 that had dropped to 4.4 (Safework Australia). This is still significantly higher than other industries, but it goes to show that as technology develops, we are finding new ways to develop safety protocols.

For those businesses who are still lagging behind and working with a paper based permit to work system, it’s really time to reassess and consider an eptw system. Not only because your business will save time and money, but because it will protect the health and safety of your people. This should ultimately be of utmost importance. 

5 ways elearning software is boosting the healthcare sector

5 ways elearning software is boosting the healthcare sector

Ready to learn more about elearning software? 

From onboarding, to healthcare specific training, to ongoing education, elearning software can cover it all. Technology is making things simple for employers, employees and contractors in the healthcare space.

We’re sharing our insight into how elearning software is reshaping and boosting the healthcare sector. Take a look…

  • Elearning software reminds employees when training is out of date

Unlike other industries, healthcare has unique risks and pressures that often require specific training. Elearning software helps to keep on top of each individual’s training requirements, and ensures that no one is left out when it comes to refreshing their knowledge.

In healthcare more so than other sectors, things change very quickly and the training requirements can be more intense in order to keep up with these changes. Having an online elearning software system enables employees to continuously learn, and be reminded when they need a refresher.

person wearing lavatory gown with green stethoscope on neck using phone while standing

  • Helping employers with due diligence requirements 

As an employer in healthcare, it is important that you do your due diligence and only employ people for roles that they are trained to do. A business has a shared responsibility to ensure that safe to work documents and qualifications are up to date and relevant for the role. 

With a digital trace, employers can provide a record of who has completed training and how that is relevant to their role. This is hugely important in the event of an incident where a medical professionals’ qualifications are called into question. With a digital trace of the employee’s training history, an employer can show that they have done their bit, and cover themselves in the event of something going wrong.

doctor holding red stethoscope

  • Elearning software provides online safety inductions

A safety induction is crucial to helping your employees and contractors understand the WHS procedures. In healthcare, this is even more important, as often the safety procedures relate to human safety. There can be no mistakes, and an online safety induction to accompany a face to face one helps to solidify the safety information.

A key benefit of an elearning software system in healthcare is that the safety induction can be signed off online. With a digital trace of the worker confirming they understand the safety procedures, businesses can be much more confident that they have completed a full induction.

  • Delivering ongoing online learning 

No workplace training is ever truly complete, as things change all the time. This is especially true in a health care environment where things evolve quickly. An elearning software system helps healthcare businesses deliver ongoing training that might be essential to that employee’s role.

With flexible learning options that can be accessed on the go, workers needn’t miss time off of work to complete online training. Team members can access learning via their tablet or mobile, and take it at their own pace as they continuously learn.

woman in white shirt standing in front of computer

  • Elearning software is creating a learning culture in healthcare

It’s not just the practical benefits of assisting with onboarding and ongoing training that make elearning software so valuable. It is also the way it shifts the company’s attitude to learning.

With an online system that is state of the art, accessible anywhere and easy to use in a variety of languages, healthcare businesses can create a learning culture. A learning culture is one where learning and ongoing training is celebrated and people feel empowered and encouraged to keep learning.

This should be a goal of every forward thinking organisation, and software can help you get there.

Ready to discover a whole new world of online learning?

Take a look at our Learning Management System which delivers training to staff and contractors anywhere, regardless of whether you’re delivering your training face-to-face or using distance learning.

How construction software is reshaping the industry 

How construction software is reshaping the industry 

Working in construction can require a diverse set of skills. These skills include people management, site management, project management and often physical labouring skills. With so much to manage, software can be a helpful asset in the construction industry.

Not only do systems like contractor management and audit software help to maintain compliance, they also help construction businesses run much more effectively. Construction software can make for a happier, healthier and more productive workforce.man in brown jacket looking at contract on DocuSign on a laptop

How software is reshaping the construction industry

Here’s how software benefits construction businesses and is becoming an essential in every businesses toolkit.

  • Software is saving businesses time and money

One of the main reasons that construction businesses are investing in software is that it is saving their employees time. By using a digital system, businesses can power through the processes that can sometimes take forever when using a paper-based system.

