Safety Software: The Key Benefits

Safety Software: The Key Benefits

What are the key benefits of safety software?

Safety software covers an array of topics and can be used to improve the safety procedures of a business. Whether a company wants to boost compliance, improve employee wellbeing or change how they do things in regards to safety on site, safety software is a great first step.

So, what are the benefits of safety software? There are so many! Because there are many different types of safety software, there are also many different benefits. We’re diving into the key benefits of different types of safety software, so that you can see where your business might be missing out.

What are the different kinds of safety software?

The main safety software that your business will need is:

  • Safety audit software
  • OHS safety management software 
  • Incident reporting systems 
  • Injury management systems 

Let’s look at each one in a little more detail…

Safety Software: The Key Benefits

Benefits of Safety Audit software

Safety audit software helps your businesses get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This feature helps you synchronise data so that you can carry out the all important audits virtually anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

Benefits of OHS safety management software 

OHS safety management software refers to any software system that helps a business comply with Work Health and Safety regulations. This is a crucial element of running a business, so having OHS software that you can really trust can have many benefits and keep your business out of trouble. 

Some of the key benefits are:

  • Consistency

Review information, provide insight, and gather a picture of your organisation.

  • Compliance

Ensure your business complies with all relevant Australian workplace health and safety laws and acts in like with the Work Health and Safety Act 2011.

  • Efficiency

Streamline your safety reports and store of all the necessary information on one single, easily accessible dashboard.

  • Cost effectiveness 

OHS software helps you reduce the risks of legal consequences or penalties for your business.

  • Boosts customer & employee trust

Be seen as an ethical company who puts the health and safety of its people first.

Safety Software: The Key Benefits

Benefits of Incident Reporting systems

Safety software often embodies incident reporting systems, so that employees can register incidents effectively when they’re out and about. A remote software system that operates on mobile can be an asset to a business, and is sure to make everyone’s life easier in the terrible event of an incident at work. 

The key benefits of incident reporting safety software are:

  • Protect your employees 
  • Maintain a working environment that is safe 
  • Minimise risk
  • Ensure that employees know how to report an incident 
  • Ensure employees take care of the health and safety of themselves and others.
  • Identify trends and incident types
  • Predict incidents and prevent them
  • Remain compliant
  • Conduct periodic reviews to assess risk

Benefits of an Injury Management system

Last but not least, an injury management system can have some incredible benefits. As well as boosting employee and customer trust, having an injury management system can also help people recover from injuries and make a speedier return to work.

An injury management system is designed to help injured workers make an early (and safe) return back into the workplace. An employer, employee and insurer will work together to ensure that the employee is reintegrated back into the workforce.

Key benefits of injury management software are:

  • Keeps employees safe
  • Helps the business remain compliant 
  • Retains staff members who have been injured at work
  • Support employees on a safe return to work
  • Helps build better employee relations
  • Builds trust in your organisation
  • Reduces expenses by assisting an employee back to work vs hiring someone new

Safety Software: The Key Benefits

Learn more about safety software for your business!

Overall, the key benefits across all safety software is that it helps to keep your employees and your business safe. When working on a site, it can be hard work to keep on top of everyone’s safety, but safety software makes that simply. With many different varieties of safety software, there is something to fill in the gaps at every organisation.

Looking for more info on injury management systems, incident management, or safety management? Chat to us today and sign up for a free trial!

OHS Management Software: Why Should Companies Invest?

OHS Management Software: Why Should Companies Invest?

Are you considering investing in OHS management software? If so, you’re probably wondering whether the software is worth the money. It’s natural – if you’re going to be investing time and money into a new application, you want to know that it’s going to improve business operations and enable you to offer a safer work environment for your people.

We’re looking at why OHS management software is so effective, and why companies should invest.

What Is The Purpose Of OHS Software?

Businesses invest in OHS software for a variety of reasons. Some want to boost their public image, some want to streamline their safety processes, but for the most part businesses who invest in OHS software cite making their people safer as a main incentive.

The reality is that 3,751 workers were fatally injured while working from 2003 to 2018 in Australia. This is a tragic statistic, and one that proves that businesses have a long way to go when it comes to protecting their employees at work. Within those who have been fatally injured at work in 2020, the majority were working on a site where they managed or operated machinery (8.3 per 100,000 workers) and labourers on sites (2.3 fatalities per 100,000).

