HSE Audit Checklist: 10 Things You Need to Do

To ensure maintenance of highest safety standards are practiced in the workspace, proper health and safety standards have to be maintained. There are several elements to make a safety audit successful. One of the most important is the HSE software. Followed by that are other steps that can complement it. This takes us to examine ten important factors in the preparation of an HSE audit checklist.

  1. Choose a competent admin

The first thing you need to do when preparing an HSE audit checklist is to assign someone the task of ensuring that your company meets up with health and safety responsibilities. Your choice of admin must have the skills, practice, and understanding required for him to deliver without flaws.

If you run a simple business organization that comes with little risk tendencies, you can decide to monitor your HSE responsibilities yourself or assign the task to one or more of your existing staffs. This will save you the cost of the purchase of expert advice.

If on the other hand, you doubt your ability to manage health and safety aspect of your business or its complex nature would require more than usual attention from you, it is best you hire the services of an expert in this aspect.

  1. Include details of health and safety in your business policy

When you go into details of who does what and how it is done on matters regarding HSE in your business policy, it sends a clear message to both your clients and staff – you are committed to a safe working environment for your staffs and the clients are sure to receive quality services from a team of well protected staff.

Enforcement of business policy is also very important. It will build a high level of awareness and those in the position of responsibilities will always be on alert to discharge their duties in ensuring a safe working environment.

  1. Stabilize potential risks in your business

Most times, risks at the workplace can’t be completely ruled out. But they can be reduced by putting some measures in place. Simply put, stabilizing possible risks in your business involves taking practical steps to have a safe working environment.

This is a function of foresight. Your work experience and experiences of businesses in the same niche are sources of possible safety issues that may come up and steps you can to cancel or reduce the possibility of it coming up.

Business growth comes with new adjustments. It may be the purchase of new equipment, a change in your business model. You can do no wrong by reviewing risk assessments in your business from time to time.

To access risks in your workplace, you do well by making a physical assessment of your facilities and see which of them has potentials to cause hazards.

That being done, you filter out the major risks and map out steps to having them resolved. However, you should gauge how serious a risk it actually is before thinking of ways in which it can be aborted.

  1. Discuss with your staffs

It is important that you speak to your employees and get their opinion on the subject matter, they would likely point your attention to areas you failed to notice.

To get the best from the opinion of your staffs, you should be free with them. Allow them to talk about what they feel concerning health and safety, its relationship with the business, risk factors and control measures.

Your employees are in the best position to understand risk factors in your business because in most cases, they are the ones who do the dirty job. Make sure you engage them in discussions.

  1. Train and equip your staffs

Work safety is a collective responsibility of all your members of staffs. They will only develop this mindset if only you provide them with clear safety instructions and information.

When providing training and information, keep them simple and easy to understand. Their level of understanding will determine how effective they are going to be at implementing the instructions. Also, be more interactive and less instructive. Ask them how they feel about instructions and how practical they think it is.

Keeping records of training will help you determine when your staffs need follow-up training, how much training is okay, and what form of training is needed. This will help them maintain the HSE standard they have been able to build.

  1. Be Responsible for The Exact Office Equipment.

Before employing workers, ensure that all provisions that would make them work comfortably and perform optimally are set on the ground.

Welfare facilities such as lockers, toilets, hand wash basins will make workers relaxed enough and won’t have to look forward to closing hours to enjoy certain conveniences. Facilities designed to take care of health issues should be available in the workspace. Waste bins should be located at strategic locations to enhance a clean workspace. Buildings should be well ventilated to prevent the exchange of communicable diseases.

Safety issues should always be addressed in the provision of facilities for your workspace. For example, Hallways and passages should be traffic free.  Laws relating to workplaces should be respected and followed to detail.

  1. Make provision for first aid treatment

Illness and injuries cannot be ruled out in the workspace. First aid provisions could actually turn out to be life-saving in some cases. It is your responsibility to ensure that your staffs are attended to immediately if an emergency comes up. This is why it is important to also have first aid training for your staff in addition.

The level and types of equipment provided for this purpose should depend on your type of business. A construction firm will need more first aid facility than a real estate firm but basically, your HSE rating should meet up with the standard required by your industry.

