Why A Superior Way Is Required For Permit To Work Solutions in any Organisation

Permit to work is a necessity in any organisation that is regarded as risky. In this post, we elaborate on the reasons why a better way is needed to manage safe work permits.

Many managers face several issues on a daily basis. From managing employees to ensuring the work area is safe, a lot goes into working in a risky industry.

A few pain points influence associations, in this manner, make issues that them from enhancing their operational execution. Concerning permit to work, here are the some of the most regular issues:

  • There is vast non-esteem include time being squandered filling in similar information in various paperwork and sitting tight for individuals.
  • Lack of consistency in process and approach crosswise over locales makes wasteful aspects at the undertaking level and makes obstructions to compelling best practice and exercises figured out how to share.
  • Tracking of a permit progressively is a test, frequently depending on a permit board, it implies it must be seen in a specific area which is regularly not up and coming.
  • It is hard to track and oversee changes made to a permit.
  • It is difficult to accumulate information for investigation and to produce bits of knowledge.
  • Due to substantial or wasteful paper filing, It is troublesome for a few associations to discover permits on account of an episode examination or case prompting expanded legal
  • There’s a danger of rehash occurrences since It is a battle to refresh or change the permit to work process once an issue has been recognised.

The pain points clarify that a superior way is required for a permit to work. Innovation is that better way. We explore several ways the perfect solution can prompt emotional changes in permit to work systems below.

Essential Permit to Work solution every organisation should embrace

1 – Replace paper Permit to Work with a digital one

Paper-based systems ought to be supplanted by digital systems that incorporate versatile permit layouts, and configurable workflows and standards guaranteeing that work rehearse mirror the coveted recorded process. Digital systems give continuous oversight of progressing work action to the whole association, while notices and alarms can enable clients to agree to controls set up to guard activities.

2 – Ensure your Permit to Work software is easy-to-use

An easy-to-use, intuitive interface that can be utilised in the field is critical. Smartphones can be employed to accomplish this. Portable innovation can engage the workforce through a primary interface, notices, media documents and moment specialised tools. It is, in this manner, conceivable to execute present day permit to work systems that are both simple to-use while additionally being vigorous.

3 – Use an all-in-one OHS solution for issuing your permits

Third, we should not dismiss the way that any OHS solution, regardless of whether one for a permit to work or another, must make an incentive at each level of the association. Keeping in mind the end goal to be embraced by somebody, a solution needs to help that individual – whether It is a snappier route for a contractor to submit or get data, a more straightforward outline of a movement for site directors, or an expansion like bits of knowledge over the undertaking. Software features should be tried by those in the roles of managing the inefficiencies of the company.

If you are looking for a permit to work system that incorporates other safety management features, then Beakon’s all-in-one software will be perfect for your organisation. You can take advantage of our free trial today and start experiencing true freedom with your safety programs.

Actionable Insight: A Must-Have for Safety Management Software

Safety management software provides a more powerful alternative to paper-based systems and spreadsheets. It helps to identify trends, determine the root causes of incidents and oversee planned actions.

To be quite honest, gathering safety data, is very easy.  The hard part is making sense of it of the captured data. Most organisations do a wonderful job with capturing safety data. Common methods include good old-fashioned paper or a combination of digital files and spreadsheets.

However, few companies are effectively able to convert the gathered data into centralised, actionable insight. Without actionable insight, all the data in the world is useless. It is what can be done with the data that is more important.

Common drawbacks

While spreadsheets may seem like the best course of action, issues like re-entry errors can actually lead to spotty information and other inefficiencies. Paper documents can easily be misplaced or improperly filed. All these are common drawbacks of traditional safety management systems and none of them provides actionable insights.

The role of safety management software

Safety management software provides a more efficient alternative to traditional methods of safety management. The software automatically manages data and allow for trends, root causes and plan actions to all be identified in real time.

One of the core components of any risk reduction program is safety data analysis. However, identification and corrective actions also play a significant role. It is quite unfortunate, though; that these efforts can quickly become useless when there is lack of proper communication channels.

Beakon’s safety management software provides proper identification of risks to enable the appropriate people within the organization take corrective actions. As these violations are amended, the possibility to help your safety team validate the accuracy of the Corrective Action plans and also capture all the visual evidence of safe conditions makes it a very useful tool.

Communication methods of safety management systems

One of the most effective ways of keeping your safety team accountable for safety is continuous communication. However, effective communication can be very time-consuming especially when it comes to managing it alongside everyday tasks and deadlines.

