Why are safety management systems essential in the Rail Industry? 

Why are safety management systems essential in the Rail Industry? 

Safety Management Systems are one of the most helpful tools in managing Work Health Safety. As an employer, you have a duty of care to employees and therefore have to manage safety measures appropriately. From monitoring and reducing incidents, to auditing safety procedures, it is important to make an ongoing commitment to safety management.

This is especially true in the Railway Industry, where employers and workers can often be at a higher risk. 

What are the added risks when working in the Railway Industry?

All industries need effective safety management measures, however in higher risk industries safety systems can be the difference between life and death. With higher risk consequences, and a higher likelihood to happen, the railway industry relies heavily on effective safety management systems.

Some of the additional hazards that are present in the Railway Industry are:

  • Falling from heights
  • Exposure to toxic chemicals
  • Dangers of trips and slips
  • Hazard working with high voltage
  • Hazard working with fast moving trains
  • Biological hazards (COVID-19 related risk of working on a public railway network)

RAIL SAFETY NATIONAL LAW – SECTION 99

In terms of the specific law regarding to safety management systems in the Railway Industry, the Rail Safety Law Section 99 states that:

“A rail transport operator must have a safety management system for railway operations”

Hence, safety management is a legal requirement when working in the Railway Industry and is an essential for any business working in Rail. The law also states that these safety management procedures need to be evidenced in writing, which is where a digital safety management system can be very helpful.

What does a safety management system need to include?

Firstly, the law states that the safety management system must have an identified person who prepares and monitors it. This means that a business has to allocate the responsibility to an employee. Plus, the business needs to allocate the responsibility of implementing the safety management system changes. In bigger companies, there will likely be a whole safety management team who will work on a comprehensive safety plan. 

The Rail Safety National Law states that the operator needs to include the following in their safety management system:

“(a) measures to manage identified risks to safety for the purposes of interface agreements;

(b) a security management plan;

(c) an emergency management plan;

(d) a health and fitness management program;

(e) a drug and alcohol management program;

(f) a fatigue risk management program”.

How can Railway Businesses implement effective safety management?

Working with skilled professionals who know how to create and implement safety systems is essential. Once you have these employees in place, it is important to empower them to create the best rail safety management plan possible.

Digital safety management software can be a great way to empower your safety team to provide an effective rail safety management plan.

A rail safety management system needs to include:

  • Identifying current hazards and looking at past incidents
  • Analysing current risk using a risk matrix: working out how likely the risk is to happen and what the consequences of that risk are
  • Creating procedures that ideally eliminate the risks, or at least reduce them
  • Monitoring the effectiveness of the procedures and controlling actions
  • Auditing the safety management procedures and changing them in line with environmental changes or changing risks

Minimising Risk In The Railway Industry

Beakon Software helps businesses minimise risk in the railway industry and meet compliance demands. Safety Management Systems enable businesses to stay on top of their safety procedures and retain a digital trace of their safety management efforts.

Beakon’s class-leading system enables employees and/or contractors to report incidents, hazards, and near misses. You are then able to classify and manage incidents across the whole business and apply cost-efficient strategies to manage and minimise workplace risk.

Check out the Safety Management Systems from Beakon.

Why Do Safety Management Systems Need To Be Constantly Evolving?

Why Do Safety Management Systems Need To Be Constantly Evolving?

Safety Management Systems help businesses manage safety in the workplace. From monitoring who is qualified to work, to ensuring that staff are trained and inducted properly, safety management systems can help businesses stay on top of OHS performance.

However, having a solid safety management system in place isn’t the end of the process. Safety systems need to be continually reviewed and audited to ensure that they are fit for purpose. We’re taking a look at why safety management systems need to continue to evolve in order to do their job properly.

Why are safety management systems beneficial?

Measuring, monitoring and evaluating the effectiveness of your safety practices is one of the best ways to continually progress when it comes to workplace safety. And that is exactly what safety management systems do. By collating your safety data, reminding you when to review safety measures and helping people complete their safety training and admin, they help to continually improve on OHS.