This proves that site managers really can’t be too careful when it comes to OHS. Working on sites with labourers and heavy machinery is highly dangerous, and often people can forget the risks as it becomes part of their normal routine. OHS software helps to ensure that doesn’t happen – and that everyone keeps their finger on the pulse when it comes to workplace safety.

Fatalities are the worst case scenario, however they do happen. More often though, sites will encounter scenarios that cause injury or even disability as a result of workplace accidents that should have been avoided. The implications of these accidents are huge, which is why companies of all sizes and in all sectors are keen to reduce their workers’ risks and put a robust occupational health and safety management system in place.

OHS Management Software: Why Should Companies Invest?

Why Should Companies Invest In OHS Management Software?

OHS management software has a whole host of benefits. Take a look at some of the most compelling ones:

  • Keep your people safe by educating them

Whether it’s employees, contractors or visitors that you need to keep safe, it’s crucial that you have the correct processes in place so that they understand the requirements. OHS is useless unless everyone participates in keeping safe, and education is a massive part of that process.

An OHS Management System ensures that all employees have a clear understanding of how to handle key activities, whether it’s reporting an incident, responding to an issue, or working through a problem. With a record of exactly what happens on your site, and processes that every understands and follows, your organisation’s OHS performance will improve.

OHS Management Software: Why Should Companies Invest?

  • Reduce costs associated with accidents 

On the surface, OHS software may seem like an outgoing cost. However, in reality a good OHS management system will save you huge amounts in the event that something goes wrong on your site. Many people go through life with an attitude of “it won’t happen to us/me”, but the proof is in the stats. A 2020 study recently revealed that 27,090 labourers made serious claims in one year. That’s a huge amount considering the stat refers to only serious claims amongst labourers.

When you consider that the average cost of these kinds of incidents on a worker is $51,960 per incident, it soon makes sense why so many businesses are keen to straighten up their risk and safety management procedures. By managing risks and seeking to minimise them, as well as reporting all incidents effectively businesses can significantly improve their OHS procedures. 

This saves huge costs when it comes to staff compensation claims, the cost of hiring temp staff and the cost of a back to work scheme. The goal with OHS software is to reduce incidents altogether by tracking and monitoring the risks and red flags within an organisation. Without this, businesses are leaving themselves open to major financial downfalls.

OHS Management Software: Why Should Companies Invest?

  • Ensure workers feel valued 

When we think about how we can improve the employee experience and boost engagement, we often forget that safety at work is really important to people. Yes people want a good pay check, a nice working environment and a solid management team, but in reality none of those things matter if you don’t feel safe at work.

When people don’t feel safe at work they quit. This means that you could lose top talent in your organisation because they don’t feel that they are being looked after in terms of their safety. OHS software shows your people that you care about their health and wellbeing and are prepared to invest in them.

By improving safety in the work environment, you enable your people to increase their productivity and enjoy their work. No one wants to go to work somewhere they don’t feel safe, and by improving the safety management practices within your organisation you can minimise that risk. This in turn makes workers feel valued, safe and motivated to work hard for a business that puts their safety first.

Want to learn more about workplace safety? It’s time to discover Beakon software. We’re currently running a free trial whereby you can explore our OHS systems. Book your test drive of Beakon software today!

Why Have A Permit To Work System?

Why Have A Permit To Work System?

There are so many reasons to have a permit to work system. Not only is a permit to work often a legal requirement of OHS, it’s also an important act of compassion for people who work for you. Ensuring that people understand their obligations and are qualified to carry out a job is integral to protecting the health and wellbeing of everyone.

A permit to work system provides a way to assess the risks of a job and specify precautions. By specifying the work that needs to be done and calling out the risks, it is easier to ensure that the right people are doing the job. People always ask “why have a permit to work system?”. To answer that question we’re giving you the top reasons to invest in a permit to work software.

Why Are Paper-Based Permit To Work Systems Not Working Anymore?