The more specific and tailored the communication is, the more impact it has and the more it sticks to your members. Beakon’s safety management software has a reporting feature that can easily automate all communication tasks as well as provide other additional benefits.


The first step towards driving change and improvement in your organisation is by making sense of your safety data. The right software ensures accurate safety data is available to those who need it, when they need it. Take advantage of Beakon’s safety management software by signing up for a free trial today.

3 Mistakes Safety Managers Make When Deciding To Use Safety Management Software

Being a safety manager, dealing with difficult decisions every day is probably something you are already used to. From ensuring employees are up to date on all safety protocol to on-boarding new contractors, chances are your hands are already quite full.

Deciding whether to use software to manage your organisation’s health and safety needs or not, should not be a difficult decision. Technology makes everything easier, including managing your OH&S systems. Unfortunately, many businesses still rely on the traditional method of using documentation. In addition, deciding on how to implement the software in the organisation is also an issue.

While it is easy to be bogged down in details when researching safety management software, it is important to know what it is you need in your organization. This article looks at four critical mistakes safety managers make when deciding to use safety management software so you can avoid it.

Mistake #1 – Failure to determine safety objectives before deciding on safety modules

The number one mistake many safety managers make is not properly outlining their safety objectives before reviewing safety modules on the software they are researching.

Without first being aware of your needs and goals, you will never be able to list out your safety needs.

To do that, you need to ask yourself questions like:

  • What improvements do we want to achieve?
  • How can we quantify these improvements?
  • What is working well at the moment and what can be improved upon?

These questions will help you make clear decisions because now you know what your objectives are, and you only need to look for software (such as Beakon’s) that presents these data in an intuitive way with reports, dashboards, notifications, etc.

Mistake #2 – Failure to present a strong business case for investing in safety management software

Another mistake safety managers make is failing to present a strong business case for investing in software to make their job more efficient. When the case is presented poorly, the approval to migrate to more robust safety management software is often denied.

Either most companies rely on paper records to manage their safety program, or they use software that does not properly cater to their needs. Whichever the case, they will be reluctant to switch to a modern solution. The best way to make your case is to highlight the fact a properly implemented safety plan reduces injury rate, which in turn lowers your “Experience Modification Rate“ or EMR.

Mistake #3 – Failure to design an implementation plan

Finally, another mistake safety managers make is not properly planning an implementation or rollout plan. They assume the hard part is getting management on-board but in fact, rolling out the entire safety program across the entire organisation (and locations) is much harder.

When you fail to outline these steps, poor adoption of your safety program and managerial headache are some of what you can expect. You have two options when it comes to an implementation plan. The first option is to rollout the software once across the entire organization. The other option is to use a phased approach and roll out segments of the program over a period of time.

The following factors will affect your decision:

  • The maturity of your organisation’s current safety management program
  • Your organisation’s history of adoption and tolerance for change
  • The general sense of urgency you are getting from top-level management

These factors will help you make the right decision when trying to choose the perfect implementation plan to use when you start using new safety software for your organisation.

Reducing your organisation’s safety risk is a top priority and using safety management software will make your job a whole lot easier. Take advantage of a free trial of our safety management software today to start enjoying the benefits.

The Benefit of Safety Audit Software

Using safety audit software could be one of the best decisions you can make for your organisation. This piece of software can literally catapult your company into the “best in class” category effortlessly. Using this software is the only way to ensure that your company’s processes are compliant with necessary health and safety laws.

What is safety audit software?

A safety auditing software, such as Beakon’s, allows you to streamline your organisation’s health and safety auditing process. The software helps you easily conduct audits and safety inspections from the field, using your either your tablet or mobile phone. Furthermore, the safety audit software helps you synchronise your data securely allowing you to share your audits in real-time from anywhere.

What are the benefits of using safety audit software?

There are several benefits of using safety audit software in your organisation. When you streamline your auditing, a lot of manual processes automatically become extinct. These include paper trails and documentation that could easily be misplaced.

Some of the benefits you can expect when you deploy a safety audit software in your organisation include:

  • Increased operational efficiency
  • Standardises safety practices by location, auditor, and project
  • Measures the quality and effectiveness of your safety program
  • Helps to save time and money on all safety initiatives

In addition to these benefits, the level of stress associated with external health and safety auditors are reduced significantly. No longer will your employees have to feel anxious about auditing. Now they can look forward to it confidently and possibly achieve the “best in class” status.

