Online Safety Inductions: Are They Effective?

5 Occupational Health And Safety Procedures That Businesses Forget About

How do Australia’s Workplace Health And Safety Procedures measure up? Well, although Australia’s Health system is ranked one of the best in the world, when it comes to workplace accidents it has some work to do. According to SafeWork Australia, in the year 2020, 182 Australian workers were killed at work. For a country that is considered very safe, this is actually a very high number of fatal accidents at work.

When compared to the 111 workers who died due to fatal injuries at their workplace in the year 2019-2020 in the UK this stat becomes quite shocking. Why? Because comparatively the UK has far more workers vs Australia. With a population of 66 million vs Australia’s 25 million, you’d expect the UK to have far more serious work accidents however this isn’t the case. This shows us that there is work to be done when it comes to health and safety procedures at work. 

Many fatal accidents are just that – accidents. They are largely unavoidable and happen as a fluke. However, there are some that occur due to negligence or complacency. In this article we’re looking at how businesses can tighten up their procedures to stop workplace accidents from happening, with the top procedures that businesses forget about.

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Workplace Safety Inductions

Picture the scene. A new employee starts at work, who comes highly recommended from a friend or colleague. You’re sure that he has all of the necessary safety knowledge to get started on your site. He’s pretty much ready to get started, and assures you that he’s fine to get cracking without a boring safety induction. The project is behind schedule and it would be really handy to skip a full workplace safety induction, as you’re confident that he will be fine.

Would you let him get started? Often the answer is yes. However, the answer should be a resounding NO. Workplace safety inductions are essential, and should never be skipped. You can streamline them with online software that helps you manage safety on the go, but never never forget to get it done.

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Ongoing training

How often do things change in a workplace? Very often!

This is why the safety training needs to be ongoing, and relative to your workplace. What is true one month may change the next, and only with a system that allows quick and effective knowledge sharing can you be sure that your team is fully protected.

One of the biggest mistakes businesses make is getting workplace safety signed off and then ignoring it for 6 months to a year. This is where accidents can happen, so ongoing training is a must!

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Procrastinating an audit

Often we’ll ask businesses when they carried out their last safety audit, and often the answer is ‘never’. This is a major mistake, as audits offer an effective way to keep on top of your safety processes, manage data and find out how efficient your processes are. They serve as a great way to stop and reflect on what is working and what is not working, and get the team onboard with the changes. 

Procrastinating an audit is one of the quickest ways to encourage accidents on your site, as without a full view of how things are operating, you can’t be sure what’s going wrong.

5 Occupational Health And Safety Procedures That Businesses Forget About

Not monitoring overwork

How many times have people rocked up to your site and got ready to get on the tools, and you’ve looked at them and thought “you haven’t slept”? When people are operating machinery, working with heights, or dealing with physical labour where risk is involved, they should not be working if they are tired, overworked or ill.

Taking this into account will have a massive effect on how many accidents occur on your site. We’re not saying that people need to always call in sick if they’re a bit tired, but creating a culture of taking care of yourself and monitoring health should definitely be encouraged.

person holding tool during daytime

Not having an effective back to work plan

In the unfortunate instance of an incident occurring on your site, you need to ensure that a full back to work plan is in place. Often businesses will neglect this aspect of workplace safety and assume that if someone is ready to come back to work that they are good to go. This is not always the case.

Without a proper back to work plan, the injured employee may push too hard too soon and cause even more damage. Easing them back in slowly is a must, and injury management software helps to aid that process.

OHS Software For Your Business

Beakon offers OHS software that helps your business stay on top of your health and safety procedures. Discover what our clients have to say about our service now.

Incident Management best practices

8 Workplace Safety Stats That Will Blow Your Mind

Workplace safety is something that we all know is important, but many of us know very little about. In this article we’re helping you brush up on your workplace safety knowledge with some eye opening stats that might surprise you.

Take a look…

  • Globally, one person dies every 15 seconds due to a workplace incident

Studies show that every 15 seconds, on average 153 workers will have a workplace accident and one of them will be fatal. This shocking statistic proves just how sinister neglecting workplace health and safety can really be.

  • In Australia, less than 50% of people know what to do in an emergency

Did you know that less than 50% of building occupants know the correct way out in the event of an emergency. This includes knowing what to do in a fire, armed robbery, attack and much more. This shocking statistic proves how important it is that emergency procedures are presented upon induction, but also regularly refreshed.

8 Workplace Safety Stats That Will Blow Your Mind

  • The majority of people on a site won’t know where a fire extinguisher is 

In an Australian study, less than 25% of people could locate the nearest fire extinguisher based on memory. When considering this in a construction site context, it is quite worrying that in the event of a fire, the majority of people would not be able to take action. Knowing where certain safety tools like the fire extinguisher, defibrillator, first aid kit etc. should be standard procedure for everyone on your site.

