2020 has been the year of mobile. With the world facing a global pandemic and cities being in lock down, things have had to move online. Recent data shows that we accelerated five years forward in consumer and business digital adoption in a matter of around eight weeks during the pandemic.
This has accelerated digital innovation rapidly, which has been both a good and bad thing. On the one hand, businesses have had to quickly adapt and digitally transform in order to keep up. However, on the other hand it has left some businesses scrambling to implement effective digital solutions so they can run their business post COVID-19.
We’re looking at why moving your business online and making things digitally accessible is an essential step for all businesses.
What Are The Benefits Of Mobile Software?
During the pandemic, the benefits of mobile software have become even more apparent. In fact, those businesses who haven’t had mobile software systems in place have struggled to keep people working remotely.
Here’s the top reasons that mobile software has been essential in 2020:
It allows for remote working
In 2020, nearly everyone is working remotely. This means that mobile software is often the only way that people can use real-time data with ease. When all of your staff are working remotely and are socially distanced, getting access to the paperwork you need can be a nightmare – especially if you work on a site that is far from a PC.
Access to mobile software systems mean that your people can access their most crucial data like visitor management forms, contractor management forms, incident reporting data and so on by simply reaching into their pocket. With a mobile software solution, your people will be able to collaborate more effectively and remain in a good work flow even though they may be working with less people, or communicating with people who are working remotely.
Mobile software is safer
Mobile software systems are much safer than using pen and paper or even desktop solutions. In 2020, having the capability to access and record data from your fingertips wherever you are has become essential.
Whilst online systems that operate on desktop are safer than paper-based systems, they lack the ability to offer real-time data if your PC isn’t on site with you. With mobile software, all you have to do is reach into your pocket and you’re able to share and receive data wherever you are. This increases the accuracy of data and improves the safety of your site or workplace.
Your team needs a remote solution
With COVID-19 in full swing, mobile solutions have offered employees a simple way to remain complaint. When everyone is worried about COVID-19 safety, often the last thing on our minds is OH&S of the day to day running of the business. However, letting these standards slip can be a criminal offence and can put your people at great risk.
A mobile software solution makes it easier for your team to do their jobs and remain compliant, despite being plagued by a million other risk factors at the moment. Mobile solutions make it easier to manage risk, fill in paperwork and maintain high health and wellbeing standards at work, since the software is always at hand.
Mobile’s instant nature aids communication
Mobile software breaks down any communication issues, since everyone is able to connect and contact each-other during work hours. In the past, it has been hard to chase people for documents and monitor how your people are working, however with mobile software allowing for real-time check ins and secure data sharing, communication is much easier.
Plus, integrated data from multiple sources appearing on one consolidated home page , means that your team only need to open up their dashboard to get a good overview of the business movements for the day. This makes decision-making more accurate and speedy, and makes working a lot more collaborative.
Could Mobile Software Make Your Business More Effective?
If like most businesses, you’ve had some down time in 2020, you might be looking to renew your tech systems. If so, moving to mobile software solutions could be a great decision for your business.
Work Health and Safety (WHS) Management system software doesn’t need to be complex. Yet that’s exactly how many Australian businesses feel about their WHS provisions.
So, if you’re unsure where to start with your WHS obligations, keep reading…
In this post, we’ll be discussing 10 key elements of WHS management system software and show you exactly how this type of software helps organisations just like yours to streamline their WHS and comply with all WHS obligations!
We’ll be discussing the following areas:
What is WHS management system software?
How does WHS software help?
Key Element 1. Automated
Key Element 2. Cloud-based
Key Element 3. Tiered access levels
Key Element 4. Compliance-proof
Key Element 5. Reporting
Key Element 6. WHS Project management
Key Element 7. Risk management
Key Element 8. Incident management
Key Element 9. Asset management
Key Element 10. Personnel Management
If you’re keen to learn more about these exciting elements, clear your schedule, grab a coffee, and let’s get started!
What is WHS management system software?
It’s a proven fact that a safer workplace offers three main benefits:
A healthier bottom line
WHS management system software will help your business achieve this goal and see improvements in all three of these areas.
WHS management software is special software that is dedicated to streamlining and automating your workplace safety obligations.
With the right WHS management system software in place, you can be sure that things like errors in manual reporting, breakdowns in communications and outdated compliance documentation don’t leave your business exposed to liabilities and penalties.
How does WHS software help?
Can we ask you a quick question?
What does your business’ WHS system look like right now?
Do you already have a system in place for managing your WHS compliance?
If you do, is the system you use:
A combination of paper-based and software-based?
Depending on where you’re starting from, WHS management system software can improve how your business manages workplace health and safety.
WHS management system software helps with things like:
Policies and procedures
WHS management system software helps your business cover ALL your bases!
By incorporating 10 key elements!
Here they are:
Key Element 1. Automated
The first key element of WHS management system software is that it’s automated.
Automated WHS software uses data from across your business to automatically create a complete work health and safety management plan.
To accomplish this, most WHS management system software uses a proprietary database containing MILLIONS of safety records.