Software systems that work more productively can save huge amounts of money on construction sites. Instead of documents having to be passed around physically for sign off, with a digital software system, they can be accessed via mobile wherever that person is. This reduces the risk of the paperwork going missing or not being completed and means that employees and contractors can get to work right away.

By reducing risk in these areas, and ensuring that there is a digital trace of everything that goes on, businesses can save time and money.three men sitting while using laptops and watching man beside whiteboard

  • It is keeping people safe

Contractor management systems ensure that everyone is on the same page, and limits contractors working on the site when they shouldn’t be. Online safety inductions can be a huge benefit to construction companies who work with contractors, as it enables them to empower contractors to sign off their learning.

By confirming what they know, uploading their safe to work documents and signing that they agree to the work they have been assigned, everyone is safer. 

Contractor management in construction allows team members to sign off their training online. With a digital trace of the contractor confirming they understand the safety procedures, businesses can be much more confident that they have met their compliance requirements.

Similarly, audit software systems can help to keep people safe on your site by ensuring safety procedures and documents are completed. Without an audit to tell you how things are running on your site, it can be difficult to make actionable changes.

  • Audit and contractor management maintains compliance 

It lies within the businesses responsibilities to ensure that safe to work documents and qualifications are up to date and relevant for the role. This includes renewing records, reminding contractors when they need to submit a new work permit and ensuring that each work safety document is validated. 

Within a construction business, there can be plenty of people coming and going. Whether that’s visitors, contractors or employees moving around, the flow of people moving can be hard to manage. With COVID-19 making the tracing of people compulsory, it is essential that businesses have a good digital system in place.

Contractor management systems and visitor management systems can help construction businesses trace everyone on their site and keep hold of their details. With cloud based software, you can have a digital record of every individual’s trade qualifications, licenses, insurances and work permits that can be accessed remotely.

This can be invaluable in keeping everyone safe on site and ensuring that you remain compliant as a construction business.man in yellow shirt and blue denim jeans jumping on brown wooden railings under blue and

  • It helps construction businesses audit

High risk industries like construction will need more thorough and precise audits in order to maintain safety. Unlike other industries, if something goes wrong on a construction site things can be fatal. This is not a risk that any business can take, so audits help to tighten up procedures, see where the gaps in knowledge are, and ensure that corrective actions are taken before mistakes happen.

Paper based audits are slow, difficult to maintain, and make it impossible to follow up on corrective actions, however digital software systems make the whole process simple. Online auditing makes it easy to collate and analyse data, as well as to identify processes and procedures needing attention.

Every industry can benefit from software systems 

So, those are the main ways that software is reshaping the construction industry. However, it’s not just construction that is reaping the rewards of having solid software systems in place.

Discover how healthcare is benefiting from contractor management software in our latest article. Plus, if you’d like to learn how Beakon software works, feel free to sign up for a trial today!

Benefits of contractor management systems in healthcare

Benefits of contractor management systems in healthcare

How much do you know about contractor management systems in healthcare?

Hiring and working with contractors can be one of the biggest risks to any business. However, in healthcare perhaps more-so. With so much on the line in terms of patient safety and data, it is vital that the entire workforce is operating in line with procedures and protocols.

With contractors, sometimes this can be a risk. When you work with people from outside of the organisation, it can be easy for them to enter your site with preconceived ideas about health and safety, security and general work practices.

Contractor management systems go a long way in helping to ensure that everyone is on the same page. In healthcare, where the implications of getting it wrong are even greater, it can be vital to have a good software system in place to help you manage contractors.three people inside factory wearing masks and coats

What do contractor management systems help manage in healthcare?

Contractor management systems help to manage contractors, of course. However in a healthcare setting the requirements for each contractor may be even greater. While the OHS management responsibility sits with the business itself, contractors do have a duty of care too. Contractors and business leaders must work together in order to ensure that adequate checks and procedures are carried out. 