Danger Construction site signage

Safety management systems help businesses to:

  • Manage their accountabilities, policies and procedures
  • Alert your team to any risks or dangers 
  • Ensure that your business is acting in accordance with the law
  • Offer automated reminders
  • Encourage better safety practices
  • Make safety admin quick and easy
  • Minimise the risk of incidents
  • Understand the cost of incidents
  • Manage safety policies, safety accountabilities, emergency response planning, hazard identification, risk assessment and much more.aerial photography of building construction

Safety Management Systems Have To Continually Evolve To Be Effective

The world we live in is fast-paced and ever changing. This means that our safety systems need to be too. Safety management practices need to continually evolve to cater to a businesses evolving needs. Here are some of the top reasons that businesses need to keep challenging and changing their procedures:

  • Keep up with technology

Technology is ever changing, and safety procedures can benefit from going digital. In order to keep your processes up to date and keep up with the competition, you need to be continually updating your software systems. This goes for all aspects of your business, where utilising technology will help you stay ahead and streamline your processes. 

When it comes to safety and compliance, businesses often upgrade their technology in order to save time and money. Whilst this is an amazing perk, the number one bonus is that it enables your team to access and fill in safety procedures from anywhere, and this boosts compliance and keeps employees safe.

  • Manage changes in the workplace

Every workplace evolves and changes rapidly. Safety processes that worked one month might not work the next, and your team needs to be updated on the changes that will keep them safe. By auditing, updating, and keeping up to date with any changing safety needs, you’re much more likely to minimise risk. 

Safety management systems need to be continually challenged in order to ensure that they are still fit for purpose for the organisation today.

  • To create a safety first culture 

When you adjust and monitor your safety systems, it proves to your team that you care about their safety and creates a safety first culture. Processes need to be updated to remind your employees of the importance of safety at work, and to allow them to feedback on any changes they feel are important.

Often employees will know first hand what is working and what is not working, and giving them the space to share their thoughts can be really powerful. Ultimately, long-term changes will only occur when everyone is onboard, and by putting safety management systems in the spotlight you remind everyone just how important it is.

Are you looking to create a safety first organisation within your business? Take a look at some of the most powerful safety management tools on the market to help your business take action.

Online Safety Inductions: Are They Effective?

5 Occupational Health And Safety Procedures That Businesses Forget About

How do Australia’s Workplace Health And Safety Procedures measure up? Well, although Australia’s Health system is ranked one of the best in the world, when it comes to workplace accidents it has some work to do. According to SafeWork Australia, in the year 2020, 182 Australian workers were killed at work. For a country that is considered very safe, this is actually a very high number of fatal accidents at work.

When compared to the 111 workers who died due to fatal injuries at their workplace in the year 2019-2020 in the UK this stat becomes quite shocking. Why? Because comparatively the UK has far more workers vs Australia. With a population of 66 million vs Australia’s 25 million, you’d expect the UK to have far more serious work accidents however this isn’t the case. This shows us that there is work to be done when it comes to health and safety procedures at work. 

Many fatal accidents are just that – accidents. They are largely unavoidable and happen as a fluke. However, there are some that occur due to negligence or complacency. In this article we’re looking at how businesses can tighten up their procedures to stop workplace accidents from happening, with the top procedures that businesses forget about.

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Workplace Safety Inductions

Picture the scene. A new employee starts at work, who comes highly recommended from a friend or colleague. You’re sure that he has all of the necessary safety knowledge to get started on your site. He’s pretty much ready to get started, and assures you that he’s fine to get cracking without a boring safety induction. The project is behind schedule and it would be really handy to skip a full workplace safety induction, as you’re confident that he will be fine.

Would you let him get started? Often the answer is yes. However, the answer should be a resounding NO. Workplace safety inductions are essential, and should never be skipped. You can streamline them with online software that helps you manage safety on the go, but never never forget to get it done.

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Ongoing training

How often do things change in a workplace? Very often!

This is why the safety training needs to be ongoing, and relative to your workplace. What is true one month may change the next, and only with a system that allows quick and effective knowledge sharing can you be sure that your team is fully protected.

One of the biggest mistakes businesses make is getting workplace safety signed off and then ignoring it for 6 months to a year. This is where accidents can happen, so ongoing training is a must!

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Procrastinating an audit

Often we’ll ask businesses when they carried out their last safety audit, and often the answer is ‘never’. This is a major mistake, as audits offer an effective way to keep on top of your safety processes, manage data and find out how efficient your processes are. They serve as a great way to stop and reflect on what is working and what is not working, and get the team onboard with the changes. 

