OHS Software Packages: Everything You Need to Know

OHS Software Packages: Everything You Need to Know

Is your organization is looking to shift away from paper-based occupational health and safety (OHS) management? If so, you may have heard about OHS software packages and wanted to find out more about them. In this guide, we’ll tell you everything you need to know about OHS software packages, including what they are, how they work and more.

In this guide, we’ll be discussing things like

1. What is an OHS software package?
2. What can OHS software do?
3. Features and functionality
4. Advantages and benefits of OHS software packages

Sound fair? Then lets get right to it!

1. What is an OHS software package?

An OHS software package is a suite of software that helps an organization manage and run its OHS system. This software helps ensure that the organization is in full compliance with all relevant OHS rules and regulations. In short, the software package should be able to cover every aspect of a company’s OHS process.

This includes:

  • Planning for accident and illness prevention
  • Assigning responsibilities for health and safety procedures within the company
  • Planning and implementing practices, resources and procedures for the OHS policy.
  • Maintaining and reviewing the OHS policy.

An OHS software package helps you to understand the cause of incidents and gives you the tools to reduce the chances of future incidents occurring. It can also give you a clear overview of associated costs and this can help you manage risks with confidence.

2. What can an OHS software package do?

An OHS software package is designed to be used in various ways by all members of an organization, from senior management down to junior employees. The most common type of OHS software is cloud-based, meaning that all documents and files are stored remotely on servers. With cloud-based software, all internet-enabled devices (desktop, mobile, iOS, or Android) can access an organization’s OHS documents. Rapid deployment in the cloud means that an organization can have their OHS management software up and running instantly. An easily configurable dashboard allows employees to interact with all OHS documents that are relevant to them.

Employees can:

  • Report accidents and injuries.
  • Report hazards and risks.
  • Receive reminders to complete certain tasks such as routine safety checks.
  • Review completed risks, hazards and incident forms.

Managers can use OHS software to:

  • Receive notifications of all reported accidents, incidents and injuries.
  • View all hazards, risks, incidents and injury forms.
  • Generate reports from the filed incident and risk reports.
  • Communicate with staff and delegate duties and responsibilities.
  • Review training received by staff.

At senior management level, OHS software has the following advantages;

It can:

  • Ensure regulatory compliance and improve consistency across multiple premises.
  • Enhance and facilitate communication.
  • Streamline and standardize OHS practices.
  • Determine cost-effective solutions that make the workplace safer.

OHS Software Packages: Everything You Need to Know

3. Features and functionality

If you’re curious to know more about leading OHS software packages, here’s an overview of the most commonly available features and functionality found in many packages on the market today.

User-friendly interface
OHS software features a clear, simple and intuitive user-interface (UI). Employees will interact with the UI every time they access the OHS software, whether via a web browser or through an app on a mobile device. The UI helps them with the following tasks:

  • Create and file incident, accident and injury reports
  • Conduct and file a risk assessment.
  • View stored documents (if access is provided).
  • Managers can view employee OHS training records.

OHS software can be managed by senior staff so that each member of the organization is given certain access permissions. A junior-level employee may be able to create and save an incident report, but likely wouldn’t be given permission to view other stored documents. Managers may be able to view documents and the training records, but likely only of staff within their department and not across the entire organization.

Easily Configurable Dashboard
When employees access the OHS software’s UI, they are greeted with a dashboard. This shows them the available options, such as creating an incident report or building a chart or report from available data. This dashboard is easily configurable and can be customized so that each member of staff is presented with only the actions and options for which they have permission. A company’s senior management or IT department is able to create unlimited configurations for each member of staff. However, even non-technical users are able to configure the appearance of their own dashboard to suit their preferences.

International Integration
An OHS software package can be adjusted to suit multiple languages, time zones, currencies, and formats. This helps employees interact with and use the package, no matter where in the world they are located. It is also possible to integrate the software with other applications such as web services and API, for added convenience.

Software functionality
An OHS software package offers a wide range of software functionality. This includes the following areas:

  • Hazards, risk, incidents and injury reporting
  • Risk assessments
  • Action management
  • ‘Open’ workflows
  • Automated reminders
  • Dashboard reports

We’ll look at each of these areas separately.

