Organisational Health and Safety (OHS) software is an essential component of any company operating in the high-risk and compliance-dependant industry. The actual health and safety software can have a unique impact on your business. It can help you with overseeing risk, compliance, communication between staff and contractors, thus streamlining your organisational processes.
With the likelihood of good OHS software improving several facets of your business, it is fundamental that you find the right one to deploy for the job. To aid in your research, the following questions will come in handy.
Question #1. Does the Software Keep Track of Tasks and Actions?
One of the most important questions you should be asking before choosing an OHS software is whether or not it keeps track of tasks and actions.
As you continually work towards improving your business operations, the more things you will need to track regularly. You must ensure that the OHS software you want to choose can track activities and tasks like meetings and projects completed and store them in a central location. The software must also have extensive reporting capabilities to keep executives in the loop.
Question #2. Does The OHS Software Include Any Risk Management Tools?
Good OHS software should have risk management capabilities built into it. For example, the software you choose must be able to
For instance, the software you choose should have the ability to share emergency plans with different departments, monitor all emergency procedures, record and manage incidents with templates that can easily be customizable. An incident report must be logged from the moment the incident occurs all the way to when the worker returns to work.
In addition to risk management tools, your OHS software should use either a Job Safety Analysis (JSA) or Safe Work Method Statement (SWMS) to create guidelines that are consistent and that your employees can follow.
Question #3. Is the OHS Software Easy to Navigate?
When you have a 30,000ft view of your organisation’s health and safety processes all mapped out on a dashboard, it much easier for you to be in charge and feel in control. Your software should not confuse you. Instead, it should help you stay informed of everything happening in your business.
As opposed to having records, physical files, assignments, plans, and methods all saved and set away in various, disconnected places, a good OHS software empowers you to supervise everything in one location – the software’s dashboard.
Question #4. Does The OHS Software Handle Reporting?
Another important factor to consider when choosing a health and safety software is reporting. The software you decide to go for should be able to create detailed reports ready to be published.
The ability to grasp the data being presented through visualization of graphs is very important. Also, the platform should be able to allow you to create custom reports. These reports should also have the opportunity to be exported in several formats including xls, rtf text, pdf, doc, and cvs.
While these questions might seem basic and out of place, it is important to ask them if you want to end up with software that will be both effective and efficient. These questions serve one purpose. They nudge you towards the right direction of selecting the perfect health and safety software for your organisation. To experience the power and flexibility of Beacon’s suite of software, take advantage of our no-strings-attached free trial today.