Work solutions to visitor management are becoming more and more important to all organisations. From schools, to government institutions, to construction sites – knowing who is on your site and ensuring that they comply with set legislation can be essential to keeping everyone safe.
For many businesses, paper-based visitor management systems such as guest books and nametags are the only visitor management system they ever operate. These systems have been around for years, and for the most part can provide an accurate account of visitors. That is, until something goes wrong.
In the event of change or disruption, paper-based visitor logs can be hard to keep track of which can cause serious issues.
These outdated, manual systems lack the type of protection your organisation requires when it comes to managing unwanted visitors. However, a modern visitor management system, like Beakon’s work solutions to visitor management, can quickly fix these problems.
What Is The Work Solution To Visitor Management?
When assessing the best work solutions, a visitor management system is one of the best things you can implement to make building security and employee safety easier. The main work solution to visitor management is a system that is able to keep up with the security demands of your business.
Implementing this kind of visitor management software will increase your organisation’s efficiency and help you operate in an agile way. Visitor management software leverages your facility’s cameras, scanners and other identification software you currently use to screen all your visitors, register and badge them automatically.
Your lobby staff will also be notified of any visitor’s arrival, thus saving time and keeping all the data in one place for easy access. This is much more effective than a manual, paper-based system.
What Are The Benefits Of Implementing A Visitor Management System?
There are so many benefits to implementing a visitor management system, take a look at some of the main benefits of this work solution:
A visitor management system offers Improved security and employee safety
Security and safety are essentials for every organisation, and using a software-based visitor management system for your company helps with proper identification of visitors quickly, effectively and accurately.
A visitor management system offers financial savings
A good visitor management system is a great work solution in terms of cost savings. Reducing operational costs is a significant factor in the growth of any company. While not immediately obvious, having a poor visitor management system will cost you money.
Breach of security, identity theft, paper documents and files are all examples of operational costs of a paper-based visitor management system. However, Beakon’s visitor management software will help you streamline and automate the entire visitor registration process.
A visitor management system is a great work solution for visibility and accountability
Knowing where people are and where they have been, can be an essential on site.
Our visitor management software provides a detailed log about who has visited your site and where they visited so that you can track movement and detect any odd behaviour. This information will come in handy in the event of any catastrophic event, and closes any gaps that paper-based systems often miss.
You’ll be able to grow and remain flexible
One of the main benefits of a visitor management system is the way in which you can grow your business, whilst maintaining safety as a priority. Flexibility and scalability are the hallmarks of any excellent visitor tracking system. A good visitor management software can easily be customised to fit your organisation’s needs.
Beakon’s visitor management software is a great tool that does all that more. With a simple to use interface, our visitor management system gives you the flexibility to make changes as fast as you want.
Safety management in the workplace is an important part of running a business, from both a compliance standpoint and a general business operation point of view. Without safety in the workplace, it can be impossible to run your business smoothly and can cost time and money.
Workplace incidents can be disastrous for the safety of your people, your business reputation and your bottom line. Ultimately, having safety under control is an essential part of business and should be a priority for your organisation, no matter what industry you work in.
We’re running through the main questions that you might have about safety management, so that you can have the best chance of success when it comes to safety in the workplace.
What is safety management?
Workplace safety is the collective responsibility of your team members and your managers, and effective safety management helps to keep everything under control. However, without this management to create a plan of attack and delegation of responsibility, your business will struggle to handle workplace safety properly.
Your safety plan might cover anything from hazards, to injury reporting, risk assessments and action management. Essentially, it is putting the procedures and guidelines in place to manage any business risk when it strikes.
Why is health and safety so important?
Effective health and safety is in place to ensure that your people and processes are up to scratch in order to keep business activities safe. Putting a framework in place to ensure that risks are minimised is essential to ensure that safety remains a priority.
Evolving legal policies mean that businesses are being forced to take action to remain compliant, and safety management is a key way that businesses can demonstrate that they are making a concentrated effort.
Why is a safety management system so important?
A safety system offers a structure and format to help businesses manage their accountabilities, policies and procedures to keep safety at the forefront of your business processes, no matter what size your business is.
