Safety Management Software: Crane Safety On Construction Sites

Safety Management Software: Crane Safety On Construction Sites

Safety Management Software can help to reduce workplace incidents, especially in the world of construction. In recent months, research has been published by the NSW Centre for WHS looking into crane safety on construction sites. 

The paper is based on the Crane safety in construction research produced by the Centre for Work Health and Safety and RMIT and digs into the fatal incidents that have happened in Australia while workers have been using cranes.

The report highlights some interesting points about incidents and how we can work together to minimise these tragic events.

Why was the report carried out?

Crane usage is a major risk and hazard on any construction site, but the 47 Australian workers killed in incidents involving cranes between 2003 and 2015 are significantly high (SafeWork Australia, 2016). 

When the number of fatalities are that high, it is imperative that government organisations and governing bodies look into how these fatal events can be prevented.

It’s not only deaths that we want to monitor and prevent though, the report also highlighted the need to minimise injuries involving cranes too. On average, 240 serious injury claims arise from crane safety incidents every year (SafeWork Australia, 2019), which for a developed country with a relatively small population, is too high.

The aim of the study was to:

  1. identify the causes and contributing factors associated with safety incidents involving cranes in the construction industry; and
  2. explore strategies/programs/approaches that could be or have been successfully implemented to prevent crane safety incidents in the construction industry.


What did the study into safety incidents find?

This is a very topline overview, and for the full details you can read the study in full over at the Centre For WHS website.  It’s an important research summary for those working in construction, either with cranes or managing workers and subcontractors who use cranes.

The key risk factors that the report concluded were contributing causes to incidents involving cranes were:

  • The regulatory environment

Is the business regulating their safety environment well? Were measures put in place to try and prevent incidents (like adopting safety management software)? Had the business worked on prior risks or incidents to do better and did they take into account the current regulations? When the answers to these questions are no, the risk of an incident is higher.

  • Prevailing levels of worker skill and competency

Did workers have training and qualifications? Were they up to date? Had they been working recently in the same field? How was this measured and assessed? These are important in assessing the risk of an incident. 

  • Industry supply issues

Were safety measures impacted by supply issues? This could be physical resources, or man power. In other words, was the team ‘down’ or under pressure in any way because of supply problems?

  • Site planning and management issues

Site management is really important. How was the site managed? How were visitors on the site reported? Did contractors have their own safety measures and understanding? Were safety considerations managed well?

  • Physical worksite conditions

These could be things like physical risks that are presented on the day. Eg – weather conditions, the way the site was set up, how equipment was set up or left the night before. 

  • Human errors and equipment failures

Equipment failures and human error can be tragic. Measures need to be put into place to minimise these issues. Things like checking equipment regularly and ensuring that workers meet minimum standards in terms of their training, but also subjective measures like how tired they are or how mentally stable on any given day. Employers need to take these into account just as much as how physically able an employee or contractor is.

How can we minimise these incidents?

The literature review identified ways to prevent crane safety incidents in the construction industry. These are also good guides to minimise wider incidents too.

They suggested businesses need to:

  • “Clarify the roles and responsibilities of workers conducting crane-related activities at the worksite, and the suppliers and subcontractors when selecting equipment and site planning.
  • Improve the training of people responsible for planning, coordinating and supervising lifting operations.
  • Improve the licensing systems to record crane operators’ competencies in using particular types or models of cranes.
  • Promote the adoption of new and emerging technologies to improve crane safety.”


How Beakon can assist with safety management software

It goes without saying that no safety management software can completely minimise the risk of an incident occurring on site. However, safety management systems and incident management systems like Beakon can help  to improve safety measures and reduce risk.

Beakon can help you assign roles and responsibilities, keep track of permits to work and education, and promote training automatically so that no one gets left out. All while offering a mobile solution that is accessible anywhere.

Don’t take the risk. Talk to us about how we can help you manage on-site safety today!

How construction software is reshaping the industry 

How to use safety software to manage incidents in the workplace 

How to manage incidents in the workplace

Wondering how to manage incidents in the workplace?

When encountering a workplace incident, there are a few requirements in order to report it accurately. The most important thing is not to panic. Reporting correctly can make all the difference – especially within the legal sphere. 

