5 Important Questions to Consider When Choosing a Safety Auditing Software for Your Organisation

A significant part of your job as a safety manager involves conducting safety audits. A simple and effective way to eliminate cabinets full of paper files is by managing them digitally.

When it comes to safety audit software, several types exist in the market today, even though not all of them are equally useful. From Cadillac-style tools that come with a lot of extra features you don’t need and a hefty price tag to bare-bones systems that are little more than glorified file managers.

Here, knowing which type of software is right for your company is essential? Visit these five questions to make your decision.

  1. How easy is it to build my safety audits within the system?

To meet your company’s needs, a manager needs to be able to customise environmental, health and safety audits, as there is no one-size-fits-all approach to auditing.

  1. Can audit be performed remotely using the software?

To meet the latest technology and your users’ preferences, your safety auditing software needs to be adaptable as these days; you are more likely to be seen making the rounds with a tablet or smartphone than a clipboard and checklist. To be able to perform the audit directly in the system, look for a software system that allows you to log in remotely from any device instead of writing everything on a sheet of paper and manually entering it later.

Ensure the system you choose accommodates checklist and clipboard as some of your coworkers might be more comfortable using it, too. For digital storage, look for audit management software that allows users to scan paper documents and upload them later easily.

  1. Does the system offer varying levels of access?

Your audit management system should offer varying levels of access and allow you as an administrator to customise access depending on the job responsibilities of each employee. This is important as you might have entrusted some of your team leaders to conduct audits, yet, you don’t necessarily want them to have access to personal information on other employees or the ability to change documents someone else has created. Paper-based systems cannot do this, but safety audit software can.

  1. Will the system remind me when it’s time for the next audit?

It feels like information overload at times as we are all busy and have so much on our minds. To stay on schedule, we need all the help we can get to remind us.

Look for an audit management system that allows you to set recurring audits and reminds a designated person when it is time to complete the next one.

  1. Can I use the audit management software with other safety tools?

Assuming one of your employees is violating the protocol for using a piece of equipment while you’re in the middle of an audit, you can’t remember what they are, but all you can remember is that your company recently modified the procedures. You might have allowed a potential hazard to occur for more than half an hour when you may have to hustle back to the office and dig through the filing cabinet to retrieve your policies and procedures manual. This made it essential that you look for an audit management software that stores all your essential safety documents in one place and allows you to access them during an audit easily.

Conclusion

The key to a safe work environment is to ensure your safety protocols are up to date. A safety audit software makes that easy to do. Contact beakon today if you think your business might benefit from better and more efficient auditing processes, and discuss how our audit software can help your organisation grow stronger and safer. Alternatively, you can take advantage of our free trial here.

Safety Audits: A Brief Overview of What It Is and How to Conduct It Effectively

Safety audits are a prerequisite for any organization, much more for those in a high-risk industry. It is an independently planned and documented examination of a company’s Occupational Health and Safety Management system.

The safety audit is intended to evaluate the standard of the control and the effectiveness of the system being evaluated. The audit asks five important questions. They are listed below:

  1. Does a Health and Safety management system even exist in the organization?
  2. If the answer is yes and a health and safety management system do exist, is it being used?
  3. If the health and safety management system are being used, is it effective or not?
  4. Does an adequate risk control systems exist? Are they implemented and are they consistent with the hazard profile of the organization?
  5. Is any appropriate workplace precautions put in place in case of an incident?

These questions form the foundation on which the entire analysis of the audit is based. Why should businesses conduct a safety audit and what types of safety audits exist? We tackle those questions in the following sections.

Benefits of Safety Audits

There are several benefits of conducting a safety audit to measure the health and safety performance of your organisation. For one, it is a very pro-active approach because it helps with developing the criteria for further improvements.

These could be improvements in organizational strengths. It could be an improvement in identifying and controlling organizational weaknesses. In other words, it provides a platform for taking effective organisational planning decisions.

Additionally, a well-structured and properly conducted audit provides an objective view of the actual status of an organisation. It identifies weakness, recognises success, evaluates compliance, and determines the adequacy of policy and procedures against legal requirements and international standards.

Types of Safety Audits

There are two types of health and safety audits and they mostly refer to how they are conducted. These are:

  1. Internal audits: Someone within the same organization conducts internal audits
  2. External audits: External auditors are hired to conduct external audits

Although, both types of audits have almost the same operational processes as far as the purpose, content, sequence and depth of the investigations are concerned. The major difference between both lies in the approach.

An internal audit uses a subjective approach, while an external audit uses a more objective approach. A third party, external audit is more objective because it is conducted by expert agencies comprising of well-trained auditors, technical experts, legal specialists etc.

Meanwhile, internal audits use auditors from within the company itself, although, from neighboring departments. As a result, they cannot disclose any weaknesses. Instead, they devise ways of highlighting the strengths of the organisation. In other words, an internal audit is more like preparing for a third-party external auditing.

Conclusion

Safety audit should be taken as a critical link in the chain of sustenance of a safety and health management system for any workplace.

Developing a culture of organizational health and safety starts with proper audit standards set in place. Using audit software can help you fast track the entire process. Take advantage of a free trial today to get started.

 

The Benefit of Safety Audit Software

Using safety audit software could be one of the best decisions you can make for your organisation. This piece of software can literally catapult your company into the “best in class” category effortlessly. Using this software is the only way to ensure that your company’s processes are compliant with necessary health and safety laws.

What is safety audit software?

A safety auditing software, such as Beakon’s, allows you to streamline your organisation’s health and safety auditing process. The software helps you easily conduct audits and safety inspections from the field, using your either your tablet or mobile phone. Furthermore, the safety audit software helps you synchronise your data securely allowing you to share your audits in real-time from anywhere.

What are the benefits of using safety audit software?

There are several benefits of using safety audit software in your organisation. When you streamline your auditing, a lot of manual processes automatically become extinct. These include paper trails and documentation that could easily be misplaced.

Some of the benefits you can expect when you deploy a safety audit software in your organisation include:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

In addition to these benefits, the level of stress associated with external health and safety auditors are reduced significantly. No longer will your employees have to feel anxious about auditing. Now they can look forward to it confidently and possibly achieve the “best in class” status.

What does “best in class” mean for your company?                     

Companies that constantly ace their safety and health audits are those considered by the Aberdeen Report as “best in class” in safety. This means the companies report fewer incidents, while also saving money by being more efficient and still maintain project deadlines.

According to the report, these companies are more likely to have a centralised auditing system, have the ability to conduct digital audits at each site and collect data automatically. Additionally, these companies are twice more likely to use mobile devices when they are in the field.

Using software on mobile devices makes audit reporting much easier regardless of location. This in turn enables field workers to provide feedback on any issues they encounter in real-time. This immediate feedback helps your organisation be more proactive when it comes to safety issues, instead of being reactive.

Conclusion

In conclusion, using software for your company’s safety audit helps to hold your team more accountable to international standards. Beakon’s audit software is top-class when it comes to safety. Take advantage of a free trial today and start your journey towards a more efficient audit processing.

Safety Audits and What They are For

Safety Audits and The Benefits of Conducting Safety Audits

For all types of businesses, implementing safety audits and measures ensures workplace safety and reduces injuries and the associated costs. This is especially important for large businesses with a large number of employees and contractors. Safety Audits give businesses a way to ensure the ongoing and monitored implementation of safety measures.

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