4 Questions To Ask When Trying To Find the Right OHS Software for Your Business

Organisational Health and Safety (OHS) software is an essential component of any company operating in the high-risk and compliance-dependant industry. The actual health and safety software can have a unique impact on your business. It can help you with overseeing risk, compliance, communication between staff and contractors, thus streamlining your organisational processes.

With the likelihood of good OHS software improving several facets of your business, it is fundamental that you find the right one to deploy for the job. To aid in your research, the following questions will come in handy.

 

Question #1. Does the Software Keep Track of Tasks and Actions?

One of the most important questions you should be asking before choosing an OHS software is whether or not it keeps track of tasks and actions.

As you continually work towards improving your business operations, the more things you will need to track regularly. You must ensure that the OHS software you want to choose can track activities and tasks like meetings and projects completed and store them in a central location. The software must also have extensive reporting capabilities to keep executives in the loop.

 

Question #2. Does The OHS Software Include Any Risk Management Tools?

Good OHS software should have risk management capabilities built into it. For example, the software you choose must be able to

For instance, the software you choose should have the ability to share emergency plans with different departments, monitor all emergency procedures, record and manage incidents with templates that can easily be customizable. An incident report must be logged from the moment the incident occurs all the way to when the worker returns to work.

In addition to risk management tools, your OHS software should use either a Job Safety Analysis (JSA) or Safe Work Method Statement (SWMS) to create guidelines that are consistent and that your employees can follow.

 

Question #3. Is the OHS Software Easy to Navigate?

When you have a 30,000ft view of your organisation’s health and safety processes all mapped out on a dashboard, it much easier for you to be in charge and feel in control. Your software should not confuse you. Instead, it should help you stay informed of everything happening in your business.

As opposed to having records, physical files, assignments, plans, and methods all saved and set away in various, disconnected places, a good OHS software empowers you to supervise everything in one location – the software’s dashboard.

 

Question #4. Does The OHS Software Handle Reporting?

Another important factor to consider when choosing a health and safety software is reporting. The software you decide to go for should be able to create detailed reports ready to be published.

The ability to grasp the data being presented through visualization of graphs is very important. Also, the platform should be able to allow you to create custom reports. These reports should also have the opportunity to be exported in several formats including xls, rtf text, pdf, doc, and cvs.

 

Conclusion

While these questions might seem basic and out of place, it is important to ask them if you want to end up with software that will be both effective and efficient. These questions serve one purpose. They nudge you towards the right direction of selecting the perfect health and safety software for your organisation. To experience the power and flexibility of Beacon’s suite of software, take advantage of our no-strings-attached free trial today.

 

5 Mistakes Australian Companies are Making With Their OHS

Guaranteeing work health and safety is not only a legal responsibility for Australian companies; it is likewise one of the best ways to keep your activities running efficiently and limits the risks your employees face.

It is quite unfortunate; however, that many Australian organisations make costly mistakes when it comes to their entire OHS program. In this article, we will investigate five of these mistakes and offer ideas for correcting them.

1. Neglecting to Address Work Environment‘s Safety Consistently

Your organisations’ emphasis is on producing products and tools that your customers require, not discussing health and safety. That is the reason it is so natural to ignore OHS issues and fails to address work environment safety habits. You may go through safety methodology amid work health and safety enlistments, yet these are regularly a ‘set and overlook’ process.

You can solve this issue by planning general occasions to examine work environment safety with your employees. On the off chance that you as of now have customary incidents to discuss issues outside of your centre skills, consider including a few OHS training. You could likewise hold a quarterly or semi-yearly OHS meeting for all employees to survey approaches and controls and educate them about any progressions.

2. Putting Just a Single Individual in Control

Contingent upon their industry, numerous companies put only one individual accountable for crisis readiness. This is regularly satisfactory; however if that one individual happens to be far from the workplace when there is a genuine crisis, every other person could be stuck in an unfortunate situation.

Take care of this issue by making a group of individuals who all understand crisis methods and can find crisis supplies as essential. It can likewise be helpful to pull individuals from various divisions or a different department. At that point, it is more probable that everybody will be educated about the safety procedures. They can use Beacon Software to stay updated in real-time if an occurrence has occurred.

3. Delaying Readiness

Risk mapping, training, and hazard analysis all require significant investment, and numerous Australian companies stall these duties. As you put them off, you put your employees in peril, and that is a significant issue.

Organize these exercises, and look at your premises with a critical eye. Make a stride back and analyse your approaches and techniques with another core interest. When you are amidst your day-by-day schedule, barely noticeable circumstances or situations could present peril to employees or customers. Consider the potential for fluid spills, falls and other work environment hazards. Remain consistent by utilising our Beacon Software, which is lined up with ISO and ANZ standards.

4. Neglecting to Think about Weariness and Exhaust

Another fundamental mix-up tormenting Australian companies is an absence of regard for employee’s weakness. Weariness can be caused by various factors: extended periods, inadequate breaks, awkward working conditions and even awkward temperatures.

Pay attention to your workers and ensure their workload is not too much. You should need to have supervisors request input about weakness, solace and working conditions.