  • In the year 2017-2018, 107,335 serious claims resulting in one week or more off work occurred in Australia

Not only does an inadequate workplace health and safety system negatively impact the health of your people, it also causes businesses to lose staff and money. Businesses who have serious claims made against them may be liable for damages, as well as having to provide a succinct back to work program for the affected worker. This often takes much longer than one week, and in extreme cases can take up to a year.

  • The most common cause of injury is heavy lifting (24.2%)

Most workplace injuries are much more minor than the extreme cases of fatalities that we often hear about in the news. That said, they can still cause a significant amount of disruption within business and can also cause individuals serious pain.

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  • In Australia the median compensation paid on a workplace claim is $11,300

Of the 563,600 people who  experienced a work-related injury or illness in 2017-18, the average workplace compensation amount was $11,300. This proves the importance of having the correct safety procedures in place to minimise the risk of injury and prove due diligence and compliance.

  • 36% of those who experience injury at work are technicians and trades workers

The ABS recently released stats that revealed that 36% of those who experience workplace injury are technicians and trades workers. This is a high percentage, but what is more surprising is that their colleagues who operate machinery also make up a high percentage at 11%, with labourers coming in at 15%. This proves that building sites are a common location for workplace incidents and need more attention.man in gray dress shirt and blue denim jeans sitting on brown wooden floor

  • 6% of people do not return to work after an injury

This shocking Australian statistic proves just how crucial it is to implement a back to work program that encourages people to return to work. After an injury it is not just the physical body that can be harmed, but mental health and confidence too, with 6% of people not returning to work after an injury.

How To Reduce Workplace Incidents 

If these stats prove anything, it’s that reducing workplace incidents should be at the top of every employer’s priority list. Not only is adequate workplace safety and incident management essential to the physical and mental health of employees, but without a solid safety system in place businesses make themselves liable for huge costs.

The ways to reduce workplace incidents are very simple – analyse the risks and seek to minimise them. Of course, no company will ever be able to guarantee that no incidents will occur on their site, but with good incident management procedures in place as well as regular audits, training and risk assessments, businesses can minimise their risk and remain compliant.

To learn more about how to minimise workplace incidents get in touch now to start a free trial.

How Can A Business Reduce The Amount Of Incidents In The Workplace?

How Can A Business Reduce The Amount Of Incidents In The Workplace?

Reducing the amount of incidents in the workplace should be a high priority for any business. However, sadly many companies wait until it’s too late to start putting procedures in place to reduce the risk for their employees.

As soon as you sense something isn’t right with a workplace safety policy, a workplace set up or an injury on site and how it’s being managed, it’s crucial that you report it. Without businesses taking a critical eye to their safety management procedures, they will never be able to progress and reduce the amount of incidents in the workplace.

If you stumbled upon this article because you know your businesses safety isn’t up to scratch and you need to do something about it, take a look at the ways that a business can reduce the amount of incidents in the workplace.

  • Audit Your Safety Procedures 

Ideally, this is the entry point for a business to go ‘ah-ha, we can do better’. If you’re coming in at this point and have found this article after some reflection on where your business is failing, good on you! Often people leave it until after an incident has occurred to start making changes to safety measures, and obviously that is less than ideal.

Auditing your safety protocols before an incident occurs is essential, and that’s where a handy tool like Audit Software comes in. Auditing your risks, procedures and data is a crucial part of moving forward successfully and reducing the amount of incidents in future. 

By looking at where previous incidents have occurred, the risks that are still present and the ways you mitigate them, you put yourself in a much stronger position to understand the health and safety status of your organisation. The first step to reducing incidents is to know where the risks are, and to understand whether you’re doing enough to protect people against them.

  • Engage The Whole Team In Incident Reduction Measures

Once you’ve looked at what is going on on your site and how things could be better, it’s time to get the whole team on board. Often, companies will undergo these amazing audits and have great policy changes, however they forget to include the workers who are on the ground.

This means that their audit and new regulations miss the vital feedback from workers who will be able to highlight extra risks that leadership teams won’t come up with. By including team members from each department in the audit and reconstruction of safety procedures, you’ll ensure that everyone is in it together from the off.

Keeping workers engaged in safety is a crucial part of minimising risks. Often leadership teams will ‘take over’ the safety changes without consulting the people who actually need to implement them and this is a mistake. Engage the whole team for full coverage of your organisation.