Hazards, risk, incidents and injury reporting
The primary function of an OHS software package is to let employees and/or contractors report hazards, risks, incidents and injuries as they occur. For example, if an employee sees a colleague slip and fall, they would use the OHS software to write and submit an incident and injury report. They would access their dashboard through a desktop or mobile device and then create and submit their observation of what happened.

With a cloud-based OHS software package, this completed incident and injury report is uploaded to the cloud and will automatically be made available to all members of the organization who have permission to view such documents. To encourage compliance, some OHS software packages include mobile apps. Apps make it easier to complete reporting duties and this encourages employees to submit forms in a timely manner. Organizations that use OHS software with mobile apps find that staff engagement levels improve, greatly supporting the company’s ability to meet its OHS goals.

Risk assessments
The second function of an OHS software package is to help the organization’s senior management conduct risk assessments and decide on a course of action. Cloud-based packages enable management to view all hazards, risk, incidents and injury reports as they are filed. Many packages will automatically notify management as soon as such a report is filed. The software then helps staff process this data and create graphs or reports which can be used to create a risk assessment or develop a further course of action.

Action management
OHS software packages enable employees and/or contractors to report incidents, hazards and near misses with ease. This helps senior staff to collect and review this data and decide upon the best course of action. For example, if an organization identifies that a number of accidents are occurring in a certain section of their warehouse, they can direct staff to conduct a risk assessment and carry out regular safety checks. This helps managers to classify and manage incidents across their entire business and apply cost-efficient strategies that help manage and minimize workplace risk.

‘Open’ workflows
A key feature of cloud-based OHS software packages is that they help staff work together in ‘open’ workflows. Unlike paper-based OHS management systems, cloud-based OHS software lets multiple employees contribute to a document or work on a task in real-time. Access to stored documents is shared with relevant people and this helps build collaboration among staff. Open workflows help an organization save time, ultimately improving its bottom line.

Automated reminders
OHS software can be set up to provide automated reminders to all staff. For example, it can send reminders to workers to complete safety checks. It can also send reminders to management to review collated data or to complete an action such as creating a safety report. Automated reminders help ensure that a company is in compliance with all OHS regulations. OHS software can automatically remind the staff to complete these duties and then alert management as soon as they are completed.

Dashboard reports
One of the most useful features of OHS software packages is that they let employees create dashboard reports. This feature uses data from filed incident and accident reports and can help senior management understand the cause of incidents, their frequency, and their associated costs. Dashboard reports can give staff the necessary data needed to reduce the chance of repeat incidents occurring. This helps an organization create a safe workspace for its staff and manage risks with a greater degree of confidence.

4. Advantages and benefits of OHS software packages

Moving to an OHS software package offers many advantages and benefits compared with a paper-based approach. Here are the main benefits of adopting an OHS software package.

Data accessibility and sharing
The primary benefit of digitizing your OHS documents and moving to a cloud-based OHS software package is that you create what’s called a ‘connected processes’ model. This means that the suite of software can take care of your organization’s health and safety needs by having each piece of software ‘talk’ to the other pieces.

For example, if one of your employees files a ‘Risk report’ and another employee files an ‘Incident report’, an OHS software package can share this information so that it is available to everyone with permission across your whole organization. This reduces admin time and frees up your staff to complete their duties.

Lower costs
OHS software packages can be more cost-effective than having separate systems. Managing things like your risk assessment and training through the same suite of software can keep your costs down.

Performance
An OHS software package typically offers faster performance than relying on paper-based OHS management systems or a number of separate systems. Employees and contractors and quickly pullup all data relevant to them, such as training records, incident reports, and observations. Managers can quickly assign duties to specific staff and receive updates about their progress.

Convenience
Cloud-based OHS software packages that incorporate a mobile app make it far simpler and convenient for staff to complete incident reports in the event of an accident or incident. Easy-to-use app-based reporting makes proactive hazard reporting more likely and this can lead to a reduction in accidents and incidents.

