How Can A Business Reduce The Amount Of Incidents In The Workplace?

How Can A Business Reduce The Amount Of Incidents In The Workplace?

Reducing the amount of incidents in the workplace should be a high priority for any business. However, sadly many companies wait until it’s too late to start putting procedures in place to reduce the risk for their employees.

As soon as you sense something isn’t right with a workplace safety policy, a workplace set up or an injury on site and how it’s being managed, it’s crucial that you report it. Without businesses taking a critical eye to their safety management procedures, they will never be able to progress and reduce the amount of incidents in the workplace.

If you stumbled upon this article because you know your businesses safety isn’t up to scratch and you need to do something about it, take a look at the ways that a business can reduce the amount of incidents in the workplace.

  • Audit Your Safety Procedures 

Ideally, this is the entry point for a business to go ‘ah-ha, we can do better’. If you’re coming in at this point and have found this article after some reflection on where your business is failing, good on you! Often people leave it until after an incident has occurred to start making changes to safety measures, and obviously that is less than ideal.

Auditing your safety protocols before an incident occurs is essential, and that’s where a handy tool like Audit Software comes in. Auditing your risks, procedures and data is a crucial part of moving forward successfully and reducing the amount of incidents in future. 

By looking at where previous incidents have occurred, the risks that are still present and the ways you mitigate them, you put yourself in a much stronger position to understand the health and safety status of your organisation. The first step to reducing incidents is to know where the risks are, and to understand whether you’re doing enough to protect people against them.

  • Engage The Whole Team In Incident Reduction Measures

Once you’ve looked at what is going on on your site and how things could be better, it’s time to get the whole team on board. Often, companies will undergo these amazing audits and have great policy changes, however they forget to include the workers who are on the ground.

This means that their audit and new regulations miss the vital feedback from workers who will be able to highlight extra risks that leadership teams won’t come up with. By including team members from each department in the audit and reconstruction of safety procedures, you’ll ensure that everyone is in it together from the off.

Keeping workers engaged in safety is a crucial part of minimising risks. Often leadership teams will ‘take over’ the safety changes without consulting the people who actually need to implement them and this is a mistake. Engage the whole team for full coverage of your organisation.

  • Implement Training To Reduce Incidents

When we think of workplace training, we often think about the kind of learning that goes on at the start of a contract. This is often really effective and is crucial to ensuring that people are qualified to get on the tools. However, this isn’t the only training that needs to go on.

In order to do your bit when it comes to safety and compliance, your business needs to carry out refresher training to keep people up to date. Often, accidents and incidents will happen when people get complacent and forget the safety training that they did months or even years ago.

To ensure that the risks of the job remain in the forefront of employee’s minds, putting workers through LMS training that they can complete anywhere is a great idea. LMS systems like Beakon’s will alert leadership and employees when their refresher training is due, making sure that your people feel empowered to take their learning into their own hands.

  • Review And Improve As Information About Incidents Comes Through

An incident response strategy has to be flexible and agile in order to take into account the kinds of incidents that are happening in your workplace. Each site will be different, and companies need to look at industry and company specific data to see where their incidents are occurring.

By reviewing incident data and taking staff surveys, you will get a good picture of how your organisation is managing safety in real-time. There is no one size fits all to incident management, but by reporting, investigating, analysing and proactively actioning issues, your business will be able to improve processes in order to lessen the likelihood of accidents in the workplace.

The Benefits of Audit Management Software

The Benefits of Audit Management Software

Safety audit management software helps your business get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This helps businesses synchronise data so that they can carry out the all important audits anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardised safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

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How Does Safety Audit Software Work? 

Audit Software is an amazing way to streamline all tasks relating to safety and minimise the risk of an incident. Audit software shows you how your organisation is currently performing, and shows areas for improvement. It is a key part of health and safety, as it allows businesses to understand where they’re currently at in terms of their safety procedures.

A safety audit gathers data and information pertaining to safety practices of an organisation. Having this all collated in one simple online system is essential in the modern world, where paper based audits won’t cut it. With so many rules and regulations, businesses that still operate on a paper based audit system are likely putting themselves at risk.