  • Implement Training To Reduce Incidents

When we think of workplace training, we often think about the kind of learning that goes on at the start of a contract. This is often really effective and is crucial to ensuring that people are qualified to get on the tools. However, this isn’t the only training that needs to go on.

In order to do your bit when it comes to safety and compliance, your business needs to carry out refresher training to keep people up to date. Often, accidents and incidents will happen when people get complacent and forget the safety training that they did months or even years ago.

To ensure that the risks of the job remain in the forefront of employee’s minds, putting workers through LMS training that they can complete anywhere is a great idea. LMS systems like Beakon’s will alert leadership and employees when their refresher training is due, making sure that your people feel empowered to take their learning into their own hands.

  • Review And Improve As Information About Incidents Comes Through

An incident response strategy has to be flexible and agile in order to take into account the kinds of incidents that are happening in your workplace. Each site will be different, and companies need to look at industry and company specific data to see where their incidents are occurring.

By reviewing incident data and taking staff surveys, you will get a good picture of how your organisation is managing safety in real-time. There is no one size fits all to incident management, but by reporting, investigating, analysing and proactively actioning issues, your business will be able to improve processes in order to lessen the likelihood of accidents in the workplace.

The Benefits of Audit Management Software

The Benefits of Audit Management Software

Safety audit management software helps your business get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This helps businesses synchronise data so that they can carry out the all important audits anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardised safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

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How Does Safety Audit Software Work? 

Audit Software is an amazing way to streamline all tasks relating to safety and minimise the risk of an incident. Audit software shows you how your organisation is currently performing, and shows areas for improvement. It is a key part of health and safety, as it allows businesses to understand where they’re currently at in terms of their safety procedures.

A safety audit gathers data and information pertaining to safety practices of an organisation. Having this all collated in one simple online system is essential in the modern world, where paper based audits won’t cut it. With so many rules and regulations, businesses that still operate on a paper based audit system are likely putting themselves at risk.

The Benefits of Audit Management Software

An effective safety audit should:

  • Gather data concerning how safety procedure are working
  • Streamline reports and statistics regarding incidents
  • Help to improve the procedures of the organisation by highlighting weaknesses
  • Detect hazard that need immediate attention
  • Provide security checklists so that businesses can mark themselves based on legal requirements
  • Assess the health and safety performance of the organisation and help to formulate improvements
  • Formulate a safety improvement report
  • Develop control measures to manage risk

The Benefits Of Safety Audit Software For Your Team

Safety Audit Management Software is really the first step in creating a succinct safety plan for your team. Without a good understanding of your organisation’s starting point, it can be hard to put safety practices into play. With safety audit software, you can expect to benefit from:

  • Sector specific requirements that take into account the specific safety needs of your organisation
  • A documented digital list of the work you’re doing to audit your safety measures
  • Prove that you are consistently working to improve your safety measures and remain compliant
  • Lower the safety risk of your organisation without compromising other business strategies
  • Implement incremental safety measure that work for your team and minimise disruption of day to day running of the business
  • Collate data and statistics that show the state of safety within your organisation
  • Get quick audit results that can easily be turned into actionable recommendations
  • Get notifications to keep on top of when you need to complete an audit
  • Reduce the risk of incidents on your site
  • Minimise the reputation damage and financial risk associated with negative safety measures 

The Benefits of Audit Management Software

Work With Beakon To Improve Your Safety Procedures

Keep on top of audits to ensure your business is adhering to its legal and moral requirements, with Beakon’s Audit software.

Keen to try our best in class audit software for yourself? Sign up for a free trial with us today! Plus, learn more about the pros of working with safety audit software over on our blog.

Safety Software: The Key Benefits

Safety Software: The Key Benefits

What are the key benefits of safety software?

Safety software covers an array of topics and can be used to improve the safety procedures of a business. Whether a company wants to boost compliance, improve employee wellbeing or change how they do things in regards to safety on site, safety software is a great first step.

So, what are the benefits of safety software? There are so many! Because there are many different types of safety software, there are also many different benefits. We’re diving into the key benefits of different types of safety software, so that you can see where your business might be missing out.

What are the different kinds of safety software?

The main safety software that your business will need is:

  • Safety audit software
  • OHS safety management software 
  • Incident reporting systems 
  • Injury management systems 

Let’s look at each one in a little more detail…

Safety Software: The Key Benefits

Benefits of Safety Audit software

Safety audit software helps your businesses get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This feature helps you synchronise data so that you can carry out the all important audits virtually anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

Benefits of OHS safety management software 

OHS safety management software refers to any software system that helps a business comply with Work Health and Safety regulations. This is a crucial element of running a business, so having OHS software that you can really trust can have many benefits and keep your business out of trouble. 