The question is not only “why use a permit to work system?”. But also, “why install an electronic permit to work system?”. Well, an electronic permit to work system is far superior to a paper based system, because:

  • Paper-based permits to work can get lost, damaged or be tampered with
  • Paper-based permits to work are impossible to customise or edit
  • With a digital permit to work system you can request permits easily with the push of a button, but with paper based ones it’s a long process
  • There is no digital trace with paper permits, which is essential in the modern world
  • With paper-based you can’t collate all permits that have been requested, issued and approved in one place in the same way you can with an ePTW system
  • Digital permit to work systems are far more productive, and free up your team members’ time
  • With an ePTW system you don’t need to worry about illegible handwriting. It is much easier to understand and file away digitally.
  • Electronic systems are far more secure

Why Are People Still Using Traditional Permit To Work Systems?

A permit to work system is essential for signing off work that is to be completed on a site. For this reason, many businesses have stuck with their paper permit to work systems out of necessity. They fear that changing to an online system would be a lengthy process and worry that it would take them forever to set up. This isn’t true, and in fact, permit to work software will actually save time. 

The main reasons that people use paper-based systems is because they simply don’t know any better, or they fear advancing their systems. If that sounds like your company, take a look at the reasons that you should consider an electronic PTW system.

Why Have A Permit To Work System?

Take a look at the top reasons to have a permit to work system.

  • Ensure that your team is on top of issuing permits

A key problem with paper-based systems is that there is no real-time trace of what permits are being confirmed on site. For example, someone might forget to issue a permit to work, and then fill in the permit to work form a week later after the work has been completed. This goes against OHS.

On the flip side, with an electronic system you’re able to capture the permits being issued in real time and ensure that they are dated correctly. This removes the opportunity for people to fill the permit in after the work is completed, and means that people are held accountable for signing off on permits.

  • Support risk assessment procedures

Many high risk jobs have specific criteria to be met before someone can carry out the job. A permit to work system prevents workers from working on that project until the risk assessment is complete and they are confirmed to be qualified to work. This protects both the business and the individual from harm.

  • Set out clear procedures 

A key benefit of a permit to work system is that your people understand what is expected of them. By setting out clear frameworks, guidelines and procedures, it makes the entire site a lot safer. This is especially true when it comes to how the site should be kept in a safe state, and how workers can ensure safe work can be carried out.

Have you got questions about permit to work systems? Reach out today to start a free trial with Beakon, and discover why you should have a permit to work system.

Incident Management best practices

Incident Management best practices

Improving incident management practices isn’t always easy. Although it is of high importance, often staff members don’t want to spend time learning about incident management. Let’s face it – it’s pretty boring for them. However, in the event of an incident or emergency, they need to know exactly what to do.

As a manager who oversees people it’s important to have a grasp on incident management best practices. This way, you can spread knowledge within your team and ensure that you are always complying with your legal and moral duties.

We’re rounding up some of the incident management best practices that every business should be aware of.

What is incident management?

Incident management refers to how a company or team responds to an incident. An incident could mean a variety of different things to different businesses, but what is important is that each business has clearly defined understanding of possible incidents and has clear instructions on how to manage them.

Without incident management practices in place, businesses can be liable in the event of an incident. Incident management helps to mitigate the disruption caused by an incident and reduce harm when an incident occurs. It allows businesses to continue business as usual whilst also maintaining their obligations to their employees and the public.

The stages of incident management can be defined in simple terms as identifying, analysing, reporting, correcting and managing hazards. The goal of incident management is to effectively report incidents and ensure that the risk of a potential incident is minimised in the future.

Why do businesses need incident management practices?

Businesses need incident management in order to protect their reputation, their employees and comply with their legal obligations. The WHS Act requires that employers notify the regulator of certain types of workplace incidents depending on how serious they are. 

This measure is in place to protect employees and businesses from putting a foot wrong, and to ensure that every safety incident at work is fully reported. Depending on how serious the incident, a business may be required to preserve the incident site. However, this will be relayed to the business via the regulator once they report an incident. 

The important thing to remember from a businesses’ point of view is to ensure that all relevant staff understand the incident reporting guidelines and are able to carry them out on behalf of your business. This is where cloud-based workplace training and incident management reporting systems are extremely beneficial.

Incident Management best practices

 

Train staff to report incidents as first responders

This tip relies upon training having already been completed before the point of an incident. In short, the first responder needs to have already had sufficient training in how to respond to an incident. 

A comprehensive ‘first responder’ E-Form on an online incident reporting system can help with this, and urge the first responder to take the right steps. With Beakon, all incidents that are reported will work through a built-in Risk Matrix and prompting questions to assess the incident effectively. Prior to the incident happening, it is essential that the first responder has already been briefed on the process of incident reporting.

