Tools That Aid Project Management On Your Construction Site

Why Planning Is Essential To Safety Management

Often businesses will have had safety management systems in place for years and years. But despite the changing times, the safety management procedures will stay the same. This really doesn’t make sense, or meet compliance standards. Working to a safety system that has no prior planning behind it is a recipe for disaster.

Then on the other hand, there are businesses who are putting a new safety management procedure in place, but are doing so using a generic system. Without setting boundaries and defining the specifics within your business, a safety management system isn’t going to work to its full potential.

That’s why the planning stage of safety management is so important. We’re unpacking that further in this article.

white and black round pendant

Why is planning crucial to safety management?

SafeWork Australia sums it up well by stating that the planning stages involve:

“The work performed to define the scope, boundaries and performance objectives of a specific SMS component”.

In essence, the planning stages need to define exactly what each part of the safety management system is hoping to achieve, and set clear objectives on how to get there. 

When planning, businesses will need to take into account the specific risks of the business, and assess where how they can be mitigated.

To plan effectively, businesses might carry out a safety audit which includes a risk assessment, as well as looking at any prior incidents and how they occurred. It can also be beneficial to talk to various members of the team and take their feedback onboard, as often different team members will be able to add different insights.

Adequate control of these risks will only be achieved if planning is carried out beforehand in order to really establish what is going on within the organisation. From there, you can implement an effective safety management system.

construction worker on street

What kind of planning should go into safety management systems?

When planning prior to implementing a safety management system, you need to scope the kind of hazards and the measures that are already in place to mitigate them. 

You need to assess where the organisation is at present, by considering accurate information about the current situation. From there you can look at where you want to progress to, using industry governing bodies and legal requirements to guide you.

The areas of planning that could precede a safety management system are:

  • A safety audit
  • An assessment of prior incidents
  • An assessment of emergency procedures
  • An audit of current knowledge and understanding within the business
  • Legal and compliance requirements that must be adhered to
  • Planning the specific risks of the industry and/or workplace
  • Assessing who is responsible for workplace safety and how roles will be assigned
  • Planning when reviews will take place assorted notepads

How should planning be carried out?

Planning should be carried out with a few things in mind that will help you achieve the best outcome. The planning you undertake should be:

  • Accurate: it’s vital that risks are assessed accurately, current procedures are assessed accurately and information is accurate. They provide the solid foundations for the entire system to function.

 

  • Flexible and ongoing: while you may undertake some intensive planning before implementing a safety system, the process should be ongoing as new risks present themselves within your organisation.

 

  • Inclusive: while planning, the more people you can include in the process the better. Every individual will have their own viewpoint and may be able to add valuable insight about what should be included in the safety management system.

Do you need help with planning your safety procedures? Beakon can help. Find out more about our safety management system  and how we can protect your business and keep your people safe.

Safety Management Software: Crane Safety On Construction Sites

Safety Management Software: Crane Safety On Construction Sites

Safety Management Software can help to reduce workplace incidents, especially in the world of construction. In recent months, research has been published by the NSW Centre for WHS looking into crane safety on construction sites. 

The paper is based on the Crane safety in construction research produced by the Centre for Work Health and Safety and RMIT and digs into the fatal incidents that have happened in Australia while workers have been using cranes.

The report highlights some interesting points about incidents and how we can work together to minimise these tragic events.

Why was the report carried out?

Crane usage is a major risk and hazard on any construction site, but the 47 Australian workers killed in incidents involving cranes between 2003 and 2015 are significantly high (SafeWork Australia, 2016). 

When the number of fatalities are that high, it is imperative that government organisations and governing bodies look into how these fatal events can be prevented.

It’s not only deaths that we want to monitor and prevent though, the report also highlighted the need to minimise injuries involving cranes too. On average, 240 serious injury claims arise from crane safety incidents every year (SafeWork Australia, 2019), which for a developed country with a relatively small population, is too high.

The aim of the study was to:

  1. identify the causes and contributing factors associated with safety incidents involving cranes in the construction industry; and
  2. explore strategies/programs/approaches that could be or have been successfully implemented to prevent crane safety incidents in the construction industry.

 

What did the study into safety incidents find?

This is a very topline overview, and for the full details you can read the study in full over at the Centre For WHS website.  It’s an important research summary for those working in construction, either with cranes or managing workers and subcontractors who use cranes.

