5 Benefits of Implementing a Visitor Management System in Your Organisation

For many businesses, paper-based visitor management systems such as guest books and nametags are the only visitor management system they ever operate. The problem with these outdated, manual systems is that they are challenging to keep track of and very time-consuming to document.

Most importantly, these outdated systems lack the type of protection your organisation requires when it comes to managing unwanted visitors.  However, a modern visitor management system, like Beakons visitor management software, can quickly fix these problems.

Listed below are 5 top benefits of using a visitor management system for your organisation.

  1. A visitor management system improves building security and employee safety

Two critical factors that remain a top priority for many organisations are the security and safety. That is the security of your facilities and the safety of your employees.

Using a software-based visitor management system for your company helps with proper identification of visitors quickly, effectively and accurately.

 

  1. A good visitor management system will save your organisation money

Reducing operational costs is a significant factor in the growth of any company. While not immediately obvious, having a poor visitor management system will cost you money.

Breach of security, identity theft, paper documents and files are all examples of operational costs of a paper-based visitor management system. However, Beakon’s visitor management software will help you streamline and automate the entire visitor registration process.

  1. Implementing Visitor management software will increase your organisation’s efficiency

Overall efficiency is a must-have for today’s businesses. Every aspect of your organisation must be operating in an agile way otherwise the chances of a new startup coming to shake things up would be inevitable.

For your company to keep leading the charge, your company must be operating at full capacity. Aspects of your business such as operations, manufacturing or production, and even marketing are all examples. Visitor management is also an important part, and Beakon’s software can help.

Visitor management software leverages your facility’s cameras, scanners and other identification software you currently use to screen all your visitors, register and badge them automatically. Your lobby staff will also be notified of any visitor’s arrival, thus saving time.

  1. A modern visitor management system provides you with visibility and accountability.

An excellent visitor management system allows you to identify anyone who is in your building or site. Not only that, but it also allows you to track and detect not only where people are, but where they have been.

Our visitor management software provides a detailed log about who has visited your site and where they visited. This information will come in handy in the event of any catastrophic event.

Additionally, recording the data of your building or site’s visitors will provide evidence in the case of any other probabilities. Doing this ensures your company remains accountable.

 

  1. Visitor management software provides flexibility and the ability to grow with your business

Flexibility and scalability are the hallmarks of any excellent visitor tracking system. A good visitor management software can easily be customised to fit your organisation’s needs.

Beakon’s visitor management software is a great tool that does all that more. With a simple to use interface, our visitor management system gives you the flexibility to make changes as fast as you want.

To take advantage of our software without any financial commitment, grab our free trial today.

 

 

The Benefits of Using Task Management Software For Your Company

Time and money are two of the most valuable resources we have as humans. The same holds true in the business world as well, because companies are constantly striving either to make more money or to be more productive.

Most often than not, however, they are trying to do both. The good news is that a task management software helps you do both. When you deploy a task management software in your company, you are well on your way to becoming more productive which in turn directly influences your bottom line – more revenue.

This article looks at some of the benefits of using a task management software and how you can get your hands on one through a free trial.

 

Task Management Software Enables Your Employees to Be More Productive

As we mentioned at the beginning of this article, time and money are two key factors for both people and businesses alike. A task management software enables your employees to be more productive and efficient because Instead of wasting their time on repetitive tasks, that can be easily automated using our task management software. This helps them save valuable time that they can spend on getting more work done, thus making them not only productive but also efficient.

 

Task Management Software Helps To Improve Teamwork in Your Company

Another key to productivity and efficiency is teamwork. When all your employees are working together in complete symmetry, the chances are high that productivity will increase as well. Good task management software enables all your company’s activities and information to be stored in a centralised location. This provides the opportunity for anyone in your company, regardless of what department they are, easy access to information they can leverage.

 

Task Management Software Allows You to Track Your Employee’s Productivity Time

Probably one of the most significant benefits you can gain from deploying task management in your company is the ability to track, record and monitor the time your employees spend on a specific task. There are several reasons why this is important. For example, it enables you to track the efficiency in which individual employee or contractor is working. This information will prove useful in a review and appraisal meeting where you can either praise top-performing workers or provide support for laggards. Another reason why tracking time is important is that once you know who your top performers are, you can quickly begin to assign them more tasks, which directly results in more productivity and as a result, more revenue.

Conclusion

Task management is an important aspect of any company that values growth and productivity. Beakon’s task management software is one of the industry’s leading productivity management platforms, and that is because it is easy to use, can easily be automated and most importantly, because it is cloud-based and can easily be accessed by anyone of your employees or contractors. If you want to take our software for a spin without any financial commitment, you can grab a free, no-strings-attached trial here.

 

How Moving to Electronic PTW Systems Can Help Increase Efficiency and Reduce Costs

If you have ever worked with PTW systems, or if your work role involves dealing with them in any way, the chances are you have noticed how time consuming and complicated it can get, especially with large projects that require many permits, and even more so when using traditional, paper-based PTW procedures and forms.

But first, what is a Permit to Work (PTW) System?

Simply put, Permit to Work (PTW) systems are a key factor in ensuring the safe execution of hazardous work activities at operational facilities. PTW procedures are usually supported by a Job Safety Analysis (JSA) process and a range of related procedures for high risk activities such as confined space, hot work etc.

And while safety management has significantly evolved over the last few years, especially with the introduction of electronic-based systems, yet the significant majority of operational facilities world-wide still use manual paper-based PTW procedures and forms.

Efficiency

One of the main disadvantages of traditional PTW systems is its efficiency, paper-based systems require many hours of forms filling, tag writing and paper transportation from one place to another, all adding up to a considerable loss in time and money.

Electronic Permit to Work (ePTW) systems easily solves that, by reducing the lost time for performing job safety analysis, permit planning and approval, and the ability of reusing preapproved isolation lists.

For a typical operating facility with 1000 requests per month, an ePTW system can mean saving up to 250 of work hours per month, which- depending on the hourly rate- can equal up to $20,000 in saved costs.

Moving Paper

Manual paper-based PTW systems require the physical movement of paperwork around the organization to be actioned by appropriately authorized personnel, or the movement of those people to the paper. More complex types of work, such as say hot work inside a confined space, require more authorizations and even more time to get the people and the paper coordinated.
Contrarily, an electronic PTW system does not require any paper or people movement to perform this action. Responsible personnel can access the system and perform their authorization
actions from their access device. And this alone can result to achieving up to 70% reduction
in effort in this area.

Audit Effort

The auditing process is one of the primary processes used to monitor the compliance of PTW systems, and part of the reason for the lower level of activity in audit is that it can be quite time-consuming.

On the other hand, electronic PTW systems generate real time transactional records of the permit life-cycle, providing an audit history which is irrefutable evidence of the date/times of the permit activities as well as the names of the person/s performing those activities. Automatically generated audit histories contribute to an improved workplace culture and deliver efficiency savings in both the initial recording and audit/governance process.

Conclusion

Clearly, all corporations using Permit to Work procedures can gain immediate and valuable
tangible and intangible benefits through the introduction of electronic PTW systems. The calculations used throughout this article show that benefits can be achieved at many stages of the risk assessment, permit and isolation process. Benefits extend beyond actual cost savings to avoided costs such as loss of
production, compensation, fines and loss of reputation.