Procrastinating an audit is one of the quickest ways to encourage accidents on your site, as without a full view of how things are operating, you can’t be sure what’s going wrong.

5 Occupational Health And Safety Procedures That Businesses Forget About

Not monitoring overwork

How many times have people rocked up to your site and got ready to get on the tools, and you’ve looked at them and thought “you haven’t slept”? When people are operating machinery, working with heights, or dealing with physical labour where risk is involved, they should not be working if they are tired, overworked or ill.

Taking this into account will have a massive effect on how many accidents occur on your site. We’re not saying that people need to always call in sick if they’re a bit tired, but creating a culture of taking care of yourself and monitoring health should definitely be encouraged.

person holding tool during daytime

Not having an effective back to work plan

In the unfortunate instance of an incident occurring on your site, you need to ensure that a full back to work plan is in place. Often businesses will neglect this aspect of workplace safety and assume that if someone is ready to come back to work that they are good to go. This is not always the case.

Without a proper back to work plan, the injured employee may push too hard too soon and cause even more damage. Easing them back in slowly is a must, and injury management software helps to aid that process.

OHS Software For Your Business

Beakon offers OHS software that helps your business stay on top of your health and safety procedures. Discover what our clients have to say about our service now.

Incident Management best practices

8 Workplace Safety Stats That Will Blow Your Mind

Workplace safety is something that we all know is important, but many of us know very little about. In this article we’re helping you brush up on your workplace safety knowledge with some eye opening stats that might surprise you.

Take a look…

  • Globally, one person dies every 15 seconds due to a workplace incident

Studies show that every 15 seconds, on average 153 workers will have a workplace accident and one of them will be fatal. This shocking statistic proves just how sinister neglecting workplace health and safety can really be.

  • In Australia, less than 50% of people know what to do in an emergency

Did you know that less than 50% of building occupants know the correct way out in the event of an emergency. This includes knowing what to do in a fire, armed robbery, attack and much more. This shocking statistic proves how important it is that emergency procedures are presented upon induction, but also regularly refreshed.

8 Workplace Safety Stats That Will Blow Your Mind

  • The majority of people on a site won’t know where a fire extinguisher is 

In an Australian study, less than 25% of people could locate the nearest fire extinguisher based on memory. When considering this in a construction site context, it is quite worrying that in the event of a fire, the majority of people would not be able to take action. Knowing where certain safety tools like the fire extinguisher, defibrillator, first aid kit etc. should be standard procedure for everyone on your site.

  • In the year 2017-2018, 107,335 serious claims resulting in one week or more off work occurred in Australia

Not only does an inadequate workplace health and safety system negatively impact the health of your people, it also causes businesses to lose staff and money. Businesses who have serious claims made against them may be liable for damages, as well as having to provide a succinct back to work program for the affected worker. This often takes much longer than one week, and in extreme cases can take up to a year.

  • The most common cause of injury is heavy lifting (24.2%)

Most workplace injuries are much more minor than the extreme cases of fatalities that we often hear about in the news. That said, they can still cause a significant amount of disruption within business and can also cause individuals serious pain.

beige and white skeleton

  • In Australia the median compensation paid on a workplace claim is $11,300

Of the 563,600 people who  experienced a work-related injury or illness in 2017-18, the average workplace compensation amount was $11,300. This proves the importance of having the correct safety procedures in place to minimise the risk of injury and prove due diligence and compliance.

  • 36% of those who experience injury at work are technicians and trades workers

The ABS recently released stats that revealed that 36% of those who experience workplace injury are technicians and trades workers. This is a high percentage, but what is more surprising is that their colleagues who operate machinery also make up a high percentage at 11%, with labourers coming in at 15%. This proves that building sites are a common location for workplace incidents and need more attention.man in gray dress shirt and blue denim jeans sitting on brown wooden floor

  • 6% of people do not return to work after an injury

This shocking Australian statistic proves just how crucial it is to implement a back to work program that encourages people to return to work. After an injury it is not just the physical body that can be harmed, but mental health and confidence too, with 6% of people not returning to work after an injury.

How To Reduce Workplace Incidents 

If these stats prove anything, it’s that reducing workplace incidents should be at the top of every employer’s priority list. Not only is adequate workplace safety and incident management essential to the physical and mental health of employees, but without a solid safety system in place businesses make themselves liable for huge costs.