The Benefits of Audit Management Software

An effective safety audit should:

  • Gather data concerning how safety procedure are working
  • Streamline reports and statistics regarding incidents
  • Help to improve the procedures of the organisation by highlighting weaknesses
  • Detect hazard that need immediate attention
  • Provide security checklists so that businesses can mark themselves based on legal requirements
  • Assess the health and safety performance of the organisation and help to formulate improvements
  • Formulate a safety improvement report
  • Develop control measures to manage risk

The Benefits Of Safety Audit Software For Your Team

Safety Audit Management Software is really the first step in creating a succinct safety plan for your team. Without a good understanding of your organisation’s starting point, it can be hard to put safety practices into play. With safety audit software, you can expect to benefit from:

  • Sector specific requirements that take into account the specific safety needs of your organisation
  • A documented digital list of the work you’re doing to audit your safety measures
  • Prove that you are consistently working to improve your safety measures and remain compliant
  • Lower the safety risk of your organisation without compromising other business strategies
  • Implement incremental safety measure that work for your team and minimise disruption of day to day running of the business
  • Collate data and statistics that show the state of safety within your organisation
  • Get quick audit results that can easily be turned into actionable recommendations
  • Get notifications to keep on top of when you need to complete an audit
  • Reduce the risk of incidents on your site
  • Minimise the reputation damage and financial risk associated with negative safety measures 

The Benefits of Audit Management Software

Work With Beakon To Improve Your Safety Procedures

Keep on top of audits to ensure your business is adhering to its legal and moral requirements, with Beakon’s Audit software.

Keen to try our best in class audit software for yourself? Sign up for a free trial with us today! Plus, learn more about the pros of working with safety audit software over on our blog.

Safety Software: The Key Benefits

Safety Software: The Key Benefits

What are the key benefits of safety software?

Safety software covers an array of topics and can be used to improve the safety procedures of a business. Whether a company wants to boost compliance, improve employee wellbeing or change how they do things in regards to safety on site, safety software is a great first step.

So, what are the benefits of safety software? There are so many! Because there are many different types of safety software, there are also many different benefits. We’re diving into the key benefits of different types of safety software, so that you can see where your business might be missing out.

What are the different kinds of safety software?

The main safety software that your business will need is:

  • Safety audit software
  • OHS safety management software 
  • Incident reporting systems 
  • Injury management systems 

Let’s look at each one in a little more detail…

Safety Software: The Key Benefits

Benefits of Safety Audit software

Safety audit software helps your businesses get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This feature helps you synchronise data so that you can carry out the all important audits virtually anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

Benefits of OHS safety management software 

OHS safety management software refers to any software system that helps a business comply with Work Health and Safety regulations. This is a crucial element of running a business, so having OHS software that you can really trust can have many benefits and keep your business out of trouble. 

Some of the key benefits are:

  • Consistency

Review information, provide insight, and gather a picture of your organisation.

  • Compliance

Ensure your business complies with all relevant Australian workplace health and safety laws and acts in like with the Work Health and Safety Act 2011.

  • Efficiency

Streamline your safety reports and store of all the necessary information on one single, easily accessible dashboard.

  • Cost effectiveness 

OHS software helps you reduce the risks of legal consequences or penalties for your business.

  • Boosts customer & employee trust

Be seen as an ethical company who puts the health and safety of its people first.

Safety Software: The Key Benefits

Benefits of Incident Reporting systems

Safety software often embodies incident reporting systems, so that employees can register incidents effectively when they’re out and about. A remote software system that operates on mobile can be an asset to a business, and is sure to make everyone’s life easier in the terrible event of an incident at work. 

The key benefits of incident reporting safety software are:

  • Protect your employees 
  • Maintain a working environment that is safe 
  • Minimise risk
  • Ensure that employees know how to report an incident 
  • Ensure employees take care of the health and safety of themselves and others.
  • Identify trends and incident types
  • Predict incidents and prevent them
  • Remain compliant
  • Conduct periodic reviews to assess risk

Benefits of an Injury Management system

Last but not least, an injury management system can have some incredible benefits. As well as boosting employee and customer trust, having an injury management system can also help people recover from injuries and make a speedier return to work.

An injury management system is designed to help injured workers make an early (and safe) return back into the workplace. An employer, employee and insurer will work together to ensure that the employee is reintegrated back into the workforce.