Some of the key benefits are:

  • Consistency

Review information, provide insight, and gather a picture of your organisation.

  • Compliance

Ensure your business complies with all relevant Australian workplace health and safety laws and acts in like with the Work Health and Safety Act 2011.

  • Efficiency

Streamline your safety reports and store of all the necessary information on one single, easily accessible dashboard.

  • Cost effectiveness 

OHS software helps you reduce the risks of legal consequences or penalties for your business.

  • Boosts customer & employee trust

Be seen as an ethical company who puts the health and safety of its people first.

Safety Software: The Key Benefits

Benefits of Incident Reporting systems

Safety software often embodies incident reporting systems, so that employees can register incidents effectively when they’re out and about. A remote software system that operates on mobile can be an asset to a business, and is sure to make everyone’s life easier in the terrible event of an incident at work. 

The key benefits of incident reporting safety software are:

  • Protect your employees 
  • Maintain a working environment that is safe 
  • Minimise risk
  • Ensure that employees know how to report an incident 
  • Ensure employees take care of the health and safety of themselves and others.
  • Identify trends and incident types
  • Predict incidents and prevent them
  • Remain compliant
  • Conduct periodic reviews to assess risk

Benefits of an Injury Management system

Last but not least, an injury management system can have some incredible benefits. As well as boosting employee and customer trust, having an injury management system can also help people recover from injuries and make a speedier return to work.

An injury management system is designed to help injured workers make an early (and safe) return back into the workplace. An employer, employee and insurer will work together to ensure that the employee is reintegrated back into the workforce.

Key benefits of injury management software are:

  • Keeps employees safe
  • Helps the business remain compliant 
  • Retains staff members who have been injured at work
  • Support employees on a safe return to work
  • Helps build better employee relations
  • Builds trust in your organisation
  • Reduces expenses by assisting an employee back to work vs hiring someone new

Safety Software: The Key Benefits

Learn more about safety software for your business!

Overall, the key benefits across all safety software is that it helps to keep your employees and your business safe. When working on a site, it can be hard work to keep on top of everyone’s safety, but safety software makes that simply. With many different varieties of safety software, there is something to fill in the gaps at every organisation.

Looking for more info on injury management systems, incident management, or safety management? Chat to us today and sign up for a free trial!

Incident Management best practices

Incident Management best practices

Improving incident management practices isn’t always easy. Although it is of high importance, often staff members don’t want to spend time learning about incident management. Let’s face it – it’s pretty boring for them. However, in the event of an incident or emergency, they need to know exactly what to do.

As a manager who oversees people it’s important to have a grasp on incident management best practices. This way, you can spread knowledge within your team and ensure that you are always complying with your legal and moral duties.

We’re rounding up some of the incident management best practices that every business should be aware of.

What is incident management?

Incident management refers to how a company or team responds to an incident. An incident could mean a variety of different things to different businesses, but what is important is that each business has clearly defined understanding of possible incidents and has clear instructions on how to manage them.

Without incident management practices in place, businesses can be liable in the event of an incident. Incident management helps to mitigate the disruption caused by an incident and reduce harm when an incident occurs. It allows businesses to continue business as usual whilst also maintaining their obligations to their employees and the public.

The stages of incident management can be defined in simple terms as identifying, analysing, reporting, correcting and managing hazards. The goal of incident management is to effectively report incidents and ensure that the risk of a potential incident is minimised in the future.

Why do businesses need incident management practices?

Businesses need incident management in order to protect their reputation, their employees and comply with their legal obligations. The WHS Act requires that employers notify the regulator of certain types of workplace incidents depending on how serious they are. 

This measure is in place to protect employees and businesses from putting a foot wrong, and to ensure that every safety incident at work is fully reported. Depending on how serious the incident, a business may be required to preserve the incident site. However, this will be relayed to the business via the regulator once they report an incident. 

The important thing to remember from a businesses’ point of view is to ensure that all relevant staff understand the incident reporting guidelines and are able to carry them out on behalf of your business. This is where cloud-based workplace training and incident management reporting systems are extremely beneficial.

Incident Management best practices

 

Train staff to report incidents as first responders

This tip relies upon training having already been completed before the point of an incident. In short, the first responder needs to have already had sufficient training in how to respond to an incident. 

A comprehensive ‘first responder’ E-Form on an online incident reporting system can help with this, and urge the first responder to take the right steps. With Beakon, all incidents that are reported will work through a built-in Risk Matrix and prompting questions to assess the incident effectively. Prior to the incident happening, it is essential that the first responder has already been briefed on the process of incident reporting.