From a compliance point of view, safety management systems are able to alert your team to any risks or dangers and ensure that your business is acting in accordance with the law. Safety management systems might include management of things like safety policies, safety accountabilities, emergency response planning, hazard identification, risk assessment and much more.
Safety management software should feature a clear, simple, and user-friendly interface that allows you to open workflows and keep up to date with what is going on within your business. With automated reminders and dashboard reports that help you stay on top of workplace safety, safety management systems often become the backbone of any workplace safety initiative.
What are the benefits of the Beakon Software?
Our safety management software helps you understand the cause of incidents, associated costs, and gives you the tools to reduce the chance of a repeat incident.
Our management system enables employees and contractors alike to take charge of their incident reporting and classify any incidents across the whole business, reducing stress and increasing accuracy of reporting.
Without an effective safety plan, your business could be risking reputation and staff welfare. Contact Beakon today and find out how Safety Management software can help protect your business.
Getting a safety management system for your workspace is quite a process. To get this right, it requires that high-frequency checks are incorporated in your adoption process. A good way to do this is to consider some important questions you include in your safety management system audit checklist to make sure processes are being done right.
1. What Is The Current Situation Report On Safety In Your Workspace?
Asides protection of employees from workplace hazards, safety has been noted to have a direct bearing on work quality. Therefore, it should kick off your safety management system audit checklist.
It is important to check if there is basic safety equipment such as fire extinguishers are available if employees put on protective equipment such as helmets, and also if workers follow safety procedures.
2. What Is The State Of Materials Used In Production?
While the quality of materials is mostly connected with productivity, it also has a considerable bearing on safety. The wrong usage of materials and usage of wrong materials can lead to work hazard.
Therefore, it is vital that you check if the right materials are available in the right quantity. Sequel to this, it is vital. that it has a place in your safety management system audit checklist.
3. How Painstaking Are The Workers With The Workflow?
It is not uncommon for staffs to be sloppy when they are not supervised. This could be costly in terms of safety. Do your employees follow instructions even when they are not supervised? Are there better ways of task execution?
4. Does The Location Of Your Workspace Promote Safety?
Where you situate your workspace and how you execute your activities should be included in your safety management system audit checklist. Is this the most strategic and feasible location for attaining a safe working environment? Answering this question requires that you consider what your environment looks like.
5. Is There A Reporting Mechanism For Safety Hazards?
A solid process for reporting safety issues is critical to creating a safe haven for work. This is important because if you don’t act on them as soon as possible, things might get out of control.
Safety management software audit checklist should involve considering what channels are open to employees to express concerns about safety and moreover if workers are aware of these options.
Also, you might want to check if they have direct access to the appropriate quarters, and if these reported problems are corrected quickly, or there are delays.
6. What Provision Is Made For Documentation?
Documentation makes all events traceable, including working operations built around safety enhancing instructions. Safety management system audit checklist questions should pay attention to issues like:
What is the standard of the work documentation process in the workspace?
Can the most recent instructions get to the appropriate quarters in a short time? If so, are they being reviewed regularly?
What’s the procedure for changing or modifying the documentation? Do operators regularly review changes, and can they explain them?
7. Are There Elements of Continuity in the Company’s Safety Management System?
Attaining a safe workspace requires effort. However, maintaining safety within your workspace requires extra effort. Your safety management system audit checklist needs to include follow-up and action plans to make sure the system is handled rightly. To attain this pay attention to how you plan to monitor and assess follow-up.
Adopt Safety Management System Today
Your workspace safety is an important aspect of your organization. Make a move to get it better secured today when you contact us to see how we can help you with unique solutions towards workspace security. You can start with a free trial.
Every business person has a mindset with high determination to get massive profits. Without this in place, the business will not be able to function. However, there are so many important factors to consider before attaining great business feats. Generally, the working environment should be made safe for work. The quality of production and the psychological balance of the employees should also be optimal and encouraging.
The workplace should be structured and planned in such a way that safety measures are provided. It’s a wise decision to take because any employee that gets injured will undoubtedly be a liability on the business which translates to delayed gratification. Hence, making the workplace environment a clean, safe and healthy one where no one can quickly get hurt is highly imperative.