What does “best in class” mean for your company?                     

Companies that constantly ace their safety and health audits are those considered by the Aberdeen Report as “best in class” in safety. This means the companies report fewer incidents, while also saving money by being more efficient and still maintain project deadlines.

According to the report, these companies are more likely to have a centralised auditing system, have the ability to conduct digital audits at each site and collect data automatically. Additionally, these companies are twice more likely to use mobile devices when they are in the field.

Using software on mobile devices makes audit reporting much easier regardless of location. This in turn enables field workers to provide feedback on any issues they encounter in real-time. This immediate feedback helps your organisation be more proactive when it comes to safety issues, instead of being reactive.


In conclusion, using software for your company’s safety audit helps to hold your team more accountable to international standards. Beakon’s audit software is top-class when it comes to safety. Take advantage of a free trial today and start your journey towards a more efficient audit processing.

Benefits of Using Occupational Safety Software for Your Company

Everything around us can be managed better by software and technology. In the consumer world, everything from shopping to finding love can be done with the push (or swipe) of a button. The same holds true in the business world as well.

Today, many aspects of an organisation are being managed by software. For example, the Human Resources (HR) department leverages payroll and performance management systems to make their job more comfortable and streamlined. Another example is in the training space where learning management systems (LMS) are helping companies induct new employees and contractors in record time.

The only area many companies were still lagging behind was in their workplace health and safety compliance. Now, more and more organizations are trading their traditional paper-based health and safety management systems for more sophisticated occupational safety software solution.

Benefits of using occupational safety software for your company include:

  • Being able to centralise and share health and safety related information across the organisation. Anyone with access can log into the system and review information from any device. You could also put restrictions in place to limit the amount of information anyone with access can view.
  • Data collection is streamlined because incidents can easily be logged based on a set of predefined criteria. Anyone with access to the occupational safety software can fill incident forms offline, and it will sync with the database when they come online.
  • Enables you to log data on the move with either your Smartphone or tablet. Unlike traditional reporting systems that require you to file paperwork to report incidents whenever you can “free up” time, our occupational management software have a mobile app interface that you can use to report incidents and complete tasks.
  • Saves you time and money. The time it takes to file a manual incident report can be used to file dozens using the software. This time could have been put to tasks that are more productive. Also, you could also save much money on the ink and paper used to print those manual reports.
  • Reporting efficiency is significantly improved. Beakon’s safety management system makes it easy to track and store all organisational health and safety-related information in an integrated system. This ensures your organisation stays on top of everything, thus mitigating risks while improving compliance.

In conclusion, setting up occupational safety software for your company is one of the smartest business decision you can ever make. As you can see from the benefits listed, implementing one in your company will not only provide ROI, but it will also show your employees that you take their safety seriously.

If you want a risk-free way to test our software, you can take advantage of our no-strings-attached free trial. With this trial, you can test out other components of our software including permit-to-work, injury management, and task management. Click here to get started.




Everything You Need To Know About Safety Management Systems Software

Workplace safety is an essential aspect of any organisation, regardless of its size. There are several compliance standards all over the world that organisations must meet to be deemed safe. In Australia, for example, the Organizational Health and Safety (OH&S) requirements every organization must follow are AS/NZS 4801 and OHSAS 18001.

The primary objectives of these safety management requirements are to reduce workplace injury or illness by creating a safe and secure work environment. Implementing these systems in your organisation can help you successfully eliminate these risks, as well as any resulting legal disputes that could arise if any of your workers had suffered a mishap.

Implementing a Safety Management System

Every safety management requires a system to record, manage and analyse every data that relates to safety in the organisation. This enables everyone, from top management downward, to see precisely where accidents or unsafe work practices are taking place in the organisation and take active steps to put a stop to it.

Benefits of implementing these systems include:

  • Helping to identify, and as a result, minimise, hazards associated with your company
  • Reducing or outright eliminating workplace-related incidents, accidents or injuries
  • Significantly cut down on the possibility of workers filing legal claims for compensation or liability claims
  • Provides very obvious data trail and evidence if an accident or incident does occur

As you can see, implementing an effective safety management system protects not only you but also your employees, contractors and suppliers who could be in your work environment. However, as fantastic as this sounds, there are still significant drawbacks to implementing these systems.