This database is kept up to date by a team of safety professionals, to ensure that your business stays compliant with the latest regulations
The WHS management system software uses this data to automate the process of creating risk assessments, chemical risk assessments, job safety analysis, safe work records statements and more!
Key Element 2. Cloud-based
The second key element of WHS management system software is that it is cloud-based.
Most Australian businesses think this is the BEST part of paying for WHS software!
That’s because cloud-based WHS management system software is updated in real-time, and can be accessed by multiple users simultaneously.
This means that the software can be used by on-site users via mobile devices in a variety of ways, such as logging and receiving alerts, logging hazards and maintaining assets such as vehicles, fleets and machinery!
Whether your workers need to complete an audit down a mine shaft, log a report from the bush, or report a hazard from inside a lift, cloud-based WHS management system software will have your back!
Key Element 3. Tiered access levels
Saying goodbye to filing cabinets stuffed full of incident report forms can seem tempting, but how do you control who can see what when you move your WHS system to the cloud?
The third key element of WHS management system software is that it offers tiered access levels.
This means that the software ONLY shares information relevant to each individual user as decided by your WHS manager or key stakeholders.
Having tiered access levels means that your truck driver Keith won’t get access to your business’ confidential ROI projections yet your WHS manager Karen will be able to view any incident report that Keith files!
Tiered access levels and automated workflow help provide managers with the ability to proactively track and manage risks creating three lines of defence:
This triple-layer defence all but guarantees that no important information will be overlooked!
Management can also use WHS management system software for granular reporting and to make informed business decisions
Key Element 4. Compliance-proof
If your business is still relying on a paper-based WHS system, you’ll know firsthand how easy it is to fall foul of compliance issues!
Australian legislative requires are constantly being updated, reworked and revised, making the changes difficult to track.
That’s why the fourth key element of WHS management system software is compliance-proof.
WHS management system software guides your business to complete compliance by creating pre-generated safety documents from a database of millions of records.
The software is built from the ground up to automatically address all current Australian legislative requirements and standards, including:
AS/NZS 4801 (Occupational Health and Safety Management System Specification) ISO 45001 (Occupational Health and
Safety Management System),
AS/NZS ISO 31000:2009 (Risk Management)
With the right WHS management software, your organization will never fall foul of regulation ever again!
Key Element 5. Reporting
The fifth key element of all good WHS management system software is reporting.
Cloud-based software enables your managers to access granular safety statistics in real-time, helping them stay updated about your WHS needs.
WHS management system software uses customisable dashboard reports to monitor and report key metrics. This system of on-going reporting helps ensure that your business stays compliant with all regulations and manages your safety obligations in a timely manner.
Most WHS management system software uses a set of over 100 pre-set dynamic reports to keep your team informed and well-placed to make the best possible business decisions.
Key Element 6. WHS Project management
The sixth key element of WHS management system software is that it can automatically generate complete Work Health and Safety Management Plans for your business!
It can also automatically create WHS plans for any WHS-related projects.
This helps free up your WHS managers’ time while guaranteeing that your business remains in complete regulatory alignment, helping to eliminate the risk of fines and other penalties.
If your business currently uses a paper-based WHS system, then moving to WHS software will give your happier, more productive workers AND a healthier bottom line!
Key Element 7. Risk management
As a business owner, you want to be prepared for any risks that may affect your organisation.
That’s why WHS management system software puts risk management at the heart of everything it does.
WHS software can identify all workplace hazards at your business and automatically create a risk profile. By identifying workplace hazards and quantifying the risks, the software can prioritise the necessary corrective actions.
Most top WHS management system software integrates almost ALL KNOWN risks, including:
Hazards and chemical risks
and environmental risks
So, if you’re looking to prepare your business against risks, WHS management system software could be just what you need.
Key Element 8. Incident management
The eighth key element of WHS management system software is incident management.
This crucial element makes it simple to implement easy access tools to record and manage all incidents that occur on your premises.
This important element makes it possible for WHS management system software to streamline reporting for a faster, more effective response.
If you’re looking for a simple, easy-to-use method for quickly and accurate recording and management all incidents at your workplace, this important element shouldn’t be overlooked!
Key Element 9. Asset management
For business looking to keep their asset maintenance up to date, this ninth key element of WHS management system software is worth a look; asset management.
WHS management system software makes it SIMPLE to register all your business’ key assets, such as:
This helps you to drastically simplify your pre-start inspections and create real-time report on how your conditions and maintenance requirements are doing.
Asset management is a critical element of any WHS management system software as it provides a complete register of all key assets within your organisation.
This lets you schedule routine inspections and maintenance in the most cost-effective manner, helping to prevent breakdowns and expensive repair bills as well as ensuring that your business stays as productive as possible.
The software can help you log and schedule audits and inspections, and send automated reminders to your workers to carry out key checks. By recording the outcomes of physical inspections on-site via online and offline access, your WHS managers will be better able to assign the appropriate corrective actions to your staff through user-configurable electronic forms.