How do safety managers know that their safety measures are up to standard?
The term “safety” means differently to several people. This is why you find people applying the same safety measures in various ways. To prevent such an occurrence, it is pertinent that all business have a unified safety and health measures that are up to the required standards and local regulations.
One of such regulatory bodies that are in charge of ensuring workplace safety is the Workplace Health and Safety (WHS). They are sometimes referred to as Occupational Health & Safety Administration (OSHA). They ensure that the assessment of health, welfare or safety in workplaces is taken on several occasions at regular intervals. Applying these measures to the workplace is critical to the success of such businesses.
What are the safety tips that every safety manager should consider?
The following are four tips to take note of for every safety manager:
Ensure that new employees understand the risks in the workplace: Once the workplace risks are clearly defined, making it easily understandable for new employees is pertinent. Some of the things that they are meant to know are the general risks that may occur and the ways to make corrections in cases of emergency and the peculiar risks that pertain to their specific roles.
This means that on a general level every worker knows what each hazard mean in various departments and they’re able to correct it. Likewise, on a specific level, they’re well-acquainted about the hazards that can occur in their field of operation. These explanations can be provided in manuals so that they will have it at all times.
Continuous health and safety training programs: It’s important that regular training is provided for employees to attain and preserve an ideal workplace atmosphere enriched with safety measures. Having this in place will naturally help prevent potential hazards, reduce injuries, increase productivity and employee morale.
Seek advice from your employees: There are no group of people who are seeking their advice will most likely yield the desired results save your employees. This is because they understand to a reasonable extent the operations of the workplace. Hence, to improve safety in the workplace – consult your employees.
Previous work experience serves as a guide: It’s commonly said that experience is the best teacher. There’s no better manner to correctly make adjustments to safety measures in the workplace save from learning from the experience of hazards or accidents.
In conclusion, from the above-listed safety tips, it’s evident that to achieve a balanced, safe and healthy workplace atmosphere and environment, the bulk of the responsibility lies on the management to make things clear and easy for the workers.
This is where a safety management software comes into play. You can easily organise and manage your entire safety management processes from an easy-to-use application (mobile and desktop). Start a free trial today to see the future of safety management.
As a business owner, how often do your workers experience work-related accidents? Alternatively, do you pay little or no attention to ensure adequate safety measures for your staffs when faced with severe potential hazards? If this is you then you are at a high risk of losing a good number of your employees which will, in the long run, affect your business. This includes loss of revenue and hard-earned reputation.
Taking a critical look at reports on occupational accidents in various workplaces, it will be far-fetched to assume that large corporations and firms do not have a provision for safety in place. It’s discovered that one of the errors on the part of an organization’s management is in the provision of safety and health measures in large materials that naturally appear boring to the workers. These materials are made available to them once in a year. This is where microlearning comes into play.
What is Microlearning?
Based on the Greek word; “micro” which means small, micro-learning is a modern approach to delivering learning materials in piece meals or in small doses that target specific topics. The conciseness of these materials makes it easy to comprehend in a short period.
It’s projected that in a few years time millennials; people who grew up in the age of technology and the use of advanced interactive learning system, will form the majority of workers in various companies and firms.
This means that the traditional model of teaching and learning will no longer be useful and will naturally phase out. The popularity of microlearning has increased unlike before which indicates that it’s the ideal way to ensure that messages are made easily accessible and for improved engagement levels of the workers.
How can an Organization ensure effective safety training using Microlearning?
To ensure that the employees in an organization attain a higher control over their learning process as regards safety, then the management should take the following steps:
Short and brief tips: When so many information is thrown at workers, the tendency to retain all of it is very low. For effective transfer of knowledge, the microlearning objective should focus on just one concept.
Use interactive videos in replacement for lengthy manuals: The process of onboarding and offboarding for employees is better understood with the use of videos rather than bulky materials that covers some many things. Interestingly, it’s the best medium that’s preferred by millennials. It makes them naturally glued to receive and adopt the information being thrown at them. You’re most likely to lose the attention of your audience without the application of videos. An LMS system can help you get started with video-based learning
The videos should be short: Five minutes or less is the ideal time for optimal learning. This is the essence of microlearning in the first place. Anything beyond this timing is no longer regarded as microlearning. The shorter consumption time with easy access to knowledge will surely leave a significant impact on
Useof short quizzes for checking progress: The employees are provided with continuous access to these materials, and as each section is completed, they are required to provide suitable responses to the questions.