Improved communication
An OHS software package helps to improve communication between staff across an entire organization, making it ideal for medium and large businesses with multiple locations. Employees are kept up-to-date with their tasks and can communicate and share information with their colleagues and managers. This also eliminates duplication of documents, replacing multiple paper files with a single file stored in the cloud that can pull in data from multiple employees.

Enhanced growth
OHS software packages are far simpler and quicker to maintain than paper-based OHS management systems. You will spend less time chasing information from employees and reduce the risk that data or tasks going missing or being left incomplete. OHS software packages will free up your staff’s time and leave them with more time to focus on their duties and responsibilities.

Conclusion

Now that you’ve seen the benefits and advantages of an OHS software package, it is important to take the time to discover which package meets the needs of your organization. Leading OHS software companies have years of experience in building around successful organizations and helping to reduce workplace incidents. The world’s leading employers rely on this software to protect their employees, contractors, and visitors every day.

Whatever stage of the process you are at, whether you are looking to shift from a paper-based system to an electronic one, or are looking for a different software solution, the right OHS software package is just around the corner.

Contact us today to find out how Beakon software can help your organisation achieve its goals for a safe and secure workplace.

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10 Tips for Choosing the Right OHS Software

10 Tips for Choosing the Right OHS Software

In an increasingly digitized world, using a paper-based occupational health and safety (OHS) management system has become less than ideal. The latest OHS software makes it simpler and faster than ever to find important inspection reports, risk assessments and audits when you need them. If you’ve had enough of dealing with mountains of paper and decided to make the change to OHS software, you may find yourself confronted with a bewildering array of choices. Which OHS software should you choose?

In this article, we’ll offer ten tips that should help you choose the right OHS software for your business or organization.

The 10 tips for choosing the right OHS software are:

Tip 1. Look at Build versus Buy
Tip 2. Look for evidence of customer success
Tip 3. Look at mobile capabilities
Tip 4. Consider data protection
Tip 5. Choose transparent pricing
Tip 6. Look for ongoing support
Tip 7. Investigate integration
Tip 8. Check for GDPR compliance
Tip 9. Look at the onboarding journey
Tip 10. Always request a demo

Let’s get right to it!

Tip 1. Look at Build versus Buy

Our first tip for choosing the right OHS software is to familiarize yourself with the differences between building your own in-house OHS management software and paying for a cloud-based OHS system. The best solution for your organization will depend on a variety of factors such as the number of employees, the amount of data and the resources you have available.

Key differences between building and buying OHS software

Complexity
Developing and managing your own in-house software requires skilled staff and ongoing resources that far exceed anything required by cloud-based OHS software solutions. With cloud-based OHS software, you simply pay for what you need; you can always pay more if your data requirements increase in the future. In-house software can require further investment if your OHS data storage requirements increase down the line.

Up-front investment
Cloud-based OHS software is popular with businesses such as start-ups who have limited data needs and restricted cash flow. You start out with a fixed monthly price and have no up-front investment. On the other hand, developing OHS software in-house requires a significant up-front investment in terms of both hardware and personnel.

Scalability
In-house OHS software may quickly cease to be sufficient for your data needs as your company grows. This isn’t an issue with cloud-based software as you can simply rent more storage space and scale up your OHS management software capabilities as and when required.

Understanding these key differences between building and maintaining in-house OHS management software and paying for a cloud-based service can help your organization find the best solution for its needs.

10 Tips for Choosing the Right OHS Software

Tip 2. Look for evidence of customer success

The second tip when choosing the right OHS software is to look for signs that the company behind the software has attained high levels of customer service and success. A winning company should be incredibly proud of their customer service record and will have no qualms about putting you in contact with their satisfied clients. To gauge customer success, you could look at the following areas:

  • Testimonials
    Have clients provided written or video testimonials about their experience using the OHS software?
  • Company history
    Does the company have experience of working with businesses of all sizes across a wide range of industries?
  • Referrals
    Would other firms recommend or refer the OHS software to you?
  • Awards
    Has the company received any industry awards for its customer service?

A reputable company should have a proven track record of helping clients implement their OHS software and should be experienced in terms of onboarding new firms and responding to any system queries they may have.