The key risk factors that the report concluded were contributing causes to incidents involving cranes were:

  • The regulatory environment

Is the business regulating their safety environment well? Were measures put in place to try and prevent incidents (like adopting safety management software)? Had the business worked on prior risks or incidents to do better and did they take into account the current regulations? When the answers to these questions are no, the risk of an incident is higher.

  • Prevailing levels of worker skill and competency

Did workers have training and qualifications? Were they up to date? Had they been working recently in the same field? How was this measured and assessed? These are important in assessing the risk of an incident. 

  • Industry supply issues

Were safety measures impacted by supply issues? This could be physical resources, or man power. In other words, was the team ‘down’ or under pressure in any way because of supply problems?

  • Site planning and management issues

Site management is really important. How was the site managed? How were visitors on the site reported? Did contractors have their own safety measures and understanding? Were safety considerations managed well?

  • Physical worksite conditions

These could be things like physical risks that are presented on the day. Eg – weather conditions, the way the site was set up, how equipment was set up or left the night before. 

  • Human errors and equipment failures

Equipment failures and human error can be tragic. Measures need to be put into place to minimise these issues. Things like checking equipment regularly and ensuring that workers meet minimum standards in terms of their training, but also subjective measures like how tired they are or how mentally stable on any given day. Employers need to take these into account just as much as how physically able an employee or contractor is.

How can we minimise these incidents?

The literature review identified ways to prevent crane safety incidents in the construction industry. These are also good guides to minimise wider incidents too.

They suggested businesses need to:

  • “Clarify the roles and responsibilities of workers conducting crane-related activities at the worksite, and the suppliers and subcontractors when selecting equipment and site planning.
  • Improve the training of people responsible for planning, coordinating and supervising lifting operations.
  • Improve the licensing systems to record crane operators’ competencies in using particular types or models of cranes.
  • Promote the adoption of new and emerging technologies to improve crane safety.”

 

How Beakon can assist with safety management software

It goes without saying that no safety management software can completely minimise the risk of an incident occurring on site. However, safety management systems and incident management systems like Beakon can help  to improve safety measures and reduce risk.

Beakon can help you assign roles and responsibilities, keep track of permits to work and education, and promote training automatically so that no one gets left out. All while offering a mobile solution that is accessible anywhere.

Don’t take the risk. Talk to us about how we can help you manage on-site safety today!

Safety Management Systems: Aviation Must Haves

Safety Management Systems: Aviation Must Haves

Safety Management Systems In Aviation

At Beakon, we work with clients from the aviation industry, where our safety management systems are used to apply safety principles, framework and processes. The aim of a safety management system in any industry is to to help prevent accidents, injuries and to minimise other risk. 

Within aviation it is especially important to have these systems in place, as it can be a higher risk environment. We’re looking at the 12 components of a safety management strategy as outlined by CASA which can help businesses understand their obligations.

gray and white airplane on flight near clear blue sky

What are the standard safety management system (SMS) frameworks in Aviation?

Civil Aviation covers private and commercial flying and is governed by the Civil Aviation Safety Authority (CASA) in Australia. CASA outlines the standard framework for safety management systems which feature four components and 12 elements.

CASA notes that a SMS must be scalable, and fit for purpose. This is where a cloud based system like Beakon is essential, allowing multiple workers to access information remotely and save their records online. 

CASA Safety Management System Guidelines

The four main categories of a safety management system are:

  • Safety and objective
  • Safety risk management
  • Safety assurance 
  • Safety promotionairline about to land on ramp

Then within each category there are key points that need to be addressed. These include:

  • Safety policy and objectives

    • Management commitment and responsibility
    • Safety accountabilities
    • Appointment of key safety personnel
    • SMS implementation
    • Contractors/third party interfaces
    • Coordination of emergency response planning
    • SMS documentation
  • Safety risk management

    • Hazard identification
    • Risk assessment and mitigation
  • Safety assurance

    • Safety performance monitoring and measurement
    • Internal safety investigation
    • The management of change
    • Continuous improvement of the SMS
  • Safety promotion

    • Training and education
    • Safety communicationblack vehicle control panel

How does Beakon address these needs?