 

Investigate the incident

It is best practice to investigate any incident that occurs in your workplace. This doesn’t necessarily mean that the incident has to be reported to a higher body, but it means that your business needs to report and investigate all incidents internally.

 

It is key that you assign mandatory investigations based on risk level, looking at things like why the incident occured, the root cause and Contributing Factor Analysis. It is also important that you review investigations for quality and accuracy before being released for action.

 

Analyse the incident and report to a regulator if necessary

In some cases the incident report will need to be escalated. In order to do this properly, you will need to analyse the incident and assess its seriousness and risk level.

An incident management platform means you will be reminded to escalate the incident report automatically based on your business rules. The complex administration of compliance can be tricky to master, but with a platform that embeds your Health & Safety framework, business rules, and industry and legislative requirements within it, you can rest assured that you are protected.

Record corrective actions

After an incident occurs, a company is required to take corrective actions to ensure that it doesn’t happen again. In order to do this, you may want to invest in a digital platform that allows you to create an online paper trace that can’t go missing. Providing corrective actions and showing how you are minimising risk is an essential part of compliance, and a best practice that should not be forgotten about.

 

Create a return to work program

 

When someone has been involved in an incident, it is a requirement that you support them in their return to work. Incidents involving an injury will mean that the individual will likely need time off, and may have special requirements when they return.

It is best practice to ensure that the returning employee’s needs are met, and that regular meetings are hosted to see how they are getting on.

 

Incident Management software that helps keep your business compliant

Incident management software helps to keep your business compliant and ensure that employees are protected. It is not simply about reporting an incident. A business must also be aware of the incident management that needs to occur in order to continually evolve and minimise incidents.

At present, we’re offering a free trial so that you can see how incident management works with Beakon software. Sign up now!

Key Aspects Of Health And Safety Legislation

Key Aspects Of Health And Safety Legislation

It can be easy for companies to think that health and safety legislation, or OHS as it’s also known, isn’t relevant to them. However, Occupational Health and Safety needs to be a top priority for all Australian companies of any size. Whether you work with 2 people or 200 people, ensuring that they are safe and well cared for on the job is an ethical, moral and legal responsibility.

As an employer, you have a duty of care to provide to your people. This means that things like reporting incidents, reducing workers risks and ensuring that adequate safety training is undertaken is essential as a legal requirement.

More companies than ever before are actively looking at ways to improve their own occupational health and safety management system, so that they can meet the needs of their people and abide by the OHS standards.

To help you understand what OHS entails, we’re looking at the key aspects of health and safety legislation that you need to know about.

  • Duty of Care

A business has a duty of care to ensure the health and safety of those at the business is not compromised. This means that no employee, contractor or visitor should be put at risk as a result of the activities of the business. As you can imagine, in high risk sectors this can be hard, however it is essential that employers are consistently assessing the work environment to minimise risk and abide by their duty of care to individuals.

Under duty of care there are regulations that ensure it is fair for both employers and employees. Ensuring health and safety in terms of the duty of care means eliminating risks as is “reasonably practical”. Duty of care means that employers need to be duly aware of risks and be seeking to minimise them. For more information on the obligations associated with each risk type, you can head to the WHS regulations to understand how you can comply with your duty of care.

  • Working with other duty of care holders

As someone who holds a position of responsibility within a company in terms of OHS, it is essential that you consult and coordinate with other duty holders. WHS regulations dictate that more than one person can have the same duty and therefore they will need to consult one another to ensure that they retain that duty and manage it effectively together.

So far as is reasonably practical, duty holders must “consult, cooperate and coordinate” with another business over the safety of a worker. This continues up until the point that there are limits on their influence or control of the situation. 

  • Consulting with workers 

The WHS act dictates that where practical, employees must consult workers on health and safety risks as they arise. This consultation process should take into account their thoughts and feelings on the matter as well as sharing vital information that will keep them safe.

This rule goes not only for direct employees but also contractors and labour hire employees too. A Learning Management System can provide an effective way to communicate with employees and contractors regarding health and safety.

  • Due diligence 

Due diligence features in the Work Health and Safety Regulation in order to ensure that individuals keep up a company’s end of the bargain when it comes to health and safety.