Tip 3. Look at mobile capabilities

When choosing the right OHS software for your business, it is very important to look at the mobile capabilities on offer. One of the main benefits of moving away from paper files and unwieldy spreadsheets to a software-based OHS management system is that it allows staff to input, manage and review data on the go, whether they are on-site or off-site. The best OHS software solutions offer strong mobile capabilities, such as mobile apps, to help your organization implement its OHS plans.

Leading OHS software solutions have their own mobile app that offers unbeatable advantages compared with software that lacks mobile capabilities. Mobile OHS management apps greatly simplify your employees’ work and enables them to do the following tasks with ease:

  • Report hazards, incidents, and injuries on the go
  • Make risk assessments
  • Work with simple open workflows
  • Receive automated reminders
  • Access dashboard reports

Mobile-capable OHS software management greatly enhances your employee’s participation in your health and safety work. Giving them an easy-to-use app with a clear, simple and intuitive interface makes it more likely that risks and incidents will be reported accurately and in a timely manner. This helps makes your business safer, reduces costs, improves efficiency and ensures that you comply with all regulations.

Tip 4. Consider data protection

Whether you are choosing to migrate your OHS software to a new provider or are implementing a solution for the first time, you’ll want to study data protection very carefully. Always do due diligence and ensure that the software provider is being as upfront and honest with you as possible.

Look for evidence that the company takes data protection seriously. Investigate what technology or precautions are in place to guard against the risk of data loss or theft.

Tip 5. Choose transparent pricing

No matter what stage of the purchasing journey you are at, you should always look for transparent pricing. Some OHS software providers will have secret or hidden costs such as calculating the price based on the number of admins you have.  Look out for hidden costs such as these and be on your guard.

Tip 6. Look for ongoing support

Like any software, no OHS software is perfect and can always be improved. When choosing the right OHS software for your company, you’ll want to look carefully at the level of ongoing support that is offered. Choose software that comes with regular updates and improvements after you make the initial investment.

To find out more about ongoing support, here are a few options to try:

  1. Read the white paper
    Reputable OHS software should have a professionally crafted white paper or technical document that fully outlines the nature of the ongoing support on offer.2. Testimonials or referrals
    Asking about ongoing support is a key topic when you are following the second tip about looking for evidence of customer success. Ask firms that are using the software whether the OHS software is regularly updated and whether they have been satisfied or dissatisfied with the level of ongoing support on offer.

Tip 7. Investigate integration

An important tip for choosing the right OHS software for your organization is to look at how well it integrates with systems you already have in place. It is important for all departments, such as Human Resources and Accounting, to be able to use the software and implement it effectively with their existing hardware and resources.

Leading OHS software providers consistently strive to make integration as simple as possible for their clients. They are experienced in working with a variety of in-house systems such as personal databases, Human Resource, financial systems and many more. They will often offer additional support staff to help with any assistance during the initial set-up period.

Tip 8. Check for GDPR compliance

Now that GDPR has come into force, it is critically important that any OHS software you choose helps you comply with all GDPR regulations. Your HR departments and IT staff are likely already up to speed with this, so it is essential that any OHS software you invest in covers this important area too.

GDPR (General Data Protection Regulation) is the new EU regulation for data protection that came into force on 25 May 2018. It matters for any organization that works with and across EU countries and applies even if you are only collecting OHS data for use in your own department. GDPR helps give people more control over their personal data and makes businesses accountable for what they do with the data they collect.

How does GDPR relate to safety data?
Your OHS management system will store a vast amount of personal data including peoples’ names and home addresses. You may also have individual risk assessments for people on work experience or expectant or new mothers. If you have a vehicle fleet, your OHS data almost certainly contains the home address of your drivers. All of this data is affected by GDPR rules.