 

Investigate the incident

It is best practice to investigate any incident that occurs in your workplace. This doesn’t necessarily mean that the incident has to be reported to a higher body, but it means that your business needs to report and investigate all incidents internally.

 

It is key that you assign mandatory investigations based on risk level, looking at things like why the incident occured, the root cause and Contributing Factor Analysis. It is also important that you review investigations for quality and accuracy before being released for action.

 

Analyse the incident and report to a regulator if necessary

In some cases the incident report will need to be escalated. In order to do this properly, you will need to analyse the incident and assess its seriousness and risk level.

An incident management platform means you will be reminded to escalate the incident report automatically based on your business rules. The complex administration of compliance can be tricky to master, but with a platform that embeds your Health & Safety framework, business rules, and industry and legislative requirements within it, you can rest assured that you are protected.

Record corrective actions

After an incident occurs, a company is required to take corrective actions to ensure that it doesn’t happen again. In order to do this, you may want to invest in a digital platform that allows you to create an online paper trace that can’t go missing. Providing corrective actions and showing how you are minimising risk is an essential part of compliance, and a best practice that should not be forgotten about.

 

Create a return to work program

 

When someone has been involved in an incident, it is a requirement that you support them in their return to work. Incidents involving an injury will mean that the individual will likely need time off, and may have special requirements when they return.

It is best practice to ensure that the returning employee’s needs are met, and that regular meetings are hosted to see how they are getting on.

 

Incident Management software that helps keep your business compliant

Incident management software helps to keep your business compliant and ensure that employees are protected. It is not simply about reporting an incident. A business must also be aware of the incident management that needs to occur in order to continually evolve and minimise incidents.

At present, we’re offering a free trial so that you can see how incident management works with Beakon software. Sign up now!

Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.

Things to look for in occupational health and safety management software

Things to look for in occupational health and safety management software

When it comes to occupational health and safety management, there can be no room for error. That’s why when you pick a safety management software it’s important that it’s the right fit for your business.

With the right safety management software your business will be able to safely manage risk, remain compliant and have time to focus on the other important elements of running your business.

To help you decide which safety management software to choose, here’s the things to look for in OHS software:

What Does OHS Software Need To Have?

  • Ensure that your OHS software can be customised

Every business is different, and therefore each safety management solution should be slightly different. Ensure that you can customise the software, as well as checking that the following essentials will be covered on the platform:

  • Pre-qualification
  • Contractor management
  • Job safety assessments
  • Training and inductions
  • Hazard management
  • Incident reporting

 

  • Look for a data checking function

An effective OHS system will be able to sift through your data and ensure its accuracy. Doing this manually can be very time consuming and not entirely accurate, so working with software that can check your data and automatically validate your records is essential.

This kind of data management aspect of safety management software also ensures that you remain compliant and are working in line with GDPR. Holding outdated records, or those records that have not been consented to can have serious consequences.

  • Opt for mobile solutions

Mobile software is becoming more essential in 2020, and to keep on top of safety on your site you need to ensure that your software is mobile. 

The benefits of investing in mobile software over desktop or paper-based systems are vast, but in general mobile software is safer, it allows open communication and real-time insights, and also allows remote working, which in the current climate is more important than ever.

  • Testimonials

Look for occupational health and safety management software that has been recommended and has customer success stories attached to it.

Some of the important things to look for are:

  • Do you know anyone who has used it or recommends it?
  • Does the company have experience of working with businesses of all sizes across a wide range of industries?
  • Do you trust the customer service? What do reviews say about it?
  • Has the company received any industry awards for its customer service or products?
  • Cost-effective 

Being cost-effective is one of the most important aspects of choosing an OHS software system. You have to ensure that you are spending on a platform that can give you all that you need, at a cost that is reasonable. However, that doesn’t always mean you should opt for the cheapest option, it is about value for money over the cheapest solution.

You may also like to think about the cost savings you could make vs the outgoing cost. Remember also that not having an effective OHS system in place will cost reputation damage as well as financial.

  • Scalability

Look for the option of scalability within your OHS software system as the requirements of your business might change over a period of time. Many businesses are now choosing cloud-based safety management software solutions so that their software can grow and evolve as the business does. Cloud-based software is highly scalable and can keep up with your business needs as you grow.

Are You Looking For A Safety Management Solution?

Beakon’s fully customisable Safety Management software offers a digital solution to safety management.

Beakon’s Safety Management software includes:

  • Hazards, risk, Incident and injury reporting.
  • Risk assessments and action management.
  • Clear, simple and intuitive interfaces.
  • Simple, ‘open’ workflows, Automated reminders.
  • Dashboard reports.

To learn more about Beakon’s market-leading offering, take a look at who we work with for more information. You can also read up on one of our recent articles on how big your business needs to be to invest in safety management software.