Let’s look at some of the main benefits of using a contractor management system in healthcare:

  • Check healthcare specific experience 

Unlike other industries, it can be important that the contractors understand the unique risks and pressures of working in a healthcare setting. Contractor management systems can help businesses select their contractors based on prior experience, expertise and knowledge of the health care setting. Instead of having to sift through piles and piles of data, a contractor management system helps you pick out the contractors in your system who are suited to the particular role and have the health care expertise.

This saves time and money and also covers your back in the event of something going wrong. With a digital trace, you can prove that you did your due diligence and hired the right person for the job.

  • Monitor safe to work documents and qualifications

It lies within the businesses responsibilities to ensure that safe to work documents and qualifications are up to date and relevant for the role. This includes renewing records, reminding contractors when they need to submit a new work permit and ensuring that each work safety document is validated. 

Within each contractor’s file you can have a digital record of their trade qualifications, licenses, insurances and work permits. This can be invaluable in keeping everyone safe on site and ensuring that you remain compliant as you work with contractors.

  • Provide online safety inductions

Anyone who works on your site needs to have a safety induction so that they understand the WHS procedures. In healthcare, this is even more important, as often the safety procedures relate to human safety. There can be no mistakes, and an online safety induction to accompany a face to face one helps to solidify the safety information.

A key benefit of a contractor management system in healthcare is that the safety induction can be signed off online. With a digital trace of the contractor confirming they understand the safety procedures, businesses can be much more confident in their safety knowledge.

  • Deliver online learning 

No safety training is ever fully complete, as things change all the time. This is especially true in a health care environment where things evolve fast. Monitoring contractors online learning can be a nightmare, which is where a contractor management system comes in handy.

With the correct software in place, you can ensure that no one ever misses a refresher session or forgets to update their online training. With automated processes that remind contractors of their obligations, contractor management systems can help to minimise risk and ensure that online learning is completed on time.

  • Perform audits and checks

In a similar way to the online learning benefits, contractor management systems can help to audit contractor processes and see what is and isn’t working. This doesn’t always have to relate to risk reduction and safety, however this is probably the area where the benefits are most realised.

By keeping an eye on whether contractors are working in line with safety protocol, businesses can have a much better picture of their workforce. This understanding helps to minimise risk and correct any errors before they evolve into a bigger problem for the company.

person sitting while using laptop computer and green stethoscope near

COVID-19 Considerations 

With the COVID-19 risks that have come up over the past couple of years, it is more important than ever that health care spaces are kept safe, clean and compliant. Knowing exactly who is on your site, and when, is a crucial part of COVID-19 compliance, and contractor management systems enable businesses to keep a digital trace of where contractors have been and even who they are working with.

A contractor management system can be very helpful in managing COVID-19 risks, and can help businesses fulfil their obligations. Not only to the safety of their workforce and contractors, but to the public too.

When it comes to COVID-19, businesses must:

  • Demonstrate health and safety procedures
  • Keep visitor logs and ensure contractors sign in and out
  • Comply with health care specific requirements
  • Ensure that contractors are fully aware of COVID-19 procedures
  • Implement audits to monitor the success of COVID-19 contractor management processes

Beakon Software helps healthcare businesses manage contractors and remain compliant. Learn more about contractor management software over on our website.

Safety Software: The Key Benefits

Construction Site Safety – Top Tips 

Working on a construction site is notoriously dangerous. In fact, it’s estimated that one out of every five workplace fatalities is construction-related.

While this stat is shocking, it is understandable that the rate of construction related incidents is high when there are so many variables that create risk. Whether you’re working from heights, using machinery or just performing arduous manual labour, working on a construction site can be risky business.

To reduce this risk, there are a few simple tips that you should know. Follow these simple safety tips to stay safe on site.

aerial photography of building construction

Construction site safety 101: Have a clean and tidy site

This is a great safety tip for any workplace, as many accidents occur due to falling or trip hazards. These can be drastically reduced by having a clean and tidy site where things are put away in their proper places. This means no equipment left out where someone might trip over it, and no wires left strewn across the site.