  1. Parade the health and safety law placard

You can parade this in strategic positions in your workspace. The aim is to constantly remind your staffs of the importance of health and safety in the workspace.

The health and safety law poster reminds each of your staffs that the government holds the safety and health of its citizens in high esteem. Hence, a breach of the law in this aspect would not speak well for your business.

  1. Get your business insured

Liability insurance is important to your business especially if you have employees. If they get injured in the line of duty, it Is possible they sue you. Your mind can only be at rest if you already purchased an employer’s liability insurance. Do not risk being at the risk of your staffs, get insured today.

  1. Get updated.

Keep up with trends, news, and happenings in your industry. Social media platforms, conferences, seminars are all avenues to get updated with HSE trends in your industry, make good use of them.

Be Better with our Software

Paper-based audits are slow and less effective. Your auditing task is best organized when you choose reliable audit software. Beakon audit software falls perfectly into this description. Its flexible design makes it useful, even when you are on the move as it has a mobile version.

Beakon audit software has a host of other functions that make it the right software to up your auditing game. Sign up with today and get started with a free trial.

 

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5 Important Questions to Consider When Choosing a Safety Auditing Software for Your Organisation

A significant part of your job as a safety manager involves conducting safety audits. A simple and effective way to eliminate cabinets full of paper files is by managing them digitally.

When it comes to safety audit software, several types exist in the market today, even though not all of them are equally useful. From Cadillac-style tools that come with a lot of extra features you don’t need and a hefty price tag to bare-bones systems that are little more than glorified file managers.

Here, knowing which type of software is right for your company is essential? Visit these five questions to make your decision.

  1. How easy is it to build my safety audits within the system?

To meet your company’s needs, a manager needs to be able to customise environmental, health and safety audits, as there is no one-size-fits-all approach to auditing.

  1. Can audit be performed remotely using the software?

To meet the latest technology and your users’ preferences, your safety auditing software needs to be adaptable as these days; you are more likely to be seen making the rounds with a tablet or smartphone than a clipboard and checklist. To be able to perform the audit directly in the system, look for a software system that allows you to log in remotely from any device instead of writing everything on a sheet of paper and manually entering it later.

Ensure the system you choose accommodates checklist and clipboard as some of your coworkers might be more comfortable using it, too. For digital storage, look for audit management software that allows users to scan paper documents and upload them later easily.

  1. Does the system offer varying levels of access?

Your audit management system should offer varying levels of access and allow you as an administrator to customise access depending on the job responsibilities of each employee. This is important as you might have entrusted some of your team leaders to conduct audits, yet, you don’t necessarily want them to have access to personal information on other employees or the ability to change documents someone else has created. Paper-based systems cannot do this, but safety audit software can.

  1. Will the system remind me when it’s time for the next audit?

It feels like information overload at times as we are all busy and have so much on our minds. To stay on schedule, we need all the help we can get to remind us.

Look for an audit management system that allows you to set recurring audits and reminds a designated person when it is time to complete the next one.

  1. Can I use the audit management software with other safety tools?

Assuming one of your employees is violating the protocol for using a piece of equipment while you’re in the middle of an audit, you can’t remember what they are, but all you can remember is that your company recently modified the procedures. You might have allowed a potential hazard to occur for more than half an hour when you may have to hustle back to the office and dig through the filing cabinet to retrieve your policies and procedures manual. This made it essential that you look for an audit management software that stores all your essential safety documents in one place and allows you to access them during an audit easily.

Conclusion

The key to a safe work environment is to ensure your safety protocols are up to date. A safety audit software makes that easy to do. Contact beakon today if you think your business might benefit from better and more efficient auditing processes, and discuss how our audit software can help your organisation grow stronger and safer. Alternatively, you can take advantage of our free trial here.

Safety Audits: A Brief Overview of What It Is and How to Conduct It Effectively

Safety audits are a prerequisite for any organization, much more for those in a high-risk industry. It is an independently planned and documented examination of a company’s Occupational Health and Safety Management system.

The safety audit is intended to evaluate the standard of the control and the effectiveness of the system being evaluated. The audit asks five important questions. They are listed below:

  1. Does a Health and Safety management system even exist in the organization?
  2. If the answer is yes and a health and safety management system do exist, is it being used?
  3. If the health and safety management system are being used, is it effective or not?
  4. Does an adequate risk control systems exist? Are they implemented and are they consistent with the hazard profile of the organization?
  5. Is any appropriate workplace precautions put in place in case of an incident?