Drawbacks of Traditional Safety Management Systems

Management systems have always been traditionally developed and maintained through a combination of forms, documentation, hardcopy manuals, etc. While these work perfectly and meet all regulatory compliance, after all, it has been in existence for decades; there are significant drawbacks to it.

Some of these drawbacks include the paperwork associated with it. The bigger your organisation, the more cumbersome the whole process is, and the more paperwork would be involved. In a bid to remain agile, productive and efficient, many organisations are moving to online solutions to help them manage their safety systems.

Benefits of Adopting Safety Management System Software for Your Organization

Just like in every other industry, implementing software to handle manual processes has several advantages and safety management software is no different. We look at several benefits of adopting software to manage your company’s safety management systems.

  • Increased Compliance
  • Increased Accountability
  • Improved Data Trail
  • Reporting Capabilities
  • Safekeeping of Records
  • Consistency in Documentation and Implementation
  • Accessibility to Desktop, Tablet or Smartphone Users

Also, safety management software includes hazard, risk, incident and injury reporting, thus making auditing even much more manageable. If you are still contemplating whether or not you should invest in a safety management software, you can take advantage of a free trial to help you experience the benefits without any financial commitment. Once you see the distinct advantages for yourself, you can then decide to move forward with implementing the system across your organisation.


3 Reasons To Invest In A Cloud-Based Workplace Safety Management System

Managing workplace safety is not an easy task. This is because the WHS (or EHS) systems that most companies implement is a combination of paper templates, excel spreadsheets, and several isolated software solutions (that do various other things) are all combined into a faulty system that is impossible to report on.

These systems are impossible to report on because they are very confusing to understand from the user’s perspective. As a result, shortcuts that eventually cost the company, in the long run, are taken. Making the switch to a cloud-based safety management system is the solution, and we explore five of the most important reasons why you should make the switch today.

Reason #1 – Cost Reduction

One of the most important reasons to switch to a cloud-based safety management system is because it will enable you to reduce your current expenditures.

If you are a proactive and safety-conscious company, the chances are that you have already invested in several safety management systems including:

If that is the case, then you are literally throwing money away because the costs of these stand-alone systems add up quickly. Another disadvantage of these systems is the disconnect experienced in the data gathered.

The solution is Beakon’s all-in-one WHS software. Our software has the enables you to manage every part of your safety requirements in one cloud-based platform at a very affordable cost. Apart from the cost reduction, you also experience an easy to use platform with a central reporting system that enables you to have a good overview of all your company’s safety requirements without having to log into multiple systems.


Reason #2 – Cost Avoidance

The next best thing for reducing operational costs for your company is to avoid unnecessary costs in the first place. The best way to do both successfully is to deploy a cloud-based safety management system.

One of the most obvious ways a safety management system can help you avoid unnecessary costs is by reducing your company’s exposure to insurance claims.

Due to complex data gathering systems as a result of incorporating several safety management systems, chances of the company being exposed to litigation rises significantly.

However, an all-in-one safety management system that provides automation and notifications, your company’s HR and legal departments will be on top of every new development.


Reason #3 – Increased Productivity

Finally, deploying a cloud-based safety management system increases your employee’s productivity thus, directly influencing your company’s bottom line.

Because you can easily automate several tasks within our software, specific functions like issuing a permit to work, filing incident reports and even managing contractors can quickly be done in a matter of minutes instead of hours.



Speed to respond to incidents or hazards, prevention of dangerous situations and improved safety planning are some of the advantages you can expect when you start a free trial of Beakon’s all-in-one cloud-based safety management system.




8 Benefits of Using a Permit to Work Software

For site managers and supervisors working in high-risk environments such as construction and manufacturing, workplace safety is one of the most critical aspects of their jobs.

While on-site health and safety requirements have increased exponentially over the past few years, the challenge in managing contractors (and sub-contractors) is continuously growing. This is why it is important to have a Permit to Work (PTW) system available to ensure everyone on-site is safe and knows what they should be doing and where.

PTW systems play an essential role in ensuring the safe execution of hazardous work activities at operational facilities, thus reducing risk and the chances of accidents occurring, which in turn keeps frontline workers both safe and efficient.