Similarly, with spillages, slip hazards or various dirt risks, ensuring that the site is kept clean and tidy will help reduce damage and keep everyone safe.

Ensure that inductions are thorough, even for contractors 

When it comes to inductions, many businesses still operate on a paper-based system. This can cause all sorts of problems such as unclear inductions, lost paperwork or lost traces of who has completed inductions vs who hasn’t. 

When you take this induction system online and invest in safety software, you’re much less likely to run into trouble. By giving everyone, including contractors, a full and thorough induction before they start, you minimise risk. Not only of an incident on your site, but in terms of safety and compliance too.

yellow and black excavator near white building during daytime

Make sure your permit to work system is up to date

Again, many businesses are living in the dark ages when it comes to permit to work systems. Often using physical copies of permits to work that are filed away. 

Instead of trusting paper-based options, why not invest in a permit to work system that takes your permits online? 

With a solid record of every permit to work issued and reminders when employee’s permits are running out, you’ll be able to stay on top of who is safe to work.

Without an up to date permit to work system, a construction site is potentially very dangerous. It is essential that the people working on the tools at your site know what they are doing, and a permit to work proves that.

Report defects and incidents

A big mistake that workers can make on a construction site is not reporting hazards, near misses and incidents. When we all work together to call out these dangers, we can minimise the risk on a construction site.

However, without the proper protocol in place, workers often don’t know who to tell when a near miss occurs on site. It is shocking how many incidents could have been prevented if the precursor event or warning problem was reported earlier on.

Encouraging a safety culture where people report even minor incidents can help to make your construction site a safer place to work.

man doing welding on outdoors

Be aware of the hazards on your site

Another top tip for ensuring safety on a construction site is being aware of the hazards that people are working with. As often as possible, companies should be auditing their safety procedures. This enables you to take notice of new hazards that might be appearing.

New equipment, new workers and new challenges are presented all the time on a construction site. Therefore being aware of the hazards is an evolving process.

Some hazards to consider to increase construction site safety are:

  • Working with noise
  • Working at height
  • Working with dust
  • Working with substances like asbestos
  • Fire hazards 
  • Site accident hazards
  • Structural collapse risks
  • Moving object hazards
  • Physical injuries caused by manual labour
Online Safety Inductions: Are They Effective?

5 Occupational Health And Safety Procedures That Businesses Forget About

How do Australia’s Workplace Health And Safety Procedures measure up? Well, although Australia’s Health system is ranked one of the best in the world, when it comes to workplace accidents it has some work to do. According to SafeWork Australia, in the year 2020, 182 Australian workers were killed at work. For a country that is considered very safe, this is actually a very high number of fatal accidents at work.

When compared to the 111 workers who died due to fatal injuries at their workplace in the year 2019-2020 in the UK this stat becomes quite shocking. Why? Because comparatively the UK has far more workers vs Australia. With a population of 66 million vs Australia’s 25 million, you’d expect the UK to have far more serious work accidents however this isn’t the case. This shows us that there is work to be done when it comes to health and safety procedures at work. 

Many fatal accidents are just that – accidents. They are largely unavoidable and happen as a fluke. However, there are some that occur due to negligence or complacency. In this article we’re looking at how businesses can tighten up their procedures to stop workplace accidents from happening, with the top procedures that businesses forget about.

orange lights on top of white and red metal bars

Workplace Safety Inductions

Picture the scene. A new employee starts at work, who comes highly recommended from a friend or colleague. You’re sure that he has all of the necessary safety knowledge to get started on your site. He’s pretty much ready to get started, and assures you that he’s fine to get cracking without a boring safety induction. The project is behind schedule and it would be really handy to skip a full workplace safety induction, as you’re confident that he will be fine.

Would you let him get started? Often the answer is yes. However, the answer should be a resounding NO. Workplace safety inductions are essential, and should never be skipped. You can streamline them with online software that helps you manage safety on the go, but never never forget to get it done.

man in black jacket holding lighted sparkler

Ongoing training

How often do things change in a workplace? Very often!

