For many businesses, paper-based visitor management systems such as guest books and nametags are the only visitor management system they ever operate. The problem with these outdated, manual systems is that they are challenging to keep track of and very time-consuming to document.
Most importantly, these outdated systems lack the type of protection your organisation requires when it comes to managing unwanted visitors. However, a modern visitor management system, like Beakons visitor management software, can quickly fix these problems.
Listed below are 5 top benefits of using a visitor management system for your organisation.
- A visitor management system improves building security and employee safety
Two critical factors that remain a top priority for many organisations are the security and safety. That is the security of your facilities and the safety of your employees.
Using a software-based visitor management system for your company helps with proper identification of visitors quickly, effectively and accurately.
- A good visitor management system will save your organisation money
Reducing operational costs is a significant factor in the growth of any company. While not immediately obvious, having a poor visitor management system will cost you money.
Breach of security, identity theft, paper documents and files are all examples of operational costs of a paper-based visitor management system. However, Beakon’s visitor management software will help you streamline and automate the entire visitor registration process.
- Implementing Visitor management software will increase your organisation’s efficiency
Overall efficiency is a must-have for today’s businesses. Every aspect of your organisation must be operating in an agile way otherwise the chances of a new startup coming to shake things up would be inevitable.
For your company to keep leading the charge, your company must be operating at full capacity. Aspects of your business such as operations, manufacturing or production, and even marketing are all examples. Visitor management is also an important part, and Beakon’s software can help.
Visitor management software leverages your facility’s cameras, scanners and other identification software you currently use to screen all your visitors, register and badge them automatically. Your lobby staff will also be notified of any visitor’s arrival, thus saving time.
- A modern visitor management system provides you with visibility and accountability.
An excellent visitor management system allows you to identify anyone who is in your building or site. Not only that, but it also allows you to track and detect not only where people are, but where they have been.
Our visitor management software provides a detailed log about who has visited your site and where they visited. This information will come in handy in the event of any catastrophic event.
Additionally, recording the data of your building or site’s visitors will provide evidence in the case of any other probabilities. Doing this ensures your company remains accountable.
- Visitor management software provides flexibility and the ability to grow with your business
Flexibility and scalability are the hallmarks of any excellent visitor tracking system. A good visitor management software can easily be customised to fit your organisation’s needs.
Beakon’s visitor management software is a great tool that does all that more. With a simple to use interface, our visitor management system gives you the flexibility to make changes as fast as you want.
To take advantage of our software without any financial commitment, grab our free trial today.