5. Failure to Make a Change 

After looking at your company with a critical eye, you’ll most likely discover a few areas that need change. Numerous businesses do get to this point, yet following up by executing a change plan frequently stays disregarded.

As you make your plan, ensure you make methodologies to alleviate the risks you find in your analysis, decide for somebody to be in charge of each piece of the plan, dispense resources for the plan and make a course of events by which everything will be refined.

Use our mobile health and safety software to help you with your OHS planning and follow-up. Your activity will be substantially less demanding, and you will have the capacity to remain on top of, overall, examinations and reports.

Connect with us at Beacon Software to take in more about the software and applications that can help you to make your work environment as protected as could reasonably be expected. You can likewise agree to accept a free trial of our software.

Benefits of Using Occupational Safety Software for Your Company

Everything around us can be managed better by software and technology. In the consumer world, everything from shopping to finding love can be done with the push (or swipe) of a button. The same holds true in the business world as well.

Today, many aspects of an organisation are being managed by software. For example, the Human Resources (HR) department leverages payroll and performance management systems to make their job more comfortable and streamlined. Another example is in the training space where learning management systems (LMS) are helping companies induct new employees and contractors in record time.

The only area many companies were still lagging behind was in their workplace health and safety compliance. Now, more and more organizations are trading their traditional paper-based health and safety management systems for more sophisticated occupational safety software solution.

Benefits of using occupational safety software for your company include:

  • Being able to centralise and share health and safety related information across the organisation. Anyone with access can log into the system and review information from any device. You could also put restrictions in place to limit the amount of information anyone with access can view.
  • Data collection is streamlined because incidents can easily be logged based on a set of predefined criteria. Anyone with access to the occupational safety software can fill incident forms offline, and it will sync with the database when they come online.
  • Enables you to log data on the move with either your Smartphone or tablet. Unlike traditional reporting systems that require you to file paperwork to report incidents whenever you can “free up” time, our occupational management software have a mobile app interface that you can use to report incidents and complete tasks.
  • Saves you time and money. The time it takes to file a manual incident report can be used to file dozens using the software. This time could have been put to tasks that are more productive. Also, you could also save much money on the ink and paper used to print those manual reports.
  • Reporting efficiency is significantly improved. Beakon’s safety management system makes it easy to track and store all organisational health and safety-related information in an integrated system. This ensures your organisation stays on top of everything, thus mitigating risks while improving compliance.

In conclusion, setting up occupational safety software for your company is one of the smartest business decision you can ever make. As you can see from the benefits listed, implementing one in your company will not only provide ROI, but it will also show your employees that you take their safety seriously.

If you want a risk-free way to test our software, you can take advantage of our no-strings-attached free trial. With this trial, you can test out other components of our software including permit-to-work, injury management, and task management. Click here to get started.

 

 

 

Why Every Business Needs an OHS Software

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One of the challenges that face every business nowadays is the necessity of maintaining a safe and risk-managed workplace, and that’s why it became necessary that businesses have an Occupational Health and Safety or OHS Management System in place.

An OHS management system is designed to help monitor and manage health and safety within the workplace. The safety of your employees can be protected with these systems, and they ensure that all your employees, contractors and visitors are safely working in their stipulated places, through eradicating any unsafe practices that are undertaken accidentally in your business place, and keeping safety practices up-to-date.

Without an OHS software it would be difficult to ensure the safety of your employees, and to maintain any efforts towards stopping unsafe work practices. There are chances of lapse in safe guarding your business place against possible law suits in case an employee gets injured on his own. In event that your business still does not have an OHS Management Software in place then you can engage the expertise of the best Safety Management Consulting company for your workplace and experience the difference. They will suggest the right type of management system that is exact for your business.

OHS Management Systems can help business owners build a safe and healthy working environment for their staff. With OHS system in place you will have the necessary tools to monitor, manage and reduce the amount of injuries and accidents within your company. When working with peace of mind after taking all the safety considerations into account you can focus more on the goal of working towards reaching pinnacles of your industry. Working with an injury free workplace you can set your management systems in a manner that they are able to help you achieve this goal and aid in business improvement.

Business management software can identify the workplace hazards as the specialist from a safety management consulting company helps point out any risks or hazards in your workplace. With their immense experience in this area they are skilled and able to identify any risks or hazards that you may have missed or not identified in time.

Keeping in view integrated business solutions everybody within your company needs to be actively involved in the implementation of safer work place practices. It is the contribution of experts, managers, supervisors and employees that make safer workplaces possible. Reviewing the OHS Software once it is in place is important for ensuring relevant changes from time to time.

Occupational Health and Safety ISO Standards

AS 4801 or AS/NZ 4801 ISO Occupational Health and Safety Standards

AS 4801 or AS/NZ 4801 ISO standard defines the Occupational Health and Safety Management Systems (OHSMS) requirements in Australia and New Zealand. This standard requires the implementation of five major components of OH&S Management in order for a business to have met all the OH&S requirements necessary to ensure effective management of OH&S issues.

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