A safety management system like Beakon allows businesses to stay on top of the above requirements and continually improve their safety procedures. As mentioned, it is not just minimising incidents, but preparing for them and training staff to minimise their likelihood. Beakon software has all bases covered.

Repeatable and reliable risk assessment as part of the safety management system

One of the most effective ways that businesses use Beakon software is to carry out repeatable risk assessments. Our risk assessment software allows you to repeat processes for repeat jobs and set reminders so that you never get complacent.

Some of the most popular elements of the risk assessment software are:

  • A digital and embedded risk matrix

Use the Beakon default ‘out of the box’ matrix or your own business risk matrix, to drive consistency in risk rating.

  • Identification measures for high-risk work

Ensure high risk work is managed appropriately with early identification and management.  Risk Assessments help capture the need for permits and additional licensing.

  • Control measures with automated notifications

Reminders and escalations for control measures help drive action and close out prior to the commencement of any work.  Prioritise work by the due date and risk rating.

Want to learn more? Start a free trial today.

Online Safety Inductions: Are They Effective?

5 Occupational Health And Safety Procedures That Businesses Forget About

How do Australia’s Workplace Health And Safety Procedures measure up? Well, although Australia’s Health system is ranked one of the best in the world, when it comes to workplace accidents it has some work to do. According to SafeWork Australia, in the year 2020, 182 Australian workers were killed at work. For a country that is considered very safe, this is actually a very high number of fatal accidents at work.

When compared to the 111 workers who died due to fatal injuries at their workplace in the year 2019-2020 in the UK this stat becomes quite shocking. Why? Because comparatively the UK has far more workers vs Australia. With a population of 66 million vs Australia’s 25 million, you’d expect the UK to have far more serious work accidents however this isn’t the case. This shows us that there is work to be done when it comes to health and safety procedures at work. 

Many fatal accidents are just that – accidents. They are largely unavoidable and happen as a fluke. However, there are some that occur due to negligence or complacency. In this article we’re looking at how businesses can tighten up their procedures to stop workplace accidents from happening, with the top procedures that businesses forget about.

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Workplace Safety Inductions

Picture the scene. A new employee starts at work, who comes highly recommended from a friend or colleague. You’re sure that he has all of the necessary safety knowledge to get started on your site. He’s pretty much ready to get started, and assures you that he’s fine to get cracking without a boring safety induction. The project is behind schedule and it would be really handy to skip a full workplace safety induction, as you’re confident that he will be fine.

Would you let him get started? Often the answer is yes. However, the answer should be a resounding NO. Workplace safety inductions are essential, and should never be skipped. You can streamline them with online software that helps you manage safety on the go, but never never forget to get it done.

man in black jacket holding lighted sparkler

Ongoing training

How often do things change in a workplace? Very often!

This is why the safety training needs to be ongoing, and relative to your workplace. What is true one month may change the next, and only with a system that allows quick and effective knowledge sharing can you be sure that your team is fully protected.

One of the biggest mistakes businesses make is getting workplace safety signed off and then ignoring it for 6 months to a year. This is where accidents can happen, so ongoing training is a must!

red hard hat on pavement\

Procrastinating an audit

Often we’ll ask businesses when they carried out their last safety audit, and often the answer is ‘never’. This is a major mistake, as audits offer an effective way to keep on top of your safety processes, manage data and find out how efficient your processes are. They serve as a great way to stop and reflect on what is working and what is not working, and get the team onboard with the changes. 

Procrastinating an audit is one of the quickest ways to encourage accidents on your site, as without a full view of how things are operating, you can’t be sure what’s going wrong.

5 Occupational Health And Safety Procedures That Businesses Forget About

Not monitoring overwork

How many times have people rocked up to your site and got ready to get on the tools, and you’ve looked at them and thought “you haven’t slept”? When people are operating machinery, working with heights, or dealing with physical labour where risk is involved, they should not be working if they are tired, overworked or ill.

Taking this into account will have a massive effect on how many accidents occur on your site. We’re not saying that people need to always call in sick if they’re a bit tired, but creating a culture of taking care of yourself and monitoring health should definitely be encouraged.

person holding tool during daytime

Not having an effective back to work plan

In the unfortunate instance of an incident occurring on your site, you need to ensure that a full back to work plan is in place. Often businesses will neglect this aspect of workplace safety and assume that if someone is ready to come back to work that they are good to go. This is not always the case.