Disadvantages of Traditional Permit to Work Systems

Traditional PTW systems are paper/spreadsheet -based and have some significant drawbacks that limit its overall efficiency. This includes:

  • Loss of Productivity: The process requires many hours of filling forms, writing tags and transporting papers from one location to another. This process is time-consuming and reduces productivity.
  • Accessibility: Site verification is usually very difficult and sometimes impossible. Another often overlooked issue is lousy handwriting which limits increases back and forth.
  • Lack of Security: Due to the nature of traditional PTW systems, loss and damage of paper, traceability and safety risks due to different work activities are a usual occurrence.

Despite these disadvantages, it is unfortunate that many companies still use these traditional systems to handle their PTWs.

Benefits of Switching to Electronic Permit to Work Systems

Even though the use paper-based PTW system to handle hazardous work activities used to be the standard procedure years ago, it has become outdated and as a result, more likely to fail in today’s world of technological advancements, global competition, tight deadlines and megaprojects.

Switching to an Electronic Permit to Work System (ePTW) is a great way to overcome the problems caused by the traditional paper-based system. Some key benefits of making this switch are:

  1. They are simple to use and easily customizable to any business or industry
  2. They are able to incorporate all permit types, depending on usage
  3. Permits can easily be requested by contractors and employees through the push of a button
  4. Managers can quickly identify and rectify conflicting work activities
  5. It provides a paper trail for all permits that have been requested, approved or rejected
  6. Users can easily be guided through the system automatically from start to finish
  7. Expired staff training, Risk and Method Statements, and overdue permits to work are automatically flagged
  8. An ePTW system takes away the need for re-writing duplicate permits whenever a new one needs to be re-issued or extended

The ROI of using software to manage your entire Permit to Work systems cannot be overstated. The dollar value assigned to making this switch will undoubtedly vary from company to company and from industry to industry.

The best way to see how this can work for your company is to take it for a spin by taking advantage of our risk-free, no-strings-attached, free trial.




How Safety Management Affects Profitability

safety management system

One of the most factors that keep businesses in the black in expense control. When an employee gets injured on the job, the company or business ends up paying considerable amount of money for unplanned expenses, which can in some cases lead to affecting its ability to perform and survive.  A recent Canadian study found that small businesses with high injury rates fail sooner than those with better safety records. That’s why a safety management system is usually conidered an effective cost-control tool to keep risk to a minimum, and maintain profitability.

Increased Insurance Premiums

Safety regulations in most states make workers compensation insurance mandatory for employers with at least one employee who’s not the owner. And even though such insurance covers the employees medical expenses, rehabilitation and a portion of wages lost due to any work-related accidents, businesses will have to buy it with premiums tied to their safety history, i.e. the more workplace injuries, the higher the premiums. They also often pay for uncovered medical expenses out of pocket. Safe Work Australia estimates that direct workers’ compensation expenses costs AU employers nearly $6.5 billion each year.

Indirect Costs of Workplace Accidents

Direct safety costs such as workers’ compensation and medical bills pale when compared to the indirect costs a business pays after an on-the-job accident. According to the American Society of Safety Engineers, businesses pay more than $2 in indirect expenses for every dollar paid for direct costs. The biggest category of indirect expense relates to payroll. A workplace accident may mean hiring and training a replacement, paying overtime and paying any wages and benefits workers’ compensation doesn’t cover. Increased payroll costs can add up quickly: The U.S. Bureau of Labor Statistics reports absences last a median of eight days. Management and staff time diverted to accident-related administration tasks also adds to indirect compensation expense.

The Cost of Downtime

And if direct and indirect costs of workplace injuries are not enough, businesses also have to account for the cost of downtime due to workplace accidents. When an accident happens, work has to be stopped immediately, the accident must be investigated, corrections need to be made immediately, and any damaged property or equipment must be repaired and supplies or raw materials replaced before work can resume. The resulting drop in productivity can cause delivery and scheduling delays that damage customer relations or sales — additional indirect costs that impact profits. Worker distraction may hinder your team’s ability to achieve normal production levels quickly, as can accommodating the injured worker upon return.

The Indirect Benefits Of a Safe Workplace

Safety management offers profitability-guarding benefits. Don O’Neal, safety manager at a 116-employee business in Florida, told the Jacksonville Business Journal in a 2010 article that his safety program raised employee morale and made them more productive. Clients may require evidence of safety training and workers’ compensation coverage in their contracts. According to OSHA, businesses with the reputation for being safety-conscious business earn “better places to work” ratings that make attracting job candidates easier and reduce recruitment costs. Finally, putting safety first enhances a business’s standing in the community and generates positive publicity, factors that contribute to customer confidence.