Key benefits of injury management software are:

  • Keeps employees safe
  • Helps the business remain compliant 
  • Retains staff members who have been injured at work
  • Support employees on a safe return to work
  • Helps build better employee relations
  • Builds trust in your organisation
  • Reduces expenses by assisting an employee back to work vs hiring someone new

Safety Software: The Key Benefits

Learn more about safety software for your business!

Overall, the key benefits across all safety software is that it helps to keep your employees and your business safe. When working on a site, it can be hard work to keep on top of everyone’s safety, but safety software makes that simply. With many different varieties of safety software, there is something to fill in the gaps at every organisation.

Looking for more info on injury management systems, incident management, or safety management? Chat to us today and sign up for a free trial!

Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.

5 Audit Software Features To Look For

5 Audit Software Features To Look For

So, you’ve finally decided to invest in audit software – good on you! After years of doing paper based audits, you’ve probably realised that there is a much simpler way to maintain audit records and follow up on corrective actions with an audit software.

The basic principles of any audit software are that they enable you to collate and analyse data as well as identify processes and procedures that need attention. Keeping on top of your audits is essential to the smooth running of your business, however it’s surprising how many businesses opt for paper based systems, or choose audit software that is difficult to implement or ineffective.

When looking for an audit software that will work for your business, there are some must have features that you need to look for. We’re running through the top audit software features that you need to look for to ensure accurate audits, smooth integration and a long lasting solution that boosts your business. 

It Integrates Nicely With Your Existing Processes

There’s one way to ensure that your audit software is a hit with everyone who needs to use it, and that’s by making sure that it is easy to use and syncs up with the existing processes that your people are currently working with.

Ideally, you want the software to integrate nicely with your existing workflows and blend with your organisation’s sector-specific, individual requirements. This way it can be implemented quickly and easily without distracting you from your business.

It Is Customisable 

To meet the ever-changing needs of your business, it’s important that your audit software is customisable. There’s no one size fits all approach when it comes to auditing – managers need to be able to customise environmental, health and safety audits as they see fit.

Our customizable dashboard allows you to customise a number of factors when it comes to your audit, and means that you’re able to allocate responsibilities to each employee depending on the information they need access to. This keeps security tight and ensures the right people have the right access, without compromising on data safety.

It Has A User-friendly Interface 

With customisable dashboards, Beakon’s audit software is the best in class when it comes to a user-friendly interface that your people actually want to work with. The trouble with buying any old audit software, is that unless it has a user friendly interface, your people simply won’t use it.

Unless the interface helps prevent errors, enables faster training and support and helps people get things done quicker than they would with paper, you can assume that people simply won’t want to use it.

This is why it’s so crucial that you look into the user interface and how user friendly the software is, before you invest.

There Are Great Reporting Options

Reporting is one of the most important parts of any audit, so ensuring that the reporting functions are up to scratch should be a priority.

Auditing software should provide the audit closure and reporting options that suit the style of audit that is being undertaken. Audit reports should enable analysis, and software should make it easy for your people to collate information and understand what the outcome of the audit is.

This is where software trumps paper based systems time and time again, as the reporting function is able to gather feedback and accurately report in a way that paper can’t. 

It Can Be Accessed Remotely

In the modern world, people need access to their work at their fingertips. When looking for audit software, you should take into account how the technology can be accessed and whether people will be able to use a tablet or smartphone rather than a clipboard and checklist. 

To be able to perform the audit directly in the system, look for a software system that allows you to log in remotely from any device instead of writing everything on a sheet of paper and manually entering it later. Look out for good digital storage options and a cloud based system if you’re looking for rapid deployment and top security.

 

If you’re looking for an audit software system that offers full functionality across an array of devices and allows you to consolidate data, Beakon have the solution for you. To discuss what an audit software solution could do for you, get in touch.

5 Important Questions to Consider When Choosing a Safety Auditing Software for Your Organisation

A significant part of your job as a safety manager involves conducting safety audits. A simple and effective way to eliminate cabinets full of paper files is by managing them digitally.

When it comes to safety audit software, several types exist in the market today, even though not all of them are equally useful. From Cadillac-style tools that come with a lot of extra features you don’t need and a hefty price tag to bare-bones systems that are little more than glorified file managers.