Asset management is one of the key reasons to invest in WHS management system software. It lets your business stay one step ahead of potential problems and maintain a healthy bottom line!
Key Element 10. Personnel Management
The tenth key element of WHS management system software is personnel management.
Your workers are your biggest asset, so arguably THIS is the most important key element of the entire WHS system.
WHS management system software lets you effective management ALL your workers.
Visitors and the general public
WHS management system software helps you manage crucial worker information including training records, assessed competencies and track completion of required KPI’s.
It can help you track who attended which training course and who needs a follow up or refresher course.
But that’s not all.
WHS management system software also lets’ you manage contractors, too!
WHS management system software lets you implement an automated pre-qualification process for any contractors who work for you.
This can include the supply of all relevant documents, licenses and completion of online inductions. This helps to make the contractors happier while improving their productivity.
WHS management system software lets you simple and effortlessly manage the authoring, approving and distributing key compliance documentation such as policies and safe work procedures (SWPs).
Take the complexity out of WHS management with WHS management system software today! Sign up now for a free trial or call us for a free consultation from one of our safety professionals!
Work Health and Safety (WHS) Management Software has become an integral component of many Australian businesses’ HSE management processes. Organizations that are not currently using WHS software are either considering it or actively looking for WHS software solutions that can assist them in making their workplace safer.
In this comprehensive guide, we’ll explain everything you need to know about WHS management software. Here, you’ll learn what WHS management software is, how it works, and how to choose the best solution for your business no matter its size, industry or organizational structure.
What is Work Health and Safety Management Software?
Work Health and Safety (WHS) management software is any type of program that is designed to improve WHS processes within a business, organisation, or working environment.
The most common processes are:
Job safety assessments
Training and inductions
Most types of WHS management software are applications designed to supplement paper-based systems. These systems rely on manual inputs from staff members and managers, such as paper-based incident report forms. The WHS software is then used to help compile, store and manage this data.
However, top of the line WHS management software programs offer much more comprehensive functionality. This includes providing active assistance to HSE managers, such as autonomously generating safety reports and tracking employee training. This helps to ensure greater workplace safety and regulatory compliance.
The primary aim of WHS software is to help businesses and organizations abide by industry regulations and implement proper WHS procedures. There are various platforms that can provide organizations with an ‘all-in-one’ solution, and also a few types of WHS programs that have particular uses.
WHS software that offers program management helps businesses with a range of functions such as real-time tracking of EHS metrics, carrying out internal audits and efficiently generating reports. This software helps minimize the risks of human errors and accelerate activities that are typically time-consuming or labour-intensive.
By far the most common form WHS management software is compliance management. Compliance management systems deal with Australian workplace health and safety laws. This software can let you know about the various changes to compliance standards, gather information, and streamline log reports, besides other functions.
If your organization is especially concerned about waste disposal and management, a waste management platform can help. Such a system generally uses a centralized platform for supervising the management, shifting and disposing of waste. This type of software can help ensure that your business is dealing with waste in an environmentally friendly way.
Chemical inventory management
If your business activities including handling and storing chemicals, even the smallest mix-up can have expensive and sometimes lethal consequences. You can use chemical inventory management software to monitor the use and storage of toxic chemicals, satisfy the obligations and prevent the violation of the necessary safety rules.
What are the top benefits of WHS software?
Now that we’ve looked at the types of WHS management software on offer, it’s time to look at the top benefits of using WHS software. Some of the top benefits of Work Health and Safety management software include:
The key advantage of using WHS software is that it helps you gather, access, store and manage data more consistently. Work Health and Safety management software can make data collection more accurate and can help staff members with repetitive tasks related to data collection and management. WHS software helps staff review information from previous experiences and access data that may provide insights into similar situations in the future.
The second key benefit of WHS software is that it helps ensure that your business complies with all relevant Australian workplace health and safety laws. This helps you keep your staff regularly updated with the latest development. WHS software can help staff members stay informed about the latest regulations so that your business operates legally at all times.
WHS software automatically addresses all current Australian legislative requirements and standards, including:
AS/NZS 4801 (Occupational Health and Safety Management System Specification)
ISO 45001 (Occupational Health and Safety Management System)
AS/NZS ISO 31000:2009 (Risk Management)
The third key benefit of WHS management software it that it boosts your company’s efficiency in dealing with your health and safety obligations. WHS software can help you streamline your safety reports and store of all the necessary information about your business on one single, easily accessible dashboard.
WHS management software is great for boosting employee confidence. Your contractors and staff need to know that your organization regards their health and well-being as a vital aspect of its everyday operations. Once workers realize that your business regards Work Health and Safety as a top priority, staff morale will inevitably get a boost.
One of the key benefits of Work Health and Safety Management software is that mobile applications help you stay abreast of your WHS data, even when you are away from the office. Whether you need to file an incident report from the bush or report a hazard from the bottom of a mine-shaft, WHS management software can help!
WHS management software helps you streamline your data. Whether you need to store information about a specific incident or complete a specific form about a hazard, WHS management software helps your staff members address their specific needs while complying with the latest regulations and standards.