Whether you still record everything on paper forms or are using Word or Excel to create reports, assessments, and checklists, GDPR still applies to all personal data, so any OHS software you choose should adhere to the six principals of GDPR:

  • Personal data shall be processed lawfully, fairly and in a transparent manner
  • Personal data shall be collected for specified, explicit and legitimate purposes and not further processed in a manner incompatible with the initial purposes
  • Personal data shall be adequate, relevant and limited to what is necessary for processing requirements
  • Personal data shall be accurate and kept up to date
  • Personal data shall be kept in an identifiable form only as long as is necessary for its intended purposes
  • Personal data shall be processed in a secure manner that protects against unauthorized or unlawful access, accidental loss, destruction or damage

If you are in the process of choosing the right OHS software, ask the provider how their software complies with GDPR. Ensure that you understand how to set the correct access levels so that people can only see relevant personal data. For example, your managers wouldn’t need access to the training records of people across their entire organization, only the people within their department. Your organization must be able to prove that it is compliant, so only invest in software that helps you achieve this goal.

Tip 9. Look at the onboarding journey

Implementing any new software solution can be daunting, especially if you are trying to choose the right OHS software. You and your staff need to learn how to use the new software and this inevitably involves organization-wide training. Many of your staff will need ongoing support as they become accustomed to the software. This process is known as the ‘onboarding journey’ and it’s worth looking into before you make a final decision about which OHS software to use.

To find out more, look for testimonials from other firms, or even try to contact them directly if you can. They may be able to tell you how they found the onboarding process with a particular company and whether they felt well supported as they started using the new OHS software.

Most reputable OHS software providers will offer a breakdown of what you can expect from the onboarding journey with their software. They should outline the following areas:

  • What support you and your staff will get in terms of getting the most out of your OHS software
  • What staff will be assigned to you (such as a Customer Support Manager)
  • Details of any ongoing support such as weekly webinars
  • The software training process
  • A typical timeline with milestones when implementing the OHS software

This should give your organization an overview of what to expect from the onboarding process and how long it should take. Most firms adopt a ‘Train the trainer’ approach where they train up a number of your employees who then train their colleagues to use the new software.

Tip 10. Always request a demo

Overall, one of the best tips for choosing the right OHS software is to request a demo. This will give you first-hand experience of the software interface and its functions besides showing you examples of how it could be used to tackle issues in your organization.

Conclusion

These ten tips should help you choose the right OHS software for your company, business or organisation. While OHS software offers many advantages over traditional paper-based systems, a wide range of solutions are available so taking the time to find the most suitable one is essential. These tips should provide a helpful checklist that you can use to find the best option. Good luck!

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4 Questions To Ask When Trying To Find the Right OHS Software for Your Business

Organisational Health and Safety (OHS) software is an essential component of any company operating in the high-risk and compliance-dependant industry. The actual health and safety software can have a unique impact on your business. It can help you with overseeing risk, compliance, communication between staff and contractors, thus streamlining your organisational processes.

With the likelihood of good OHS software improving several facets of your business, it is fundamental that you find the right one to deploy for the job. To aid in your research, the following questions will come in handy.

 

Question #1. Does the Software Keep Track of Tasks and Actions?

One of the most important questions you should be asking before choosing an OHS software is whether or not it keeps track of tasks and actions.

As you continually work towards improving your business operations, the more things you will need to track regularly. You must ensure that the OHS software you want to choose can track activities and tasks like meetings and projects completed and store them in a central location. The software must also have extensive reporting capabilities to keep executives in the loop.

 

Question #2. Does The OHS Software Include Any Risk Management Tools?

Good OHS software should have risk management capabilities built into it. For example, the software you choose must be able to

For instance, the software you choose should have the ability to share emergency plans with different departments, monitor all emergency procedures, record and manage incidents with templates that can easily be customizable. An incident report must be logged from the moment the incident occurs all the way to when the worker returns to work.

In addition to risk management tools, your OHS software should use either a Job Safety Analysis (JSA) or Safe Work Method Statement (SWMS) to create guidelines that are consistent and that your employees can follow.

 

Question #3. Is the OHS Software Easy to Navigate?

When you have a 30,000ft view of your organisation’s health and safety processes all mapped out on a dashboard, it much easier for you to be in charge and feel in control. Your software should not confuse you. Instead, it should help you stay informed of everything happening in your business.

As opposed to having records, physical files, assignments, plans, and methods all saved and set away in various, disconnected places, a good OHS software empowers you to supervise everything in one location – the software’s dashboard.