Types of incident

An incident is not necessarily a major injury or event. Importantly an incident can actually be a smaller signpost to a larger problem that might develop into the future. 

There have been four main types of incidents highlighted:

  • Near misses

    Situations where people could have been injured, but, luckily nothing came to pass.

  • No harm events

    Operational risks that all staff across an organization should be made aware of.

  • Adverse events

    These kinds of incidents are related to medicines, medical devices, and vaccines.

  • Sentinel events

    These are unexpected events that result in any type of harm

So, what should you do when you encounter an event?

Take action

It is best practice to have specific team members who’ve been allocated to take responsibility in case of an incident. This is useful to bypass the natural reaction when something happens: panic. 

The action that needs to be taken can vary from emergency to emergency, but the main thing is that there is an allocated person who can make sure it happens right away. 

Report the incident

Reporting the incident is the part of the process that ensures all the correct authorities stay correctly informed. Reporting protects employees from any future consequences that could happen as a result of the incident.

According to the statutory requirements, it is essential to report the following:

  • Fatalities
  • Injuries that require hospitalisation
  • People exposed to chemicals
  • Major spills or environmental hazard

Ensure the incident documentation is secure

Now that the event has been reported, it must be documented in the most secure fashion. 

The best solution is to use an incident reporting system, which can order, store and manage all documents associated with the incident. This system is a secured centralised repository, much more effective that paper-based safety statements which can still be found in use.


Once the incident has been dealt with, and the report secured, it is good practice to assess the root causes of the problem. An investigation should be made so that preventative measures can be put in place to minimise the risk of it happening again.

This analysis, if carried out correctly, should identify any underlying issues that will help you manage incidents in the future.

Once you’ve investigated, you can then: 

Develop corrective actions to manage incidents

In the aftermath of many incidents, a lot of organisations report with a lag. Then, they forget all about it. Acting in this way is irresponsible and hinders any further investigation and work that might refine a better future response.

Corrective actions help to discuss what might have been done better, so that future accidents are preempted. Looking at the actions that can be corrective, to better predict and prevent these kinds of incidents occurring is a vital part of an incident reporting process.

Future steps to manage incidents at work

Reporting the incident is only the first part of the process. It is very important as an initial step, however the most important part happens after. The challenge for businesses is to assess the reasons for its occurrence and put in place preventative measures.

Incident reporting systems are the most proficient method to manage and report workplace accidents, so that the safety of workers is kept paramount. 


Online Safety Inductions: Are They Effective?

How Do I Monitor Work Health Safety?

How to manage Work Health Safety

Workplace injuries don’t just cost people’s safety. They cost organisations a lot of time, money and productivity as well. This risk is heightened if the correct policies are not maintained. That is why Work Health Safety policies are the best measure to prevent injuries. 

Furthermore, legislation requirements within WHS in Australia need to be managed carefully. So it’s essential, as an employer, that you implement and monitor these WHS policies:

Keep employees informed about WHS policies

At a fundamental level, it is the responsibility of the employer to keep workers safe. Keeping them informed about the potential hazards in the workplace is the best way to do this.

There are multiple methods of providing this information:

  • Provide you WHS policies and procedures as printed documents which they are expected to read, understand, and sign.
  • Produce instructional manuals
  • Publish reports – such as hazardous material reports.
  • Provide specific training workshops
  • Or diffuse the information electronically via an integrated WHS management system.

Whatever medium you choose to communicate safety information, it’s recommended that you use a professional and empathetic approach and voice. You might even want to create employee-led forums where questions and concerns can be aired. 

Do A Training Needs Analysis (TNA)

Running TNA helps you uncover the gap between the necessary skills and the current knowledge level of workers. It is the beginning of the process of ensuring employees have the capacity to perform their role safely and effectively.

TNA can be carried out by using various techniques:

  • Using feedback from supervisors
  • Questioning the team about their work tasks
  • Directly observing whilst workers perform their task
  • Referring to employment records
  • Conducting formal interviews

Once you have completed the analysis, and targeted what employees need to know, you can start to create a training plan.

WHS Training   

Many instances of injury or accident can be prevented through the implementation and monitoring of WHS training programs. Training programs are a brilliant way to provide WHS knowledge. And, by using Learning Management Systems, you can tailor training modules to best suit your employees needs… 

Effective training programs instil the relevant knowledge, but also instills within workers the skills to actively monitor their work procedures and report any abnormalities that might be a cause of danger. 