Without a proper back to work plan, the injured employee may push too hard too soon and cause even more damage. Easing them back in slowly is a must, and injury management software helps to aid that process.

OHS Software For Your Business

Beakon offers OHS software that helps your business stay on top of your health and safety procedures. Discover what our clients have to say about our service now.

Incident Management best practices

8 Workplace Safety Stats That Will Blow Your Mind

Workplace safety is something that we all know is important, but many of us know very little about. In this article we’re helping you brush up on your workplace safety knowledge with some eye opening stats that might surprise you.

Take a look…

  • Globally, one person dies every 15 seconds due to a workplace incident

Studies show that every 15 seconds, on average 153 workers will have a workplace accident and one of them will be fatal. This shocking statistic proves just how sinister neglecting workplace health and safety can really be.

  • In Australia, less than 50% of people know what to do in an emergency

Did you know that less than 50% of building occupants know the correct way out in the event of an emergency. This includes knowing what to do in a fire, armed robbery, attack and much more. This shocking statistic proves how important it is that emergency procedures are presented upon induction, but also regularly refreshed.

8 Workplace Safety Stats That Will Blow Your Mind

  • The majority of people on a site won’t know where a fire extinguisher is 

In an Australian study, less than 25% of people could locate the nearest fire extinguisher based on memory. When considering this in a construction site context, it is quite worrying that in the event of a fire, the majority of people would not be able to take action. Knowing where certain safety tools like the fire extinguisher, defibrillator, first aid kit etc. should be standard procedure for everyone on your site.

  • In the year 2017-2018, 107,335 serious claims resulting in one week or more off work occurred in Australia

Not only does an inadequate workplace health and safety system negatively impact the health of your people, it also causes businesses to lose staff and money. Businesses who have serious claims made against them may be liable for damages, as well as having to provide a succinct back to work program for the affected worker. This often takes much longer than one week, and in extreme cases can take up to a year.

  • The most common cause of injury is heavy lifting (24.2%)

Most workplace injuries are much more minor than the extreme cases of fatalities that we often hear about in the news. That said, they can still cause a significant amount of disruption within business and can also cause individuals serious pain.

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  • In Australia the median compensation paid on a workplace claim is $11,300

Of the 563,600 people who  experienced a work-related injury or illness in 2017-18, the average workplace compensation amount was $11,300. This proves the importance of having the correct safety procedures in place to minimise the risk of injury and prove due diligence and compliance.

  • 36% of those who experience injury at work are technicians and trades workers

The ABS recently released stats that revealed that 36% of those who experience workplace injury are technicians and trades workers. This is a high percentage, but what is more surprising is that their colleagues who operate machinery also make up a high percentage at 11%, with labourers coming in at 15%. This proves that building sites are a common location for workplace incidents and need more attention.man in gray dress shirt and blue denim jeans sitting on brown wooden floor

  • 6% of people do not return to work after an injury

This shocking Australian statistic proves just how crucial it is to implement a back to work program that encourages people to return to work. After an injury it is not just the physical body that can be harmed, but mental health and confidence too, with 6% of people not returning to work after an injury.

How To Reduce Workplace Incidents 

If these stats prove anything, it’s that reducing workplace incidents should be at the top of every employer’s priority list. Not only is adequate workplace safety and incident management essential to the physical and mental health of employees, but without a solid safety system in place businesses make themselves liable for huge costs.

The ways to reduce workplace incidents are very simple – analyse the risks and seek to minimise them. Of course, no company will ever be able to guarantee that no incidents will occur on their site, but with good incident management procedures in place as well as regular audits, training and risk assessments, businesses can minimise their risk and remain compliant.

To learn more about how to minimise workplace incidents get in touch now to start a free trial.

How Can A Business Reduce The Amount Of Incidents In The Workplace?

How Can A Business Reduce The Amount Of Incidents In The Workplace?

Reducing the amount of incidents in the workplace should be a high priority for any business. However, sadly many companies wait until it’s too late to start putting procedures in place to reduce the risk for their employees.

As soon as you sense something isn’t right with a workplace safety policy, a workplace set up or an injury on site and how it’s being managed, it’s crucial that you report it. Without businesses taking a critical eye to their safety management procedures, they will never be able to progress and reduce the amount of incidents in the workplace.