 

Question #4. Does The OHS Software Handle Reporting?

Another important factor to consider when choosing a health and safety software is reporting. The software you decide to go for should be able to create detailed reports ready to be published.

The ability to grasp the data being presented through visualization of graphs is very important. Also, the platform should be able to allow you to create custom reports. These reports should also have the opportunity to be exported in several formats including xls, rtf text, pdf, doc, and cvs.

 

Conclusion

While these questions might seem basic and out of place, it is important to ask them if you want to end up with software that will be both effective and efficient. These questions serve one purpose. They nudge you towards the right direction of selecting the perfect health and safety software for your organisation. To experience the power and flexibility of Beacon’s suite of software, take advantage of our no-strings-attached free trial today.

 

5 Mistakes Australian Companies are Making With Their OHS

Guaranteeing work health and safety is not only a legal responsibility for Australian companies; it is likewise one of the best ways to keep your activities running efficiently and limits the risks your employees face.

It is quite unfortunate; however, that many Australian organisations make costly mistakes when it comes to their entire OHS program. In this article, we will investigate five of these mistakes and offer ideas for correcting them.

1. Neglecting to Address Work Environment‘s Safety Consistently

Your organisations’ emphasis is on producing products and tools that your customers require, not discussing health and safety. That is the reason it is so natural to ignore OHS issues and fails to address work environment safety habits. You may go through safety methodology amid work health and safety enlistments, yet these are regularly a ‘set and overlook’ process.

You can solve this issue by planning general occasions to examine work environment safety with your employees. On the off chance that you as of now have customary incidents to discuss issues outside of your centre skills, consider including a few OHS training. You could likewise hold a quarterly or semi-yearly OHS meeting for all employees to survey approaches and controls and educate them about any progressions.

2. Putting Just a Single Individual in Control

Contingent upon their industry, numerous companies put only one individual accountable for crisis readiness. This is regularly satisfactory; however if that one individual happens to be far from the workplace when there is a genuine crisis, every other person could be stuck in an unfortunate situation.

Take care of this issue by making a group of individuals who all understand crisis methods and can find crisis supplies as essential. It can likewise be helpful to pull individuals from various divisions or a different department. At that point, it is more probable that everybody will be educated about the safety procedures. They can use Beacon Software to stay updated in real-time if an occurrence has occurred.

3. Delaying Readiness

Risk mapping, training, and hazard analysis all require significant investment, and numerous Australian companies stall these duties. As you put them off, you put your employees in peril, and that is a significant issue.

Organize these exercises, and look at your premises with a critical eye. Make a stride back and analyse your approaches and techniques with another core interest. When you are amidst your day-by-day schedule, barely noticeable circumstances or situations could present peril to employees or customers. Consider the potential for fluid spills, falls and other work environment hazards. Remain consistent by utilising our Beacon Software, which is lined up with ISO and ANZ standards.

4. Neglecting to Think about Weariness and Exhaust

Another fundamental mix-up tormenting Australian companies is an absence of regard for employee’s weakness. Weariness can be caused by various factors: extended periods, inadequate breaks, awkward working conditions and even awkward temperatures.

Pay attention to your workers and ensure their workload is not too much. You should need to have supervisors request input about weakness, solace and working conditions.

5. Failure to Make a Change 

After looking at your company with a critical eye, you’ll most likely discover a few areas that need change. Numerous businesses do get to this point, yet following up by executing a change plan frequently stays disregarded.

As you make your plan, ensure you make methodologies to alleviate the risks you find in your analysis, decide for somebody to be in charge of each piece of the plan, dispense resources for the plan and make a course of events by which everything will be refined.

Use our mobile health and safety software to help you with your OHS planning and follow-up. Your activity will be substantially less demanding, and you will have the capacity to remain on top of, overall, examinations and reports.

Connect with us at Beacon Software to take in more about the software and applications that can help you to make your work environment as protected as could reasonably be expected. You can likewise agree to accept a free trial of our software.

Benefits of Using Occupational Safety Software for Your Company

Everything around us can be managed better by software and technology. In the consumer world, everything from shopping to finding love can be done with the push (or swipe) of a button. The same holds true in the business world as well.