Here, knowing which type of software is right for your company is essential? Visit these five questions to make your decision.

  1. How easy is it to build my safety audits within the system?

To meet your company’s needs, a manager needs to be able to customise environmental, health and safety audits, as there is no one-size-fits-all approach to auditing.

  1. Can audit be performed remotely using the software?

To meet the latest technology and your users’ preferences, your safety auditing software needs to be adaptable as these days; you are more likely to be seen making the rounds with a tablet or smartphone than a clipboard and checklist. To be able to perform the audit directly in the system, look for a software system that allows you to log in remotely from any device instead of writing everything on a sheet of paper and manually entering it later.

Ensure the system you choose accommodates checklist and clipboard as some of your coworkers might be more comfortable using it, too. For digital storage, look for audit management software that allows users to scan paper documents and upload them later easily.

  1. Does the system offer varying levels of access?

Your audit management system should offer varying levels of access and allow you as an administrator to customise access depending on the job responsibilities of each employee. This is important as you might have entrusted some of your team leaders to conduct audits, yet, you don’t necessarily want them to have access to personal information on other employees or the ability to change documents someone else has created. Paper-based systems cannot do this, but safety audit software can.

  1. Will the system remind me when it’s time for the next audit?

It feels like information overload at times as we are all busy and have so much on our minds. To stay on schedule, we need all the help we can get to remind us.

Look for an audit management system that allows you to set recurring audits and reminds a designated person when it is time to complete the next one.

  1. Can I use the audit management software with other safety tools?

Assuming one of your employees is violating the protocol for using a piece of equipment while you’re in the middle of an audit, you can’t remember what they are, but all you can remember is that your company recently modified the procedures. You might have allowed a potential hazard to occur for more than half an hour when you may have to hustle back to the office and dig through the filing cabinet to retrieve your policies and procedures manual. This made it essential that you look for an audit management software that stores all your essential safety documents in one place and allows you to access them during an audit easily.

Conclusion

The key to a safe work environment is to ensure your safety protocols are up to date. A safety audit software makes that easy to do. Contact beakon today if you think your business might benefit from better and more efficient auditing processes, and discuss how our audit software can help your organisation grow stronger and safer. Alternatively, you can take advantage of our free trial here.

The Benefit of Safety Audit Software

Using safety audit software could be one of the best decisions you can make for your organisation. This piece of software can literally catapult your company into the “best in class” category effortlessly. Using this software is the only way to ensure that your company’s processes are compliant with necessary health and safety laws.

What is safety audit software?

A safety auditing software, such as Beakon’s, allows you to streamline your organisation’s health and safety auditing process. The software helps you easily conduct audits and safety inspections from the field, using your either your tablet or mobile phone. Furthermore, the safety audit software helps you synchronise your data securely allowing you to share your audits in real-time from anywhere.

What are the benefits of using safety audit software?

There are several benefits of using safety audit software in your organisation. When you streamline your auditing, a lot of manual processes automatically become extinct. These include paper trails and documentation that could easily be misplaced.

Some of the benefits you can expect when you deploy a safety audit software in your organisation include:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

In addition to these benefits, the level of stress associated with external health and safety auditors are reduced significantly. No longer will your employees have to feel anxious about auditing. Now they can look forward to it confidently and possibly achieve the “best in class” status.

What does “best in class” mean for your company?                     

Companies that constantly ace their safety and health audits are those considered by the Aberdeen Report as “best in class” in safety. This means the companies report fewer incidents, while also saving money by being more efficient and still maintain project deadlines.

According to the report, these companies are more likely to have a centralised auditing system, have the ability to conduct digital audits at each site and collect data automatically. Additionally, these companies are twice more likely to use mobile devices when they are in the field.

Using software on mobile devices makes audit reporting much easier regardless of location. This in turn enables field workers to provide feedback on any issues they encounter in real-time. This immediate feedback helps your organisation be more proactive when it comes to safety issues, instead of being reactive.

Conclusion

In conclusion, using software for your company’s safety audit helps to hold your team more accountable to international standards. Beakon’s audit software is top-class when it comes to safety. Take advantage of a free trial today and start your journey towards a more efficient audit processing.