The ways to reduce workplace incidents are very simple – analyse the risks and seek to minimise them. Of course, no company will ever be able to guarantee that no incidents will occur on their site, but with good incident management procedures in place as well as regular audits, training and risk assessments, businesses can minimise their risk and remain compliant.

To learn more about how to minimise workplace incidents get in touch now to start a free trial.

How Can A Business Reduce The Amount Of Incidents In The Workplace?

How Can A Business Reduce The Amount Of Incidents In The Workplace?

Reducing the amount of incidents in the workplace should be a high priority for any business. However, sadly many companies wait until it’s too late to start putting procedures in place to reduce the risk for their employees.

As soon as you sense something isn’t right with a workplace safety policy, a workplace set up or an injury on site and how it’s being managed, it’s crucial that you report it. Without businesses taking a critical eye to their safety management procedures, they will never be able to progress and reduce the amount of incidents in the workplace.

If you stumbled upon this article because you know your businesses safety isn’t up to scratch and you need to do something about it, take a look at the ways that a business can reduce the amount of incidents in the workplace.

  • Audit Your Safety Procedures 

Ideally, this is the entry point for a business to go ‘ah-ha, we can do better’. If you’re coming in at this point and have found this article after some reflection on where your business is failing, good on you! Often people leave it until after an incident has occurred to start making changes to safety measures, and obviously that is less than ideal.

Auditing your safety protocols before an incident occurs is essential, and that’s where a handy tool like Audit Software comes in. Auditing your risks, procedures and data is a crucial part of moving forward successfully and reducing the amount of incidents in future. 

By looking at where previous incidents have occurred, the risks that are still present and the ways you mitigate them, you put yourself in a much stronger position to understand the health and safety status of your organisation. The first step to reducing incidents is to know where the risks are, and to understand whether you’re doing enough to protect people against them.

  • Engage The Whole Team In Incident Reduction Measures

Once you’ve looked at what is going on on your site and how things could be better, it’s time to get the whole team on board. Often, companies will undergo these amazing audits and have great policy changes, however they forget to include the workers who are on the ground.

This means that their audit and new regulations miss the vital feedback from workers who will be able to highlight extra risks that leadership teams won’t come up with. By including team members from each department in the audit and reconstruction of safety procedures, you’ll ensure that everyone is in it together from the off.

Keeping workers engaged in safety is a crucial part of minimising risks. Often leadership teams will ‘take over’ the safety changes without consulting the people who actually need to implement them and this is a mistake. Engage the whole team for full coverage of your organisation.

  • Implement Training To Reduce Incidents

When we think of workplace training, we often think about the kind of learning that goes on at the start of a contract. This is often really effective and is crucial to ensuring that people are qualified to get on the tools. However, this isn’t the only training that needs to go on.

In order to do your bit when it comes to safety and compliance, your business needs to carry out refresher training to keep people up to date. Often, accidents and incidents will happen when people get complacent and forget the safety training that they did months or even years ago.

To ensure that the risks of the job remain in the forefront of employee’s minds, putting workers through LMS training that they can complete anywhere is a great idea. LMS systems like Beakon’s will alert leadership and employees when their refresher training is due, making sure that your people feel empowered to take their learning into their own hands.

  • Review And Improve As Information About Incidents Comes Through

An incident response strategy has to be flexible and agile in order to take into account the kinds of incidents that are happening in your workplace. Each site will be different, and companies need to look at industry and company specific data to see where their incidents are occurring.

By reviewing incident data and taking staff surveys, you will get a good picture of how your organisation is managing safety in real-time. There is no one size fits all to incident management, but by reporting, investigating, analysing and proactively actioning issues, your business will be able to improve processes in order to lessen the likelihood of accidents in the workplace.

The Benefits of Audit Management Software

The Benefits of Audit Management Software

Safety audit management software helps your business get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This helps businesses synchronise data so that they can carry out the all important audits anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardised safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

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How Does Safety Audit Software Work? 

Audit Software is an amazing way to streamline all tasks relating to safety and minimise the risk of an incident. Audit software shows you how your organisation is currently performing, and shows areas for improvement. It is a key part of health and safety, as it allows businesses to understand where they’re currently at in terms of their safety procedures.