These questions form the foundation on which the entire analysis of the audit is based. Why should businesses conduct a safety audit and what types of safety audits exist? We tackle those questions in the following sections.

Benefits of Safety Audits

There are several benefits of conducting a safety audit to measure the health and safety performance of your organisation. For one, it is a very pro-active approach because it helps with developing the criteria for further improvements.

These could be improvements in organizational strengths. It could be an improvement in identifying and controlling organizational weaknesses. In other words, it provides a platform for taking effective organisational planning decisions.

Additionally, a well-structured and properly conducted audit provides an objective view of the actual status of an organisation. It identifies weakness, recognises success, evaluates compliance, and determines the adequacy of policy and procedures against legal requirements and international standards.

Types of Safety Audits

There are two types of health and safety audits and they mostly refer to how they are conducted. These are:

  1. Internal audits: Someone within the same organization conducts internal audits
  2. External audits: External auditors are hired to conduct external audits

Although, both types of audits have almost the same operational processes as far as the purpose, content, sequence and depth of the investigations are concerned. The major difference between both lies in the approach.

An internal audit uses a subjective approach, while an external audit uses a more objective approach. A third party, external audit is more objective because it is conducted by expert agencies comprising of well-trained auditors, technical experts, legal specialists etc.

Meanwhile, internal audits use auditors from within the company itself, although, from neighboring departments. As a result, they cannot disclose any weaknesses. Instead, they devise ways of highlighting the strengths of the organisation. In other words, an internal audit is more like preparing for a third-party external auditing.

Conclusion

Safety audit should be taken as a critical link in the chain of sustenance of a safety and health management system for any workplace.

Developing a culture of organizational health and safety starts with proper audit standards set in place. Using audit software can help you fast track the entire process. Take advantage of a free trial today to get started.

 

The Benefit of Safety Audit Software

Using safety audit software could be one of the best decisions you can make for your organisation. This piece of software can literally catapult your company into the “best in class” category effortlessly. Using this software is the only way to ensure that your company’s processes are compliant with necessary health and safety laws.

What is safety audit software?

A safety auditing software, such as Beakon’s, allows you to streamline your organisation’s health and safety auditing process. The software helps you easily conduct audits and safety inspections from the field, using your either your tablet or mobile phone. Furthermore, the safety audit software helps you synchronise your data securely allowing you to share your audits in real-time from anywhere.

What are the benefits of using safety audit software?

There are several benefits of using safety audit software in your organisation. When you streamline your auditing, a lot of manual processes automatically become extinct. These include paper trails and documentation that could easily be misplaced.

Some of the benefits you can expect when you deploy a safety audit software in your organisation include:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

In addition to these benefits, the level of stress associated with external health and safety auditors are reduced significantly. No longer will your employees have to feel anxious about auditing. Now they can look forward to it confidently and possibly achieve the “best in class” status.

What does “best in class” mean for your company?                     

Companies that constantly ace their safety and health audits are those considered by the Aberdeen Report as “best in class” in safety. This means the companies report fewer incidents, while also saving money by being more efficient and still maintain project deadlines.

According to the report, these companies are more likely to have a centralised auditing system, have the ability to conduct digital audits at each site and collect data automatically. Additionally, these companies are twice more likely to use mobile devices when they are in the field.

Using software on mobile devices makes audit reporting much easier regardless of location. This in turn enables field workers to provide feedback on any issues they encounter in real-time. This immediate feedback helps your organisation be more proactive when it comes to safety issues, instead of being reactive.

Conclusion

In conclusion, using software for your company’s safety audit helps to hold your team more accountable to international standards. Beakon’s audit software is top-class when it comes to safety. Take advantage of a free trial today and start your journey towards a more efficient audit processing.

Safety Audits and What They are For

Safety Audits and The Benefits of Conducting Safety Audits

For all types of businesses, implementing safety audits and measures ensures workplace safety and reduces injuries and the associated costs. This is especially important for large businesses with a large number of employees and contractors. Safety Audits give businesses a way to ensure the ongoing and monitored implementation of safety measures.

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