If you stumbled upon this article because you know your businesses safety isn’t up to scratch and you need to do something about it, take a look at the ways that a business can reduce the amount of incidents in the workplace.

  • Audit Your Safety Procedures 

Ideally, this is the entry point for a business to go ‘ah-ha, we can do better’. If you’re coming in at this point and have found this article after some reflection on where your business is failing, good on you! Often people leave it until after an incident has occurred to start making changes to safety measures, and obviously that is less than ideal.

Auditing your safety protocols before an incident occurs is essential, and that’s where a handy tool like Audit Software comes in. Auditing your risks, procedures and data is a crucial part of moving forward successfully and reducing the amount of incidents in future. 

By looking at where previous incidents have occurred, the risks that are still present and the ways you mitigate them, you put yourself in a much stronger position to understand the health and safety status of your organisation. The first step to reducing incidents is to know where the risks are, and to understand whether you’re doing enough to protect people against them.

  • Engage The Whole Team In Incident Reduction Measures

Once you’ve looked at what is going on on your site and how things could be better, it’s time to get the whole team on board. Often, companies will undergo these amazing audits and have great policy changes, however they forget to include the workers who are on the ground.

This means that their audit and new regulations miss the vital feedback from workers who will be able to highlight extra risks that leadership teams won’t come up with. By including team members from each department in the audit and reconstruction of safety procedures, you’ll ensure that everyone is in it together from the off.

Keeping workers engaged in safety is a crucial part of minimising risks. Often leadership teams will ‘take over’ the safety changes without consulting the people who actually need to implement them and this is a mistake. Engage the whole team for full coverage of your organisation.

  • Implement Training To Reduce Incidents

When we think of workplace training, we often think about the kind of learning that goes on at the start of a contract. This is often really effective and is crucial to ensuring that people are qualified to get on the tools. However, this isn’t the only training that needs to go on.

In order to do your bit when it comes to safety and compliance, your business needs to carry out refresher training to keep people up to date. Often, accidents and incidents will happen when people get complacent and forget the safety training that they did months or even years ago.

To ensure that the risks of the job remain in the forefront of employee’s minds, putting workers through LMS training that they can complete anywhere is a great idea. LMS systems like Beakon’s will alert leadership and employees when their refresher training is due, making sure that your people feel empowered to take their learning into their own hands.

  • Review And Improve As Information About Incidents Comes Through

An incident response strategy has to be flexible and agile in order to take into account the kinds of incidents that are happening in your workplace. Each site will be different, and companies need to look at industry and company specific data to see where their incidents are occurring.

By reviewing incident data and taking staff surveys, you will get a good picture of how your organisation is managing safety in real-time. There is no one size fits all to incident management, but by reporting, investigating, analysing and proactively actioning issues, your business will be able to improve processes in order to lessen the likelihood of accidents in the workplace.

The Benefits of Audit Management Software

The Benefits of Audit Management Software

Safety audit management software helps your business get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This helps businesses synchronise data so that they can carry out the all important audits anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardised safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

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How Does Safety Audit Software Work? 

Audit Software is an amazing way to streamline all tasks relating to safety and minimise the risk of an incident. Audit software shows you how your organisation is currently performing, and shows areas for improvement. It is a key part of health and safety, as it allows businesses to understand where they’re currently at in terms of their safety procedures.

A safety audit gathers data and information pertaining to safety practices of an organisation. Having this all collated in one simple online system is essential in the modern world, where paper based audits won’t cut it. With so many rules and regulations, businesses that still operate on a paper based audit system are likely putting themselves at risk.