While a company may have duties and responsibilities overall, there are also obligations that individuals must abide by in order to be compliant with “due diligence”.  This part of the WHS ensures that individuals must do everything in their power, where reasonably possible to ensure that health and safety regulations are upheld. If individuals do not show “due diligence” then they may be personally responsible.

Safety And Compliance Software That Keeps You On Track

With safety regulations that must be respected and legal requirements that must be met, it is essential that businesses find the right systems to maintain compliance. These software systems could include learning management systems, incident reporting systems and safety management software.

With compliance software, companies find it much easier to stay on track with the health and safety legislation that must be met. Plus, with a digital trace, companies are able to protect themselves and better understand how their people are tracking in terms of health and safety. If you think your company could benefit from better health and safety management, why not contact Beakon to sign up for a free trial?

Does health and safety software save businesses money?

Does health and safety software save businesses money?

One of the questions we are so often asked about health and safety software, is whether it will save the business money.

On the surface, it can look like health and safety software is an added cost as opposed to something that could save your business money. However, this couldn’t be further from the truth. 

Health and safety software can save your businesses huge amounts in insurance, injury claims and compliance costs, which can not only hurt your business financially but in terms of reputation damage too. Discover why health and safety software can be one of the best ways to save money, and ensure that you have the best practices in place as your business grows.

Here’s some of the ways health and safety software will help you save money:

Improve how your business responds

One of the main costs associated with health and safety that set people back are the response times and how the business responds to an incident.

These are the areas where mistakes can be made, incidents can be left unreported and ultimately the business can be liable. A significant amount of time and money can be saved by implementing more effective safety management and incident reporting systems that help you stay on top of everything that is going on within your business.

Your business could save money with these systems by improving the response time, minimising clean up, encouraging a faster return to normal productivity and preventing the need to replace damaged equipment.

Safety systems that help you set out how employees and contractors should respond to an incident can significantly improve emergency response time, which in turn saves money.

Does health and safety software save businesses money?

Avoid Penalties 

One of the main ways that businesses lose money when it comes to health and safety is when they don’t comply with rules and regulations and end up being fined.

Compliance is crucial to reducing fines and ensuring that things are done the right way on your site or project. With health and safety software in place employees are aware of the guidelines and have an easy to read guide on hand on their mobile or tablet. This helps to minimise error on the businesses behalf and means that your teams can identify and communicate with the right person when unsure of what to do. 

In this regard, the compliance goal becomes much easier to achieve and maintain, which reduces the likelihood of any penalties that can add up in the long run.

Does health and safety software save businesses money?

Reduce costs associated with accidents and incidents

The cost of having an incident occur on your site can be shockingly high. Correcting mistakes, paying fines, or paying out to compensate staff who are injured on your site can make a huge dent in your profits and in some extreme cases even put you out of business.

Having safety management software in place helps to reduce costs associated with accidents in two ways: 

  • Reduces the likelihood of the accidents 

The best way to avoid having to pay out for accidents is to avoid having them in the first place. Health and safety software helps your business do just that by ensuring that measures are in place to reduce the risk of an incident.

  • Ensures you are doing everything correct if something does happen

Sometimes accidents are just unavoidable, and in these moments health and safety ensures that you are covered and have done everything you can do reduce them and report them if they do happen.

Does health and safety software save businesses money?

Save on reputation costs with health and safety software

The immediate costs of an incident on your site are obvious – compensation costs, costs of temporary workers, sick leave costs, insurance premiums – the list goes on.

However, some of the costs that are caused by an incident are hidden. Included in these costs are things like reputation damage and team morale that can cause issues.

If your company reputation is damaged you may find it hard to generate new business, or keep your clients if they don’t trust that your business is operating safely. This is especially true in a small business scenario, where many clients may know each other, or your story may feature in the local news.

Your reputation both internally and externally can have a huge effect on your profits. People need to trust your organisation both from within and without in order for you to continue doing good business, and a health and safety system helps solidify that.

Does health and safety software save businesses money?

Reduce Insurance Costs when you have health and safety software

Another important and often overlooked cost-saving of health and safety systems can be lower insurance premiums.

When a business is able to show that they are compliant and have measures in place to reduce incidents, they will often see a drop in their insurance premiums.