When you stay on the right side of the law, keep updated about the latest regulations that are in place, and offer a reliable and consistent information database – if the same is needed in case of any incident – you can significantly reduce the risks of legal consequences or penalties for your business.
Higher level of customer trust
Businesses that take workplace health and safety seriously get better word-of-mouth recognition. The public will get a positive impression about the moral and ethical standards of your business, and take your company more seriously. Investing in WHS management software helps you earn the trust of your customers and the wider public.
Key features of WHS software
Now we’ve seen the top benefits of WHS management software, it’s time to look at some of the key features on offer. WHS practices today are more heavily regulated than ever before; there is a greater professional emphasis of organizational safety and much higher public awareness than at any point in the past. Fortunately, there is a whole industry that assists HSE professionals in developing a safer workplace environment. WHS management software is used by thousands of Australian businesses to meet their regulatory obligations.
So, what are the key features of WHS software to look for?
WHS software programs that offer health management can assist in supervising industrial hygiene and occupational health in the workplace. The software can track the health status of workers and measure illness rates among staff.
Data quality check
Sifting through gathered data and ensuring accuracy can be time-consuming and tedious when conducted manually. WHS software with data checking functionality helps organizations to automatically and easily validate all their own records.
With this feature, businesses can assess, track and avoid workplace accidents and incidents and ensure that they provide a safe working environment for their staff. The data that is gathered with the help of this tool may be used, and seminars may then be conducted about work practices and occupational hazards.
WHS software that offers a risk assessment feature allows businesses to efficiently conduct analysis of all those processes that carry inherent risks. Such software can assist in the development of risk reduction plans, manage insurances, determine hazards in the workplace and optimize safety audits.
Action plan creation
With this feature, businesses can refine their employee protection approach and let users develop preventive and corrective action plans that are based upon incidents that have occurred within the workplace.
At this stage, you might have a clear idea about the things that you need in a WHS system, but you have to ensure that you look for one that’s appropriate for your own workplace. Apart from the affordability and quality of WHS software, you have to also consider various other factors before making a decision. When you look for such type of program, you have to insist on various things in order to make a sound choice.
Here’s our advice on what to look for when choosing WHS software.
Comprehensive reports on every detail recorded by this type of program need to be made readily available in just a few clicks. The better the information and the more up-to-date it is, the quicker you will be able to act on the results that are obtained. This can make the difference between whether or not the crucial changes are implemented in time.
Before you invest in an WHS platform for your organisation, check out which features are on offer. Ensure that the tools can easily be used and are robust enough to deal with all your operational needs. Be sure that all members of your organisation will be able to use the platform with minimal training. You may wish to try a free trial of the software before making a judgement.
It’s important to choose WHS software that draws on your existing WHS processes. Check whether the same language and terminology is used by the software program. Find out whether the user-functionality can be recognized. Consider whether it follows the same kind of logical progression all through the procedures. This can help reduce the time for training, and also means that you can have the software program up and running as quickly as possible.
Automation is a natural component of improving any process, and is a key way of improving your existing WHS processes. When choosing WHS software, look for programs that help you automate your existing tasks and duties. For instance, auto-refusal of access in case of expiry of the insurance of a contractor, auto-reminders for when an induction is set to expire, auto-notification of important people on incidents related to safety matters, etc. This will help save your staff time and improve your overall efficiency.
Workplace safety requirements
Before you choose WHS software, it is essential to check your organization’s particular workplace safety needs. The better you are able to understand the things that are unique about your own HSE needs, the more convenient you’ll find it to try to find appropriate Health and Safety software programs. You have to look for health and safety software solutions that are proven and aimed at actively improving the safety of your workplace through improved HSE management.
While it is important to spend your money wisely, you do not necessarily have to pick the lowest-cost serviceable software program on the market. You have to ensure that you are spending on a platform that can give you all that you need, at a cost that is reasonable. This will help you to get the maximum bang for your bucks over the long term.
The requirements of your business might change over a period of time so it’s important to choose WHS software that grows as you do. Increasingly, many Australian businesses are choosing cloud-based WHS software solutions for this very reason. Cloud-based WHS software is highly scalable and can be quickly scaled up as your business grows.
Reliable technical support
Regardless of how advanced the WHS software is, you’re still likely to experience technical issues from time to time, such as user errors, glitches or bugs. To minimize downtime, look for WHS software system vendors that have a proven track-record of offering reliable customer assistance. Customer support take the form of customer training, video tutorials, knowledge database, email support, 24/7 Phone Support, Live Chat or a mix of any of these.
If you were curious about Work Health and Safety Management Software, hopefully our comprehensive guide has answered all your questions!
Having an appropriate WHS software system can work wonders for your own business activities. It can help you to ensure the safety of your workplace, assess your organizational security and maintain your business’ sustainability. The use of these programs can help you to stay compliant with the necessary regulations of the industry, and also offer ways to improve every aspect of your business!
It’s almost impossible to separate stress from work perhaps they can both be referred to as synonyms. A little amount of stress is not that bad although this kind of stress is referred to as pressure. What is then the difference between pressure and stress?