All these highlighted points are the future safety measures that will not only cut the cost of producing large manuals for disseminating information but also ensure that the workers have the right attitude of a workplace.
If you are looking for an effective way to streamline your safety needs, Beakon offers a suite of safety management tools that can help you stay abreast of your organisational needs. We offer a free trial to dip your toes in to see how our safety management software is the best in Australia.
When there is a safety incident in the organization, these basic questions could be asked. What are the key things to do? Moreover, what are the procedures to record and distribute information about the incident?
We always need to be ready even though nobody wants to have any safety incidents. When a safety incident occurs, it is essential that an organisation should have a plan on how to react and communicate. This article explores 5 simple tips to improve incident management.
First thing – be prepared
Ensure to have in place an incident reporting process and define communication channels. It is essential, reporting a safety incident, everyone in the organisation should be familiar with how and which channels to use.
To avoid your organisation from paralyzing when responding to an incident, it is significant that you outline and communicate the roles and tasks of everyone at different levels. If possible, employees should include photos of the incident; this can aid the commencement of a comprehensive approach to data gathering immediately.
When the incident is being investigated, photos and information are valuable. It could be better with the available data you have at your disposal. You must acquire as much information as possible when it is still fresh.
Ensure that People responsible for HSEQ are made aware of what to do when an incident is reported
What do we do next? The report has been received through our reporting channel, how do we process the report? Alternatively, should we just bury on someone’s desk?
Safety managers are tasked with steps to take on How to handle safety incidents and when they occur. To ensure that your response team is involved as quickly as possible in the case of a severe incident, once received, there should be clarity about how incident reporting moves forward.
Communicate, communicate, and communicate!
There should be effective communication between everyone affected as well as towards the HSEQ team and management when a safety incident report is received.
Because, incidents are rarely isolated situations, the moment you have a clear picture of what has happened, avoiding treating Safety incidents as confidential. Because usually, the same factors that led to one incident might also be present in other parts of the organisation. It is essential to make the information available to anybody to whom it might concern as this could be related to training, safety culture, machinery or management processes.
Any findings from the investigation in regards to the safety incident report have to be uploaded into your safety management system as well as any other software management applications. To identify the root causes, it is crucial that you document all the information about the incident and any investigation you carry out.
Take immediate action to mitigate the incident the moment you identify the root. Regularly follow up after assigning tasks to people to ensure they understood it clearly.
Usually, the person who initially reported an incident never gets feedback. This is one of the significant steps which is sometimes forgotten even in an organisation that has a well-functioning incident management process. Actions such as refining best practice, revising training programmes and investing in equipment should be considered after an incident occurs. Nonetheless, this might not see by the person that reported the incident.
Beakon offers safety management software to help keep you and your company compliance with all the necessary guidelines. The best part is you can start using our all-in-one software for free by taking advantage of our free trial. Start today.
New employees find their first day at work very strange. But as a safety manager, your job should be to help make the transition as comfortable as possible.
How would your new employee feel when they come to work for the first time, but nobody welcomes them or introduces them around, or shows them the safety rules of the company or what they should do next.
This is why it is essential for you to use a checklist when onboarding new employees. By the end of this article, you will learn the exact checklist you can use to onboard your new employees.
To have a successful hiring process, it is essential to have a transparent system of initiation for employees.
Employee information and ID
On or one day before the exercise, it is essential to gather all relevant information from employees.
Payroll information is important. You need to ensure you get all the payroll information from your employees to include in your payroll department. It would help if you did this ASAP because every new member of staff will be anxious not to have any problems with their first paycheck. This can be done online in advance to streamline the process further.
Health and Safety
The ideal time to go through Health and Safety obligations is when a staff member is starting in the job as it needs to be met by all employers. Any possible hazards can aid avoiding as well as best practices, protocol, and employee obligations.