When in the development phase of training, consider:

  • All the correct legislative and regulatory requirements 
  • Making suitable provisions for specific job task training
  • Hazard identification, risk control, incident reporting procedures
  • Consulting all the relevant parties that will be using the program

WHS Record maintenance  

Maintaining and updating the workplace health and safety records requires an effective system. With this in place, you can ensure that all the organisation’s records are kept correctly and continuous with the current WHS policies. 

Remember, all these steps have the prevention of life-changing injuries as their foundations. The safest sites to work on have good site records, providing a knowledge of what has gone on in the past, and how best to keep from similar incidents occurring again. 

Because of this, all employers are required to provide proof of these steps. And this is an ongoing process of compliance. 

Records are best kept electronically, using audit software, which allows them to be accessed, updated and shared much more quickly.

Collaborate to manage WHS policies

Despite the huge role safety software can play, there is still a lot to be said for engendering a culture of safety in the workplace. This is where collaboration between different teams and departments is a cornerstone. 

Make sure to utilise various different strategies, such as meetings and in-person training alongside your electronic WHS program. This will have a positive impact on the outcomes of your program. Focus on the entire organisation’s culture, not only on the nitty-gritty of single parts of the workplace. 

Most importantly, make sure the WHS information you are providing is correct and gives your workers the best chance of staying safe in their place of employment.

5 Easy Ways To Improve Your Safety Practices Today

Digital Permits To Work: Why Ditch The Paper?

Why Choose Digital Permits To Work?

Is your business behind when it comes to digital permits to work? With the digital revolution in full force, there is no better time to go paperless and start saving all your important documents online.

Digital software can help your business create, sign off and file important paperwork like permits to work. 

Here’s why so many businesses choose to use an online permit to work system.

What are the benefits of digital permits to work?

There’s never been a better time to move from a paper-based way of working to a digital one. Going paperless has numerous benefits for both your business and the environment.

Some of these include:

  • Minimise your business’ carbon footprint

Rising CO2 levels contribute to global warming. When we continuously use huge amounts of paper for things like permits to work and other paperwork, we contribute to the rise in CO2. 

The more trees we chop, the more carbon dioxide stays in the atmosphere. But by moving to a digital system, you’re able to minimise this use of paper, and do better for the environment. 

  • Get access anytime, anywhere with digital permits to work

When using a paper-based system, only one person can access the document at any one time. This can be a nightmare if you’re trying to work with people across multiple sites or trying to get a document to someone in a hurry.

With a digital system, multiple people can access documents in real-time. This means that people can get access to important permits to work anytime, anywhere.

  • File and save documents more effectively

How many times have you been looking for a paper document, only to find that it’s gone missing? This is a common occurrence for businesses operating on paper systems, and it can often get them into trouble. Especially where permits to work are concerned.

With a digital permit to work system every permit is safely filed away, making it ideal for audits. Plus, anyone with access can pull up permits to work at any given time, giving your team a comprehensive view of their workforce.

  • Speed up approvals with electronic signatures 

There is nothing worse than business being held up because people don’t have the right to work. With a digital permit to work system, your business will be able to make important approvals with electronic signatures.

This can save you time and money as a business, and take the pressure off your people who will get frustrated if they’re held back because of paperwork. 

  • Customise your documents easily

Every business is different, and every site will have different hazards. These all need to be taken into account on a permit to work, in order to approve a person to work with certain risks. This means that every individual may need a slightly different permit to work.

Customising work documents isn’t always easy in paper form. You have to edit them, print them, sign them, scan them etc. There is so much that goes into it, that often businesses just use a template that never changes for their permits to work. This is not good.

With a digital permit to work system, businesses are able to quickly and easily edit forms to include specific hazards and risks. This can encourage a much safer workforce, who have signed off on the site specific risks.

  • Prove compliance with an online trace

Digital permits to work make audits easy, and ensure that if you have to prove compliance, you can pull the relevant records up quickly. This is not true of paper based systems, which can fail when it comes to compliance. Paper filing leaves a lot of room for human error.