Plus, you will also benefit from a lower rate of injuries and incidents on your site, which will help you in lowering your premium. In having less incidents, and dealing with them correctly when they do happen so that perhaps you don’t have to claim as frequently will ensure that your risk is lower.

This often results in cost savings through lower insurance premiums.

Are you looking for an exceptional health and safety software for your business? Discover Beakon Software today.

Contractor management software: do you need it?

Contractor management software: do you need it?

Contractor management software: Why does your business need it?

Contractor management software is an integral part of managing any company that interacts with contractors. Whatever your business does, if you work with contractors, using a contractor management system will enable you to get a handle on those operations.

Whatever contractors you use – from plumbers, to carpenters, to paving experts – you’ll be able to keep on top of their work a lot more effectively with proper software.

The advantages of contractor management software

Contractor management software has many advantages, as it consolidates all contractor data into one system. This helps to protect your business and keep contractors compliant, as well as allowing you to automate processes and ensure that all contractors across your company are adhering to the same rules and regulations.

With contractor management systems, your business will be able to access a range of new tools that will keep your contractors on track and make the management of their projects safer, more enjoyable, and more productive too.

Here’s why your company needs contractor management software…

1. Onboard your contractors effectively

When you start working with contractors you need to be able to onboard them quickly and effectively so that they can start work safely. Contractor management solutions allow you to onboard contractors and communicate with them to perform automated activities.

This significantly cuts down the admin time, and means that your Facilities Management team only needs to press a button and then chase the contractors for their information. This information then gets held in one complete database which is safer and more compliant than paper based methods.

Contractor management software: do you need it?

2. Engage contractors in the contractor management system

One of the main benefits of a contractor management system is that you can engage contractors in the process and provide them with resources and training to help them understand the software. 

A robust contractor management system will include training and onboarding contractors on all aspects of the software and program, including registering and uploading contractor company information (insurance, W9 information, etc.), checking in/out using our GPS check in/Out or IVR telephone system, submitting electronic proposals and invoices, and adhering to all of your organization’s specific procedures.

3. Avoid costly mistakes with contractor records

Contractor management software keeps track of contractors details so that you know who is qualified and insured to do each role. This helps businesses avoid costly mistakes, and also keeps everyone safe on the job.

It helps you remain compliant as a business by validating that contractors have the correct and up to date insurance and licenses.

Contractor management software: do you need it?

4. Improve the productivity of your team

Contractor management solutions help to save time and streamline the process of contractor management. Your facilities management team will have a lot more time on their hands once the basic paperwork is taken care of by automated systems, and they are able to use data and insights from their management system to pick the best contractors for each job.

With a solid database of compliant contractors on hand, your team will be a lot more productive.

Ready to learn more about contractor management software? Head over to our article on 3 things a safety manager should know.

 

OSHA Record Keeping: What Constitutes A Reportable Injury?

OSHA Record Keeping: What Constitutes A Reportable Injury?

Any dangerous incidents, fatalities, injuries or illnesses in the workplace can be of serious detriment to your business. The health and safety of workers needs to be protected as a priority, not only because it is the right thing to do, but because it is the law. As a business owner it is important to know what to do if someone is injured. 

Get familiar with OSHA and what constitutes a reportable injury in our handy article…

What is OSHA?

OSHA stands for Occupational Health Services Australia, a large regulatory agency that governs safety procedures in Australia. Employers in higher-risk industries and those with employees are obliged to abide by OSHA recordkeeping requirements. The OSH Act places certain duties on employers, employees and self-employed people in order to protect the health of safety of everyone.

There is often a level of confusion around these requirements, particularly when discussing OSHA recordable vs reportable events. This is partly due to the fact that not all recordable events are reportable.

What should and shouldn’t be reported as part of OSHA?

In order to clarify these murky waters, here’s a brief overview of OSHA record-keeping requirements, with regards to recordable vs reportable events. 

Work related deaths and certain types of injuries must be reported to WorkSafe as a legal requirement. Reportable injuries need to be reported to SafeWork via an online form or phone call immediately following a major incident. 