The Benefits of Audit Management Software

An effective safety audit should:

  • Gather data concerning how safety procedure are working
  • Streamline reports and statistics regarding incidents
  • Help to improve the procedures of the organisation by highlighting weaknesses
  • Detect hazard that need immediate attention
  • Provide security checklists so that businesses can mark themselves based on legal requirements
  • Assess the health and safety performance of the organisation and help to formulate improvements
  • Formulate a safety improvement report
  • Develop control measures to manage risk

The Benefits Of Safety Audit Software For Your Team

Safety Audit Management Software is really the first step in creating a succinct safety plan for your team. Without a good understanding of your organisation’s starting point, it can be hard to put safety practices into play. With safety audit software, you can expect to benefit from:

  • Sector specific requirements that take into account the specific safety needs of your organisation
  • A documented digital list of the work you’re doing to audit your safety measures
  • Prove that you are consistently working to improve your safety measures and remain compliant
  • Lower the safety risk of your organisation without compromising other business strategies
  • Implement incremental safety measure that work for your team and minimise disruption of day to day running of the business
  • Collate data and statistics that show the state of safety within your organisation
  • Get quick audit results that can easily be turned into actionable recommendations
  • Get notifications to keep on top of when you need to complete an audit
  • Reduce the risk of incidents on your site
  • Minimise the reputation damage and financial risk associated with negative safety measures 

The Benefits of Audit Management Software

Work With Beakon To Improve Your Safety Procedures

Keep on top of audits to ensure your business is adhering to its legal and moral requirements, with Beakon’s Audit software.

Keen to try our best in class audit software for yourself? Sign up for a free trial with us today! Plus, learn more about the pros of working with safety audit software over on our blog.

Safety Software: The Key Benefits

Safety Software: The Key Benefits

What are the key benefits of safety software?

Safety software covers an array of topics and can be used to improve the safety procedures of a business. Whether a company wants to boost compliance, improve employee wellbeing or change how they do things in regards to safety on site, safety software is a great first step.

So, what are the benefits of safety software? There are so many! Because there are many different types of safety software, there are also many different benefits. We’re diving into the key benefits of different types of safety software, so that you can see where your business might be missing out.

What are the different kinds of safety software?

The main safety software that your business will need is:

  • Safety audit software
  • OHS safety management software 
  • Incident reporting systems 
  • Injury management systems 

Let’s look at each one in a little more detail…

Safety Software: The Key Benefits

Benefits of Safety Audit software

Safety audit software helps your businesses get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This feature helps you synchronise data so that you can carry out the all important audits virtually anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

Benefits of OHS safety management software 

OHS safety management software refers to any software system that helps a business comply with Work Health and Safety regulations. This is a crucial element of running a business, so having OHS software that you can really trust can have many benefits and keep your business out of trouble. 

Some of the key benefits are:

  • Consistency

Review information, provide insight, and gather a picture of your organisation.

  • Compliance

Ensure your business complies with all relevant Australian workplace health and safety laws and acts in like with the Work Health and Safety Act 2011.

  • Efficiency

Streamline your safety reports and store of all the necessary information on one single, easily accessible dashboard.

  • Cost effectiveness 

OHS software helps you reduce the risks of legal consequences or penalties for your business.

  • Boosts customer & employee trust

Be seen as an ethical company who puts the health and safety of its people first.

Safety Software: The Key Benefits

Benefits of Incident Reporting systems

Safety software often embodies incident reporting systems, so that employees can register incidents effectively when they’re out and about. A remote software system that operates on mobile can be an asset to a business, and is sure to make everyone’s life easier in the terrible event of an incident at work. 

The key benefits of incident reporting safety software are:

  • Protect your employees 
  • Maintain a working environment that is safe 
  • Minimise risk
  • Ensure that employees know how to report an incident 
  • Ensure employees take care of the health and safety of themselves and others.
  • Identify trends and incident types
  • Predict incidents and prevent them
  • Remain compliant
  • Conduct periodic reviews to assess risk

Benefits of an Injury Management system

Last but not least, an injury management system can have some incredible benefits. As well as boosting employee and customer trust, having an injury management system can also help people recover from injuries and make a speedier return to work.

An injury management system is designed to help injured workers make an early (and safe) return back into the workplace. An employer, employee and insurer will work together to ensure that the employee is reintegrated back into the workforce.

Key benefits of injury management software are:

  • Keeps employees safe
  • Helps the business remain compliant 
  • Retains staff members who have been injured at work
  • Support employees on a safe return to work
  • Helps build better employee relations
  • Builds trust in your organisation
  • Reduces expenses by assisting an employee back to work vs hiring someone new

Safety Software: The Key Benefits

Learn more about safety software for your business!

Overall, the key benefits across all safety software is that it helps to keep your employees and your business safe. When working on a site, it can be hard work to keep on top of everyone’s safety, but safety software makes that simply. With many different varieties of safety software, there is something to fill in the gaps at every organisation.