Stress is defined as the reactional measures or responses to too much pressure. The little amount of pressure in the workplace is needed to increase workers’ motivation, stay focused and energetic, test their resilience to challenges and leave a positive mark on their total performance.
Excessive stress or burnout tends to mar workers’ emotional and physical health, performance and productivity, and ultimately, their work-life balance. This is a more reason why it is pertinent to recognise the stress signs as early as possible.
What are the ways to identify stress signs in the workplace?
Having to pinpoint stress signs may be difficult because its manifestation differs from people. Likewise, identifying stress signs in various organizations are different across boards.
However, there are common grounds for individuals and organizations vis-à-vis recognizing the telltale signs of stress. The signs indicating the workforce stress are as follows: having employees work for long hours, time deadlines, constantly increasing demands, reduced efficiency, and productivity, increased sickness levels and absenteeism.
The following are the ways to identify workplace stress:
Safety and health data: When safety reports are made available, it’s going to help raise issues related to the rate of workers absence especially due to sickness. This helps to identify the patterns whenever such signs are spotted quickly.
Non-compliance to safety measures: When workplace safety and procedures are made available but do not adhere to the way it ought to be followed.
How can these stress factors be reduced to the barest minimum?
Irrespective of the kind of job your organisation is into, we’ve been able to identify the four ways to reduce workplace stress. They are as follows:
Be a positive role model: It’s discovered that employees are affected positively by the manner in which their managers or employers manage stress. Deadlines that seem so near before will eventually appear far away.
Have a close discussion with your employees: It’s said that a problem shared is a problem half-solved. When employees can speak their minds about the situation that they’re facing, it’s going to douse the tension. Henceforth, cases of absenteeism will be reduced because they’ll be eager and motivated to come to work every day.
Raising workplace stress issues in safety and health committee meetings: This makes everyone informed about the potential problem that’s likely to befall the business if all measures are not taken into Hence, it gives every stakeholder in the company the assurance that the problem will be addressed.
It’s clear from the above that the workplace shouldn’t be a place where faces appear dull or tensions are always on the high side because of all stress factors that have been highlighted. To make your employees work in a good mood coupled with high motivation, then ensure that stress should be given a positive narrative.
Future workplace injuries can be predicted with accuracy rates as high as 80-97% as indicated by a recent study conducted by Carnegie Mellon University. Based on extensive data and applying powerful modelling tools sets construction companies mainly could predict and prevent workplace accidents, resulting in a stronger safety culture and workplace productivity as well as monetary savings.
To unlock trends and patterns, predictive analytics relies on machine learning using advanced techniques such as decision trees, support vector machines, and neural networks.
Consistently, construction companies are collecting more and more workplace safety data in the form of safety inspections, analyzes, audits and so on. Nonetheless, this level is posed with a danger that the returning data will be so general as to be unusable at regional or site-specific levels.
In the meantime, what are the alternatives to predicting the future? Over the past number of decades, the construction industry and the health and safety industry has built an excellent best practice models with the aid of modern technology into their workplaces, and that work continues today. Attending health and safety briefings along with, more than likely, site-specific training is made compulsory to anybody working in any high-risk industry.
To combating workplace dangers, these essential elements have a considerable impact on highlighting hazards, staff training in hazard prevention and protocols and workplace accidents. However, they can be made to be more consistent with online rather than face-to-face versions of same as they are time-consuming to implement.
The best starting place for these online inductions and online orientations is by tackling what is called the ‘Fatal Four’ that account for about 57% of all construction sites deaths. These are:
Caught between objects 2%
Struck by objects 10%
To highlight and institute preventative practices, these are relatively straightforward, and they will reap the rewards regarding saving lives which is, ultimately, the goal of all these programs.
The best way to forestall this kind of incidents is to use predictive health and safety technology to forecast possible occurrences while also to use online training (inductions) to reduce this number significantly.
When you oversee worksites, it is essential to know who is visiting your site, for what reason they are visiting, and whether you have all that you have to give them the green light for their visit. On the off chance that you don’t have the foggiest idea about who’s going onto your site – or on the off chance that you don’t have all the data you have to clear them – you can end up managing safety issues, obligation issues, and potential issues.
So, what, precisely, do you have to know before letting somebody onto your site?
Question #1 – Does the person have the proper clearance to visit or access the site?
The main thing you have to know is regardless of whether a visitor has clearance to enter your work facility. Anybody can stroll in from the road and request to visit your worksite; it is fundamental that before you let them in, you know whether they have a reason – and consent – to be there.
The individual well on the way to know regardless of whether a visitor is approved to visit a site is the individual that welcomed them. That is the reason it is vital to have a framework at registration that captions the correct contact of their visitor’s arrival and enables them to affirm the visitor has clearance to enter the site.
Question #2 – Does the person have the best possible safety training required to enter the site?
Work locales present certain perils, and it is essential that each visitor that goes ahead site knows about any potential threats or insurances they have to take to explore the work site securely.