Colleague introductions and walkthrough
Usually, new worker’s colleagues who have to get used to a new face find their first day in the office or on-site to be challenging!
An informal manner plus a full walkthrough of facilities is an excellent way to introduce a person to colleagues and put at ease to avoid them having to ask where the bathrooms are later on!
New employee’s recruitment can be an expensive process, both financially and through loss of productivity due to the staff changeover process. An essential aspect of supporting high levels of staff retention can be achieved by improving employee inductions. Mistakes caused by errors in communication can be minimized through an effective induction software which helps clarifies standards and expectations. New employees are assisted in integration and learning as well as can enter the workplace confidently with the aid of a good induction.
The organization’s money can be saved by the time and effort put into inductions, and this can help reduce recruitment costs and keeping productivity high in the long term.
Our software helps businesses conduct induction online. Take it for a spin with a free trial today.
Inductions establish an important part of onboarding new staff in your company. In actuality, an induction helps a company or an employer in meeting their obligation of giving a protected workplace according to the state or territory directions.
A safety induction is done to recognise dangers and perils, for example, how to distinguish between hazards and risks. So for what reason is a safety induction important?
What is the reason for safety inductions?
Safety inductions establish the initial step that a company takes for their workers (counting visitors and contractors) to ensure that the workers have all the information and abilities they have to perform their obligations in a protected manner. This additionally incorporates adhering to safety directions given to the workers to assist them with their very own safety and the safety of others.
A safety induction ought to be conducted for every worker before they begin working. This can be an expansive induction covering many perspectives, for example, company information, hardware information and safety measures. A few companies additionally add various decision inquiries to guarantee that the workers have pursued the induction.
Amid this induction, it is essential to ensure that the workers know about the dangers and risks that may be available at their workplace. For instance, dangers related to activity controlling, hazards associated with manipulating synthetic concoctions, and so forth.
Demonstrating proper methodologies
Preparation and guidance ought to be a key piece of showing to your worker’s adequate methods to perform their activity securely. For instance, this incorporates how to work a plant or apparatus, repairing or adjusting gear, and so on – thus helping them avoid any mistakes.
Regardless of whether your workers have been performing comparable obligations in their past activity, do not accept they have the information and aptitudes to carry out their operation securely at the new workplace or with your gear.
Furthermore, if you have various locales, it is essential to direct your induction again with the end goal to reinforce your safety prerequisites and frameworks. A safety induction is not powerful if just a sheet of paper is given to your workers to peruse and sign. It is vital that companies ensure that the workers have comprehended your safety prerequisites.
Why are safety inductions conducted?
Companies ought not to accept that workers beginning nearby know about their wellbeing and safety obligations.
As a company, you are required to:
Inform the workers of his/her obligations and your duties as a company.
Inform the workers of the particular dangers and risks, relevant principles and expected safe practices.
Evaluate the aptitudes of the workers to guarantee that employments are attempted so that the safety of the worker is secured.
Prepare the worker, so the necessary safety aptitudes are created.
How to conduct a safety induction?
Leading inductions has never easier with Beakon. With our induction software, you can do without your old powerpoints, and instead use online learning management systems (LMS). This means your workers do not have to go to your site prior to beginning work. They should merely to finish their online induction on their PC or portable. After fruitful completion, you are told by email, and your worker gets a digital authentication that can be printed out and handed on the first day at work.
Join today for a free trial of Beakon and appreciate every one of the advantages it offers. This includes induction software, safety management software, and even permit-to-work systems. Beakon is an all-in-one solution that meets all your organisational safety needs.
Diverse workplaces present distinctive dangers, making it essential for organizations to give health and safety training to keep workers prepared, and also to refresh their knowledge all the time.
OHS experts have a few training strategies accessible to them. Some are suited for specific sorts of instruction, and each has its advantages. Diverse techniques require more prominent or lesser participation, and training officers can utilize one or more of these strategies.
Here are five central training systems.
Instructor-led training stays a standout amongst the most prevalent training systems. Teachers, frequently called facilitators, convey exercises in a classroom, e-learning, or self-managed workshops.