This is why the safety training needs to be ongoing, and relative to your workplace. What is true one month may change the next, and only with a system that allows quick and effective knowledge sharing can you be sure that your team is fully protected.

One of the biggest mistakes businesses make is getting workplace safety signed off and then ignoring it for 6 months to a year. This is where accidents can happen, so ongoing training is a must!

red hard hat on pavement\

Procrastinating an audit

Often we’ll ask businesses when they carried out their last safety audit, and often the answer is ‘never’. This is a major mistake, as audits offer an effective way to keep on top of your safety processes, manage data and find out how efficient your processes are. They serve as a great way to stop and reflect on what is working and what is not working, and get the team onboard with the changes. 

Procrastinating an audit is one of the quickest ways to encourage accidents on your site, as without a full view of how things are operating, you can’t be sure what’s going wrong.

5 Occupational Health And Safety Procedures That Businesses Forget About

Not monitoring overwork

How many times have people rocked up to your site and got ready to get on the tools, and you’ve looked at them and thought “you haven’t slept”? When people are operating machinery, working with heights, or dealing with physical labour where risk is involved, they should not be working if they are tired, overworked or ill.

Taking this into account will have a massive effect on how many accidents occur on your site. We’re not saying that people need to always call in sick if they’re a bit tired, but creating a culture of taking care of yourself and monitoring health should definitely be encouraged.

person holding tool during daytime

Not having an effective back to work plan

In the unfortunate instance of an incident occurring on your site, you need to ensure that a full back to work plan is in place. Often businesses will neglect this aspect of workplace safety and assume that if someone is ready to come back to work that they are good to go. This is not always the case.

Without a proper back to work plan, the injured employee may push too hard too soon and cause even more damage. Easing them back in slowly is a must, and injury management software helps to aid that process.

OHS Software For Your Business

Beakon offers OHS software that helps your business stay on top of your health and safety procedures. Discover what our clients have to say about our service now.

Who Is Task Management Software For?

3 Key Benefits Of Beakon, As Shared By Our Clients

At Beakon, we’re proud to work with Australia’s leading businesses and some of the world’s most dynamic enterprises. 

We work with an array of clients, from billion-dollar companies to businesses who can count their employees on one hand. We’re proud of all our longstanding business relationships, and always try to best serve our clients with our software solutions.

We’re so delighted that every day we get to keep our clients’ workers, visitors, and contractors safe, secure, and properly managed with Beakon Software. Occasionally, clients will write and tell us how happy they have been with the service they’ve received from Beakon and how it has positively impacted their business.

In this article we’re looking at some of the lovely things our clients have said about our software with the 3 key benefits that they often cite.

1. Positive Induction Experiences

Creating a positive induction experience is so important. With an LMS that pulls together all the relevant information in one place, you can rest assured that the people who work for you know everything they need to. 

Many of our customers tell us that our induction software is ideal for them because it offers:

  • Customisable dashboards
  • Live tracking
  • Online grading 
  • Full functionality on PCs, tablets, and smartphones.
  • SCORM compliance
  • The ability to maintain online and offline training records.
  • Reports and dashboards
  • Simple to use for all levels users

Client Testimonial 

“We use Beakon contractor management and site induction software to manage documents, licenses, and inductions for all our site visitors. Because we work with electricity safety is our first priority and Beakon’s software has been easy to set up and use. We would recommend Beakon to anybody needing a simple and reliable system for managing work sites in multiple locations”.

2. Reduced Admin Costs

Documentation can be the bane of any worker’s life, but with Beakon our clients say that they save time, money and energy by streamlining their processes with digital software. Instead of having multiple paper-based records to manage, Beakon simplifies admin by bringing things together in one place.

This saves a lot of time, and means that your team can draw upon customised reports whenever they need to. Instead of manually having to deal with admin, workers are able to rely on software that reduces admin costs and saves them time.

Client Testimonial

“We have cut our admin costs and insurance costs significantly since we started using Beakon last year. We would recommend it to any business trying to take control of OHS and WHS”.