A safety audit gathers data and information pertaining to safety practices of an organisation. Having this all collated in one simple online system is essential in the modern world, where paper based audits won’t cut it. With so many rules and regulations, businesses that still operate on a paper based audit system are likely putting themselves at risk.

The Benefits of Audit Management Software

An effective safety audit should:

  • Gather data concerning how safety procedure are working
  • Streamline reports and statistics regarding incidents
  • Help to improve the procedures of the organisation by highlighting weaknesses
  • Detect hazard that need immediate attention
  • Provide security checklists so that businesses can mark themselves based on legal requirements
  • Assess the health and safety performance of the organisation and help to formulate improvements
  • Formulate a safety improvement report
  • Develop control measures to manage risk

The Benefits Of Safety Audit Software For Your Team

Safety Audit Management Software is really the first step in creating a succinct safety plan for your team. Without a good understanding of your organisation’s starting point, it can be hard to put safety practices into play. With safety audit software, you can expect to benefit from:

  • Sector specific requirements that take into account the specific safety needs of your organisation
  • A documented digital list of the work you’re doing to audit your safety measures
  • Prove that you are consistently working to improve your safety measures and remain compliant
  • Lower the safety risk of your organisation without compromising other business strategies
  • Implement incremental safety measure that work for your team and minimise disruption of day to day running of the business
  • Collate data and statistics that show the state of safety within your organisation
  • Get quick audit results that can easily be turned into actionable recommendations
  • Get notifications to keep on top of when you need to complete an audit
  • Reduce the risk of incidents on your site
  • Minimise the reputation damage and financial risk associated with negative safety measures 

The Benefits of Audit Management Software

Work With Beakon To Improve Your Safety Procedures

Keep on top of audits to ensure your business is adhering to its legal and moral requirements, with Beakon’s Audit software.

Keen to try our best in class audit software for yourself? Sign up for a free trial with us today! Plus, learn more about the pros of working with safety audit software over on our blog.

Safety Software: The Key Benefits

Safety Software: The Key Benefits

What are the key benefits of safety software?

Safety software covers an array of topics and can be used to improve the safety procedures of a business. Whether a company wants to boost compliance, improve employee wellbeing or change how they do things in regards to safety on site, safety software is a great first step.

So, what are the benefits of safety software? There are so many! Because there are many different types of safety software, there are also many different benefits. We’re diving into the key benefits of different types of safety software, so that you can see where your business might be missing out.

What are the different kinds of safety software?

The main safety software that your business will need is:

  • Safety audit software
  • OHS safety management software 
  • Incident reporting systems 
  • Injury management systems 

Let’s look at each one in a little more detail…

Safety Software: The Key Benefits

Benefits of Safety Audit software

Safety audit software helps your businesses get a good grasp on what is happening within your organisation in terms of safety. The software helps you conduct safety audits and ensure that your safety inspections meet minimum requirements.

When you opt for a company like Beakon software, you’ll also have the benefit of being able to use a tablet or mobile to carry out the audit. This feature helps you synchronise data so that you can carry out the all important audits virtually anywhere.

The key benefits of safety audit software are:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

Benefits of OHS safety management software 

OHS safety management software refers to any software system that helps a business comply with Work Health and Safety regulations. This is a crucial element of running a business, so having OHS software that you can really trust can have many benefits and keep your business out of trouble. 

Some of the key benefits are:

  • Consistency

Review information, provide insight, and gather a picture of your organisation.

  • Compliance

Ensure your business complies with all relevant Australian workplace health and safety laws and acts in like with the Work Health and Safety Act 2011.

  • Efficiency

Streamline your safety reports and store of all the necessary information on one single, easily accessible dashboard.

  • Cost effectiveness 

OHS software helps you reduce the risks of legal consequences or penalties for your business.

  • Boosts customer & employee trust

Be seen as an ethical company who puts the health and safety of its people first.

Safety Software: The Key Benefits

Benefits of Incident Reporting systems

Safety software often embodies incident reporting systems, so that employees can register incidents effectively when they’re out and about. A remote software system that operates on mobile can be an asset to a business, and is sure to make everyone’s life easier in the terrible event of an incident at work. 