Handouts and other intelligent techniques can be utilized together with PowerPoint introductions and recordings to clarify work health and safety subjects.
Some creative training techniques include:
Small Gathering Dialogs: Members are isolated into small gatherings and offered subjects to examine. This is an incredible method to share learning.
For complicated or specialized sessions, you can conduct tests every once in a while. This keeps trainees engaged and active.
Contextual analyses: This gains by the issue arranged state of mind. Breaking down occupation-related circumstances enables employees to handle comparable situations.
Questions & Answers Sessions: Question and answer sessions are compelling with little gatherings of specialists for refreshing and fortifying aptitudes.
Re-Enactment: Accepting jobs and carrying on situations causes employees to figure out how to handle different situations they encounter with work.
You can bring devices or gear as a significant aspect of the training to exhibit to employees.
Another technique that is often tried out is Cross Training. Cross training enables employees to encounter different occupations in the work environment. Features include:
Training through an exhibit, which is excellent for instructing employees to utilize new hardware securely.
Spotlights on enhancing execution by tending to the necessities of individual employees
Shapes unpracticed specialists to fit into particular occupations
Also, cross training is an incredible approach to rehearse or practice skills and abilities most employees wouldn’t know even existed.
Numerous organizations have employees in various areas, making eye-to-eye training unfeasible. Everybody approaches the web today making it workable for organizations to prepare on the internet.
Written safety policies do not ensure a culture of safety at a company. Although putting a foundation of safety policies and best practices in writing is essential to a successful safety management system, a collection of policies alone cannot create an environment where employees feel safe and instinctively make safe choices.
Creating a culture of safety takes time and begins with real commitment from all levels of management—not just a Safety First sign as you enter the building or verbal commitment to safety by the CEO or facility manager, but an active commitment that leadership demonstrates every day in the decisions they make and the actions they take. Frontline supervisors set the tone because they have to make quick decisions throughout the day, including corrective action when a hazard is identified. Their first priority is safety.
The decision to make safety a priority must be fully supported, encouraged, and rewarded by managers and executives to consistently reinforce that making safe decisions is most important among all levels of leadership. Taking action to correct unsafe conditions or using a positive approach to coaching team members on safe behavior deepens the internal commitment to following safe-work practices.
Fostering a culture of safety also requires a facility that is clean, organized, and well maintained. It is difficult to expect employees to commit to safe-work practices if the facility in which they work is dirty, unorganized, and in disrepair. On the contrary, employees are much more likely to feel their company values safety and remain engaged to continue to work safely if the environment around them is well-lit, orderly, and properly maintained and if signage clearly indicates safety requirements and expectations and employees are provided with high-quality safety equipment and personal protective equipment, when necessary.
Third-Party Evaluation Provides a Benchmark
To begin to understand where a facility is in its journey to provide a safe environment, it makes sense to engage a third party to visit a workplace, provide an unbiased facility safety evaluation, and gauge the safety culture of the organization through safety behavior observation and employee interviews. Too often a company functions under the “we’ve always done it this way” mantra or has become blind to unsafe working conditions or hazards hidden in plain sight.
Safety consultants, insurance representatives, corporate safety teams, Occupational Safety and Health Administration (OSHA) compliance specialists, industry peers, and other companies that participate in OSHA’s Voluntary Protection Program (VPP) are well equipped to conduct a safety audit to provide a company with a benchmark, indicating where the company can improve or where it excels.
A comprehensive safety analysis should not be limited to the facility. It should also include a review of all tasks and processes, giving priority to such high-risk areas as fall protection, lockout/tagout, confined spaces, electrical safety, lifting and rigging, and heavy equipment use, because failures in those areas can have serious consequences. Evaluate the hazards of each task and develop safe solutions to correct them. This means phasing out “we have always done it this way” processes and replacing them with best practices that use hazard analysis as a guide for development of new work processes. It also means implementing solutions to ensure the right equipment is being used for the right job. For example, if a company is striving to prevent falls, which are consistently one of the most frequently cited OSHA violations and a serious hazard in any line of work, an extension ladder or makeshift scaffold may not be the best choice for workers who need to use hand tools to access a motor or filter high above the shop floor.