Before you let somebody onto your site, it is fundamental to guarantee they’ve experienced any security acceptances or preparing your organization has set up – and that you have a record that they’ve finished them.
Ensuring each visitor finishes your security enlistments or preparing and sees how to explore the site will guarantee that everybody on location acts appropriately and maintains the safety measures set up.
Question #3 – Where is this individual checking into the worksite from?
If you have multiple points of entry, it is essential to know where your visitor is checking in from. If you do not track a visitor’s purpose of entry before they enter a vast work site, you increment the odds of them losing all sense of direction in a conceivably dangerous region.
If you know where they’re going to the place before their visit, you (or they’re on location contact) can guarantee they have the data they have to explore that specific territory and get to where they have to go quicker, more secure, and all the more productively.
Visitor management is a necessary component of running a sheltered and productive work site. In any case, the visitor management process can be a testing one – on the off chance that you don’t have the correct devices.
With Beakon, you can go without much of a stretch deal with your visitors from one simple to-utilize application. Through Beakon, you can track different registration focuses, convey vital security data, gather essential distinguishing proof and marks, and alarm nearby contacts when visitors arrive.
Employees in their first month at work are three times more prone to injury than the workers who have been there for over a year.
The reason is simple. These new employees are faced with new assignments, unfamiliar equipment and tools, funny-sounding names and terms they are not used to. These examples are just a few of what new employees face. As a result, it is not difficult to perceive how health and safety considerations can easily be ignored. When this happens, incidents occur.
Therefore, Health and Safety Managers should discover effective approaches to enable new employees to maintain a strategic distance from injuries during their first few, high-risk, weeks on the job. The solution is an efficient employee on-boarding and induction process.
Step 1. Decide on what to Incorporate into an Employee Induction Process
For you to deliver your employee induction process, you will need a learning management system (LMS). This system enables you to deliver the Health and Safety training to new employees on a flexible schedule without it taking your time or reducing the productivity of your managers.
Of course, there is a considerable measure of ground to cover when inducting new employees. The beauty of using an LMS is that you can record the session once and you can send new employees the link to take the induction.
Health and Safety Managers see employee inductions as an avenue to build up a positive culture of safety in the organisation. You are in charge of being compliant, and you must get new employees up to speed as quickly as possible without hindering productivity – an online onboarding process is a key.
Step 2. Utilize an Employee Induction Checklist
Employee induction checklists are a helpful starting point when you go about enhancing your onboarding procedure. Contingent upon your industry, your business, and your frameworks and processes, this checklist may include a variety of health and safety policies that are particular to your employees’ needs.
With that said, outlined below are the fundamentals every induction process includes:
Emergency procedures, including instructions for evacuation, crisis assembly locations, emergency exits, fire alarms, and fire equipment like extinguishers, etc.
First aid treatment
Information relating to organisational health and safety legislations to increase compliance
Safe work practices
Protective equipment and gear requirements and condition, for example, safety glasses or work gloves
Risks and dangers innate to your particular working environment
These are general, but vital, additions in employee inductions. A useful checklist will be one that is consistently evolving in light of feedback from employees and emerging dangers from within the working environment.
This form can quiz employees on health and safety policies and ask for recommendations that can be used to iterate your induction checklist.
Step 3. Consistently Enhance Employee Inductions over Time
The best way to test the effectiveness of anything is to gather enough feedback. With the right feedback and accurate, unbiased reports, you can be able to use to fine-tune your employee inductions over time.
A simple way to gather this data is to create a feedback request form that you will send out a few weeks after the induction. You can automate this process for full-time employees. However, this is not necessary for contract workers who might only be working for a short while.
The feedback request form can test employees on health and safety policies and request suggestions that can be utilized to emphasize your induction checklist.
For you to create a thorough, successful employee induction, you require a checklist that can be produced and enhanced as times go by.
Beakon’s suite of software enables you to build dynamic employee and contractor onboarding lessons that will have your workers hit the ground being productive. Start a no-risk free trial today to get started.
Would technology be able to assist you with identifying workplace hazards? Completely. Indeed, an ever-increasing number of associations are finding that by utilising OHS software, they are ready to decrease workplace risks and work all the more effective.
One of the initial moves toward achieving an agreeable health and safety standard is to recognise the hazards special to your workplace. Workplace hazards change from industry to industry, and they can even shift among various organisations inside a similar industry. These hazards rely upon numerous variables: the sorts of work your employees do, the size and state of your offices, the number of your staff and much more.
In this post, we will take a gander at how to utilise technology to recognise workplace hazards. Once you have distinguished these, you are in a great position to decrease your risks and enhance your employee’s workplace conditions.
Utilise ISO Standards
Global safety standards like those spread out by the International Organization for Standardization (ISO) can assist associations with operating by health and safety best practices. These standards are constantly renewed, and on the off chance that you generally remain consistent with the standards, you will never fall behind.
Utilising OHS software that can enable you to screen your consistency with these standards can assist you with staying in front of any progressions or even potential risks.