In contrast to this, digital permits to work won’t be marked as complete until both the employee/ contractor and the employer or manager have signed off. With digital permits to work you can prove compliance and ensure that everyone does their bit. No more half completed paperwork. 

Businesses can gain better control of their site with permit to work software that boosts compliance and makes life easier. 

Why are safety management systems essential in the Rail Industry? 

Permits to work in the Railway Industry

Ready to investigate permits to work in the Railway Industry?

Whether you’re a business looking to improve compliance, or a Railway Industry Worker (RIW) wanting to learn more about worker requirements, you’ve come to the right place.

What is a permit to work in the railway industry?

Permits to work in the Railway Industry are multidimensional. There are multiple permits to work for Railway Industry Workers (RIW), which cover Work Health & Safety (WHS).

These kinds of permits are usually issued online by the employer, and they help to ensure that everyone is qualified to do their job and has the relevant experience to start work. They record the qualifications, training and experience that makes an individual suited to working in a specific high risk environment. 

They’re known as permits to work, or e-permits to work, and sign an individual off to work on a specific task. They are vital for employers to keep on top of their safety on site, remain compliant and keep their people safe. 

Slightly different to the individual’s work permit, are permits for businesses that are issued by the Railway provider themselves. These give an organisation the approval to carry out said work on the Railway. Then, there are also RIW cards for workers which are set out by the Railway and approve someone to work on a specific railway.

At Beakon, we are primarily concerned with permits to work created by businesses for their workers. We specialise in electronic permits to work systems for businesses operating in the Railway Industry. These systems provide a way for businesses to issue permits to work online to their people.

Railway Industry Tracks

What does a permit to work require in the Railway Industry?

A permit to work in the Railway Industry must detail the works that will be carried out by the individual, the hazards that are present, and the qualifications or training that makes them suitable.

They will need to take into account added risks and hazards that come from working in such a high risk Railway environment.

The permit issued by an employer should include:

  • Applicants name
  • RTO Name, National Provider Code / RTO Number of appropriate training
  • The specific work the applicant is authorised to carried out
  • The time and date of the specific work being carried out
  • Risks or hazards and their control measures 
  • Name and / or signature of both issuer & applicant.
  • Document / Certificate / Number.

To create this permit to work, many businesses opt to use software. Similar to other industries, an online permit to work system will:

  • Issue Permits to Work.
  • Carry out permit approvals.
  • Audit records and deliver permit history access.
  • Work on all devices, including smartphones and tablets.Working on the Railway

Above And Beyond This, Workers Need RIW Cards In Most Cases

While a permit to work will help a business cover their back, often having a Railway industry Worker Card is an essential for any individual working on the Railway. This is a requirement of the individual, but businesses should do everything in their power to check and audit these records to ensure that untrained people never work on the rail network.

The Rail Industry Worker program went live in March 2013 and is owned by the Australasian Railway Association (ARA). It complies with national rail safety law by providing proof of competency for every individual working on the railway.

Workers can apply for a RIW card which identifies them as a competent worker. Any employee or contractor working on the Australian Rail Track Corporation (ARTC), Metro Trains Melbourne (MTM), Country Regional Network (CRN), Aurizon and Queensland Rail will all require a Rail Industry Worker (RIW) card.

For businesses operating on Railways that use RIW cards, it is important that you set up your team with RIW cards, as they must be ordered by a Primary Employer. Once this is complete the worker will need to hand over the digital copy of their RIW for you to store. You can also request a physical RIW, but as they are essential documents that need to be kept very safe, digital copies are often best.

Signing off a permit to work

Businesses Also Need A Permit To Work On Railways 

It’s not just individuals and workers who need to consider permits to work when working on Railways. Businesses also need to abide by the permit to work regulations of the individual Railway provider, to ensure that their work is being carried out safely and legally. 

Each state will have their own Railway regulations regarding the permits to work necessary. However most of them concern excavations and working with live equipment. As they are such high risk areas, Railways need businesses to submit permits to work prior to starting.

For example in Victoria, there are strict regulations for third parties working on railways.

Metro Trains, the Melbourne Railway provider states that third parties “must not undertake any excavation/ground disturbance within five (5) metres of a VicTrack Telecommunications Asset without a VicTrack approved Permit To Work”.

