One of the topics that we always get asked questions about is the permit to work software and how it works. Beyond just the software, we spend a lot of time talking to clients about how they can streamline their whole permit process, from bringing someone on and interviewing them to getting them safely working on site.

We’re always looking to help our clients get the answers they need fast, so we’ve put together a quick question and answer article to run through permit to work FAQ. 

Take a look…

Q: What is the meaning of a permit to work?

A: Depending on the sector and type of work, you may need to get your employees or contractors a permit to work. This permit is a written, official document that establishes whether the person is eligible to do the job and ensures that they can do it safely. 

The goal of a permit to work is to quickly and safely establish who is allowed on site and ensures that your business is compliant whilst working. They run through the risks and regulations on site in full transparency, so that a worker is able to sign off on their knowledge before starting work, and in this sense serve to communicate and control the work environment.

Q: When is a permit to work used?

A: A permit to work is used for a specific location or project to run through exactly what risks and knowledge will apply to that site. As each site is different, it is important that the permit to work is localised to the exact site. They will usually be concerning specific work that might need certain qualifications in order to be completed safely.

Q: Why do we need a permit to work?

A: The reason a permit to work is issued is to prevent incidents and increase safety on site. When working on big projects it can be hard to ensure that everyone is compliant at all times, and this helps to streamline that process and get it down in writing before anyone steps foot on site. It is an essential part of running your business safely and protects both your business and your people from danger.

Q: What is the importance of a permit to work system?

A: Permit to work software plays an essential role in ensuring the safe execution of hazardous work activities. They help to alleviate the stress of the process and ensure that the hours of filling forms, writing tags and transporting papers is condensed.

Having a solid system in place reduces risk and the chances of accidents occurring, which in turn keeps frontline workers both safe and efficient. Plus, it saves your business money and ensures that productivity is boosted.

Q: Why do people use an electronic software?

A: Using an electronic permit to work software means that the process is easily customisable for your business and takes into account any intricate project or industry risks. 

Permits that are issued electronically are easily traceable and can be requested and sent between contractors and employees quickly and easily. This reduces the amount of admin and allows people to get on with their jobs more efficiently.

Users find that they can quickly identify and rectify any conflicting work activities and contact the relevant people to fix any issues with the push of a button.

Q: What kinds of projects require permits to work?

A: Wherever there is a risk to safety, there should be a permit to work in place. This could mean permits to work for working at height, working with restricted access, hot works, roof access and contamination. 

Any kind of health risk should be reviewed by a professional, however it is always safer to assume that you do need a permit to work to ensure that you remain compliant and put employee and contractor safety first. The government website offers advice on health and safety at work and how to manage it effectively.

Q: Do contractors need a permit to work?

A: Absolutely. In fact, often a permit is more essential for contractors as their movements can be harder to manage. When working with contractors, it’s essential that you are all on the same page and have a clear record of where they have been working and what they can do. With a digital system this is easy to trace.

Thinking about getting a permit to work software installed? Talk to us about the benefits of an online system for issuing permits to work – you’ll be surprised how beneficial they can be!