“OSHA record keeping requirements define a reportable injury or illness as any of the following:

  • a fracture of the skull, spine or pelvis;
  • a fracture of any bone in the arm (other than in the wrists or hand) or in the leg (other than a bone in the ankle or foot);
  • an amputation of an arm, a hand, finger, finger joint, leg, foot, toe or toe joint;
  • the loss of sight of an eye; and
  • any injury other than the above which, in the opinion of a medical practitioner, is likely to prevent the employee from being able to work within 10 days of the day on which the injury occurred.”

“Types of diseases that must be reported are:

  • infectious diseases: tuberculosis, viral hepatitis, Legionnaires’ disease and HIV, where these diseases are contracted during work involving exposure to human blood products, body secretions, excretions or other material which may be a source of infection; and
  • occupational zoonoses: Q fever, anthrax, leptospirosis and brucellosis, where these diseases are contracted during work involving the handling of, or contact with, animals, animal hides, skins, wool, hair, carcasses or animal waste products”.

Source: https://www.commerce.wa.gov.au/publications/injury-reporting-and-investigation-essentials-employers 

According to SafeWork Aus, “If a notifiable incident occurs the model WHS Act states that:

  • The regulator must be immediately notified.
  • Written notification must be submitted within 48 hours if requested by the regulator.
  • The incident site is preserved until an inspector arrives or directs otherwise. However this doesn’t prevent any action to help an injured person or make the site safe”.

What Are Recordable Events?

Any incident in the workplace should be recorded, however not all incidents or injuries need to be reported to OSHA.

There is some overlap between recordable vs reportable events, as a company should keep a record of all injuries at work. If OSHA requirements define a work-related health incident as reportable, it is also recordable. However, recordable events can constitute any injury, even those only requiring first aid.

Whose responsibility is it? 

Ultimately, it is the business owner who is responsible for record-keeping. But it is essential that the unit manager/authority on site knows what to do and how to report the incident upwards.

Employers must keep their incident records for a minimum of five years. Also, between February and April, they are required to post summaries of injuries from the previous year. Moreover, if requested to do so, an employer must provide copies of injury/illness summaries to current and former employees. 

How can incidents be reported?

It can be difficult to comply with OSHA record-keeping requirements. Especially in the chaotic environment surrounding a serious injury or fatality, paperwork is often the last thing on your mind. All attention is given to the employees and their families. And with the less extreme cases, paperwork can easily be put off and forgotten, or left long enough for any accurate recording to be done.

Thankfully, Beakon’s Incident Management software can provide an essential solution. Developed in partnership with leading multinational organisations, Beakon’s system can be configured to report, investigate, analyse and proactively action issues across all work disciplines. These include fields in safety, environment, quality assurance, product quality and business management.

Things to look for in occupational health and safety management software

Things to look for in occupational health and safety management software

When it comes to occupational health and safety management, there can be no room for error. That’s why when you pick a safety management software it’s important that it’s the right fit for your business.

With the right safety management software your business will be able to safely manage risk, remain compliant and have time to focus on the other important elements of running your business.

To help you decide which safety management software to choose, here’s the things to look for in OHS software:

What Does OHS Software Need To Have?

  • Ensure that your OHS software can be customised

Every business is different, and therefore each safety management solution should be slightly different. Ensure that you can customise the software, as well as checking that the following essentials will be covered on the platform:

  • Pre-qualification
  • Contractor management
  • Job safety assessments
  • Training and inductions
  • Hazard management
  • Incident reporting

 

  • Look for a data checking function

An effective OHS system will be able to sift through your data and ensure its accuracy. Doing this manually can be very time consuming and not entirely accurate, so working with software that can check your data and automatically validate your records is essential.

This kind of data management aspect of safety management software also ensures that you remain compliant and are working in line with GDPR. Holding outdated records, or those records that have not been consented to can have serious consequences.

  • Opt for mobile solutions

Mobile software is becoming more essential in 2020, and to keep on top of safety on your site you need to ensure that your software is mobile. 

The benefits of investing in mobile software over desktop or paper-based systems are vast, but in general mobile software is safer, it allows open communication and real-time insights, and also allows remote working, which in the current climate is more important than ever.

  • Testimonials

Look for occupational health and safety management software that has been recommended and has customer success stories attached to it.