The key benefits of incident reporting safety software are:

  • Protect your employees 
  • Maintain a working environment that is safe 
  • Minimise risk
  • Ensure that employees know how to report an incident 
  • Ensure employees take care of the health and safety of themselves and others.
  • Identify trends and incident types
  • Predict incidents and prevent them
  • Remain compliant
  • Conduct periodic reviews to assess risk

Benefits of an Injury Management system

Last but not least, an injury management system can have some incredible benefits. As well as boosting employee and customer trust, having an injury management system can also help people recover from injuries and make a speedier return to work.

An injury management system is designed to help injured workers make an early (and safe) return back into the workplace. An employer, employee and insurer will work together to ensure that the employee is reintegrated back into the workforce.

Key benefits of injury management software are:

  • Keeps employees safe
  • Helps the business remain compliant 
  • Retains staff members who have been injured at work
  • Support employees on a safe return to work
  • Helps build better employee relations
  • Builds trust in your organisation
  • Reduces expenses by assisting an employee back to work vs hiring someone new

Safety Software: The Key Benefits

Learn more about safety software for your business!

Overall, the key benefits across all safety software is that it helps to keep your employees and your business safe. When working on a site, it can be hard work to keep on top of everyone’s safety, but safety software makes that simply. With many different varieties of safety software, there is something to fill in the gaps at every organisation.

Looking for more info on injury management systems, incident management, or safety management? Chat to us today and sign up for a free trial!

OHS Management Software: Why Should Companies Invest?

OHS Management Software: Why Should Companies Invest?

Are you considering investing in OHS management software? If so, you’re probably wondering whether the software is worth the money. It’s natural – if you’re going to be investing time and money into a new application, you want to know that it’s going to improve business operations and enable you to offer a safer work environment for your people.

We’re looking at why OHS management software is so effective, and why companies should invest.

What Is The Purpose Of OHS Software?

Businesses invest in OHS software for a variety of reasons. Some want to boost their public image, some want to streamline their safety processes, but for the most part businesses who invest in OHS software cite making their people safer as a main incentive.

The reality is that 3,751 workers were fatally injured while working from 2003 to 2018 in Australia. This is a tragic statistic, and one that proves that businesses have a long way to go when it comes to protecting their employees at work. Within those who have been fatally injured at work in 2020, the majority were working on a site where they managed or operated machinery (8.3 per 100,000 workers) and labourers on sites (2.3 fatalities per 100,000).

This proves that site managers really can’t be too careful when it comes to OHS. Working on sites with labourers and heavy machinery is highly dangerous, and often people can forget the risks as it becomes part of their normal routine. OHS software helps to ensure that doesn’t happen – and that everyone keeps their finger on the pulse when it comes to workplace safety.

Fatalities are the worst case scenario, however they do happen. More often though, sites will encounter scenarios that cause injury or even disability as a result of workplace accidents that should have been avoided. The implications of these accidents are huge, which is why companies of all sizes and in all sectors are keen to reduce their workers’ risks and put a robust occupational health and safety management system in place.

OHS Management Software: Why Should Companies Invest?

Why Should Companies Invest In OHS Management Software?

OHS management software has a whole host of benefits. Take a look at some of the most compelling ones:

  • Keep your people safe by educating them

Whether it’s employees, contractors or visitors that you need to keep safe, it’s crucial that you have the correct processes in place so that they understand the requirements. OHS is useless unless everyone participates in keeping safe, and education is a massive part of that process.

An OHS Management System ensures that all employees have a clear understanding of how to handle key activities, whether it’s reporting an incident, responding to an issue, or working through a problem. With a record of exactly what happens on your site, and processes that every understands and follows, your organisation’s OHS performance will improve.

OHS Management Software: Why Should Companies Invest?

  • Reduce costs associated with accidents 

On the surface, OHS software may seem like an outgoing cost. However, in reality a good OHS management system will save you huge amounts in the event that something goes wrong on your site. Many people go through life with an attitude of “it won’t happen to us/me”, but the proof is in the stats. A 2020 study recently revealed that 27,090 labourers made serious claims in one year. That’s a huge amount considering the stat refers to only serious claims amongst labourers.

When you consider that the average cost of these kinds of incidents on a worker is $51,960 per incident, it soon makes sense why so many businesses are keen to straighten up their risk and safety management procedures. By managing risks and seeking to minimise them, as well as reporting all incidents effectively businesses can significantly improve their OHS procedures. 