Make a Simple Reporting System
As a rule, the people who are entrusted with managing workplace safety are not acquainted with the average working status of everybody in the organisation. That is the reason it is imperative to make a simple to-utilise detailing framework that makes it feasible for labourers to report unfriendly working conditions or issues that need your consideration.
These could be fundamental issues, for example, a seat rail that has turned out to be free, or they could be substantially more significant issues like provocation issues or perils related to harmful synthetic compounds. Without input from representatives, it is hard to consider every contingency. Even better, utilise OHS software like Beacon that enables workers to effortlessly report health and safety issues from any gadget, progressively.
Calendar Regular Reviews
Once you have settled on the reception of safety standards for your association, you will have to survey your criteria and ensure that you are consistent frequently. This should be possible through regular assessments, input from specialists, month-to-month reports and different measures.
With OHS software, it is significantly less demanding to remain over these surveys. You can electronically plan your studies and naturally send suggestions to everybody engaged with the audit procedure. You can set up electronic agendas for the investigators to utilise, which will typically make professionally designed reports. You can likewise fuse worker input into your surveys and reports.
Carry Out Risk Assessments
Once you have distinguished the hazards inalienable to your workplace, you can utilise innovation to handle the following stage, a risk evaluation. Of the considerable number of risks you ran over in your survey, which ones merit the most consideration? Which ones ought to be tended to quickly? With limited assets, you will likely need to organise the risks and address the most squeezing ones first. Utilise your OHS software to make and keep up a Risk and Control Register, which will enable you to picture which risks ought to get earnest consideration.
These are only a couple of the manners in which you can utilise innovation to distinguish workplace hazards. We urge you to experiment with a free demo of our OHS software so you can perceive how this innovation can assist your association with reducing risk and stay consistent. Enhance your organisation by making a culture of commitment and responsibility; make health and safety a need. For more information, get a free trial or contact us today.
According to research from Toronto-based Institute for Work & Health, employees in their first month at a new job are 3 times more prone to be harmed at work than workers who have been at their occupations for more than a year.
While the research does not clarify why new employees are at such high hazard for damage, specialists have conjectured. Some bring up that new employees are performing new assignments, some of which are unsafe. Others propose that new employees might be reluctant to make inquiries since they need to appear equipped and ingrain their new employers with trust in them. Overall, others say that new employees are new to the gear and work conditions and conceivably overpowered by the sheer number of subtle elements they should learn in a short measure of time.
Whatever the purpose behind this expanded hazard, employers ought to assess their work health and safety inductions to limit the threat to new employees.
In this post, we will look at basic oversights made amid inductions that, whenever amended, could assist your new employees with being safer at work.
1. Skimming over Health and Safety Policies
Much of the time, work has been heaping up amid the enlisting period, and you would get a kick out of the chance to get your new worker working instantly. Nevertheless, fight the temptation to skim over health and safety policies amid your inductions to spare time. Why?
Inductions are a key time when you can impart positive safety propensities in your employees. These propensities prompt a healthy culture of safety, to assist your new employees with realizing that their safety is essential to you. You can do this by setting aside an opportunity to clarify your policies and answer any inquiries that emerge completely.
2. Being Disorganized
You have a considerable measure of ground to cover in your work health and safety inductions, and it is very simple to overlook a portion of the data. A structure is a vital component to ensuring you cover all the fundamental data.
The best technique we are aware of for recalling all that you have to cover in your inductions it to utilize a worker enlistment checklist. Our software enables you to construct intelligent computerized checklists with the goal that you can make enlistment checklists for various positions and distinctive employees.
Our software enables you to streamline your inductions by allotting classes to everything. In this manner, you do not sit around idly going over data that will not be helpful to a worker; instead, you will make certain to cover the basics for the new worker’s position.
Since the app is accessible on smartphones, you will not need to stress over printing out sheets of paper and losing printed versions. You will have everything in the induction software, including subjects like crisis techniques, clearing directions, get together areas, safe work hones, emergency treatment, defensive hardware, and dangers inalienable to your workplace.
You can utilize Beakon software for the reviews. Our software makes the reviews simple to finish for your employees, and you will get data that will assist you with improving your inductions and begin important discussions about your workplace’s safety.
By maintaining a strategic distance from these three mistakes, you can altogether perform work health and safety inductions for your new employees and make a culture of safety at your workplace. Improve your enlistment procedure by utilizing our software and apps to make and audit your inductions and to ensure you cover each imperative point.
In our last post we listed 10 tips to keep your office environment safe for employees, and in this article we continue with 15 more tips and common work-safety issues that employers and safety officers need to keep in mind to maintain a safe workplace.
Although looking at a computer monitor cannot damage your eyes, spending a large portion of your workday at the computer can cause eyestrain, according to Chicago-based Prevent Blindness America. Eyes can become dry and irritated, and workers may begin having trouble focusing. A few work area adjustments can help alleviate some of these issues.