They are also limited when working with live equipment. They state that “work must not commence until a Permit to Work Near (PTWN) has been issued to the PTWN holder on site.”

For businesses working in the Railway Industry, it is essential that these forms are completed and filed correctly before work commences. Often, permits to work in the Railway industry will take time to approve, so it is recommended to get them in early and then file them digitally so that they don’t get lost or damaged.

There’s a lot of Permits Needed To Work on the Railway

Long story short, there’s a lot of permits required to work in the Railway industry. Some of the most important ones for employers to know about are the permits to work that grant employees access to work.

Beakon can help you create, audit and file permits to work to keep your business compliant. Are you ready to get started?

Permit to work construction

5 Things You Didn’t Know About Permits To Work In Construction

Work Permits In Construction 

Electronic permits to work in construction are becoming more and more popular.

Permits to work are essential in a range of industries, but especially those which have multiple sites. Construction companies are synonymous with ‘multiple sites’, so it’s no surprise that business owners in this space are learning about ePTW.

While the traditional permit to work model was paper-based, you often hear the term e-permit to work or ePTW now. This is because as technology has advanced, so has the way that businesses issue permits to work has gone digital. That means bye bye paper and hello software like Beakon that issues and manages permits to work.

But first, here’s 5 things you might not know about permits to work in construction.

5 Things You Didn't Know About Permits To Work In Construction

A Permit To Work In Construction Can (And Should) Be Site Specific

Most businesses issue permits to work based on the role, not the site. This can be a huge error, and best practice in construction is to alter your permits to work based on the specific challenges of that site.

Why? Because there are often specific risks that are associated with a certain location or project, and this needs to be covered off in the permit. Permits should ensure that work can be completed safely, so making them site specific is the best way forward

Permits To Work Don’t Need To Just Be For High Risk Tasks

Often permits to work will be put in place for tasks where there is a high risk to safety. This might be where people are working at height, working with restricted access or working with contamination or biological hazards. This is a great use of permits to work in construction, and should be carried out as a priority.

But don’t let that lull you into a false sense of security – businesses shouldn’t issue permits to work ONLY for high risk tasks. Any task that involves a risk, however small, can require a permit to work and if you want to get your safety procedures in order, the more permits to work you can create the better.

Understanding who is carrying out tasks that involve risks, and having a record of their qualification can only be of benefit to a construction business.

man in white long sleeve shirt and blue denim jeans standing on white metal ladder

Contractors Need Permits Too

Many people don’t know that contractors must have permits to work too. This is where ePTW can come in really handy, as they can collate data from people who aren’t part of your company. Having their information on file is an obligation as part of WHS.

Often contractors movements can be harder to manage – so having their permits to work on file is essential. There is nothing worse than a contractor turning up for a job and realising that they don’t have any of the required paperwork. But with an e-permit to work, construction contractors are able to pull up their permit on their mobile.

Roof Access Is One Of The Biggest Risks In Construction

Falling from height, namely a roof, is one of the biggest risks to construction workers. SafeWork Australia found that over the eight-year period from 1 July 2003 to 30 June 2011, 232 workers were killed following a fall from a height. This amounted to 11% of all workers killed over this period. 

The risk of falling from the roof is higher than you might think. But because falling seems like a simple risk, often people underestimate how deadly it can be. Contractors and employees often think that they’re qualified to get up on a roof, when they’re not.

Permits to work in construction help to reduce the risk of falling from a roof, taking into account things like the person’s experience with roofs, the weather conditions they’re able to work in and the safety of the roof in question.

two men working

Construction Managers Should Look At Historical Records 

While managing permits to work in construction is often done in real-time with the benefit of technology, managers should regularly audit records. With an online software system, team managers can regularly go back over historical permits to work data and look at who was on site, what work they carried out and whether they had the permits in place to do that work.

You can’t turn back the hands of time if someone has worked without a permit, but you can look at how it happened and try to minimise errors in the future.

Managing permits to work in construction

Are you looking to manage your permits to work in a more effective way? Discover why a more effective permit to work solution is required for any construction site in our handy article.

Alternatively, you can get in touch today to start a free trial and see how much easier life is with a seamless permit to work solution that takes the hassle out of issuing work permits in construction. 

Why are safety management systems essential in the Rail Industry? 