The Importance Of Incident Reporting System

The Importance Of Incident Reporting System

When we talk about incident reporting, we often think about the ways that we can react after an incident has occurred at work. Whilst the initial response is important, there are also other elements that need to be considered, beyond just the immediate actions that need to be taken.

This article will look at the importance of incident reporting and having a system in place that can help your workplace be as safe as it can be. 

Incident reporting helps you answer important questions

An incident reporting system not only allows you to keep on track of any incidents that occur, it helps you to prepare and track the near misses too.

An incident reporting system helps you answer questions around how safe your workplace is and how well prepared you are to deal with incidents, so that if anything did happen, you would know that you are doing the most you can to remain compliant and minimise risk.

Being able to track and trace your compliance is very important, as it allows you to cover yourself in the event of an incident. This is especially important in high risk industries such as construction, oil and gas, power plants, roads and buildings and hazardous sectors.

Incident Reporting is a requirement of any health and safety management system and when not carried out efficiently, the knock on effect may result in excessive costs to the business.

How does an incident reporting system help your business?

 

Above and beyond ensuring that you remain compliant, an incident reporting system ensures that you take a systematic approach to managing safety that is likely to minimise incidents in the first place. This will save you money, save you reputation damage, and keep your people safe.

Incident reporting systems enable you to maintain an attitude of continuous improvement – including the necessary organisational structures, accountabilities, policies and procedures to create a Continuous Improvement Cycle.

Incident reporting systems enable you to:

  • Protect your employees 
  • Maintain a working environment that is safe 
  • Minimise risk
  • Ensure that employees know how to report an incident 
  • Ensure employees take care of the health and safety of themselves and others.
  • Help you identify trends and incident types
  • Help you predict incidents and prevent them
  • Helps your business remain compliant
  • Conduct periodic reviews to assess risk

What are the key benefits of incident reporting?

A well designed incident management system has some key benefits. These include: 

  • Incident reporting systems prepare your business to deal with incidents

One of the key benefits of an incident reporting system is that it encourages employees to be prepared for an incident.

It also helps you understand how and why incidents occur and keeps the entire organization aware of their actions in real-time. The platform enables other employees to offer guidance or advice and lets critical stakeholders see the specific actions that were taken and how the incident was resolved.

  • Increase communication within the organisation

Often, incidents occur because of bad communication within an organisation, however a reporting system helps to minimise this risk. The increased safety procedures for employees, clients, and contractors allow effective communication channels at all times. 

With cloud-based technology, incident reporting systems can be accessed from any computer or mobile device with internet access, meaning that people can communicate in real-time in the event of an incident.

In an emergency situation, incident management software provides a timeline of communications so that senior managers can track the flow of communications and see whether the incident was escalated or resolved, and how. This gives you real-time situational awareness.

  • Increased safety for employees, clients and contractors

With better incident reporting systems in place, you’ll be able to provide a safer environment for anyone you interact with.

Risks to all parties can be minimised and managed, meaning that your business should see less incidents and improved compliance.

How can incident reporting systems be implemented?

Implementing incident reporting systems needn’t be difficult. Beakon’s system can be configured to report, investigate, analyse and proactively action issues across all work disciplines with ease.

If you’d like to learn more about incident reporting systems and how they work, you can take advantage of our free trial to give it a go.

 

Top 5 Incident Reporting Tools That Will Make Your Job Easier

Top 5 Incident Reporting Tools That Will Make Your Job Easier

Are you looking to take your organization’s incident reporting to the next level?

Do you want to contain workplace incidents more efficiently?

Do you want better communication with your staff?

Or more detailed incident reports that provide actionable data?

If you answered yes to any of those questions,  you need to equip your employees with the right tools!

In this post, we’ll look at the top five incident reporting tools that will make your job, and the jobs of your employees, far easier!Top 5 Incident Reporting Tools That Will Make Your Job Easier

So, what are the top five incident reporting tools?

  1. Incident reporting form
  2. Cloud-based storage
  3. Mobile devices
  4. Incident management software
  5. Commercial test management tool

Without the right data collection tools, incident reporting can seem like a never ending mountain of paperwork. Between safety walkthroughs, audits and training, it’s easy to feel overwhelmed.

But with the right tools, you can share everything in real-time, save a ton of time on filing, storage and reclamation, and improve your workplace’s safety too!

 

Incident reporting doesn’t have to consume all your time from other important tasks. Data gathering tools can help you gather incident reports more efficiently, and more accurately, helping improve your safety decisions and build a strong safety culture in your organization.

Ready to find out more?

Then let’s dive right in!