This saves huge costs when it comes to staff compensation claims, the cost of hiring temp staff and the cost of a back to work scheme. The goal with OHS software is to reduce incidents altogether by tracking and monitoring the risks and red flags within an organisation. Without this, businesses are leaving themselves open to major financial downfalls.

OHS Management Software: Why Should Companies Invest?

  • Ensure workers feel valued 

When we think about how we can improve the employee experience and boost engagement, we often forget that safety at work is really important to people. Yes people want a good pay check, a nice working environment and a solid management team, but in reality none of those things matter if you don’t feel safe at work.

When people don’t feel safe at work they quit. This means that you could lose top talent in your organisation because they don’t feel that they are being looked after in terms of their safety. OHS software shows your people that you care about their health and wellbeing and are prepared to invest in them.

By improving safety in the work environment, you enable your people to increase their productivity and enjoy their work. No one wants to go to work somewhere they don’t feel safe, and by improving the safety management practices within your organisation you can minimise that risk. This in turn makes workers feel valued, safe and motivated to work hard for a business that puts their safety first.

Want to learn more about workplace safety? It’s time to discover Beakon software. We’re currently running a free trial whereby you can explore our OHS systems. Book your test drive of Beakon software today!

Why Have A Permit To Work System?

Why Have A Permit To Work System?

There are so many reasons to have a permit to work system. Not only is a permit to work often a legal requirement of OHS, it’s also an important act of compassion for people who work for you. Ensuring that people understand their obligations and are qualified to carry out a job is integral to protecting the health and wellbeing of everyone.

A permit to work system provides a way to assess the risks of a job and specify precautions. By specifying the work that needs to be done and calling out the risks, it is easier to ensure that the right people are doing the job. People always ask “why have a permit to work system?”. To answer that question we’re giving you the top reasons to invest in a permit to work software.

Why Are Paper-Based Permit To Work Systems Not Working Anymore?

The question is not only “why use a permit to work system?”. But also, “why install an electronic permit to work system?”. Well, an electronic permit to work system is far superior to a paper based system, because:

  • Paper-based permits to work can get lost, damaged or be tampered with
  • Paper-based permits to work are impossible to customise or edit
  • With a digital permit to work system you can request permits easily with the push of a button, but with paper based ones it’s a long process
  • There is no digital trace with paper permits, which is essential in the modern world
  • With paper-based you can’t collate all permits that have been requested, issued and approved in one place in the same way you can with an ePTW system
  • Digital permit to work systems are far more productive, and free up your team members’ time
  • With an ePTW system you don’t need to worry about illegible handwriting. It is much easier to understand and file away digitally.
  • Electronic systems are far more secure

Why Are People Still Using Traditional Permit To Work Systems?

A permit to work system is essential for signing off work that is to be completed on a site. For this reason, many businesses have stuck with their paper permit to work systems out of necessity. They fear that changing to an online system would be a lengthy process and worry that it would take them forever to set up. This isn’t true, and in fact, permit to work software will actually save time. 

The main reasons that people use paper-based systems is because they simply don’t know any better, or they fear advancing their systems. If that sounds like your company, take a look at the reasons that you should consider an electronic PTW system.

Why Have A Permit To Work System?

Take a look at the top reasons to have a permit to work system.

  • Ensure that your team is on top of issuing permits

A key problem with paper-based systems is that there is no real-time trace of what permits are being confirmed on site. For example, someone might forget to issue a permit to work, and then fill in the permit to work form a week later after the work has been completed. This goes against OHS.

On the flip side, with an electronic system you’re able to capture the permits being issued in real time and ensure that they are dated correctly. This removes the opportunity for people to fill the permit in after the work is completed, and means that people are held accountable for signing off on permits.

  • Support risk assessment procedures

Many high risk jobs have specific criteria to be met before someone can carry out the job. A permit to work system prevents workers from working on that project until the risk assessment is complete and they are confirmed to be qualified to work. This protects both the business and the individual from harm.

  • Set out clear procedures 

A key benefit of a permit to work system is that your people understand what is expected of them. By setting out clear frameworks, guidelines and procedures, it makes the entire site a lot safer. This is especially true when it comes to how the site should be kept in a safe state, and how workers can ensure safe work can be carried out.