“Beakon provided our company with Operations and Maintenance documentation support to ensure the delivery of defect free projects in a centralised location. The Audit and Induction Management software ensured all contractors insurances were up to date and that safety induction procedures were being followed”.

3. Better Visitor And Contractor Management

Visitor and contractor management can be a challenge, however with the support of Beakon software your team can rest assured that everyone will be kept safe and compliant. With better visitor and contractor management systems, your business can get a grasp of who is entering and leaving your site at all times.

Client Testimonial

“The software supports self-induction via the Visitor Management System. I was able to easily log my team onto the Visitor Management System and utilize the self service induction facility. We were able to complete the induction at a time that suited us best, saving cost and increasing productivity on the day. Great system, easy and simple to use”.

“Beakon’s Contractor Management and Site Induction have really helped us. We looked at a number of options but chose Beakon because the software was so easy to customise, making it less expensive and faster to implement”.

You can check out who we work with over on our website. Or, if you’re keen to get behind the wheel, why not take Beakon for a test drive today? We’re offering a free trial of our software for new customers.

Online Safety Inductions: Are They Effective?

Online Safety Inductions: Are They Effective?

Are you considering introducing online safety inductions to your site?

For many businesses online safety inductions save time and money and lower risks. Every employer is responsible for providing appropriate training and inductions to their employees. Effective health and safety instructions, especially in the construction industry, are vital. That’s why all new starters and contractors will always be required to complete site specific inductions before commencing work. They will of course come with their own training and safety knowledge, however getting them to understand the specific safety risks of your site is equally as important.

Safety training must be carried out thoroughly and consistently in order to keep workers and visitors safe on site. One of the major challenges to safety training is that it is time-sensitive – as no one can start work on site without the appropriate inductions. This can often lead people to skim through safety procedures, or incorrectly get people signed off. This is of course not compliant or safe, and companies need to educate their people to understand the importance of inductions. 

In this article we’re looking at how online inductions can solve a lot of the problems that arise with training and inductions, and enable businesses to remain compliant.

Online Inductions Help Make The Induction Process Seamless

Creating and delivering online inductions using Learning Management Systems is a sure-fire way nail the process. By operating your safety inductions online, construction firms can train staff quickly and cost-effectively. This means that staff will begin on site with fully up-to-date knowledge of how best to ensure their safety, and the safety of others. 

However, this does not necessarily rule out the need for face-to-face inductions of site-specific dangers. The nature of the construction industry means that there will always be a degree of spontaneous hazards that need to be relayed on site, in person.  

The Benefits Of Online Inductions

1. Reduced risk 

By highlighting the safety precautions of, say, heavy machinery before coming on site, no one will be using the machinery without being informed of its risks. This is also true with less obvious risks to site security. For example, you might choose to only provide employee log ins once they have successfully negotiated the induction. 

Beakon’s Learning Management System is totally customisable to fit the needs of any business’ training program. 

2. Accessibility

Because online training systems operate online, they are accessible at any time of the day or night. This provides a heightened level of convenience and means that employees can begin to learn at a time that suits them. There is no point running through safety instructions to an employee that is not fully concentrating. 

3. Decreased operation costs

In person inductions, often held in classrooms spaces, can actually seem repetitive to everyone involved. By taking safety training online, the productivity of employees increases. This, in addition to the cost of resources like room space and printed information, can really decrease the operation costs of safety inductions. 

4. Content control

Learning Management Systems, such as Beakon’s, have customisable dashboards, live tracking, and online grading. All of these methods of controlling the training content make it easy to deliver training and monitor success. Because the system is flexible and fully customisable, data can be reused and updated when information changes. Moreover, as  the needs of your safety inductions change, your content, materials, and scenarios can be customised and re-purposed to target different audiences and different learning outcomes.

Take Your Site Safety Inductions Online

There are multiple benefits to taking your site safety inductions online. It can help save time and money, as well as increase the efficiency of on-boarding new staff. Learning Management Systems facilitate creation of flexible and accessible induction content and will drastically speed up the delivery of the induction training.