Today, many aspects of an organisation are being managed by software. For example, the Human Resources (HR) department leverages payroll and performance management systems to make their job more comfortable and streamlined. Another example is in the training space where learning management systems (LMS) are helping companies induct new employees and contractors in record time.

The only area many companies were still lagging behind was in their workplace health and safety compliance. Now, more and more organizations are trading their traditional paper-based health and safety management systems for more sophisticated occupational safety software solution.

Benefits of using occupational safety software for your company include:

  • Being able to centralise and share health and safety related information across the organisation. Anyone with access can log into the system and review information from any device. You could also put restrictions in place to limit the amount of information anyone with access can view.
  • Data collection is streamlined because incidents can easily be logged based on a set of predefined criteria. Anyone with access to the occupational safety software can fill incident forms offline, and it will sync with the database when they come online.
  • Enables you to log data on the move with either your Smartphone or tablet. Unlike traditional reporting systems that require you to file paperwork to report incidents whenever you can “free up” time, our occupational management software have a mobile app interface that you can use to report incidents and complete tasks.
  • Saves you time and money. The time it takes to file a manual incident report can be used to file dozens using the software. This time could have been put to tasks that are more productive. Also, you could also save much money on the ink and paper used to print those manual reports.
  • Reporting efficiency is significantly improved. Beakon’s safety management system makes it easy to track and store all organisational health and safety-related information in an integrated system. This ensures your organisation stays on top of everything, thus mitigating risks while improving compliance.

In conclusion, setting up occupational safety software for your company is one of the smartest business decision you can ever make. As you can see from the benefits listed, implementing one in your company will not only provide ROI, but it will also show your employees that you take their safety seriously.

If you want a risk-free way to test our software, you can take advantage of our no-strings-attached free trial. With this trial, you can test out other components of our software including permit-to-work, injury management, and task management. Click here to get started.

 

 

 

Why Every Business Needs an OHS Software

risk-management_picture

One of the challenges that face every business nowadays is the necessity of maintaining a safe and risk-managed workplace, and that’s why it became necessary that businesses have an Occupational Health and Safety or OHS Management System in place.

An OHS management system is designed to help monitor and manage health and safety within the workplace. The safety of your employees can be protected with these systems, and they ensure that all your employees, contractors and visitors are safely working in their stipulated places, through eradicating any unsafe practices that are undertaken accidentally in your business place, and keeping safety practices up-to-date.

Without an OHS software it would be difficult to ensure the safety of your employees, and to maintain any efforts towards stopping unsafe work practices. There are chances of lapse in safe guarding your business place against possible law suits in case an employee gets injured on his own. In event that your business still does not have an OHS Management Software in place then you can engage the expertise of the best Safety Management Consulting company for your workplace and experience the difference. They will suggest the right type of management system that is exact for your business.

OHS Management Systems can help business owners build a safe and healthy working environment for their staff. With OHS system in place you will have the necessary tools to monitor, manage and reduce the amount of injuries and accidents within your company. When working with peace of mind after taking all the safety considerations into account you can focus more on the goal of working towards reaching pinnacles of your industry. Working with an injury free workplace you can set your management systems in a manner that they are able to help you achieve this goal and aid in business improvement.

Business management software can identify the workplace hazards as the specialist from a safety management consulting company helps point out any risks or hazards in your workplace. With their immense experience in this area they are skilled and able to identify any risks or hazards that you may have missed or not identified in time.

Keeping in view integrated business solutions everybody within your company needs to be actively involved in the implementation of safer work place practices. It is the contribution of experts, managers, supervisors and employees that make safer workplaces possible. Reviewing the OHS Software once it is in place is important for ensuring relevant changes from time to time.

Occupational Health and Safety ISO Standards

AS 4801 or AS/NZ 4801 ISO Occupational Health and Safety Standards

AS 4801 or AS/NZ 4801 ISO standard defines the Occupational Health and Safety Management Systems (OHSMS) requirements in Australia and New Zealand. This standard requires the implementation of five major components of OH&S Management in order for a business to have met all the OH&S requirements necessary to ensure effective management of OH&S issues.

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