Why are safety management systems essential in the Rail Industry? 

Safety Management Systems are one of the most helpful tools in managing Work Health Safety. As an employer, you have a duty of care to employees and therefore have to manage safety measures appropriately. From monitoring and reducing incidents, to auditing safety procedures, it is important to make an ongoing commitment to safety management.

This is especially true in the Railway Industry, where employers and workers can often be at a higher risk. 

What are the added risks when working in the Railway Industry?

All industries need effective safety management measures, however in higher risk industries safety systems can be the difference between life and death. With higher risk consequences, and a higher likelihood to happen, the railway industry relies heavily on effective safety management systems.

Some of the additional hazards that are present in the Railway Industry are:

  • Falling from heights
  • Exposure to toxic chemicals
  • Dangers of trips and slips
  • Hazard working with high voltage
  • Hazard working with fast moving trains
  • Biological hazards (COVID-19 related risk of working on a public railway network)


In terms of the specific law regarding to safety management systems in the Railway Industry, the Rail Safety Law Section 99 states that:

“A rail transport operator must have a safety management system for railway operations”

Hence, safety management is a legal requirement when working in the Railway Industry and is an essential for any business working in Rail. The law also states that these safety management procedures need to be evidenced in writing, which is where a digital safety management system can be very helpful.

What does a safety management system need to include?

Firstly, the law states that the safety management system must have an identified person who prepares and monitors it. This means that a business has to allocate the responsibility to an employee. Plus, the business needs to allocate the responsibility of implementing the safety management system changes. In bigger companies, there will likely be a whole safety management team who will work on a comprehensive safety plan. 

The Rail Safety National Law states that the operator needs to include the following in their safety management system:

“(a) measures to manage identified risks to safety for the purposes of interface agreements;

(b) a security management plan;

(c) an emergency management plan;

(d) a health and fitness management program;

(e) a drug and alcohol management program;

(f) a fatigue risk management program”.

How can Railway Businesses implement effective safety management?

Working with skilled professionals who know how to create and implement safety systems is essential. Once you have these employees in place, it is important to empower them to create the best rail safety management plan possible.

Digital safety management software can be a great way to empower your safety team to provide an effective rail safety management plan.

A rail safety management system needs to include:

  • Identifying current hazards and looking at past incidents
  • Analysing current risk using a risk matrix: working out how likely the risk is to happen and what the consequences of that risk are
  • Creating procedures that ideally eliminate the risks, or at least reduce them
  • Monitoring the effectiveness of the procedures and controlling actions
  • Auditing the safety management procedures and changing them in line with environmental changes or changing risks

Minimising Risk In The Railway Industry

Beakon Software helps businesses minimise risk in the railway industry and meet compliance demands. Safety Management Systems enable businesses to stay on top of their safety procedures and retain a digital trace of their safety management efforts.

Beakon’s class-leading system enables employees and/or contractors to report incidents, hazards, and near misses. You are then able to classify and manage incidents across the whole business and apply cost-efficient strategies to manage and minimise workplace risk.

Check out the Safety Management Systems from Beakon.

5 ways elearning software is boosting the healthcare sector

5 ways elearning software is boosting the healthcare sector

Ready to learn more about elearning software? 

From onboarding, to healthcare specific training, to ongoing education, elearning software can cover it all. Technology is making things simple for employers, employees and contractors in the healthcare space.

We’re sharing our insight into how elearning software is reshaping and boosting the healthcare sector. Take a look…

  • Elearning software reminds employees when training is out of date

Unlike other industries, healthcare has unique risks and pressures that often require specific training. Elearning software helps to keep on top of each individual’s training requirements, and ensures that no one is left out when it comes to refreshing their knowledge.

In healthcare more so than other sectors, things change very quickly and the training requirements can be more intense in order to keep up with these changes. Having an online elearning software system enables employees to continuously learn, and be reminded when they need a refresher.

person wearing lavatory gown with green stethoscope on neck using phone while standing

  • Helping employers with due diligence requirements 

As an employer in healthcare, it is important that you do your due diligence and only employ people for roles that they are trained to do. A business has a shared responsibility to ensure that safe to work documents and qualifications are up to date and relevant for the role. 