Incident reporting tool 1. Incident reporting form

Top on our list of incident reporting tools is the humble incident reporting form.

It’s doesn’t matter whether the report is paper-based or electronic, or whether it’s stored locally or in the cloud.

You need one!

So, what separates an okay incident reporting form from a truly great one?

In last week’s post, we shared the six key elements that every good incident report should include.

In case you missed it, the six key elements are every good incident report should have are:

  1. Holistic
  2. Accurate
  3. Objective
  4. Comprehensive
  5. Data-driven
  6. Cloud-based

Want to know more about these key elements? Then read our full guide to the six key elements in a good incident report.

But if you’re looking for a quick summary, here goes:

1. Holistic

Good incident report forms take a holistic approach to incident reporting. This means that they cover all types of incidents including lagging indicators (reports of incidents taken after they have finished) and leading indicators (those that indicate the risk of an incident occurring).

Top 5 Incident Reporting Tools That Will Make Your Job Easier

The four main types of incidents are:

  • Near misses
    Situations where people could have been injured, but, luckily nothing came to pass.
  • No harm events
    Operational risks that all staff across an organization should be made aware of.
  • Adverse events
    Adverse events are related to medicines, medical devices, and vaccines.
  • Sentinel events
    Sentinel events are unexpected events that result in any type of harm.

2. Accurate

Good incident reports contain enough space for accurate details that leave little room for ambiguity or misinterpretation.

3. Objective

Incident reports should be fact-based, and not based on opinions or subjective comments.

4. Comprehensive

As noted by Safe Work Australia‘s best-practice guidelines for Australian businesses, all notifiable incidents MUST be reported to the local authorities. Therefore, incident reports should contain enough data to help key safety professionals in an organization investigate the incident and determine the root cause.

5. Data-driven

With companies increasingly moving towards incident reporting software, the best incident report forms are data-driven. Employees can attach photos, videos, audio recordings and other annotations and notes to any report they create and submit.

6. Cloud-based

The sixth element of good incident report forms is cloud functionality. Cloud-based software means that any employee can access the system from any smartphone or tablet. Offline capabilities mean that even remote users without an internet connection can capture data such as photos and audio files and then sync with the cloud when they regain connectivity.

Incident reporting tool 2. Cloud-based storage

When it comes to incident reporting, cloud-storage one of the most important tools. We’ve already touched on the benefits of using a cloud-based incident report, but you can also use cloud storage with a range of other offline options.

As we explained in our comprehensive guide to incident reporting systems, at the simplest level, you can use a cloud-based spreadsheet service such as Google Sheets to record, log and investigate incidents, accidents and near-misses. By sharing access to this file across your organization you can benefit from the following benefits:

  • Efficient management of workplace incidents
  • Real-time updates for all members of your organization
  • Unlimited storage of reports, attachments, and data.

Top 5 Incident Reporting Tools That Will Make Your Job Easier

Cloud-based storage lets you use real-time alerts, detailed incident reports, and actionable data to better equip employees to handle incidents safely.

To unlock the full benefits of cloud-based storage, you need cloud-based incident reporting software. This empowered your employees by letting them access your incident management system from any device and submit a report at the time and place of their choosing.

Cloud-based software offers the ultimate in convenience, giving you an efficient, secure solution to storing reports online and letting you respond quickly to field events with the minimum of fuss.

You can:

  • Capture and report incidents
  • Manage and collaborate incident responses
  • Notify team members about upcoming events and react to developments
  • Review and summarize steps that help minimize risk
  • Generate reports that help address safety issues

Wondering how cloud-based incident reporting software does all this?

Think of all the old paper incident reports that your organization keeps in a binder. Cloud-based incident reporting software lifts these forms to the cloud where members of your organization can access them via the web on any mobile device as and when required.

A cloud-based approach lets you:

  • Generate and submit incident reports from any computer or mobile device.
  • Create your own customized incident report forms that contain exactly the data you need.
  • Upload photos, videos and audio files to any report.
  • Create incident reports even when your device is offline.

Incident reporting tool 3: Mobile devices

Many firms choose to invest in cloud-based incident reporting software for the numerous advantages that this approach offers over paper-based systems. But the key tool that makes this possible is the humble mobile device. That’s why the third tool on our list that will make your life easier is mobile devices, such as smartphones and tablets.

Top 5 Incident Reporting Tools That Will Make Your Job Easier

To get the most out of a cloud-based approach to incident reporting, you need a mobile device such as:

  • Phone
  • Tablet
  • Hybrid tablet/laptop

Cloud-based incident reporting and mobile devices go together like peanut butter and jelly; cloud-based systems are device-agnostic meaning that they work as web apps on any device, regardless of manufacturer and platform (Windows, Android, iOS).