1- Dim the lights and use task lamps Florescent lights in office buildings often are too bright for optimal vision. According to the American Optometric Association, light that is at about half-normal office levels is preferred. This can be achieved by removing some bulbs from overhead fixtures. If more light is needed for a particular task, the British Columbia Public Service Employee Relations Commission recommends providing individual task lamps rather than increasing overall lighting. The commission cautions that lightbulbs in task lamps should be fully recessed to avoid the creation of a bright spot in the worker’s line of vision.
2- Correctly position monitors
Prevent Blindness America recommends workers place their computer monitors slightly below eye level and 20-26 inches from their eyes. Screens that can tilt or swivel are especially beneficial. “Your eyes’ resting position is a few degrees below the horizon when you’re looking straight ahead,” Paquette said.
3- Minimize screen glare
The American Optometric Association points to screen glare as a major cause of eyestrain in the office. To minimize strain, avoid positioning monitors opposite open windows, or be sure to always close shades or blinds. A glare reduction filter also can be used.
4- Wear the right glasses Workers should tell their eye doctor if they spend a large portion of the day working on the computer, the association recommends. The doctor can check the efficiency of vision at 20-30 inches – the typical distance a computer monitor should be placed. Glasses are available for computer use that allow the wearer to see the full monitor without having to excessively strain the neck.
5- Increase font size on computer Small font sizes on the computer can strain both your vision and your neck, as workers tend to pull the head forward to view smaller print. A simple adjustment to the font size on the computer screen can eliminate the need for this. “In many software programs, you can use the CTRL-scroll up or down or CTRL+ or CTRL- to increase or reduce the size of the page you are looking at,” Paquette said.
6- Take a break
Giving your eyes a rest and allowing them to focus on things at varying distances can help reduce strain and fatigue. OSHA recommends workers take a 10-minute break for every hour spent on the computer. These breaks can include working on tasks that require your eyes to focus on objects at a further range.
Local fire departments responded to approximately 3,830 office fires each year between 2004 and 2008, according to the Quincy, MA-based National Fire Protection Association. On average, these fires caused four civilian deaths and 37 civilian injuries annually. Some routine inspections around the office can help reduce the likelihood of fire causing such devastation.
7- Maintain cords in good repair According to the Office of Compliance, damaged and ungrounded power cords pose a serious fire hazard and violate safety codes. Cords should be inspected regularly for wear and taken out of service if they are frayed or have exposed wire. Further, cords should never be used if the third prong has been damaged or removed. Make sure cords are not overloading outlets. The most common causes of fires started by extension cords are improper use and overloading. Extension cords should be approved by a certifying laboratory such as Underwriters Laboratories, and only used temporarily to connect one device at a time.
8- Inspect space heaters
If employees use space heaters, verify the devices are approved for commercial use and have a switch that automatically shuts off the heater if the heater is tipped over, the Office of Compliance suggests. Further, make sure space heaters are not powered through an extension cord or placed near combustible materials such as paper.
9- Never block fire sprinklers
Furniture and tall stacks of materials can block the range of fire sprinklers, reducing their effectiveness in the event of an emergency. Objects should never be placed higher than 18 inches below sprinkler heads to allow a full range of coverage, according to the Office of Compliance.
10- Do not block escape routes or prop open fire doors
Items never should be stored along an emergency exit route. These paths should remain free of clutter, according to OSHA. Fire doors should not be held open by unapproved means (such as with a garbage can or chair), as this creates a significant fire hazard.
In addition to employee training and improved equipment, certain administrative controls can aid hazard recognition and the elimination of potentially dangerous situations.
11- Conduct walk-throughs
Periodically walking around the office can help with hazard recognition and maintenance of ergonomic task design. Turina recommended employers conduct an ergonomics screen of every workstation at least once a year. “Employee complaints are invaluable in the process, but yearly reassessments can help to ensure that a good fit is maintained between employee and workstation,” he said.
12- Monitor signs of musculoskeletal disorders
Recognizing the symptoms of musculoskeletal disorders can alert employees of the need to make an ergonomics alteration to their workstation. But workers need to know what those warning signs are. “Lots of musculoskeletal injuries developing from poor ergonomics start out asymptomatically and can become quite severe by the time an employee starts to experience symptoms,” Turina said. Pay attention to any pain, fatigue, numbness or weakness, as these may be signs of an ergonomics problem and the start of a more serious MSD.
13- Talk to employees about their concerns Simply asking workers how they are feeling can go a long way toward recognizing hazards. “Employers need to take advantage of the cases where employees are experiencing symptoms like discomfort and fatigue early on, when quick, inexpensive interventions can usually solve the problem,” Turina said. “Ignoring these early warning signs can lead to employee suffering and astronomical cost in some cases.”
14- Establish employee reporting systems Establishing an employee reporting system can be the best way for organizations to get a handle on potential hazards before they cause injury. Consider creating an anonymous reporting process that encourages workers to come forward with their concerns. “Research shows that early intervention yields the most cost-efficient results in all areas,” Paquette said.
15- Correct mouse placement Paquette often sees workstations where the computer keyboard is on a tray, but the mouse remains on the desk. “That spells disaster for the neck and shoulder on the side of that mouse,” she said. She recommends that the mouse always be placed beside the keyboard.