Employee Engagement is Key
If a company wants to have success in safety, it is critical that it actively engage its employees to ensure that a strong safety culture can survive and grow. This means sharing the vision for safety and inviting and encouraging each employee to participate in shaping and achieving that vision.
Employee engagement can be accomplished in a number of ways, beginning with the establishment of employee-led safety committees and inviting all team members to join the committees. Participating in regularly scheduled meetings puts the pulse of shop floor employees in front of any safety initiative. Companies can also provide employees the opportunity to become voluntary first responders who are trained in emergency first aid, CPR, the use of automated external defibrillators, and other emergency response protocols.
Other employee engagement activities also contribute to a culture of safety, among them safety poster or calendar contests that employees can share with their families, small work teams for identifying and making safety improvements through facility safety audits or safety behavior observations, safety mentor programs that assign mentors to new team members, or, in the case of JLG Industries, Inc., a Safety Action Tracker. This program tracks safety opportunities as employees identify them, providing a description of the item and a photograph if one is available, describing the corrective action to be taken, identifying a target date for completion, and assigning an employee responsibility for taking the corrective action. This information is posted and available to all employees, supporting transparency, encouraging communications, and directing the appropriate resources to make a safety improvement in a timely manner.
JLG Industries also engages employees in activities designed to identify workers performing tasks in awkward postures or positions where ergonomics could be improved. The goal is to recognize these situations and propose solutions to remedy them. Additionally, these small work teams identify opportunities, such as maintaining work material within a self-regulated “power zone” of 15 to 60 inches. Known as the 15/60 rule, this rule ensures no product or materials necessary to perform a manufacturing job require an employee to reach down below 15 inches or above 60 inches. This simple guideline can improve ergonomics, while providing a well-organized and safer workstation.
Training Supports a Culture of Safety
Ongoing education and training also support a culture of safety. Although employers can develop their own safety training programs, OSHA offers a number of training resources for both employers and employees. The OSHA Outreach Training Program provides training for workers and employers on the recognition, avoidance, abatement, and prevention of safety and health hazards in workplaces. Through this program, workers can attend 10- or 30-hour classes delivered by OSHA-authorized trainers. The 10-hour class is intended to provide workers with awareness of common job-related safety and health hazards, while the 30-hour class is more appropriate for supervisors or workers with some safety responsibility.
Of even greater value are hands-on training programs that simulate the work environment. Programs like this provide training essentials in a setting that mimics the workplace but eliminates workplace pressures. They are especially useful as part of new employee training programs that teach job skills and ergonomic practices prior to an employee’s introduction to the production environment.
VPP Assesses Safety and Health Systems
Companies that want to be recognized for their commitment to workplace safety can participate in OSHA’s VPP. It sets performance-based criteria for a managed safety and health system, invites sites to apply, and then assesses applicants against these criteria. OSHA’s verification includes an application review and a rigorous on-site evaluation by a team of OSHA safety and health experts. OSHA approves qualified sites to one of three programs:
Star: The Star Program is designed for exemplary work sites with comprehensive, successful safety and health management systems.
Merit: Merit is an effective stepping stone to Star. Merit sites have good safety and health management systems, but these systems need some improvement to be judged excellent. Merit sites demonstrate the potential and the commitment to meet goals tailored to each site and to achieve Star quality within three years.
Demonstration: The Star Demonstration program is designed for work sites with Star-quality safety and health protection to test alternatives to current Star eligibility and performance requirements. Star Demonstration program participants are evaluated every 12 to 18 months.
Always Evaluate and Re-Evaluate
Whatever path a company chooses to follow as it strives to create a culture of safety, it is important to constantly monitor and evaluate the programs in place to ensure they are meeting the established benchmarks. It’s all about creating an environment that attracts new employees with the same safety mindset, while ensuring the safety of current employees—an evolving environment where safety is second nature to all employees and leadership, ingrained in their DNA, influencing every decision they make and action they take. In the end, a rigorous, comprehensive safety program, endorsed by management and employees alike and assessed by third-party experts, can help organizations achieve constant, continuous improvement.