Have you got questions about permit to work systems? Reach out today to start a free trial with Beakon, and discover why you should have a permit to work system.

Incident Management best practices

Incident Management best practices

Improving incident management practices isn’t always easy. Although it is of high importance, often staff members don’t want to spend time learning about incident management. Let’s face it – it’s pretty boring for them. However, in the event of an incident or emergency, they need to know exactly what to do.

As a manager who oversees people it’s important to have a grasp on incident management best practices. This way, you can spread knowledge within your team and ensure that you are always complying with your legal and moral duties.

We’re rounding up some of the incident management best practices that every business should be aware of.

What is incident management?

Incident management refers to how a company or team responds to an incident. An incident could mean a variety of different things to different businesses, but what is important is that each business has clearly defined understanding of possible incidents and has clear instructions on how to manage them.

Without incident management practices in place, businesses can be liable in the event of an incident. Incident management helps to mitigate the disruption caused by an incident and reduce harm when an incident occurs. It allows businesses to continue business as usual whilst also maintaining their obligations to their employees and the public.

The stages of incident management can be defined in simple terms as identifying, analysing, reporting, correcting and managing hazards. The goal of incident management is to effectively report incidents and ensure that the risk of a potential incident is minimised in the future.

Why do businesses need incident management practices?

Businesses need incident management in order to protect their reputation, their employees and comply with their legal obligations. The WHS Act requires that employers notify the regulator of certain types of workplace incidents depending on how serious they are. 

This measure is in place to protect employees and businesses from putting a foot wrong, and to ensure that every safety incident at work is fully reported. Depending on how serious the incident, a business may be required to preserve the incident site. However, this will be relayed to the business via the regulator once they report an incident. 

The important thing to remember from a businesses’ point of view is to ensure that all relevant staff understand the incident reporting guidelines and are able to carry them out on behalf of your business. This is where cloud-based workplace training and incident management reporting systems are extremely beneficial.

Incident Management best practices

 

Train staff to report incidents as first responders

This tip relies upon training having already been completed before the point of an incident. In short, the first responder needs to have already had sufficient training in how to respond to an incident. 

A comprehensive ‘first responder’ E-Form on an online incident reporting system can help with this, and urge the first responder to take the right steps. With Beakon, all incidents that are reported will work through a built-in Risk Matrix and prompting questions to assess the incident effectively. Prior to the incident happening, it is essential that the first responder has already been briefed on the process of incident reporting.

 

Investigate the incident

It is best practice to investigate any incident that occurs in your workplace. This doesn’t necessarily mean that the incident has to be reported to a higher body, but it means that your business needs to report and investigate all incidents internally.

 

It is key that you assign mandatory investigations based on risk level, looking at things like why the incident occured, the root cause and Contributing Factor Analysis. It is also important that you review investigations for quality and accuracy before being released for action.

 

Analyse the incident and report to a regulator if necessary

In some cases the incident report will need to be escalated. In order to do this properly, you will need to analyse the incident and assess its seriousness and risk level.

An incident management platform means you will be reminded to escalate the incident report automatically based on your business rules. The complex administration of compliance can be tricky to master, but with a platform that embeds your Health & Safety framework, business rules, and industry and legislative requirements within it, you can rest assured that you are protected.

Record corrective actions

After an incident occurs, a company is required to take corrective actions to ensure that it doesn’t happen again. In order to do this, you may want to invest in a digital platform that allows you to create an online paper trace that can’t go missing. Providing corrective actions and showing how you are minimising risk is an essential part of compliance, and a best practice that should not be forgotten about.

 

Create a return to work program

 

When someone has been involved in an incident, it is a requirement that you support them in their return to work. Incidents involving an injury will mean that the individual will likely need time off, and may have special requirements when they return.

It is best practice to ensure that the returning employee’s needs are met, and that regular meetings are hosted to see how they are getting on.

 

Incident Management software that helps keep your business compliant

Incident management software helps to keep your business compliant and ensure that employees are protected. It is not simply about reporting an incident. A business must also be aware of the incident management that needs to occur in order to continually evolve and minimise incidents.

At present, we’re offering a free trial so that you can see how incident management works with Beakon software. Sign up now!