With a digital trace, employers can provide a record of who has completed training and how that is relevant to their role. This is hugely important in the event of an incident where a medical professionals’ qualifications are called into question. With a digital trace of the employee’s training history, an employer can show that they have done their bit, and cover themselves in the event of something going wrong.

doctor holding red stethoscope

  • Elearning software provides online safety inductions

A safety induction is crucial to helping your employees and contractors understand the WHS procedures. In healthcare, this is even more important, as often the safety procedures relate to human safety. There can be no mistakes, and an online safety induction to accompany a face to face one helps to solidify the safety information.

A key benefit of an elearning software system in healthcare is that the safety induction can be signed off online. With a digital trace of the worker confirming they understand the safety procedures, businesses can be much more confident that they have completed a full induction.

  • Delivering ongoing online learning 

No workplace training is ever truly complete, as things change all the time. This is especially true in a health care environment where things evolve quickly. An elearning software system helps healthcare businesses deliver ongoing training that might be essential to that employee’s role.

With flexible learning options that can be accessed on the go, workers needn’t miss time off of work to complete online training. Team members can access learning via their tablet or mobile, and take it at their own pace as they continuously learn.

woman in white shirt standing in front of computer

  • Elearning software is creating a learning culture in healthcare

It’s not just the practical benefits of assisting with onboarding and ongoing training that make elearning software so valuable. It is also the way it shifts the company’s attitude to learning.

With an online system that is state of the art, accessible anywhere and easy to use in a variety of languages, healthcare businesses can create a learning culture. A learning culture is one where learning and ongoing training is celebrated and people feel empowered and encouraged to keep learning.

This should be a goal of every forward thinking organisation, and software can help you get there.

Ready to discover a whole new world of online learning?

Take a look at our Learning Management System which delivers training to staff and contractors anywhere, regardless of whether you’re delivering your training face-to-face or using distance learning.

Why Do Safety Management Systems Need To Be Constantly Evolving?

Why Do Safety Management Systems Need To Be Constantly Evolving?

Safety Management Systems help businesses manage safety in the workplace. From monitoring who is qualified to work, to ensuring that staff are trained and inducted properly, safety management systems can help businesses stay on top of OHS performance.

However, having a solid safety management system in place isn’t the end of the process. Safety systems need to be continually reviewed and audited to ensure that they are fit for purpose. We’re taking a look at why safety management systems need to continue to evolve in order to do their job properly.

Why are safety management systems beneficial?

Measuring, monitoring and evaluating the effectiveness of your safety practices is one of the best ways to continually progress when it comes to workplace safety. And that is exactly what safety management systems do. By collating your safety data, reminding you when to review safety measures and helping people complete their safety training and admin, they help to continually improve on OHS.

Danger Construction site signage

Safety management systems help businesses to:

  • Manage their accountabilities, policies and procedures
  • Alert your team to any risks or dangers 
  • Ensure that your business is acting in accordance with the law
  • Offer automated reminders
  • Encourage better safety practices
  • Make safety admin quick and easy
  • Minimise the risk of incidents
  • Understand the cost of incidents
  • Manage safety policies, safety accountabilities, emergency response planning, hazard identification, risk assessment and much more.aerial photography of building construction

Safety Management Systems Have To Continually Evolve To Be Effective

The world we live in is fast-paced and ever changing. This means that our safety systems need to be too. Safety management practices need to continually evolve to cater to a businesses evolving needs. Here are some of the top reasons that businesses need to keep challenging and changing their procedures:

  • Keep up with technology

Technology is ever changing, and safety procedures can benefit from going digital. In order to keep your processes up to date and keep up with the competition, you need to be continually updating your software systems. This goes for all aspects of your business, where utilising technology will help you stay ahead and streamline your processes. 

When it comes to safety and compliance, businesses often upgrade their technology in order to save time and money. Whilst this is an amazing perk, the number one bonus is that it enables your team to access and fill in safety procedures from anywhere, and this boosts compliance and keeps employees safe.

  • Manage changes in the workplace

Every workplace evolves and changes rapidly. Safety processes that worked one month might not work the next, and your team needs to be updated on the changes that will keep them safe. By auditing, updating, and keeping up to date with any changing safety needs, you’re much more likely to minimise risk. 

Safety management systems need to be continually challenged in order to ensure that they are still fit for purpose for the organisation today.