Looking for more info on injury management systems, incident management, or safety management? Chat to us today and sign up for a free trial!

Incident Management best practices

Incident Management best practices

Improving incident management practices isn’t always easy. Although it is of high importance, often staff members don’t want to spend time learning about incident management. Let’s face it – it’s pretty boring for them. However, in the event of an incident or emergency, they need to know exactly what to do.

As a manager who oversees people it’s important to have a grasp on incident management best practices. This way, you can spread knowledge within your team and ensure that you are always complying with your legal and moral duties.

We’re rounding up some of the incident management best practices that every business should be aware of.

What is incident management?

Incident management refers to how a company or team responds to an incident. An incident could mean a variety of different things to different businesses, but what is important is that each business has clearly defined understanding of possible incidents and has clear instructions on how to manage them.

Without incident management practices in place, businesses can be liable in the event of an incident. Incident management helps to mitigate the disruption caused by an incident and reduce harm when an incident occurs. It allows businesses to continue business as usual whilst also maintaining their obligations to their employees and the public.

The stages of incident management can be defined in simple terms as identifying, analysing, reporting, correcting and managing hazards. The goal of incident management is to effectively report incidents and ensure that the risk of a potential incident is minimised in the future.

Why do businesses need incident management practices?

Businesses need incident management in order to protect their reputation, their employees and comply with their legal obligations. The WHS Act requires that employers notify the regulator of certain types of workplace incidents depending on how serious they are. 

This measure is in place to protect employees and businesses from putting a foot wrong, and to ensure that every safety incident at work is fully reported. Depending on how serious the incident, a business may be required to preserve the incident site. However, this will be relayed to the business via the regulator once they report an incident. 

The important thing to remember from a businesses’ point of view is to ensure that all relevant staff understand the incident reporting guidelines and are able to carry them out on behalf of your business. This is where cloud-based workplace training and incident management reporting systems are extremely beneficial.

Incident Management best practices

 

Train staff to report incidents as first responders

This tip relies upon training having already been completed before the point of an incident. In short, the first responder needs to have already had sufficient training in how to respond to an incident. 

A comprehensive ‘first responder’ E-Form on an online incident reporting system can help with this, and urge the first responder to take the right steps. With Beakon, all incidents that are reported will work through a built-in Risk Matrix and prompting questions to assess the incident effectively. Prior to the incident happening, it is essential that the first responder has already been briefed on the process of incident reporting.

 

Investigate the incident

It is best practice to investigate any incident that occurs in your workplace. This doesn’t necessarily mean that the incident has to be reported to a higher body, but it means that your business needs to report and investigate all incidents internally.

 

It is key that you assign mandatory investigations based on risk level, looking at things like why the incident occured, the root cause and Contributing Factor Analysis. It is also important that you review investigations for quality and accuracy before being released for action.

 

Analyse the incident and report to a regulator if necessary

In some cases the incident report will need to be escalated. In order to do this properly, you will need to analyse the incident and assess its seriousness and risk level.

An incident management platform means you will be reminded to escalate the incident report automatically based on your business rules. The complex administration of compliance can be tricky to master, but with a platform that embeds your Health & Safety framework, business rules, and industry and legislative requirements within it, you can rest assured that you are protected.

Record corrective actions

After an incident occurs, a company is required to take corrective actions to ensure that it doesn’t happen again. In order to do this, you may want to invest in a digital platform that allows you to create an online paper trace that can’t go missing. Providing corrective actions and showing how you are minimising risk is an essential part of compliance, and a best practice that should not be forgotten about.

 

Create a return to work program

 

When someone has been involved in an incident, it is a requirement that you support them in their return to work. Incidents involving an injury will mean that the individual will likely need time off, and may have special requirements when they return.

It is best practice to ensure that the returning employee’s needs are met, and that regular meetings are hosted to see how they are getting on.

 

Incident Management software that helps keep your business compliant

Incident management software helps to keep your business compliant and ensure that employees are protected. It is not simply about reporting an incident. A business must also be aware of the incident management that needs to occur in order to continually evolve and minimise incidents.

At present, we’re offering a free trial so that you can see how incident management works with Beakon software. Sign up now!

Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.