Most leading software also offers native Android and iOS apps designed to work specifically on those operating systems. This means that employees can even use their personal computers, phones or tablets to access the incident reporting system and generate and submit their own reports.

Why mobile devices?

Mobile devices are highly portable, so employees can generate incident reports on the spot, instead of having to wait until they have access to a computer before making reports. Mobile devices are packed full of useful tech that lets users:

  • Take photos of the incident and attach to the report
  • Take audio recordings of victims or witnesses
  • Take video clips showing damage
  • Annotate and/or illustrate media to provide investigators with helpful tools

Tool 4: Incident management software

So far, we’ve already touched on some examples of how incident management software helps organizations. While it is possible to use the first three tools – incident report forms, cloud-storage, and mobile devices – to develop an effective incident reporting system, most companies decide to invest in dedicated incident management software.

Listen.

Incident management software is an all-inclusive solution to efficiently contain and manage workplace incidents. The software provides everything a company needs to run its incident reporting strategy.

This includes:

  • The incident report form
  • The cloud-based storage
  • The management apps for mobile devices

Incident management systems let organizations use real-time alerts and detailed incident reports to help employees to handle incidents safely. They are perfect for small and medium businesses in any industry, from entrepreneurs to educational institutes and even non-profits.

The software provides everything a company needs to improve its incident management, including:

  • Training (in-person and live online)
  • Webinars
  • Documentation
  • Support

If your organization is looking to drive operational excellence, incident reporting software could be what you need.

Incident reporting tool 5: Commercial test management tool

The fifth incident reporting tool on our list is the commercial test management tool. If you’re serious about incident reporting, this tool is absolutely invaluable. Commercial tests are an essential aspect of running an organization and having a specific management tool to help you report the statistics and metrics from any incidents that occur is a must.

Why invest in a commercial test management tool?

Test management tools help you:

  • Gather invaluable stats about incidents including the total number of incidents reported, whether they are open or closed, the number of incidents with each status and the average open time.
  • Prioritize incidents according to available resources and manpower.
  • Attachment storage – you can collect screenshots of incident reports and file them alongside the incident reports.
  • Assign actions to members of your organization such as conducting confirmation tests and fixing issues.

Having the right commercial test management tool makes reporting incidents and making observations on the go a breeze with any device. You can customize the reporting categories, assign people to specific roles, add images and use statistics to analyse the risks and trends present in your organization.

Why is this helpful?

Your organization’s business process relies on your reacting and responding to incidents in a timely, effective manner. An incident may start in the field, but the response will be decided away from the field. A comprehensive commercial test management tool helps ensure that all relevant stakeholders have the data and facts necessary to formulate the ideal response. You’ll never miss an important field event when you invest in a commercial test management tool.

What are some of the benefits of commercial test management tools?

At a senior management level, test management tools offer three main benefits to any organization.

  • Identifying the most common incidents
  • Developing your safety systems and safety culture
  • Scheduled maintenance and repairs

Let’s explore these exciting benefits!

Identifying the most common incidents
To work towards developing a safer workplace environment, the senior managers need access to up-to-date information about the most common types of incidents that occur. While it’s true that you can gather most information from your OSHA logs, having a commercial test management tool automates the process, eliminating errors and giving you more accurate data. This makes management’s job easier and lets them focus resources on areas where the majority of incidents are occurring.

Developing your safety systems and safety culture
The second main benefit of investing in a commercial test management tool is that it increases accountability for your staff. By giving them the tools and software necessary to report incidents in a timely, comprehensive manner, you make them accountable for incidents.

Commercial test management tools help you assign duties to staff and automatically track their progress, sending them reminder emails if work stalls or if a deadline is missed. This helps create a better safety culture in your organization by involving everyone in safety tasks.

Scheduled maintenance and repairs
A commercial test management tool ensures that your systems and process are regularly inspected and lets you know when your equipment is due for maintenance. This helps you schedule maintenance and repairs to prevent serious incidents and manage your budget cost-effectively. By streamlining your maintenance schedules, you can significantly reduce the loss of tools and equipment. This won’t just save your organization money; it will keep all aspects of your operations much safer.

Closing thoughts

In this guide, we’ve covered the top five incident reporting tools that will make your job easier. A well-designed incident reporting form will help your staff report incidents with enough detail for further investigations to understand what happened. Cloud-based storage and mobile devices will ensure that all members of your organization can create, save and share reports in real-time wherever they are. Rounding off our list, having comprehensive incident management software and a commercial test management tool will help you keep ahead of the curve on your organization’s incident management.

Good luck!

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