Some of the important things to look for are:

  • Do you know anyone who has used it or recommends it?
  • Does the company have experience of working with businesses of all sizes across a wide range of industries?
  • Do you trust the customer service? What do reviews say about it?
  • Has the company received any industry awards for its customer service or products?
  • Cost-effective 

Being cost-effective is one of the most important aspects of choosing an OHS software system. You have to ensure that you are spending on a platform that can give you all that you need, at a cost that is reasonable. However, that doesn’t always mean you should opt for the cheapest option, it is about value for money over the cheapest solution.

You may also like to think about the cost savings you could make vs the outgoing cost. Remember also that not having an effective OHS system in place will cost reputation damage as well as financial.

  • Scalability

Look for the option of scalability within your OHS software system as the requirements of your business might change over a period of time. Many businesses are now choosing cloud-based safety management software solutions so that their software can grow and evolve as the business does. Cloud-based software is highly scalable and can keep up with your business needs as you grow.

Are You Looking For A Safety Management Solution?

Beakon’s fully customisable Safety Management software offers a digital solution to safety management.

Beakon’s Safety Management software includes:

  • Hazards, risk, Incident and injury reporting.
  • Risk assessments and action management.
  • Clear, simple and intuitive interfaces.
  • Simple, ‘open’ workflows, Automated reminders.
  • Dashboard reports.

To learn more about Beakon’s market-leading offering, take a look at who we work with for more information. You can also read up on one of our recent articles on how big your business needs to be to invest in safety management software.

How essential are QR codes to visitor management?  

How essential are QR codes to visitor management?  

QR codes have had a new lease of life in 2020, as many businesses have had to monitor and record every visitor due to COVID-19. QR codes have been essential in managing the people that we allow on our premises throughout 2020, but many businesses were also using them prior to COVID in order to carry out effective visitor management.

QR codes can be exceptionally helpful in managing visitors and contractors onto a site, and help to manage the flow of traffic that can sometimes become tricky for one person to manage. Take a look at how QR codes are proving themselves essential to visitor management in 2020.

What Are QR Codes?

A QR code can be defined as “a machine-readable code consisting of an array of black and white squares, typically used for storing URLs or other information for reading by the camera on a smartphone”.

They are a relatively new technology that is essentially a machine-readable label that can be scanned and holds information about the thing that it corresponds to. It is a great way to communicate and hold information in a tiny label.

Why Were QR Codes Created?

QR codes originated in 1994 in Japan, and were originally created to work within the automotive industry. The word QR code is short for Quick Response – and this is why QR codes were created – to be able to respond quickly in carrying information from one device to another.

They were created to aid the manufacturing process when building cars, as QR codes enabled high speed component tracking. Nowadays, they are still used in a similar manner in order to share information, however their use has been transferred across many industries.

How Do QR Codes Help With Visitor Management?

QR are now essential to visitor management for an array of reasons. These can be defined as:

  • They Make The Sign In Process Seamless

The issue with traditional visitor management with a pen and paper isn’t that it doesn’t work – it does when it’s completed correctly. However, one of the main issues with paper-based systems is that they rely on human brain power to ensure that the sign in is completed and then stored. 

QR codes take stress out of the sign in process and make it easy for visitors to sign in as soon as they get on site. In a post-COVID world, pretty much everyone is ready to sign in wherever they go, and when people see a QR code they are already familiar with the QR code process.

  • They Allow People To Self Check In

Your employees will benefit from allowing people to self check in and not having to monitor visitors coming in and out themselves. The QR code process means that a visitor is able to fill in the contact form themselves, which frees up your staff’s time.

  • They Move Visitor Details Online

There is nothing worse than having a paper based system and losing track of visitor details. This is especially true in the time of COVID, when it is a legal requirement to keep visitor data safe. With QR codes, the information is stored and saved digitally so that you never have to worry about misplacing your visitor information.

  • They Can Be Used For A Contactless Sign In

QR codes are very helpful for ensuring a safe visitor sign in from a social distancing point of view. With QR codes, the visitor needn’t come into contact with a staff member and can fill in their details easily. This means your team has one less thing to worry about when managing a project.

  • They Enable Pre-screening Questions

QR codes allow you to add pre-screening questions when someone leaves their details. This means that all information is stored digitally instead of manually and doesn’t rely on someone having to ask the awkward questions of how well someone has been feeling. The person simply fills it in on their phone without having to share personal information.

Are you looking to learn more about QR codes for visitor management? Discover the Beakon solution to visitor management that can transform how you sign visitors in.