  • To create a safety first culture 

When you adjust and monitor your safety systems, it proves to your team that you care about their safety and creates a safety first culture. Processes need to be updated to remind your employees of the importance of safety at work, and to allow them to feedback on any changes they feel are important.

Often employees will know first hand what is working and what is not working, and giving them the space to share their thoughts can be really powerful. Ultimately, long-term changes will only occur when everyone is onboard, and by putting safety management systems in the spotlight you remind everyone just how important it is.

Are you looking to create a safety first organisation within your business? Take a look at some of the most powerful safety management tools on the market to help your business take action.

Online Safety Inductions: Are They Effective?

5 Occupational Health And Safety Procedures That Businesses Forget About

How do Australia’s Workplace Health And Safety Procedures measure up? Well, although Australia’s Health system is ranked one of the best in the world, when it comes to workplace accidents it has some work to do. According to SafeWork Australia, in the year 2020, 182 Australian workers were killed at work. For a country that is considered very safe, this is actually a very high number of fatal accidents at work.

When compared to the 111 workers who died due to fatal injuries at their workplace in the year 2019-2020 in the UK this stat becomes quite shocking. Why? Because comparatively the UK has far more workers vs Australia. With a population of 66 million vs Australia’s 25 million, you’d expect the UK to have far more serious work accidents however this isn’t the case. This shows us that there is work to be done when it comes to health and safety procedures at work. 

Many fatal accidents are just that – accidents. They are largely unavoidable and happen as a fluke. However, there are some that occur due to negligence or complacency. In this article we’re looking at how businesses can tighten up their procedures to stop workplace accidents from happening, with the top procedures that businesses forget about.

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Workplace Safety Inductions

Picture the scene. A new employee starts at work, who comes highly recommended from a friend or colleague. You’re sure that he has all of the necessary safety knowledge to get started on your site. He’s pretty much ready to get started, and assures you that he’s fine to get cracking without a boring safety induction. The project is behind schedule and it would be really handy to skip a full workplace safety induction, as you’re confident that he will be fine.

Would you let him get started? Often the answer is yes. However, the answer should be a resounding NO. Workplace safety inductions are essential, and should never be skipped. You can streamline them with online software that helps you manage safety on the go, but never never forget to get it done.

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Ongoing training

How often do things change in a workplace? Very often!

This is why the safety training needs to be ongoing, and relative to your workplace. What is true one month may change the next, and only with a system that allows quick and effective knowledge sharing can you be sure that your team is fully protected.

One of the biggest mistakes businesses make is getting workplace safety signed off and then ignoring it for 6 months to a year. This is where accidents can happen, so ongoing training is a must!

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Procrastinating an audit

Often we’ll ask businesses when they carried out their last safety audit, and often the answer is ‘never’. This is a major mistake, as audits offer an effective way to keep on top of your safety processes, manage data and find out how efficient your processes are. They serve as a great way to stop and reflect on what is working and what is not working, and get the team onboard with the changes. 

Procrastinating an audit is one of the quickest ways to encourage accidents on your site, as without a full view of how things are operating, you can’t be sure what’s going wrong.

5 Occupational Health And Safety Procedures That Businesses Forget About

Not monitoring overwork

How many times have people rocked up to your site and got ready to get on the tools, and you’ve looked at them and thought “you haven’t slept”? When people are operating machinery, working with heights, or dealing with physical labour where risk is involved, they should not be working if they are tired, overworked or ill.

Taking this into account will have a massive effect on how many accidents occur on your site. We’re not saying that people need to always call in sick if they’re a bit tired, but creating a culture of taking care of yourself and monitoring health should definitely be encouraged.

person holding tool during daytime

Not having an effective back to work plan

In the unfortunate instance of an incident occurring on your site, you need to ensure that a full back to work plan is in place. Often businesses will neglect this aspect of workplace safety and assume that if someone is ready to come back to work that they are good to go. This is not always the case.

Without a proper back to work plan, the injured employee may push too hard too soon and cause even more damage. Easing them back in slowly is a must, and injury management software helps to aid that process.

OHS Software For Your Business

Beakon offers OHS software that helps your business stay on top of your health and safety procedures. Discover what our clients have to say about our service now.